===== PDF PAGE 60 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO CITY COUNCIL AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _______7.U.________ Lease and Operating Agreement with People Made Visible (PMV) FILE NUMBER: _______________ for 103 W. Washington Street for Gallery 200 and Healthy West Chicago Initiatives COMMITTEE AGENDA DATE: February 17, 2026 Resolution 26-R-0017 COUNCIL AGENDA DATE: February 17, 2026 STAFF REVIEW: Kelley Chrisse, AICP, CEcD SIGNATURE __________________________ ITEM SUMMARY: Background People Made Visible (PMV) is a West Chicago-based nonprofit organization formed in 2009. Its mis- sion is to foster community through dynamic art, cultural, and social programming. PMV acts as the fiscal agent, administrator, and program operator for the two programs central to this agreement: • Gallery 200. Gallery 200 began in 2005 as a City-supported artist cooperative intended to acti- vate downtown West Chicago through accessible arts programming and exhibition space. For many years, it operated out of 200 Main Street. In 2014, Gallery 200 transitioned from a City-run initiative to a division of PMV, while continuing to receive City support in recognition of its public benefit and role in downtown revitalization. Due to building improvements at 200 Main Street, Gallery 200 relocated its primary operations to 103 W. Washington Street in 2016. Upon completion of the improvements at 200 Main Street, Gallery 200 launched limited exhibit use at 200 Main Street in 2025. As the City prepares to use 200 Main Street as a temporary home for the City Museum during construction, Gallery 200 will remain primarily at 103 W. Washington Street. Gallery 200 provides: • Public art exhibitions • Artist workshops and classes • Community programming • Affordable local art sales • Healthy West Chicago (HWC). Healthy West Chicago is a community wellness collaboration formalized in 2014 with support from local partners, including healthcare, schools, nonprofits, and the City. Its mission is to increase healthy eating and physical activity in West Chicago and to promote long-term community well-being. PMV serves as the fiscal agent for HWC, supporting: • Health-focused events and programming • Community education • Partnerships with local institutions • Advocacy and resource development related to wellness HWC programming is intended to serve the entire community, with a focus on equity, accessibil- ity, and public health outcomes. ===== PDF PAGE 61 ===== [Extraction: embedded PDF text] Why a New Agreement Is Needed The City’s prior lease and operating agreement with PMV was tied to 200 Main Street (Resolution 13-R-0076), which historically served as the home of Gallery 200. In 2016, however, Gallery 200 re- located its primary operations to 103 W. Washington Street to accommodate building improvements at 200 Main Street. Although the Gallery has recently resumed limited exhibitions and workshops at 200 Main Street, its day-to-day operations have remained centered at 103 W. Washington Street. Importantly, the 2013 lease for 200 Main Street was never formally carried over or updated to reflect Gallery 200’s move to 103 W. Washington. At the same time, 200 Main Street is now being repurposed as a temporary location for the City Mu- seum during construction at 132 Main Street. Together, these changes mean that the existing 2013 agreement no longer reflects how City facilities are actually being used. The agreement also reaf- firms the public purpose served by these programs and the basis for continued City support. This new Lease and Operating Agreement is therefore intended to align the legal framework with current conditions by clearly defining PMV’s use of 103 W. Washington Street, articulating the City’s expectations in exchange for its financial support, and establishing how City property, museum stor- age, and public access will be managed during the construction period. Upon execution, this agree- ment will formally replace and supersede the 2013 lease for 200 Main Street. Key Provisions of the Lease (Part A) Part A (the Lease Agreement) focuses on the City’s property interests and public stewardship re- sponsibilities. Major elements include: 1. Premises and Term • The City leases 103 W. Washington Street to PMV for $1 per year. • The agreement runs from February 17, 2026 through December 31, 2027, reflecting a hard deadline by which the organization will move out of this transitional location. 2. Permitted Uses. PMV may use the building for: • Gallery 200 operations (exhibits, classes, meetings, events) • Healthy West Chicago programming • City-approved museum overflow storage during construction 3. Transitional Use of 200 Main Street. Gallery 200 may continue limited use of 200 Main Street through March 31, 2026, after which the City Museum will occupy that space unless the City au- thorizes limited overlap. 4. Building Maintenance and Access • The City remains responsible for major building systems and utilities. • PMV handles routine upkeep and janitorial services. • The City retains access for inspections, maintenance, and museum coordination, with routine work occurring during normal business hours when practical. 5. Private Events and Alcohol • The space is not a general public rental facility. • Any private event use requires prior City approval. • Alcohol may be served only at PMV-sponsored events on a no-sale basis, with advance no- tice to the City and required insurance. • Alcohol is prohibited at third-party events. 6. Museum Overflow Storage. The agreement allows the City to use portions of the building for museum storage during construction at 132 Main Street (City Museum), with access controls and clear handling protocols. ===== PDF PAGE 62 ===== [Extraction: embedded PDF text] 7. Insurance and Risk. PMV is required to maintain appropriate insurance, including conditional liquor liability coverage for PMV-sponsored events where alcohol is served. The City is named as an additional insured. 8. Termination. The City retains the right to require PMV to vacate with six (6) months’ written no- tice should future municipal needs arise. Key Provisions of the Operating & Funding Agreement (Part B) Part B (the Operating and Funding Agreement) clarifies expectations tied to City financial support. 1. Public Purpose. City funding is provided in exchange for clear community benefit through arts, culture, and health programming. 2. Reporting and Accountability. PMV must: • Maintain separate accounting for Gallery 200 and HWC, • Provide bi-annual community impact summaries, • Present on the prior year’s impact to the City each July for each program. 3. City Funding • Approved 2026 funding: Gallery 200 at $6,000 and Healthy West Chicago at $26,000 • Funding for 2027 will be determined through the City’s budgeting process. 4. Eligible Use of Funds. City funds must be used for direct program expenses only (supplies, out- reach, instructors, events, etc.). 5. Partnerships and Promotion. PMV may pursue sponsorships, but may not present them as City-endorsed without written approval. The City will assist with promotion of PMV activities, es- pecially those supported with City funds. Approval of this Agreement will formalize current operations, strengthen accountability for City fund- ing, and support continuity of arts, cultural, and wellness programming. The agreement balances community benefit with prudent stewardship of City property and preserves the City’s flexibility for future use of the Premises. ACTIONS PROPOSED: Approval of a Resolution Authorizing the Execution of a Lease and Operating Agreement between the City of West Chicago and People Made Visible, Inc. for the Use of 103 W. Washington Street for Gallery 200 and Healthy West Chicago Initiatives COMMITTEE RECOMMENDATION: This item is being presented to the Public Affairs Committee for consideration prior to the City Coun- cil meeting. Attachment: Resolution 26-R-0017