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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: 7.1.
Resolution No. 26-R-0012 — Contract Award — Era-Valdivia Beeetg teint deta é. 2025
Contractors, Inc. — Water Treatment Plant Filter #1 * February »,
Rehabilitation Project in the amount not to exceed COUNSIL AGENDA DATE; Febuary 17, 2026
$343,800.00
STAFF REVIEW: Mehul T. Patel, P.E., Director of Public Works SIGNATURE
APPROVED BY CITY ADMINISTRATOR: Tia Messino SIGNATURE
ITEM SUMMARY:
The Water Treatment Plant (WTP) was commissioned in 2006. Equipment in this environment has an average
working life of 20 years. As equipment ages, its efficiency declines, maintenance costs increase, and the risk of
unexpected failure rises. Unplanned breakdowns can disrupt production, damage surrounding systems, and create
safety hazards for workers. To prevent these issues, it is essential to establish scheduled replacement plans based
on the manufacturer's recommended service life, performance trends, and historical maintenance data. Proactively
replacing equipment prior to failure not only reduces downtime and emergency repair costs but also ensures
operational continuity, regulatory compliance, and workplace safety. This proactive approach allows organizations to
better allocate resources and extend the overall efficiency of their systems.
The Filter #1 Rehabilitation Project (Project) includes maintenance of the existing Filter #1 at the West Chicago Water
Treatment Plant. The Project will include full media replacement, sandblasting and painting of filter interior, painting
of filter exterior, as well as any underdrain and metal rehab deemed necessary during construction.
The Project was advertised for public bids in the Daily Herald and via an online bidding platform, QuestCDN, on
January 6, 2026. An optional pre-bid meeting took place on January 15, 2026. Staff opened bids on January 27,
2026, and below are the results:
CONTRACTOR reat CEERALL
Era-Valdivia Contractors, Inc. $ 343,800.00 1
Capital Industrial Coatings $ 433,370.00 2
Engineer Estimate $ 400,000.00 N/A
Era-Valdivia Contractors, Inc. submitted the lowest bid in the amount of $343,800.00, which is 14.1% lower than the
Engineer's Estimate of $400,000. The FY 2026 Budget under the Water Treatment Plant — Other Capital Outlay
Account No. 06-34-48-4806 includes $400,000 for this Project.
Era-Valdivia Contractors successfully performed the Fremont Tower Rehabilitation Project for the City. Staff checked
references for Era-Valdivia Contractors for similar types of projects which yielded positive feedback. Staff
recommends awarding the Water Treatment Plant Filter #1 Rehabilitation Project to Era-Valdivia Contractors, Inc. of
Chicago, Illinois, for a total contract amount not to exceed $343,800.00.
ACTIONS PROPOSED:
Approve Resolution No. 26-R-0012 authorizing the Mayor to execute a Contract with the lowest qualified and
responsible bidder, Era-Valdivia Contractors, Inc. of Chicago, Illinois, for the Water Treatment Plant Filter #1
Rehabilitation Project in the amount not to exceed $343,800.00
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 5-0 for approval.