===== PDF PAGE 120 ===== [Extraction: embedded PDF text] I • CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: I • AGENDA ITEM NUMBER: Resolution No. 26-R-0013 - Community Development Block Grant (CDBG) Intergovernmental, Agreements - COMMITTEE AGENDA DATE: February 5, 2026Bishop Street and Brown Street Water Main and Streets COUNCIL AGENDA DATE: February 17, 2026 Rehabilitation Project (CD24-04) and York Avenue Area Water Main & Street Rehabilitation Project (CD25-03) STAFF REVIEW: Mehul T. Patel, P.E., CFM., ~irector of Public Works SIGNATURE ____ ____ _ _ APPROVED BY INTERIM CITY ADMINISTRATOR: Tia Messino SIGNATURE____ _____ _ ITEM SUMMARY: In September 2021, under Resolution No. 21-R-0080, the City applied for Community Development Bloc~ Grant (CDBG) funding from DuPage County (County) for the Bishop Street and Brown Street Water Main and Streets Rehabilitation Project (CD24-04), which falls within the low-to-moderate income areas of West Chicago. Project Limits are denoted in the enclosed location map. The project is substanticilly complete; however, there is a substantial delay in the manufacturing and delivery of the light poles for the CD24-04 Project, which are anticipated to be installed in February 2026, weather permitting. The original Intergovernmental Agreement (IGA) with the County expired on October 31, 2025, and the first extension' to the IGA also expired on January 31, 2026. City has requested the second extension to the IGA for April 30, 2026, which the County has agreed upon. Enclosed is the IGA amendment for the second completion date extension. In September 2024, under Resolution No. 24-R-0069, the City applied for a separate CDBG funding from the County for the York Avenue Area Water Main and Street Rehabilitation Project (CD25-03), which also falls within the low-to-moderate income areas of West Chicago. Project limits are denoted in the enclosed location map. As required by the CDBG application process, a Notice for Public Hearing was published in the Daily Herald on September. 11, 2024. A public hearing for the Project was held on September 23, 2024, at the Water Treatment Plant. On April 4, 2025, the County notified the City that an award in the maximum amount of $600,000.00, which is approximately 22% of the total anticipated project construction cost of $2,736,405.79, had been made for Project CD25-03. On January 23, 2026, the City received a notice that the DuPage County, Community Development Commission requires the City to execute an IGA with the County for Project CD25-03. Staff is working with the County to revise the proposed completion date of February 26, 20f7, to ensure further IGA amendments are not required. The draft IGA is enclosed. • Resolution No. 21-R-0Q80 and 24-R-0069 authorized the City Administrator to execute the CDBG fund 1ing ., application, the funding IGA, including any amendments to the IGA for respective projects. However, due to the absence of a City· Administrator, the County is requiring an updated Resolution allowing both the Interim City Administrator and the 'City Administrator to execute the CDBG funding IGA and necessary amendments. ===== PDF PAGE 121 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO ACTIONS PROPOSED: Approve Resolution No. 26-R-0013 authorizing the Interim City Administrator and the City Administrator to execute the necessary Intergovernmental Agreement, including amendments, between DuPage County and the City of West Chicago for participation in Community Development Block Grant (CDBG) for the Bishop Street and Brown Street Water Main and Streets Rehabilitation Project (CD24-04) and theI York Avenue Area Water Main and Streets Rehabilitation Project (CD25-03). ' COMMITTEE RECOMMENDATION: i I ===== PDF PAGE 122 ===== [Extraction: embedded PDF text] RESOLUTION NO. 26-R-0013 A RESOLUTION AUTHORIZING THE INTERIM CITY ADMINISTRATOR AND THE CITY ADMINISTRATOR TO EXECUTE THE NECESSARY INTERGOVERNMENTAL AGREEMENT, INCLUDING AMENDMENTS, BETWEEN DUP AGE COUNTY AND THE CITY OF WEST CHICAGO FOR PARTICIPATION IN COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FOR THE BISHOP STREET AND BROWN STREET WATER MAIN AND STREETS REHABILITATION PROJECT (CD24-04) AND THE YORK AVENUE AREA WATER MAIN AND STREETS REHABILITATION PROJECT (CD25-03) WHEREAS, DuPage County announced on March 1, 2024, that the City of West Chicago has received an award for the DuPage County Community Development Block Grant (CDBG) Program funding for Neighborhood Investment, Community-wide Benefit, Accessibility Improvements, and Planning Projects for the Bishop Street and E. Brown Street Water Main and Streets Rehabilitation Project (CD24-04). WHEREAS, DuPage County announced on April 4, 2025, that the City of West Chicago has received an award for the DuPage County Community Development Block Grant (CDBG) Program funding for Neighborhood Investment, Community-wide Benefit, Accessibility Improvements, and Planning Projects for the York Avenue Area Water Main and Streets Rehabilitation Project (CD25-03). WHEREAS, the City has applied for various grants from the DuPage Community Development Commission in the past and has received the grants and successfully completed the projects; and, WHEREAS, the City has various public improvement projects which are in areas in which residents have low to moderate income levels; and, WHEREAS, funds from the Community Development Block Grant Neighborhood Investment Program would allow the City to maximize the use of its limited resources. NOW, THEREFORE, BE IT RESOLVED by the City of West Chicago in regular session assembled that: 1. The City Administrator and the Interim City Administrator are authorized to execute the necessary application documents, Grant Funding Agreements, including Amendments to the Agreements for the following projects involying Community Block Neighborhood Investment Grants for infrastructure improvements: 1. Bishop St. and E. Brown St. Water Main and Streets Rehabilitation Project (CD24-04) 11. York Ave. Area Water Main and Streets Rehabilitation Project (CD25-03). ===== PDF PAGE 123 ===== [Extraction: embedded PDF text] APPROVED this 17th day of February 2026. AYES: NAYS: ABSTAIN: ABSENT: Mayor Daniel Bovey ATTEST: Executive Office Manager Valeria Perez ===== PDF PAGE 124 ===== [Extraction: embedded PDF text] l I ! .. I I ' ' I• ' - 1 ,. ll~J UIIIIIIII , .... r. " ~ 7·,. ...--.. 1m ~111 ll I : l 11111%] IIIIl;tl - ~ i . ~ C ~ :>1'"'... ~ E:I H' sr [ II II11 I§ li1 Iiffill 01llllil I 19 'I l11 I !l)llllM llln 11 I .. l ~ I l 1lll 1ll]on111l " : \ " \ - ~ - 1 PROJECT LOCA110N 1- lliUUm .,, - V~ ' 1-- CJ) - ~ :;.'5 I -I"(- :-.. ~ ■ ,J .:· Q_ ";;I LJ • 0 ~ .,...., I ~ HI ■ CJ) ;,_·- ,- m ·- VJ - • m ,, • ..... i - - -- -,I iii - ....""- ,__ I' I I i1 11 l:ifij)I~EST AV I 115 T ' I I 0) Ii) ,- w I-- ::) 0 ~ ....J BISHOP STREET AND E, BROWN STREET WATER MAIN AND STREETS REHABILITATION PROJECT TRACT 8415.03 LOCATION MAP BLOCK GROUP #1 _2 - . 