===== PDF PAGE 1 ===== [Extraction: embedded PDF text] WHERE HISTORY & PROGRESS MEET NOTICE PUBLIC AFFAIRS COMMITTEE Tuesday, February 17, 2026 6:15 P.M. – Council Chambers AGENDA 1. Call to Order, Roll Call, and Establishment of a Quorum 2. Approval of Minutes A. Public Affairs Committee of December 15, 2025 3. Public Participation / Presentations 4. Items for Consent A. Blooming Fest Special Event Permit B. Food Fest Special Event Permit C. Frosty Fest Special Event Permit D. Resolution No. 26-R-0018 - Contract Extension with MKSK Studios to Prepare an Architectural and Historical Survey of the City’s Existing Historic Districts and Select Residential Neighborhoods E. Resolution No. 26-R-0019 – A Resolution Approving the Purchasing Agreement with Sunbelt Rentals, Inc. for the Purchase of a Pitagone F18 Vehicle Barrier Trailer Kit 5. Items for Discussion A. Mosaic Market Special Event Permit - Thursdays in June, July and August B. Resolution 26-R-0015 Market License Agreement with Bensidoun USA, Inc. for the 2026 Mosaic Market C. Resolution 26-R-0016 Addendum to the City Museum Management Contract with Phalen Consulting, Inc. D. Resolution 26-R-0017 Lease & Operating Agreement with People Made Visible, Inc. for 103 W. Washington Street 6. Unfinished Business 7. New Business 8. Reports from Staff A. West Chicago Police Department Monthly Reports 9. Adjournment 475 Main Street T 630.293.2200 Daniel Bovey MAYOR West Chicago, Illinois F 630.293.3028 Tia Messino 60185 westchicago.org INTERIM CITY ADMINISTRATOR ===== PDF PAGE 2 ===== [Extraction: embedded PDF text] Item # 2.A. MINUTES PUBLIC AFFAIRS COMMITTEE Monday, December 15, 2025, 6:15 P.M. 1. Call to Order, Roll Call, and Establishment of a Quorum. Chairman Smith called the meeting to order at 6:15pm. Roll Call found Alderman Alcántar-Garcia, Aviña-Soto, Carreto-Muñoz, Morano and Santiago. Alderman Birch-Ferguson was not present. 2. Approval of Minutes. A. Public Affairs Committee Minutes of October 20, 2025. Alderman Morano made a motion, seconded by Alderman Aviña-Soto to approve the minutes of the Public Affairs Committee. Voting Aye: Chairman Smith, Alcántar-Garcia, Aviña-Soto, Carreto-Muñoz, Morano and Santiago. Voting Nay: 0. Abstain: 0. Motion carried. 3. Public Participation / Presentations. 4. Items for Consent. A. Resolution No. 25-R-0083 – Extension of Ride DuPage Transportation Program. Alderman Morano made a motion, seconded by Alderman Aviña-Soto to direct this item to City Council for approval. Voting Aye: Chairman Smith, Alcántar-Garcia, Aviña- Soto, Carreto-Muñoz, Morano and Santiago. Voting Nay: 0. Abstain: 0. Motion carried. B. Western DuPage Chamber of Commerce 2026 West Chicago Railroad Days Agreement. Alderman Aviña-Soto made a motion, seconded by Alderman Alcántar- Garcia to direct this item to City Council for approval. Voting Aye: Chairman Smith, Alcántar-Garcia, Aviña-Soto, Carreto-Muñoz, Morano and Santiago. Voting Nay: 0. Abstain: 0. Motion carried. 5. Items for Discussion. 6. Unfinished Business. 7. New Business. 8. Reports from Staff. A. West Chicago Police Department Monthly Reports. ===== PDF PAGE 3 ===== [Extraction: embedded PDF text] Public Affairs Committee Minutes January 28, 2018 Page 2 of 2 Alderman Santiago raised the possibility of making Kenwood Street a one-way street similar to Hazel Street. Chief Fleury has discussed this topic with Mahul Patel, Public Works Director, who indicated that due to the street’s narrow width and existing parking conditions, this would not be feasible. 9. Adjournment. Alderman Morano made a motion to adjourn, seconded by Alderman Santiago. The motion was approved by voice vote, and the meeting adjourned at approximately 6:34pm. Respectfully submitted, Yahaira Bautista Administrative Assistant to Chief of Police West Chicago Police Department ===== PDF PAGE 4 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO PUBLIC AFFAIRS COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: ______4.A.________ Blooming Fest FILE NUMBER: _______________ COMMITTEE AGENDA DATE: February 17, 2026 COUNCIL AGENDA DATE: February 17, 2026 STAFF REVIEW: Kelley Chrisse, AICP, CEcD SIGNATURE__________________________ ITEM SUMMARY: Blooming Fest is scheduled for Saturday, May 16, 2026 from 9:00 a.m. to 3:00 p.m. in Downtown West Chicago. We will be celebrating the 25th anniversary of Blooming Fest this year and will host a special Chalk the Walk event to commemorate the special anniversary. This event is free to the public, sponsored by the City with the support of community partners. Blooming Fest includes, but is not limited to: the West Chicago Garden Club plant sale, other garden-related vendors, a craft sale, local music/entertainment, kidZone, and food vendors. The layout implemented in 2023 will be utilized again this year. The event will take place outside, primarily along Main Street and Galena Street. Certificates of Insurance naming the City as additional insured and/or hold harmless waivers will be secured as necessary. ACTIONS PROPOSED: Approval for: • Use of City streets for vendor staging and event activities. • Use of Police and Public Works services to support the event. • Closure of Turner Court and Main Street from W. Washington Street to Chicago Street on the event day from 5:00 a.m. to 6:00 p.m. while maintaining clearance for emergency vehicles. • Closure of Galena Street from Main Street to Tye Court from 10:00 a.m. Friday, May 15th through 6:00 p.m. on Saturday, May 16th while maintaining clearance for emergency vehicles. • Use the public right-of-way for the posting of signs promoting the event and its supporting activities. COMMITTEE RECOMMENDATION: This item is being presented to the Public Affairs Committee for consideration prior to the City Council meeting. ===== PDF PAGE 5 ===== [Extraction: embedded PDF text] City of West Chicago SPECIAL EVENT PERMIT APPLICATION for City-sponsored Events Name of Event: __Blooming Fest________________________________________________________ Location of Event: _Downtown West Chicago City streets___________________________________ Date(s) of Event: May 16, 2026_ Hours of Event: _9:00 a.m._to_3:00 p.m. Est. Attendance: 2,000 Name of Sponsoring Organization(s): _City of West Chicago__________________________________ Contact person from sponsoring organization: __Nicolette Stefan______________________________ Cell Phone: _224-840-5952________ E-mail: _nstefan@westchicago.org________________________ Is this an annual event? □ Yes □ No If Yes, provide next year’s event date: _May 15, 2027_______ Signatory agrees to abide by the State of Illinois Firearm Concealed Carry Act. *All applications must be signed. __Nicolette Stefan_________________ ___Nicolette Stefan_________ __01/22/2026______ (Signature*) (Print Name of Signatory) (Date) ******************************************************************************************************************************* FOR OFFICE USE ONLY ******************************************************************************************************************************* Based on the information which has been submitted, the request for a permit has been: □ Approved Permit No. ___________ □ Denied Remarks: ___________________________________________ ____________________________________ Authorized Signature _________________________________ _________________________________ ___________________________________________ Title Date ===== PDF PAGE 6 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO PUBLIC AFFAIRS COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: ______4.B.________ Food Fest FILE NUMBER: _______________ COMMITTEE AGENDA DATE: February 17, 2026 COUNCIL AGENDA DATE: February 17, 2026 STAFF REVIEW: Kelley Chrisse, AICP, CEcD SIGNATURE__________________________ ITEM SUMMARY: Food Fest is scheduled to take place on Saturday, August 22, 2026 from 4:00pm to 8:00pm in Downtown West Chicago. The event is free to the public, and organized by the City. Food Fest includes, but is not limited to: food vendors, live music, and an alcohol vendor. The alcohol vendor would provide Basset certified staff, Certificate of Insurance, and liquor licensing that meets City requirements. Staff and Police will work to create boundaries for consumption. ACTIONS PROPOSED: Approval for: • Use of City streets for vendor staging and event activities • Use of Police and Public Works services to support the event • Street closures for the event from 11:00am to 12:00am, Main Street from W Washington Street to Center Street, and Galena Street from Main Street to right past Tye Court, while maintaining clearance for emergency vehicles • Use the public right-of-way for posting of signs promoting the event COMMITTEE RECOMMENDATION: This item is being presented to the Public Affairs Committee for consideration prior to the City Council meeting. ===== PDF PAGE 7 ===== [Extraction: embedded PDF text] City of West Chicago SPECIAL EVENT PERMIT APPLICATION for City-Sponsored Events Name of Event: __West Chicago Food Fest______________________________________________ Location of Event: _ Downtown West Chicago ________________________________________ Date(s) of Event: August 22, 2026_ Hours of Event: _4:00 p.m._to_8:00 p.m. Est. Attendance: 2,000 Name of Sponsoring Organization(s): _City of West Chicago__________________________________ Contact person from sponsoring organization: __Nicolette Stefan______________________________ Cell Phone: _224-840-5952________ E-mail: _nstefan@westchicago.org________________________ Is this an annual event? □ Yes □ No If Yes, provide next year’s event date: _August 21, 2027__ Signatory agrees to abide by the State of Illinois Firearm Concealed Carry Act. *All applications must be signed. ___Nicolette Stefan___________ ______Nicolette Stefan____________ __01/22/2026____ (Signature*) (Print Name of Signatory) (Date) ******************************************************************************************************************************* FOR OFFICE USE ONLY ******************************************************************************************************************************* Based on the information which has been submitted, the request for a permit has been: □ Approved Permit No. ___________ □ Denied Remarks: ___________________________________________ ____________________________________ Authorized Signature _________________________________ _________________________________ ___________________________________________ Title Date ===== PDF PAGE 8 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO PUBLIC AFFAIRS COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: ______4.C.