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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
AGENDA ITEM NUMBER: 7J.
COMMITTEE AGENDA DATE: February 5, 2026
COUNCIL AGENDA DATE: February 17, 2026
ITEM TITLE:
Resolution No. 26-R-0008 — Local Public Agency General
Maintenance — 2025 Roadway Rehabilitation —
Maintenance Expenditure Statement (BLR 14222) for State
Motor Fuel Tax Funds in FY 2025 — Section No. 25-00000-
01-GM
STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE
APPROVED BY INTERIM CITY ADMINISTRATOR: Tia Messino SIGNATURE
ITEM SUMMARY:
On February 17, 2025, the City Council approved Resolution No. 25-R-0003 for Maintenance Under the Illinois
Highway Code (BLR 14220) and Local Public Agency General Maintenance — Estimate of Maintenance Costs
(BLR 14222) authorizing the use of State Motor Fuel Tax (MFT) funds in the amount totaling $1,092,500.00 for the
2025 Roadway Rehabilitation Project (Project), which is considered general maintenance for FY 2025. Illinois
Department of Transportation (IDOT) subsequently approved and authorized the use of the MFT funds for FY
2025. The project also included Local MFT allocation of $561,600.00 from Fund 16 — Motor Fuel Tax Fund and
$29,000.00 from Fund 05 — Sewer Fund, for a total budget amount of $1,683,100.00. Subsequently, under
Resolution No. 25-R-0024, the City Council awarded the Project to Brothers Asphalt Paving, Inc. for the total
contract amount not to exceed $1,402,603.79.
In FY 2025, the City categorized roadway resurfacing as general maintenance under the applicable provisions of
the Illinois Highway Code and necessary IDOT requirements. At the end of each fiscal year, IDOT also requires the
City to submit the Local Public Agency General Maintenance — Maintenance Expenditure Statement (BLR 14222),
which summarizes the actual amount of MFT funds expended for the year. In FY 2025, $1,063,861.55 of State
MFT funds, $264,640.32 of the Local MFT funds, and $9,875.00 of the Sewer fund (Local) were utilized for the
Project, for a final contract amount of $1,338,076.87, which is denoted in the enclosed BLR 14222.
Enclosed is the Local Public Agency General Maintenance — Maintenance Expenditure Statement (BLR 14222) for
FY 2025. Although municipalities are not required to pass a Resolution to terminate the use of MFT funds for
general maintenance purposes at the end of each year, it is a good financial practice to document the actual
expenditures of the MFT funds each year.
ACTIONS PROPOSED:
Approve Resolution No. 26-R-0008 authorizing the Director of Public Works to execute the Local Public Agency
General Maintenance — Maintenance Expenditure Statement (BLR 14222) for submittal to the Illinois Department of
Transportation (IDOT) for final approval for the use of Motor Fuel Tax funds during Fiscal Year 2025.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 5-0 for approval.