4 I I ===== PDF PAGE 125 ===== [Extraction: embedded PDF text] DEB9'RAH A. CPN.R<>Y. 63CH07-6060 .. county Board Chsir IJ(JJa,g):!COtlnl~~ March 1, 2024 Mr. Michael L. Guttman City Administrator City of West Chicago 475 Main Street West Chicago, IL 60185·2~40 Via Email: mguttman@westchicago.org Project Name: Bishop St. and E. Brown St. - Water Main and Streets Rehabilitation Project Proposed Award Amount: $600,000 Project Number: CD24-04 Dear Mr. Guttman It is my pleasure to inform you that the City of West Chicago will be receiving an award from the DuPage County Community Development Block Grant Program. The above-cited award was I I approved by the DuPage County Board as part of the 2024 Annual Action Plan element of the 2020-2024 DuPage County Consolidated Plan and is contingent upon receipt offunds from the U.S. Department of Housing and Urban Development. Chloe Harrington, Housing & Community Development Planner is assigned to administer this project. She will be preparing the Agreement in the next few weeks and will send it to you for execution by the City of West Chicago. Once that document has been returned to the County a signed copy will be returned to you for your records and administration of the grant. The Agreement is not only a legal instrument, but also a working document, so when you receive it, please share the Agreement with all personnel who will be involved in implementation of this project. Please be reminded that you cannot commit funds (i.e. sign contracts) for any part of this project, including matching funds, until the Agreement is executed and the Environmental Review is complete. I • DuPage County is pleased to help the low-income areas and citizens that this project will support. We look forward to working with you toward successful completion of this project. Should you have any questions, do not hesitate to contact Chloe Harrington at 630-407-6533 or electronically at chloe.harrington@dupagecounty.gov. ~A~ Deborah A. Conroy, Chair DuPage County Board Cc: Chloe Harrington , Jack T. Knuepfe" Administration Building. 421 N. Coe.inly Fmn Ro.id. Wh~.ilan, llliooi!i 60187 ===== PDF PAGE 126 ===== [Extraction: embedded PDF text] MODIFICATION TWO TO COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM AGREEMENT BETWEEN THE COUNTY OF DUPAGE AND CITY OF WEST CHICAGO PROJECT NUMBER CD24-04 THIS MODIFICATION TWO TO AGREEMENT is entered into this ____ day of February, 2026 by and between the COUNTY OF DU PAGE, Illinois (hereinafter called "COUNTY") and the CITY OF WEST CHICAGO, with a principal place of business located at 475 MAIN STREET, WEST CHICAGO, ILLINOIS 60185, (hereinafter called "SUBGRANTEE"). The purpose of this MODIFICATION TWO TO AGREEMENT is to modify an existing agreement between the above parties known as Community Development Commission Agreement CD24-04 which was adopted by Resolution #HS-R-0005-24 on February 13, 2024 to grant funding in the amount of $600,000.00 of which $30,000.00 is unexpended, for the purpose replacing the water main along Bishop Street with new ductile iron pipe. The existing 4 and 6-inch diameter water main will be replaced with an 8-inch diameter water main. New copper service water lines will be installed from the new water mains to the residential water valve. Replacement of lead service lines in its entirety from the main to the meter inside the homes as required by the new IEP A regulations. In addition to pavement resurfacing, patching, storm sewer structure replacement/ rehabilitation, sidewalk with ADA compliant handicap ramp installation/replacement, curb installation/ repair, new streetlights and pavement markings and enhancement at Bishop Street from Forest Avenue to Brown Street and Brown Street from Bishop Street to S. Neltnor Blvd (IL- Route 59), all in West Chicago, IL. Modification ONE to the Agreement was entered into on November 3, 2025 for the purpose of extending the time period covered by the agreement to January 31, 2026 (hereinafter, together with any previous modifications thereto, called "Agreement"). In consideration of the premises of the Agreement, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereby agree to the following modification of the terms of the Agreement in accordance with Section XII. A. of the Agreement: 1. The time period covered by the Agreement is hereby extended to April 30, 2026. 2. Section XI. A. Progress Schedule 2. Is hereby modified extending the date to 04/30/2026. 3. Section XI. B. is hereby modified to extend the completion of the project to 04/30/2026. In all other respects, the terms and conditions of the Agreement shall remain in full force and effect. It is acknowledged that the Agreement Modification is being requested after the grant expiration date of January 31, 2026, however, there has not been a lapse in grant funding. ===== PDF PAGE 127 ===== [Extraction: embedded PDF text] IN WITNESS WHEREOF, the parties hereto have executed this Modification on the dates recited below: City of West Chicago, a municipal corporation in the State of Illinois By: Tia Messino, Interim City Administrator Date: ---------------- Attest: ---------------- COUNTY OF DU PAGE, a body politic in the State of Illinois By: Deborah A. Conroy, DuPage County Board Chair Date: ---------------~ Attest: ---------------- Jean Kaczmarek DuPage County Clerk ===== PDF PAGE 128 ===== [Extraction: OCR (rendered-page OCR)] OAKAVDAKAV NATIONAL ST FREMONT ST HGHLANDAN LAREMONTAV INGALTONAY ARBORAY EMIEWIIA YALE ST ELMWOOD $RANDLAKE BLYQ S TURNERAV GARDENST FAIRVIEW OAKAV AKWdONLAV AIRC庄 MOCONNELL PROJECT LOCATION ORA ST WASHINGTON SUMMITAV TURNER COLFORDAV CEN MAN ST UROHST YORKAVENUEAREA WaterMain Replacement WATER MAIN AND STREETS REHABILITATION PROJECT thomas. CITYOFWESTCHICAGO thomsengineeringgroup,c 238southknlwrthvanu No suto100 TRACT8415.04 475MANSTREET PHONE:800-293-2255 BLOCKGROUP#2 LOCATIONMAP WESTCHCAGO,IL0185 FAX:630-203-2971 enoineonng_group ook park.60302 phone:855-533-1700 ===== PDF PAGE 129 ===== [Extraction: embedded PDF text] DEBORAH A. CONROY 630-40 7-606(, Cvu l"iI'/ 3oard Ch:ai r cha ir(~}ciu page.count,•. gov April 4, 2025 ., Mr. Michael L. Guttman City Administrator City of West Chicago •475 Main Street I I West Chicago, IL 60185-2840 Via Email: mguttman@westchicago.org Project Name: York Ave Area Water Main & Street Rehabilitation Proposed Award Amount: $600,000.00 IPrnject Number: CD25-03 I II Dear Mr. Guttman, It is my pleasure to inform you that the City of West Chicago will be receiving an award from the DuPage County Community Development Block Grant Program. The above-cited award was approved by the DuPage County Board as part of the 2025 Annual Action Plan element of the 2025-2029 DuPage County Consolidated Plan and is contingent upon receipt of funds from the U.S. Department of Housing and Urban Development. Chloe Harrington, Housing ..