________ Frosty Fest FILE NUMBER: _______________ COMMITTEE AGENDA DATE: February 17, 2026 COUNCIL AGENDA DATE: February 17, 2026 STAFF REVIEW: Kelley Chrisse, AICP, CEcD SIGNATURE__________________________ ITEM SUMMARY: Frosty Fest is scheduled for Saturday, December 5, 2026 from 4:30pm to 7:00pm in Downtown West Chicago. This event is free to the public, sponsored by the City with the support of community partners. Frosty Fest includes, but is not limited to: tree lighting ceremony, visits with Santa and Mrs. Claus, food truck(s), horse-drawn trolley rides, electric train, reindeer, craft vendors, and more. The event will take place outside along Main Street and at participating indoor locations. Certificates of Insurance naming the City as additional insured and/or hold harmless waivers will be secured as necessary. ACTIONS PROPOSED: Approval for: • Use of Police and Public Works services to support the event. • Closure of Main Street from Chicago Street to Washington Street from 12:00 p.m. – 11:00 p.m. • Center Street to High Street to Galena Street for horse-drawn trolley ride from 4:30 p.m. – 7:00 p.m. Street closure begins at 12:00 p.m. in preparation for the event. • Use the public right-of-way for the posting of signs promoting the event and its supporting activities. COMMITTEE RECOMMENDATION: This item is being presented to the Public Affairs Committee for consideration prior to the City Council meeting. ===== PDF PAGE 9 ===== [Extraction: embedded PDF text] City of West Chicago SPECIAL EVENT PERMIT APPLICATION for City-sponsored Events Name of Event: __Frosty Fest_________________________________________________________ Location of Event: _Main St. – Downtown West Chicago_____________________________________ Date(s) of Event: December 5, 2026_ Hours of Event: _4:30 p.m._to_7:00 p.m. Est. Attendance: 1,000 Name of Sponsoring Organization(s): _City of West Chicago__________________________________ Contact person from sponsoring organization: __Nicolette Stefan_______________________________ Cell Phone: _224-840-5952________ E-mail: _nstefan@westchicago.org________________________ Is this an annual event? x Yes □ No If Yes, provide next year’s event date: _December 4, 2027_ Signatory agrees to abide by the State of Illinois Firearm Concealed Carry Act. *All applications must be signed. __Nicolette Stefan__________________ _____Nicolette Stefan_______________ __01/22/2026__ (Signature*) (Print Name of Signatory) (Date) ******************************************************************************************************************************* FOR OFFICE USE ONLY ******************************************************************************************************************************* Based on the information which has been submitted, the request for a permit has been: □Approved Permit No. ___________ □Denied Remarks: ___________________________________________ ____________________________________ Authorized Signature _________________________________ _________________________________ ___________________________________________ Title Date ===== PDF PAGE 10 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO PUBLIC AFFAIRS COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: ____4.D.______ Contract Extension with MKSK Studios to Prepare an Ar- chitectural and Historical Survey of the City’s Existing His- COMMITTEE AGENDA DATE: Feb 17, 2026 toric Districts and Select Residential Neighborhoods COUNCIL AGENDA DATE: Feb 17, 2026 Resolution No. 26-R-0018 PREPARED BY: John Sterrett, Interim Director of Com- SIGNATURE: ________________________ munity Development SIGNATURE: ________________________ APPROVED BY: Tia Messino, Interim City Administrator In May of 2025, the City Council contracted with MKSK Studios to prepare an architectural and historical survey of the City’s two existing historic districts as well as four residential neighborhoods that contain his- torically significant homes. This survey is being conducted because the City’s two existing historic districts, Turner Junction and East Washington Street, were originally surveyed in 1990 and 1998, respectively, and are in need of an update. Furthermore, staff was directed by the City’s Historical Preservation Commission to also pursue surveying residential neighborhoods in the immediate areas surrounding the downtown to determine the historical significance of the