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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: 7.F.
Resolution No. 26-R-0004 — Engineering Enterprises, Inc. —
Professional Construction Engineering Services for Lead
Service Line Replacement Project — Phase B in an Amount Not
to Exceed $397,100.00
COMMITTEE AGENDA DATE: February 5, 2026
COUNCIL AGENDA DATE: February 17, 2026
STAFF REVIEW: Mehul T. Patel, P.E., CFM- Director of Public Works SIGNATURE
APPROVED BY INTERIM CITY ADMINISTRATOR: Tia Messino SIGNATURE
ITEM SUMMARY:
The Lead Service Line Replacement and Public Notification Act, that became effective on January 1, 2022,
requires the City of West Chicago to develop, implement, and maintain a comprehensive Water Service Line (WSL)
Inventory and a Lead Service Line Replacement (LSLR) Plan. On April 15, 2024, the City completed its WSL
inventory based on the best available information and submitted to the Illinois Environmental Protection Agency
(IEPA). The Initial LSLR Plan was submitted to the IEPA on May 7, 2024, with annual updates in 2025 and 2026.
The Final LSLR Plan is due before April 15, 2027. Based on the Initial LSLR Plan, the City has approximately 797
lead water service lines within the City limits. Staff anticipated completing the LSLR project in multiple phases.
The City has been working on the Lead Service Line Replacement Project with Engineering Enterprises, Inc. (EEl)
since 2023. EEI prepared two Funding Nomination Forms (FNF) for the loan applications to the Illinois Public Water
Supply Loan Program (PWSLP). FNF-1 (L17-7215) included 375 LSLR in Phase A at an estimated cost of
$7,745,000. FNF-2 (L17-7216) included 321 LSLR in Phase B at an estimated cost of $6,700,000. During this
process, it was estimated that approximately 100 LSLR will take place as part of the other capital projects such as
the Downtown Modernization and Beautification Project, York Ave Area CDBG Project, etc. Neither L17-7215 (200
out of 400) or L17-7216 (145 out of 400) made it to the Intended Funding List (IFL) for the FY2026 PWSLP as
funds were exhausted much earlier than expected due to higher demand and increased number of applications.
However, both L17-7215 and L17-7216 are eligible to apply for the Bypass Funds through the PWSLP, which are
awarded on a first come first serve basis until the Bypass Funds are exhausted. Another key point is that Bypass
Funded applications are not eligible for any principal forgiveness. Staff is anticipating that demand for PWSLP will
remain elevated for FY2027. As such, staff is recommending the City to pursue Bypass Funds for L17-7216 and re-
apply for L17-7215 in FY2027.
Both L17-7215 and L17-7216 include the cost of construction and construction engineering to be funded through
the PWSLP. The design engineering costs are funded through the Water Fund. For the construction cost to be
eligible for the PWSLP, a contract must be in place. Based on its knowledge and experience of similar services
provided in other communities, staff solicited a proposal from EEI for the construction engineering services related
to the L17-7216 (321 LSLR). EEl’s scope of work will include project management, shop drawing review, resident
notification during construction, prepare pay estimates, change orders, IEPA loan disbursement requests,
construction observation and documentation. The City will be responsible for preparation, coordination and
obtaining Temporary Construction Easements (TCE) from residents.
EEl’s proposal for this task is $397,100.00, which equates to 5.9% of estimated construction cost of $6,700,000.00.
Construction engineering costs for locally funded projects generally equate to 7-9% of construction cost. This is an
unbudgeted item in FY2026; however, since this is an eligible cost through the PWSLP, invoices will be paid after
disbursement is received from the IEPA. Should the City be unsuccessful in obtaining the Bypass Funds, this
agreement will not move forward.

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CITY OF WEST CHICAGO
ACTIONS PROPOSED:
Approve Resolution No. 26-R-0004 authorizing the Mayor to execute a contract with Engineering Enterprises, Inc.
of Sugar Grove, Illinois, for professional construction engineering services related to the Lead Service Line
Replacement Project — Phase B in an amount not to exceed $397,100.00.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 5-0 for approval.