& Community Development Planner, is assigned to administer this project. She will be preparing the Agreement in the next few weeks and will send it to you for execution by the City of We~t Chicago. Once that document has been returned to the County, a signed copy will be returned to you for your records and administration of the grant. The Agreement is not only a legal instrument, but also a working document, so when you receive it, please share the Agreement with all personnel who will be involved in the implementation of this project. Please be reminded that you cannot commit funds (i.e. sign contracts) for any part of this project, including matching funds, until the Agreement is executed and the Environmental Review is complete. DuPage County is pleased to help the low-income areas and citizens that this project will support. We look forward to working with you toward the successful completion of this project. Should you have any questions, do not hesitate to contact Chloe Harrington at 630-407-6533 or I• electronically at Chloe.Harrington@dupagecountv.gov. Sincerely, ~~h? Deborah A. Conroy, Chair ., DuPage County Board cc: Chloe Harrington f ' ===== PDF PAGE 130 ===== [Extraction: embedded PDF text] AGREEMENT BETWEEN THE COUNTY OF DU PAGE AND CITY OF WEST CHICAGO $600,000.00 - CD25-03 This AGREEMENT is entered into as of the ____ day of - - --~ 2026, by and between the COUNTY OF DU PAGE, a politic body and corporate of the State of Illinois (hereinafter called "COUNTY") with offices at 421 N. County Fann Road, Wheaton, IL 60187 and the CITY OF WEST CHICAGO, an Illinois Municipal Corporation, (hereinafter called "SUBGRANTEE") having a principal place of business at 475 MAIN STREET, WEST CHICAGO, Illinois 60185-2840. RECITALS I • WHEREAS, the Illinois General Assembly has granted COUNTY authority to make all contracts and do all other acts in relation to the property and concerns of the county necessary to the exercise of its corporate powers (Illinois Compil~d Statutes, Chapter 55, paragraphs 5/5- 005), and to enter into agreements for the purposes of receiving funds from the United States govemm it under the "Housing and Community Development Act of 1974", and other subsequent housingraots, and ay disburse those funds and other county funds for community development and other housi rogram acfi i •es (Illinois Compiled Statutes, Chapter 55, paragraph 5/5-1093); and WHEREAS, COUNTY has applied for Community ~ elo ment Block Gri n Funds from the United States Department of Housing and Urban :DeveloP,men (herein r called " O" as provided by the Housing and Community Develo ment :Act of 1974 ~ amended (P.L. 93~3'83) (hereinafter called "ACT"); and WHEREAS, SUB0R~EE bas 114 w_ith the COUNTY to participate with the COUNTY in • • nt BJoclG6rant (hereinafter called "CDBG") funds so that the po • in 1 population utilized for grant calculation purposes by th COUNT'¥, and thto gh its Community Development Commission ("CDC") has considered and appm ed the apptioaf.ion of the SUBGRANTEE and hereby agrees to distribute to SUBGRANTEE a poi1i of the total CDBG funds allotted to the COUNTY, with the portion distributed ' . to SUBGRANTEE bein ·n au amount and upon the conditions provided herein ("CDBG FUNDS"); and WHEREAS, the County Board approved this project on February 11, 2025, as part of the 2025 Action Plan under Resolution# HS-R-0004-25, as part of the 2025-2029 DuPage County Consolidated Plan submitted to HUD for the Community Development Block Grant Program under Resolution #HS-R-0004- 25; and WHEREAS, COUNTY and SUBGRANTEE enter into this AGREEMENT pursuant to their respective powers to enter into such agreements, as those powers are defined in the Illinois Constitution and applicable statutes; and NOW, THEREFORE, in consideration of the premises, the mutual covenants, tenns and conditions hereinafter set forth, and the understandings of each party to the other, the parties do hereby mutually covenant, promise and agree as follows: 1 ===== PDF PAGE 131 ===== [Extraction: embedded PDF text] I. INCORPORATION AND CONSTRUCTION A. All recitals set forth abo:ve are incorporated herein and made part hereof, the same constituting the factual basis for this AGREEMENT. B. The headings of the paragraphs and subparagraphs of this AGREEMENT are inserted for convenience of reference only and shall not be deemed to constitute part of this AGREEMENT or to affect the construction hereof. C. The following Exhibits are hereby incorporated herein: 1. Exhibit A. Assurances. , II. SCOPE OF THE PROJECT A. SUJ3GRANTEE hereby agrees to perform, in a timely fashion, the following activity, as previously defined in the application and project description, d ted 9/30/2024, and submitted by the SUBGRANTEE, entitled YORK A VE. AREA ,.... ,,,..-,... AIN AND STREETS REHABILITATION PROJECT, hereinafter called "PR0 B. The purpose of the activities funded to improve four residential streets and water main s • ,l)()j~Cl1S 1ervice area, with I I additional improvements bein sidewalks, and street lighting. The scope 1. Milling a mi • leveli • . I-depth Class-D SU ent of intermittent curb and of failing storm sewer structures so be installed within the project conform to current ADA requirements equirements. Pavement markings will also and pedestrian safety. The water system's scope of ent 4", 6", and 8" diameter watermain and the diameter ductile iron water mains and new water system ew copper service water lines between the new water mains to the alve, or to the residential water meter if the existing lines are lead. 2. Reimburse for other costs associated with the PROJECT that are consistent with the scope and intent of the PROJECT and are pre-approved by CDC staff. C. The SUBGRANTEE shall comply with administrative and procurement requirements as applied to the Community Development Block Grant program in accordance with the Office of Management and Budget's Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, codified at 2 CFR Part 200 currently in effect and as amended from time to time ("Super Circular")., and further promises: 1. For construction projects, procurement by the sealed bid method is required. 2. The Bid Specifications shall include all specifications and pertinent attachments and shall define the items or services in order for the bidder to properly respond. 2 ===== PDF PAGE 132 ===== [Extraction: embedded PDF text] 3. The SUBGRANTEE shall submit the Bid Specifications and plans to the offices of the DuPage Community Development Commission (hereinafter called "CDC office") for staffs approval prior to advertising in a local newspaper and any construction media. 4. The SUBGRANTEE shall include in the invitation for bids, the statement "Minorities and , women contractors are encouraged to submit bids." The SUBGRANTEE shall publicly advertise in a local newspaper and any construction media specifically inviting MBE/WBE firms to submit bids. I I 5. All bids will be publicly opened at the time and place prescribed in the invitation for bids. 6. The SUBGRANTEE shall provide the CDC office with a copy of the classified advertisement, construction media advertisement, and the results from the bid opening. 