homes. These areas include Old Heidelberg, Town of Turner, Town of Junction, and the Elmwood and Highland residential neighborhood. The survey project is con- sistent with the City’s Comprehensive Plan, which encourages the City to “Consider a wide variety of strat- egies and policies to promote and raise awareness of the City’s historical assets”. MKSK was anticipating starting field work for the survey in September, however, this work did not begin until mid-October 2025 once most of the leaves had fallen from trees for better visibility of structures. Field work saw a brief delay in January due to the extreme cold. A total of 350 properties have been surveyed with roughly 100 to be completed. All surveying and the final report were originally anticipated to be com- pleted by the end of February. Because of the late start to field work and the brief interruption from the cold weather, the surveying will not be completed until the end of February and the final report will not be com- pleted until the end of March. Staff, therefore, recommends that the City Council adopt an extension of the completion of the project to April 30, 2026 and extend the contract with MKSK to this date. The additional two months of extension will grant MKSK additional time if any further interruptions in the final surveying occur and ensure completeness of the final report. There will be no additional costs beyond what was orig- inally agreed to because of the contract extension. ACTION PROPOSED: Consideration of the contract extension with MKSK Studios Inc. to complete the field work survey and final report by April 30, 2026. COMMITTEE RECOMMENDATION: ===== PDF PAGE 11 ===== [Extraction: embedded PDF text] RESOLUTION NO. 26-R-0018 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT EXTENSION WITH MKSK, INC. FOR THE PREPARATION OF AN ARCHITECTURAL AND HISTORICAL SURVEY BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a Contract Extension for the preparation of an Architectural and Historical Survey between the City of West Chicago and MKSK, Inc. to be completed no later than April 30, 2026, in substantially the form attached hereto and incorporated herein as Exhibit “A”. APPROVED this 17th day of February 2026. AYES: ________ NAYES: ________ ABSTAIN: ________ ABSENT: ________ ______________________________ Mayor Daniel Bovey ATTEST: _______________________________ Executive Assistant Valeria Perez ===== PDF PAGE 12 ===== [Extraction: embedded PDF text] WORK AUTHORIZATION-EXTENSION PROJECT NAME: City of West Chicago (IL) Historic DATE: February 12, 2026 Preservation Professional Consulting Services for the Preparation of an Architectural and Historical Survey MKSK PROJECT #: y25418 of the City’s Existing Historic Districts and Select Neighborhoods TO: John Sterrett, City of West Chicago PHONE: 630-293-2247 EMAIL: Jsterrett@westchicago.org FROM: Nicholas P. Kalogeresis, AICP PHONE: 708-805-7089 EMAIL: nkalogeresis@mkskstudios.com DESCRIPTION OF PROJECT The following is an extension of the project timeline to complete the West Chicago (IL) Historic Preservation Consulting Services for the Preparation of an Architectural and Historical Survey of the City’s Existing Historic Districts and Select Neighborhoods. The original timeline called for completing the project by the end of February 2026. This work authorization extends for two months, to April 30, 2026. The following tasks remain to be completed: Tasks 4, 5, and 6 include mapping and identifying inventoried historic resources according to their significance status, and preparing Draft and Final Survey Reports that incorporate findings and conclusions regarding future historic landmarks and districts. Task 7 will deliver an inventory database in a Microsoft Excel, ESRI shapefile, or another format suitable for use by the City of West Chicago and its Historical Preservation Commission. Task 8 includes various community engagement efforts during the process, including meetings with the Historical Preservation Commission. Task 9 will include translating the Final Survey Report and all outreach materials, including the project website, into Spanish. Materials and report documents, including maps, photos, and associated data, will be delivered in Adobe InDesign. GIS shapefiles and other formats as requested by the City of West Chicago. MKSK will also prepare a Spanish version of the Final Report. During the survey process, MKSK will collaborate with the City of West Chicago, the Historical Preservation Commission, and other stakeholders to meet the West Chicago community's needs and satisfy this project's requirements. This extension is not an additional services request. COMPENSATION PROJECT FEE: $54,140 ☒ HOURLY ☐ LUMP SUM ADDITIONAL SERVICES FEE: $0 ☐ HOURLY ☒ LUMP SUM PROJECT EXPENSES: $4,500 TOTAL PROJECT FEES: $58,640 AUTHORIZATION MKSK: CLIENT: Insert Signature Here PRINT: Nicholas P. Kalogeresis, AICP PRINT: City of West Chicago DATE: February 12, 2026 DATE: WORK AUTHORIZATION 1 of 1 mkskstudios.com ===== PDF PAGE 13 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO. . PUBLIC AFFAIRS COMMITTEE AGENDA ITEM-SUMMARY ITEM TITLE: Resolution No. 26-R-0019 AGENDA ITEM NUMBER: _____4.E.