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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: 7.H.
Resolution No. 26-R-0006 — Final Report of Expenditure .
(BLR 13510) for State Motor Fuel Tax Funds for the 2025 SL RCRA GEE eter
Nuclear Drive and Northwest Avenue Reconstruction : ,
Project — Section No. 24-00090-00-PV
STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE
APPROVED BY INTERIM CITY ADMINISTRATOR: Tia Messino SIGNATURE
ITEM SUMMARY:
On March 17, 2025, the City Council approved Resolution No. 25-R-0025, for Resolution for Improvement Under the
Illinois Highway Code (BLR 09110) and the Request for Expenditure/Authorization of Motor Fuel Tax Funds (BLR
09150), authorizing the use of $2,400,000.00 in State Motor Fuel Tax (MFT). On May 19, 2025, the City Council
approved a Supplemental BLR 09110 and BLR 09150, under Resolution No. 25-R-0040, authorizing the use of an
additional $157,439.90, for a total State MFT amount of $2,557,439.90 for the 2025 Nuclear Drive and Northwest
Avenue Reconstruction Project (Project). The project also included $100,000.00 from Fund 06 - Water Fund and
$80,000.00 from Fund 05 — Sewer Fund. Subsequently, under Resolution No. 25-R-0038, the City Council awarded
the Project to R.W. Dunteman Co. for the total contract amount not to exceed $2,737,439.90.
On October 31, 2023, the City was awarded an Economic Development Program (EDP) grant from the Illinois
Department of Transportation (IDOT) in the amount not to exceed $930,000.00 for the Project. The funding allowed
the City to utilize grant funds on the Project's construction costs. The scope of the project is considered a permissible
use of the State MFT funds for FY 2025 under the applicable provisions for the Highway Code and necessary IDOT
requirements. IDOT subsequently approved and authorized the use of the State MFT funds for the Project in FY
2025.
At the end of the project, IDOT requires the Local Agencies to submit the Final Report of Expenditure (BLR 13510),
which summarizes the actual amount of State MFT and Local funds expended on the project. The Project utilized
$2,463,228.07 of the State MFT, $79,585.44 of the Water Fund (Local), and $55,380.00 of the Sewer Fund (Local),
for a final contract amount of $2,598, 193.51, which is denoted in the enclosed BLR 13510.
Although Local Agencies are not required to pass a Resolution to terminate the use of State MFT funds for projects,
it is good financial practice to document the actual expenditures of the State MFT funds for the project.
ACTIONS PROPOSED:
Approve Resolution No. 26-R-0006 authorizing the Director of Public Works to execute the Final Report of
Expenditure (BLR 13510) for submittal to the Illinois Department of Transportation (IDOT) for final approval for the
use of State Motor Fuel Tax funds for the 2025 Nuclear Drive and Northwest Avenue Reconstruction Project.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 5-0 for approval.