7. , The contract award will be made, in writing, to the lowest responsive and responsible bidder meeting specifications. Any or all bids may be r • re is reason to believe that the low bidder will be unable to complete rdance with the Bid Specifications; including but not limited to ntractor has been debarred, suspended, declared ineligibl icipation by the U.S. government from working o or is unable to furnish any required bond, contr '-''14J'UU or contractor's bid is unusually low in u -- £ - ~ to document satisfactorily how it wi l',l,•:>.J,l'l;ii""'~'"' unt bid. D. The SUBGRANT ards and Prevailing Wage Rates asap • nt Program in accordance with Title 29 I. TEE shall provide to the CDC Staff weekly r s) relative to the work performed by them EE shall conduct employee interviews of the e PROJECT site, if so directed by the CDC. 2. . equired for compliance with the Federal Labor Standards shall Office. 3. This contract calls for the construction of a "public work," within the meaning of the Illinois Prevailing Wage Act, 820 ILCS 130/.01 et seq. ("the Act"). The Act requires contractors and subcontractors to pay laborers, workers and mechanics performing services on public works projects no less than the current "prevailing rate of wages" (hourly cash wages plus amount for fringe benefits) in the county where the work is •performed. The Depart~ent publishes the prevailing wage rates on its website at http://labor.illinois.gov/. The Department revises the prevailing wage rates and the contractor/subcontractor has an obligation to check the Department's web site for revisions to prevailing wage rates. For information regarding current prevailing wage rates, please refer to the Illinois Department of Labor's website. The call for bids for a contract, project specifications, awarded contract, and all subcontracts must include requirements of the Act. All contractors and subcontractors rendering services under this contract niust comply with all requirements of the Act, including but not limited to, all wage requirements and notice and record keeping duties. Illinois Prevailing Wages will ' apply if the prevailing rate of wages is equal to or greater than the Davis-Bacon Act 3 ===== PDF PAGE 133 ===== [Extraction: embedded PDF text] prevailing wage rate for the same locality for the same type of construction used to classify the federal construction project. E. SUBGRANTEE shall erect a sign in a prominent place at the job site crediting the DuPage Col,llmunity Development Commission and HUD for funding the PROJECT by including the following statement: "Funding for this PROJECT has been provided, in part, by the DuPage Community Development. Commission from the U.S. Department of Housing and Urban Development's Community Development Block Grant Program." F. The SUBGRANTEE shall provide a progress report to the CDC office quarterly ( or monthly at the request of CDC staff), reporting on the status of the PROJECT in relation to the project target dates. The progress reports shall begin upon the signing of this AGREEMENT and shall co11tinue until the PROJECT is closed out. I G. SUBGRANTEE shall return to the COUNTY any program inco 1 I' 570.S00(a), which is generated as a result of this PROJEC: ot anticipated that this project will generate program income. H. Cost certifications and financial review throughout the construction of the project. If it is d y projected, or that revenues are higher, the Co grant amount. III. A. The COUN EE'S portion of the total GRANTEE'S undertaking to HOUSAND and 00/100 Dollars • ' ), to be paid in the manner set forth herein in B. .... ,.., ...,.... as CDC Agreement No. CD25-03. This identifying number E on all payment requests. C. be responsible for the contribution of a minimum of TWO MILLION SIX HUND INETY-SEVEN THOUSAND THREE HUNDRED SIXTY-EIGHT and 97/100 Dollars ($2,697,368.97) or approximately EIGHTY-TWO percent (82%) of the total project cost in leveraging funds to the PROJECT, and evidence of said leveraging funds shall be made conspicuous within the written request and accompanying documents. D. Gr<111t funds for this PROJECT are awarded based on the ratio of the granted amount, SIX HUNDRED THOUSAND and 00/100 Dollars ($600,000.00) and the total project cost, THREE MILLION TWO HUNDRED NINTY-SEVEN THOUSAND THREE HUNDRED SIXTY- EIGHT and 79/100 Dol1ars ($3,297,368.97), as provided in the application. The ratio of these two figures establishes the amount split between the COUNTY and the SUBGRANTEE. The SUBGRANTEE is responsible for any and all costs exceeding the above-noted estimated total project costs. In the event the total project costs are less than estimated at project completion, the SUBGRANTEE is still responsible for, at a minimum, EIGHTY-TWO percent of total project costs, as provided iri, the application budget. 4 ===== PDF PAGE 134 ===== [Extraction: embedded PDF text] • I I E. A minimum of Five Percent (5%) retainage of GRANT FUNDS will be withheld until project completion, which includes all final required documentation having been provided by SUBGRANTEE, reviewed and approved by CDC staff. F. GRANT FUNDS may only be used for hard construction costs associated with the scope of I• project as described in Section II. B. SUBGRANTEE is responsible for 100% of soft costs such as associated engipeering, architectural, independent land consulting, professional land planning, legal, audit and local administrative costs. IV. SUBGRANTEE 1S COMPLIANCE WITH THE ACT A. COUNTY shall assist SUBGRANTEE in complying with the ACT and the rules and regula- tions promulgated for implementation of the ACT. B. SUBGRANTEE agrees to abide by the ACT, and all HUD rules and regulations promulgated to implement the ACT, as identified in Exhibit "A" attached ber t nd made a part hereof. C. COUNTY requires the SUB GRANTEE, when a •fl cations showing equal employment opportunity compliance including e ortunity certifica- tion with reference to the PROJECT. D. The SUBGRANTEE shall com 4 CFR part 58 prior to COUNTY'S commitme .........,,,..,.,..r"'=·1ure to comply with or violation of • may result in the denial of any I • 1. ble and relevant information review required by 24 CFR part 58 2. ifed by COUNTY or select an alternate property; and 3. eonvert, lease, repair or construct property, nor commit or expend for these program activities on a HUD assisted project until pleted an environmental review to the extent required under 24 CFR as given notification of its approval in accordance with 24 CFR part 58. E. Notwithstanding any provision of this Agreement, the parties hereto agree and acknowledge that this Agreement does not constitute a commitment of funds or site approval, and that such commitment of funds or approval may occur only upon satisfactory completion of environmental review under 24 CFR Part 58. The parties further agree that the provision of any funds to the project is conditioned on COUNTY's determination to proceed with, modify, or cancel the