________ A Resolution Approving the Purchasing Agreement with Sunbelt Rentals, Inc. for the Purchase of a Pitagone F18 Vehicle Barrier COMMITTEE AGENDA DATE: February 17, 2026 Trailer Kit. COUNCIL AGENDA DATE: February 17, 2026 STAFF REVIEW: Colin Fleury, Chief of Police SIGNATURE__________________________ APPROVED BY CITY ADMINISTRATOR: Tia Messino SIGNATURE__________________________ ITEM SUMMARY: The City has several upcoming events, with up to 20 requiring street closures for public safety. In recent years, the Police Department and Public Works have used a combination of Police, Public Works, and ESDA vehicles to block intersections and prevent vehicles from entering event areas. The Police Department recommends that the City of West Chicago purchase a Pitagone F18 Vehicle Barrier Trailer Kit to improve public safety at city events, not to exceed $96,176.00. The 54-unit option can secure more than seven 12-foot lanes and is transported on a 24-foot trailer included with the purchase. This system is highly rated for perimeter security and holds National Protective Security Authority (NPSA) Vehicle Attack Standard (VADS) certifications. It is designed for rapid deployment, with 30 feet of coverage set up in 15 minutes, and is designed to disable and stop any vehicle that drives over the barricade, while allowing emergency vehicle access. Funding will be split: 60% from City Downtown Revitalization funds and 40% from drug asset forfeiture funds, which are authorized for law enforcement equipment and crime prevention. The purchase will be made through Sunbelt Rentals' specialty division, which holds GSA contracts for government procurement. Please review the attached quote, purchasing agreement, and informational brochure for additional details. ACTIONS PROPOSED: Staff recommends approval of Resolution No. 26-R-0019 COMMITTEE RECOMMENDATION: ===== PDF PAGE 14 ===== [Extraction: embedded PDF text] RESOLUTION NO. 26-R-0019 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CERTAIN AGREEMENT WITH SUNBELT RENTALS, INC. FOR THE PURCHASE OF A PITAGONE F18 VEHICLE BARRIER TRAILER KIT IN AN AMOUNT NOT TO EXCEED $96,176.00 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute and the Executive Office Assistant is authorized to attest certain Agreement with Sunbelt Rentals, INC. APPROVED this 17th day of February, 2026. AYES: ________ NAYES: ________ ABSTAIN: ________ ABSENT: ________ ______________________________ Mayor Daniel Bovey ATTEST: _______________________________ Executive Office Manager Valeria Perez Page 1 of 1 ===== PDF PAGE 15 ===== [Extraction: embedded PDF text] ARX Perimet ers is now t he Perimet er Securit y Specialt y Division of Sunbelt Rent als PITAGONE F18 TRAILER KIT The Pitagone F18 Vehicle Barrier Trailer Kit, the turnkey solution for efficient road closures and enhanced event safety. Our kit comes in two standardized configurations: - The 36 unit trailer kit covers over (5) 12' lanes - The 54 unit trailer kit covers over (7) 12' lanes These kits allow for easy transportation, storage, rapid deployment and recovery of the barriers while ensuring pedestrian safety during special events with crash rated barriers. Contact us to learn more about how our adaptable and efficient barrier solutions can make your events safer and more convenient. GET IN TOUCHPitagone Trailer Details A leader in mobile high-security- This product holds a National - Height : 39? (1m) fencing, vehicle barriers, crowd Protective Security Authority - Dept h: 41? (1.04m) control measures, guard shacks, (NPSA) Vehicle Attack Standard - Widt h: 3.6? (9cm) (VADS) rating. - Spacing bet ween upright s: 17.1? and temporary perimeter security - Crash Test ed and Cert ified: or 26.7? (43.5cm or 68cm) solutions. - PAS 68 - Weight : 85lb (38.5kg) - IWA 14-1 - Deployment Time: 30?(9.1m) 15 - German Certification minutes (faster if units are semi - Standard Trailer Quantities assembled and staged) - 36 Units - Recovery Time: 30?(9.1m) 12 minutes - 8' x 18' - Surface requirement s: F-18 may - Roughly 6,500 lbs be deployed on most surfaces - 54 Units - ADA-Compliant pedestrian - 8' x 24 ' Perimeter Security Division walk-throughs available at Sunbelt Rentals - Roughly 8,000 lbs 708-352-2373 - Maneuverable for emergency- Custom trailers available arxperimeters.com vehicles- Fitted with EZ Track System 421 Heathrow Court Burr Ridge, IL 60527 ===== PDF PAGE 16 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO CITY COUNCIL AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: ___5.A. & B.___ Resolution 26-R-0015 - 2026 Mosaic Market Special Event Permit & COMMITTEE AGENDA DATE: February 17, 2026 Market License Agreement COUNCIL AGENDA DATE: February 17, 2026 STAFF REVIEW: Kelley Chrisse, AICP, CEcD SIGNATURE __________________________ ITEM SUMMARY: The City proposes to launch a summer, open-air cultural market on Main Street in 2026, branded as the “Mosaic Market.” The market is structured as a 12-week pilot program intended to advance sev- eral City objectives, including: • Increasing foot traffic and visibility in downtown; • Supporting local businesses through cross-promotion and complementary programming; • Providing opportunities for artists, makers, and food vendors; and • Creating a recurring event that builds community identity, vibrancy, and pride. To implement this program, the City has negotiated a Market License Agreement with a third-party organizer, Bensidoun USA, Inc. Bensidoun currently operates multiple farmers and French-style markets throughout the region and brings professional market management experience that comple- ments City staff’s expertise in public space management, programming, and community engage- ment. Under this agreement, the organizer will be responsible for vendor recruitment, market opera- tions, layout, and day-to-day management of the market. City staff will coordinate complementary activities and programming alongside the market—such as a car show, entertainment, demonstra- tions, or family activities—to enhance the overall visitor experience and maximize community bene- fit. Pursuant to the adopted 2026 budget, the City Council has already authorized funding to support this pilot program, anticipated at up to $20,000 in total. The Market License Agreement requires no direct management fee from the City, as Bensidoun will be compensated through vendor booth fees and will retain a local Market Supervisor to coordinate directly with vendors. This budgeted funding, together with City-provided services such as temporary street closures and routine cleanup, is in- tended to help establish the market as a successful and sustainable downtown attraction in its first year. The accompanying Special Event Permit reflects the operational details of the Mosaic Market out- lined in the Market License Agreement, including proposed dates and hours, street closure areas, site layout, trash and cleanup procedures, accessibility considerations, and the respective roles of the organizer and City staff. The permit reflects coordination between the City and the organizer and ensures that public safety, traffic management, and neighborhood impacts are appropriately ad- dressed. ===== PDF PAGE 17 ===== [Extraction: embedded PDF text] Prior to the start of the market season or a party’s participation, City staff will coordinate with the market organizer and any other applicable parties to obtain required hold harmless agreements and certificates of insurance. Staff recommends that the Public Affairs Committee: 1. Acknowledge the terms of the Market License Agreement as the framework for the pilot pro- gram; and 2. Approve the Special Event Permit for the Mosaic Market as presented. Staff will work closely with the operator throughout the season and return to the Committee in the fall with an evaluation of the pilot, including vendor participation, community feedback, and recommen- dations for future programming. ACTIONS PROPOSED: Approval for: • Market License Agreement with Bensidoun USA, Inc. for the operation of the Mosaic Market • Use of City streets for vendor staging and event activities • Use of Police and Public Works services to support the event • Street closures on Market Days for the event from 2:00pm to 9:00pm on Main Street from Washington Street to Center Street, while maintaining clearance for emergency vehicles • Use of public right-of-way for posting signs promoting the market COMMITTEE RECOMMENDATION: This item is being presented to the Public Affairs Committee for consideration prior to the City Coun- cil meeting. Attachments: • Special Event Permit Application for Mosaic Market • Resolution 26-R-0015 ===== PDF PAGE 18 ===== [Extraction: embedded PDF text] City of West Chicago SPECIAL EVENT PERMIT APPLICATION THIS FORM MUST BE COMPLETED IN FULL & SUBMITTED 90 DAYS PRIOR TO THE EVENT PERMIT NO. _______________ Special Event Permit Application The Special Event Application must be submitted to the City of West Chicago a minimum of ninety (90) days prior to the event if it requires closure of public streets, or use of public parking lots and/or city personnel. The 90-day time period allows sufficient time to evaluate the request and provide a recommendation to the City Council for its consideration. For any late submittals (applications submitted less than 90 days prior to the event), a $50 late fee must be paid with the application. Further, the applicant runs the risk of their Special Event request being denied. Note: Prior to review of the Special Events Permit Application, all applicants must submit the Intent to Meet Insurance Requirements form (page 2). Submittal Checklist 1. Completed and signed Special Event Application □Intent to Meet Insurance Requirements □Section 1 – General Information □Section 2 – Narrative □Section 3 – Permits □Section 4 – Site Plan and/or Route Map □Section 5 – Task List and