project based on the results of a subsequent environmental review. F. SUB GRANTEE shall carry out the following mitigation measures as required under the Mitigation Plan within the corresponding project Environmental Review Record: 1. No Mitigation Required. I I G. SUBGRANTEE, in performing under this AGREEMENT, shall: 5 ===== PDF PAGE 135 ===== [Extraction: embedded PDF text] 1. Not discriminate against,any worker, employee, or applicant, or any member of the public, because of race, creed, color, sex, age or national origin, nor otherwise commit an unfair employment practice; and 2. Take affirmative action to insure that applicants are employed without regard to race, creed, color, sex, age or national origin, with such affirmative action including, but not limited to the following: . Employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, selection for training, including apprenticeship. H. SUBGRANTEE agrees and authorizes CDC and the U. S. Department of Housing and Urban Development to conduct on-site reviews, examine personnel and employment records and to conduct any other procedures or practices to assure compliance with the provisions set forth in Paragraph D above. SUBGRANTEE agrees to post in conspicuous places available to employees and applicants for employment notices setting forth the provisions of the non- discriminatory clause s~t forth in Paragraph D above. I. SUBGRANTEE agrees not to violate any laws, State o regulations regarding a direct or indirect illegal interest on the part o official of the SUBGRANTEE in the PROJECT or payment ma J. SUBGRANTEE agrees that tot nor the funds provided therefore, nor t gram shall be in any way or to an ntravention of Chapter 15 of Titl K. evoted and costs incurred in quarterly progress reports which during the remaining time of the otice from the COUNTY, originals or certi- er documentation used in the preparation of said for inspection, copying, or auditing by the COUNTY urs, at 421 North County Farm Road, Wheaton, Illinois. L. s adopt the audit requirements of the Office of Management and Budget's I I Uniform Ad i 1strative Requirements, Cost Principles, and Audit Requirements for Federal '. Awards, codified at 2 CFR Part 200 currently in effect and as amended from time to time ("Super Circular"). SUBGRANTEE shall permit the authorized representatives of the COUNTY, HUD and the Comptroller General of the United States to inspect and audit all data and reports of the SUBGRANTEE relating to its performance under the AGREEMENT. M. COUNTY shall provide, upon request, copies of all laws, regulations and orders cited in this AGREEMENT. , N. SUBGRANTEE and COUNTY shall at all times observe and comply with Title 24 CFR Part 570 and all applicable laws, ordinances or regulations of the Federal, State, County, and local government, which may in any manner affect performance under this Agreement, and SUB- GRANTEE shall perform all acts with responsibility to the COUNTY in the same manner as the,COUNTY is required to perform all acts with responsibility to the Federal government. 0. SUBGRANTEE shall ,transfer to the COUNTY any CDBG funds on hand and submit all 6 ===== PDF PAGE 136 ===== [Extraction: embedded PDF text] billings attributable to this PROJECT at the time this AGREEMENT expires. P. SUBGRANTEE will ensure that any real property under the SUBGRANTEE'S control that was acquired and/or improved in whole or in part with CDBG funds in excess of TWENTY FIVE THOUSAND AND 00/100 DOLLARS ($25,000) is used to meet the benefit oflow and moderate income persons as, defined by HUD, for a compliance period of five ( 5) years after the expiration of the AGREEMENT. Q. If during the five (5) year compliance period after the expiration of this AGREEMENT, the SUBGRANTEE disposes of any property under the SUBGRANTEE'S control that was acquired and/or improved in whole or in part with GRANT FUNDS in an amount in excess of TWENTY FIVE THOUSAND and 00/100 Dollars ($25,000), then the SUBGRANTEE will reimburse the COUNTY in the amount of the current fair market value of the property less any portion of the value attributable to expenditures of non-CDBG funds for acquisition of, or improvement to, the property. I ' V. RIGH~STOSUBCONTRACT A. SUBGRANTEE is herewith granted authority .,,.,..~-,_~..,-· portion of the PROJECT to such engineers, architect • :.Detl.i,,w, ill not be considered an alteration, ad • -~ IIDlsta:nct~"l)e ...,, ...... "'".,_ NTEE. C. Aftera this AGREEMENT, the Director shall review the pro his review, if the SUBGRANTEE has not demon- I I strated s co Je on and delays are determined to be within the control of the S "'!,'l!",,.,,_, .,.-cto stiall recommend to the COUNTY that this AGREEMENT be ~ n:ni~rms suspended, and the COUNTY shall act upon said recommen- '. ~'>Jpu-u TEE of its action. D. elayed in the completion of the PROJECT by any cause legitimately beyond its control, such that it cannot complete the PROJECT within eighteen (18) months or longer of the date of this AGREEMENT, it shall immediately give written notice to the Community Development Commission Executive Committee, County Development Committee, and to the COUNTY of the anticipated delay, the reasons therefore, a revised implement&tion schedule for review and approval by the C0UNTY, and request an extension of time for completion of the PROJECT. The Community Development Commission Executive Committee shall immediately consider the request and recommend such an extension of time as is found by it, in the reasonable exercise of its discretion, to be required for completion of the PROJECT due to the particular circumstances. The COUNTY shall notify the SUBGRANTEE if the time extension will be I • granted or denied, and whether it intends to exercise the remedies available herein, including but I not limited to suspension qf further payments. If an extension is granted, SUBGRANTEE shall ensure the revised implementation schedule is adhered to in order to meet the extended PROJECT completion date. An extension request to allow for additional time to complete and process grant required paperwork will not be considered an alteration, addition, or circumstance beyond the control of SUBGRANTEE. 11 I I ===== PDF PAGE 141 ===== [Extraction: embedded PDF text] I• XII. MISCELLANEOUS PROVISIONS A. AMENDMENTS - This AGREEMENT constitutes the entire agreement between the parties hereto. Any proposed change in this AGREEMENT shall be submitted to the other party for prior approval. No modifications, additions, deletions, or the like, to this AGREEMENT shall be effective unless and until' such changes are executed, in writing, by the authorized officers of each party. B. SUBJECT TO FINANCIAL ASSISTANCE AGREEMENT - This AGREEMENT is made subject to financial assistance agreements between the COUNTY and the United States Department of Housing and Urban Development, with the rights and remedies of the parties hereto being in accordance with this AGREEMENT. C. ASSIGNMENT - except as provided in Section V hereof, SUBGRANTEE shall not assign this AGREEMENT or any part thereof and SUBGRANTEE sh 1 ot transfer or assign any GRANT FUNDS or claims due or to become due hereundel' w· the written approval of ' ' the COUNTY having first been obtained. D. A T_TORNEY's OPINION - If reques attorney, in a form reas9nably satisfa 11 steps neces- sary to adopt this AGREE ave been taken by SUBGRANTEE, and t ocal, State and Federal statues, rules GREEMENT. E. suant to the terms of this eriod of compliance required F. IN 'll'L_,,,.,...,........ Jltv1LESS - SUB GRANTEE shall assume the defense , d old harm less COUNTY, its designees, and its employees liim ,. emands, damages, losses, expenses, and costs of every kind and . e COUNTY, its designees, and its employees may be subject by tor 1ssion of SUBGRANTEE, its agents or employees, in undertaking and performing t1i1s Agreement. The SUBGRANTEE does not hereby waive any defenses or immunity available to it with respect to third parties. G. SEVERABILITY - In the event any provision of this AGREEMENT is held to be unenforceable or invalid for any reason, the enforceability thereof shall not affect the remainder I I of the AGREEMENT. The remainder of this AGREEMENT shall be construed as if not containing the particular provision and shall continue in full force, effect, and enforceability, in accordance with its terms. H. PARTICIPATION IN NEEDS ASSESSMENTS - In consideration ofreceiving CDBG funds from the COUNTY, the SUBGRANTEE shall participate in DuPage County Needs Assessments via client surveys, focus groups, client data, and agency/board surveys in a timely fashion for the benefit of the COUNTY. I. DISCLAIMER - Nothing in this AGREEMENT is to be construed as creating a partnership between the CDC and any other party to this AGREEMENT. 12 ===== PDF PAGE 142 ===== [Extraction: embedded PDF text] ' ' ' IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on the dates recited below. COUNTY OF DU PAGE, a body politic in the State of Illinois BY: Deborah A. Conroy, DuPage County Board Chair DATE: ,, ATTEST: Jean Kaczmarek, County Clerk SUBGRANTEE: ADDRESS: I I '' '. Signature Printed Name Title I' 13 ===== PDF PAGE 143 ===== [Extraction: embedded PDF text] EXHIBIT A ASSURANCES The SUBGRANTEE hereby assures and certifies that it will comply with the regulations, policies, guidelines and requirements with respect to the acceptance and use of CDBG FUNDS in accordance with the ACT and DuPage Community Oevelopment Commission policies. Also, the SUBGRANTEE certifies with respect to the grant that: A. It is a member of the DuPage Community Development Commission, possesses legal authority to make a grant subm.ission to the COUNTY and to execute a community development and housing program; B. Its governing body has duly adopted or passed as an official act, a resolution, motion or similar action authorizing the person identified as the official representative of the SUBGRANTEE to execute the AGREEMENT, all understandings and assurances contained herein, and directing the authorization of I• the person identified as the official representative of the SUBGRANTEE to act in connection with the execution of the AGREEMENT and to provide such additional i.nfonna •01\f as may be required. C. Prior to submission of its application to the COUNTY, the SUB,,......=~•·" a. The estimate of the amm.mt o benefit persons of low and b. Its plan for minimizin FUNDS and to as ist' I I 2. uPage Community Development lie; D. 1. e Ogram Requirements, as amended, and 24 CPR 5 .105( a) Opportunity, as amended, including any and all applicable I• 2. Title VI of the Civil Rights Act of 1964 (Pub. L. 88-352 42 U.S.C. Sec 2007d et seq.) and implementing regulations issued at 24 CPR Part I; 3. Title VIII of the Civil Rights Act of 1968 (Pub. L. 90-208), as amended; and that the SUBGRANTEE will administer all programs and activities related to housing and community development in a manner to affirmatively further fair housing; 4. Section 109 of the Housing and Community Development Act of 1974, as amended; policies and procedures necessary to ensure' enforcement of Section 109 codified in 24 CPR part 6, and the regulations issued pursuant hereto; 5. Section 3 of the Housing and Urban Development Act of 1968, as amended. All section 3 covered contracts shall include language applying Section 3 requirements for a Section 3 project, including: a. Employment and training. 14 ===== PDF PAGE 144 ===== [Extraction: embedded PDF text] I' i. To the greatest extent feasible, and consistent with existing Federal, state, and local laws and regulations, recipients covered by this subpart shall ensure that employment and training opportunities arising in connection with Section 3 projects are provided to Section 3 workers within the metropolitan area ( or nonmetropolitan county) in which the project is located. ii. Where feasible, priority for opportunities and training described in paragraph a. i. of this section should be given to: 1. Section 3 workers residing within the service area or the neighborhood of the project, and 2. Particip~ts in YouthBuild programs. b. Contracting. i. To the greatest extent feasible, and consistent with existing Federal, state, and local laws and regulations, recipients covered by this subpart shall ensure contracts for work awarded in connection with Section 3 projects are provided to business concerns that provide economic opportunities to Sec • 3 workers residing within the metropolitan area (or nonmetropolitan coun~)'. 1 h the project is located. ii. Where feasible, priority for contracting o • es "bed in paragraph b. i. of this section should be given to: 1. Section 3 business conce ' I Section 3 workers resi ·ng- the project, and 2. YouthBuil I• c. The work to be per:totm'e11 e quirements of Section 3 of the Housing arui:,,.-.~--- n ed, 12U.S.C.1701u(Section 3 ). d. actors, as well as all subrecipient agreements e. -.r··.--:::z,:=ee to comply with HUD's regulations in 24 CFR part 75, idenced by their execution of this contract, the parties to are under no contractual obligations or other impediment that m complying with the part 75 regulations. f. ' The contractor agrees to include in any contract or agreement language to apply Section 3 to any and all subcontractors. All subrecipients, contractors, and subcontractors must meet the requir~ments of §75.19, regardless of whether Section 3 language is included in subrecipient agreements, program regulatory agreements, or contracts. All contractors and subcontractors must meet the requirements of §75.19, regardless of whether Section 3 language is included in contracts. I I 6. Executive Order 11063-Equal Opportunity in Housing, as amended by Executive Order 12259, and implementing regulations at 24 CFR Part 107; I• 7. Section 504 of the Rehabilitation Act of 1973 (Pub. L. 93-112), as amended, and implementing regulations when published ,in effect; 8. The Age Discrimination Act of 1975 (Pub. L. 94-135), as amended, and implementing regulations when published for effect; 15 ===== PDF PAGE 145 ===== [Extraction: embedded PDF text] 9. The relocation requirements of Title II and the acquisition requirements of Title III of the Uniform Relocation Assistance and 'Real Property Acquisition Policies Act of 1970, as amended, and the implementing regulations at 24 CFR Part 42, as required under 24 CFR 570.606; 10. The labor standards requirements as set forth in 24 CFR Part 570, Subpart Kand HUD regulations issued to implement such requirements; .I I • 1 I. Executive Order 11988 relating to the evaluation of flood hazards and Executive Order 11738 relating to the prevention, control and abatement of water pollution; 12. The flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (Pub. L. 93-234); ' 13. The Fair Housing Act (Public Law 90-284) (42 U.S.C. 3601-20); 14. The Build America, Buy America Act (BABA), enacted on N Infrastructure Investment and Jobs Act (ITJA). Pub. L. 1 content. procurement preference' ("Buy America Prefe programs. Steps developed by HUD must be im manufactured products, and construction mat States. Section 70912,the Act further de alteration, maintenance, or repair of infrastru definition of infrastructure those items trad" • 11;e1Ldl1,u rty. SUBRECIPIENT must co _;,,·.~~~:;:!:.: Act, 41 U.S.C. 8301 note, an nder FR-6331-N- lOA, HUD anno ,.,.-,.-•~-- ,u,ro'1;m y·i:, Ulefit!tftl icability Waiver of Buy America P • • . as stated herein for Federal Financ. ;_s~~ree'tl~,- ~,1-~, s on or after the effective date of as specifically shown in the Federal bligated by HUD from Fiscal Year 2025 I• TheBAPap l" w n construction materials used in infrastructure projects. Each construction m QJ ed by a standard for the material to be considered "produced in the United Sta a No11-ferr metals. All manufacturing processes, from initial smelting or melting through final shaping, coating, and assembly, occurred in the United States. b. Plastic and polymer-based products. All manufacturing processes, from initial combination of constituent, plastic or polymer-based inputs until the item is in a form in which it is delivered to the work site and incorporated into the project, occurred in the United States. c. Composite building materials. All manufacturing processes, from initial combination of , constituent materials until the composite material is in a form in which it is delivered to the work site and incorporated into the project, occurred in the United States. d. Glass. All.manufacturing processes, from initial batching and melting of raw materials through annealing, cooling, and cutting, occurred in the United States. I I 16 I• ===== PDF PAGE 146 ===== [Extraction: embedded PDF text] e. Fiber optic cable. All manufacturing processes, from the initial preform fabrication stage through fiber stranding and jacketing, occurred in the United States. f. Optical fiber. All manufacturing processes, from the initial preform fabrication stage through fiber stranding, occurred in the United States. g. Lumber. All manufacturing processes, from initial debarking through treatment and planning, occurred in the United States. h. Drywall. All manufacturing processes, from initial blending of mined or synthetic gypsum plaster and additives through cutting and drying of sandwiched panels, occurred in the United States. i. Engineered wood. All manufacturing processes from the initial combination of constituent materials until the wood product is in its final form, occurred in the United States. ' I I • Documented evidence proving the iron, steel, manufactured prod et nstruction materials used in a project are produced in the United States mu . Examples of , ' evidence include, but are not limited to: documen s ensuring proposed covered items are produced in th and engineering notes from field visits to ins ed items were manufactured in the USA; invoices e USA. 15. Conflict oflnterest requirement"~r.r,.,-i,,.i. 570.611. E. Its notification, inspec._·,t;;.;:t~iH with CFR 570.60,,,..... ,,.,.. .... F. When a g ~~,u..,.,~, ~,.,~.. ,,~..,.~~.... ~tJSAND and 00/100 DOLLARS ($100,000) it will comply wi 1~ ~ )Cl811Jl~!;,..;GJ1 e r requfrements issued under Section 308 of the Clean Air Act (4 l~lS~lon~ f the Clean Water Act (33 U.S.C. 1368), Executive Order 1173 8, and ti n gency regulation ( 40 CFR Part 15), which prohibit the use under nonexempt F , ts or loans, of facilities included on the EPA list of Violating Facilities. The pr reporting of violations to the County, HUD, and to the U.S.E.P.A. Assistant Ad.minis orcement (EN-329). G. It has developed its application so as to give maximum feasible priority to activities which benefit low and moderate income families or aid in the prevention or elimination of slums or blight; (the application I I may also include activities which the SUBGRANTEE certifies are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community, and other financial resources are not available); H. It will not attempt to recover any capital costs of public improvements assisted in whole or in part with funds provided under Section 106 of the ACT or with amount resulting from a guarantee under Section 108 of the ACT by assessing any amount against properties owned and occupied by persons oflow and moderate income, including any fee charged or assessment made as a condition of obtaining access to such public improvements, unless: ·{l) funds received under Section 106 of the ACT are used to pay the proportion of such fee or assessment that relates to the capital costs of such public improvements that are financed from revenue sources other than under Title I of the ACT; or (2) for purposes of 17 ===== PDF PAGE 147 ===== [Extraction: embedded PDF text] assessing any amount against properties owned and occupied by low and moderate income persons, the SUBGRANTEE certifies that it lacks sufficient funds received under Section 106 of the ACT to comply with the requirements of subparagraph (1) above. I. The SUBGRANTEE certifies that it will provide a drug-free workplace by: 1. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the SUBGRANTEE's workplace and specifying the actions that will be taken against employees for .violation of such prohibition; 2. Establishing a drug awareness program to inform employees about: a. The dangers of drug abuse in the workplace; b. The SUBGRANTEE's policy of maintaining a drug-free workpl d. The penalties that may be imposed upon emP,lo e workplace. 3. Making it a requirement that ea a copy of the statement re •• I I I' I I 4. Notifying the em . that, as a condition of employment a. b. rug statute conviction for a violation occurring in the a er such conviction; 5. Notifying the _.,...., ~_}' Community Development Commission within ten (10) days after receiving notice paragraph (4)(b) from an employee or otherwise receiving actual notice of such conviction I 6. Taking one of the following actions, within thirty (30) days ofreceiving notice under subparagraph ((4)(b), with respect to any employee who is so convicted: a. Taking appropriate personnel action against such an employee, up to and including termination; or b. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; and 7. Making a good faith effort to continue to maintain a drug-free workplace through implementation I ' of paragraphs (1.), (2.), (3.), ( 4.), (5.) and (6.). '. J. It has adopted and is enforcing a policy prohibiting the use of excessive force by law enforcement 18 ===== PDF PAGE 148 ===== [Extraction: embedded PDF text] agencies within its juri~diction against any individuals engaged in nonviolent civil rights demonstrations. K. In regards to lobbying, the SUBGRANTEE certifies: 1. No Federal appropriated 'funds have been paid or will be paid, by or on behalf of the SUBGRANTEE, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a • e ber of Congress in con- nection with the Federal contract, grant, loan, or cooperative ru:irf!'e11i:i~nt, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Fov,....-v.......... bying," in accordance with its instructions. 3. The SUBGRANTEE shall require that documents for all subawards at a • grants, loans, and cooperative accordingly. 4. This certification is a transactio or is a prerequisite for making or ent • 31, U.S. Code. Any person who fails a civil penalty of not less than TEN THO ) and not more than ONE HUNDRED THO ,000) for each such failure. L. SUBGRANTE h n s to promote "gender ideology," as defined in Executive Order I ' I I (E.O.) 14168, De:fi ng W e . rom Gender Ideology Extremism and Restoring Biological Truth to the Federal Gove lll.m .. ,u. • pplicable. I• M. SUBGRANTEE shall not use any grant funds to fund or promote elective abortions, as required by E.O. 14182, Enforcing the Hyd~ Amendment, if applicable. I I 0 I I 19 ===== PDF PAGE 149 ===== [Extraction: embedded PDF text] I I N. Notwithstanding anything in the N0F0 or Application, this Grant shall not be governed by Executive Orders revoked by E.0. 14154 ,(Unleashing American Energy), including E.0. 14008 (Tackling the Climate Crisis at Home or Abroad), or N0F0 requirements implementing Executive Orders that have been revoked, if applicable. 0. SUBGRANTEE must administer its grant in accordance with all applicable immigration restrictions and requirements, including the eligibility and verification requirements that apply under title IV of the Personal Responsibility and Work-Opportunity Reconciliation Act of 1996, as amended (8 U.S.C. 1601-1646) (PRW0RA) and any applicable requirements that HUD, the Attorney General, or the U.S. Citizenship and Immigration Services may establish from time to time to comply with PRW0RA, Executive Order 14218 (Ending Taxpayer Subsidization of Open Borders), or other Executive Orders or immigration laws. I I P. SUBGRANTEE cannot use want funding in a manner that by design or effect facilitates the subsidization or promotion of illegal immigration or shields illegal aliens from deportation, including by maintaining policies or practices that materially impede enforcement deral immigration statutes and regulations, if applicable. Q. SUBGRANTEE must use· Systematic Alien Verification I I verification system approved by the Federal gover being provided to an ineligible alien who entered th present in the United States, if applicable. , , I • I• 20 ===== PDF PAGE 150 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO - INFRASTRUCTURE COMMITTEE I AGENDA ~TEM SUMMARY .I ' ITEM TITLE: ' . AGENDA ITEM NUMBER: 1-L D. Resolution No. 26-R-0014 - Contract Award - R.W. Collins COMMITTEE AGENDA DATE: February 5, 2026Co. for the Leaking Underground Storage Tank Project at COUNCIL AGENDA DATE: February 17, 2026 135 W. Grand Lake Blvd in an Amount Not to Exceed $105,625.00 ' STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE I I APPROVED BY INTERIM GITY ADMINISTRATOR: Tia Messina SIGNATURE I ' ITEM SUMMARY: ', The City of West Chicago has owned and operated Underground Storage Tanks (UST) at its facility located at 135 W. Grand Lake Blvd for City's fuel needs since the 1950s. A leaking underground storage tank (UST) incident was reported on March 26, 1997, during removal of a 2,000-gallon UST used for the storage of gasoline. Approximately 240 cubic yards of contaminated soil and 1,900 gallons of contaminated groundwater were removed within 45 days. However, petroleum contamination persi~ted in the subsurface. Site-specific remediation objectives and an engineered barrier were ipformally proposed to the Illinois EPA in the reporting at that time. These were rejected in correspondence from the Illinois EPA dated September 25, 1997, until the full extent of soil and groundwater is , determined. The City has worked with Resource Consulting, Inc (Resource) to complete soil sampling, soil investigation, revieVJ analysis, development of a Corrective Action Plan (CAP), and drafting bid documents. The request for bids for the Leaking Underground Storage Tarik Project (Project) was advertised in the Daily Herald and on an online bidding platform QuestCDN on January 6, 2026. The staff publicly opened bids on January 27, 2026, and below are the bi9 results: BASE BID SUBMITTAL CONTRACTOR RANK AMOUNT I R.W. Collins Companv $105,625.00 1 Buckeve Elm Contractino $143,916.00 2 ' Engineer's Estimate N/A NIA I R.W. Collins Co. of Chicago, Illinois, submitted a lowest responsible bid proposal of $105,625.00, which is., approximately $154,375.00 or 59% lower than the budgeted amount of $260,000 within the Capital Projects Fun(j . . The project is eligible for the recovery of certain costs through the IEPA Leaking UST Reimbursement Fund, which requires documentation of eligible work. The City plans to submit the bid pricing to the Illinois EPA for review and approval. The exact amount of reimqursement for the construction activities will be determined at the time of approval of the CAP by the IEPA. Staff recommends approval of the contract award. ACTIONS PROPOSED: Approve Resolution No. 26-R-0014 authorizing the Mayor to execute a Contract with the lowest responsible bidder, R.W. Collins Co. of Chicago, Illinois for th~ Leaking Underground Storage Tank Project at 135 W. Grand Lake Blvd in an Amount Not to Exceed $105,625.00 COMMITTEE RECOMMENDATION: ' ' ===== PDF PAGE 151 ===== [Extraction: embedded PDF text] RESOLUTION NO. 26-R-0014 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH THE LOWEST RESPONSIBLE BIDDER R.W. COLLINS CO. OF CHICAGO, ILLINOIS FOR THE LEAKING UNDERGROUND STORAGE TANK PROJECT AT 135 W. GRAND LAKE BLVD IN AN AMOUNT NOT TO EXCEED $105,625.00 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a Contract with the lowest responsible bidder, R.W. Collins Co. of Chicago, Illinois for the Leaking Underground Storage Tank Project at 135 W. Grand Lake Blvd in an Amount Not to Exceed $105,625.00, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 17th day of February 2026. AYES: NAYES: ABSTAIN: ABSENT: Mayor Daniel Bovey ATTEST: Valeria Perez, Executive Office Manager