Due Dates □Section 6 – Hold Harmless Agreement 2. Completed and signed applications(s) for other permits(s) (See Section 3) □Carnival Permit Application - $50 per employee □Fireworks Permit Application – $125 (Check made payable to the West Chicago Fire Protection District) □Building Permit Application (temporary tents – see min. requirements) - $50 □Raffle Registration Application – requires separate application □Temporary Liquor License Application – requires separate application □Temporary Food Service Permit (DuPage Co. Health Dept. 630-682-7979) ******************************************************************************************************************** FOR OFFICE USE ONLY ******************************************************************************************************************** Received: ____________________________ Fee Paid: $____________________ Receipt # _____________________________ Check #______________________ Event Acknowledgement Form returned by: Police Dept. _________ Fire Dist. __________ PW _________ Park Dist. _________ CDD _________ □Background checks completed by Police Dept. Date ____________________ □DuPage Co. Health Department notified Date ____________________ □Certificate of Insurance received and approved Date ____________________ Page 1 of 8 ===== PDF PAGE 19 ===== [Extraction: embedded PDF text] *** INTENT TO MEET INSURANCE REQUIREMENTS *** Must be returned prior to application review by City staff Prior to the issuance of a Special Event Permit, all organizations must present a certificate of insurance meeting the criteria listed below: 1. Required limits per IML-RMA are $1mil per occurrence and general aggregate no less than $2mil for contractors/vendors. 2. ***PLEASE NOTE: Under the box labeled “Description of operations/locations/vehicles/exclusions added by endorsement/special provisions”, the following language must appear: “The City of West Chicago, its officials, agents, employees, and volunteers is/are named additionally insured. The additional insured is covered as respect to liability arising out of any work or activities performed on behalf of (company involved) for (event) (date, times (if applicable), location) No endorsements or additional forms modify or limit coverage provided to additional insured. Coverage provided to additional insured is primary as it relates to (event)”. 3. Vendors shall furnish the additional insured endorsement (consult insurance professional; examples include but are not limited to forms CG 2010 or CG 2026) to support the certificate of insurance. The endorsement shall also name “The City of West Chicago, its officials, agents, employees, and volunteers” as primary and non-contributory. 4. If applicable, vendor shall furnish the City with evidence of Worker’s Compensation coverage with statutory limits. 5. The insurance provider will need to submit the Certificate of Insurance and supporting endorsement form preferably via email to specialevents@westchicago.org or fax (630-293-1257) to be considered an original document. I, __Nicolette Stefan____, representing __City of West Chicago______________ (print name of authorized person) (organization) have contacted the appropriate insurance provider and acknowledge that the above insurance criteria can be met. I understand that the Special Event Permit Application will not be reviewed until this document has been signed and returned to the City of West Chicago. _________________________________________________ ___________________2/6/26 (signature) (date) _________________________________________________West Chicago Mosaic Market ___________________Thursdays June 4 - August 20, 2026 (name of event) (date of event) Page 2 of 8 ===== PDF PAGE 20 ===== [Extraction: embedded PDF text] SECTION 1 – GENERAL INFORMATION Name of Event: ______________________________________________________________West Chicago Cultural Market Bensidoun USA is the organizer Type of Event: cultural market in the downtown □Parade □ Walk/Run/Bike □ Carnivals □ Fireworks □ Festival □Other _______________________________________________________________summer market - mimics the feel of a farmers market, but with cultural ties Location of Event: _________________________________________________Downtown on Main St summer ThursdaysDate(s) of Event: ____________Hours of Event: _______to_______4pm 7pm Est. Attendance: _______tbd Event Website: _______________________________________________________________westchicago.org Purpose of event: _____________________________________________________________a weekly event in the summer in the downtown ____________________________________________________________________________ Name of Sponsoring Organization(s): ______________________________________________Bensidoun USA and City of West Chicago Organization’s Legal Status (i.e. NFP, Partnership, Corporation): ________________________ Contact person from sponsoring organization: _____TBD ______________________________ Organizer address: ____________________________________________________________ City/State/Zip: __________________________________________Phone:_________________ Cell Phone: _________________ E-mail: ___________________________________________ Emergency contact information (provide mobile numbers for on-site coordinators during event): 1st Contact: _________________________________________ Phone: _____________________ 2nd Contact: _________________________________________ Phone: _____________________ Is this an annual event? □ Yes □ No If Yes, provide next year’s event date: _____________ If the event is a recurring event, please state any problems and/or incidents that have occurred in past years, such as noise or neighborhood parking complaints. __________________________________________________________________________ __________________________________________________________________________ What, if anything, are you doing to rectify the problem(s)? __________________________________________________________________________ __________________________________________________________________________ SECTION 2 – NARRATIVE On a separate sheet, provide a detailed description of the overall event. The narrative will serve as the special event proposal to City Council. Page 3 of 8 ===== PDF PAGE 21 ===== [Extraction: embedded PDF text] This summer, from June through August, the City will launch a new pilot program, branded the “Mosaic Market.” This event will take place in the downtown, every Thursday from 4:00 to 7:00 p.m. In partnership with Bensidoun USA, inc., renowned for organizing many well- known farmers and French markets in the region, this first-of-its-kind market will celebrate diverse cultural backgrounds through a unique marketplace experience. City staff is also exploring additional activities to enhance the weekly series, such as a car show, live entertainment, and other family-friendly attractions. As with other community events, the BCR, Police, and Public Works departments will assist with road closures and event logistics, with coordination meetings held in advance to ensure a safe and successful program. ===== PDF PAGE 22 ===== [Extraction: embedded PDF text] SECTION 3 – PERMITS Will your event include a carnival? □Yes □ No If yes, you must submit a Carnival Permit Application ninety (90) days prior to the event. Please visit www.westchicago.org under Forms for an application. Does your event include the use of a temporary tent in excess of 400 sq. ft. in area with side curtains or 700 sq. ft. in area without side curtains? □Yes □ No If yes, you must submit a Building Permit Application thirty (30) days prior to the event. Please visit www.westchicago.org under Forms for an application. Will your event include a fireworks display? □Yes □ No If yes, you must submit a Fireworks Permit Application thirty (30) days prior to the event. Please visit www.westchicago.org under Forms for an application. Are you holding a raffle at your event? □Yes □ No If yes, you must submit a Raffle Registration Application fourteen (14) days prior to the event. Not all applicants will qualify for a license. Please visit www.westchicago.org under Forms or contact the City of West Chicago at (630) 293-2200 ext.170 for an application. Will you be applying for a Temporary Liquor License? □Yes □ No If yes, you must submit a Temporary Liquor License Application thirty (30) days prior to the event. To qualify for a Class D license, the applicant must be a local organization or group providing beer and/or wine at a picnic, carnival or similar function. A Class D license shall be authorized on a day-to-day basis but not for more than seven (7) consecutive days. Please contact the City of West Chicago at (630) 293-2200 ext. 170 for an application. Will you be serving food at your event? □Yes □ No If yes, you may be required to submit a Temporary Food Service Permit Application thirty (30) days prior to the event. Please contact the DuPage County Health Department at (630) 682-7979 or visit http://www.dupagehealth.org/temporary-food-service for additional information. Are you requesting services from these departments? □Police □ Fire District / Paramedics □ Public Works Specify services: _________________________________________________________________Road closures _______________________________________________________________________________ Will you be utilizing any of the following services? □Water □ Electric/Generator □ Other _____________________________________________ Page 4 of 8 ===== PDF PAGE 23 ===== [Extraction: embedded PDF text] SECTION 4 – SITE PLAN AND/OR ROUTE MAP Please attach a separate sheet to illustrate the layout for your event. If applicable, the following must be included: Location of garbage receptacles (G) Location and number of barricades (B) Location of toilets (T) Location of fire lane (FL) Location of hand washing sinks (HWS) Location of fire extinguishers (FE) Location of retail vendors (RV) Public entrances and exits (PE) Location of food vendors (FV) Location of “No Firearms” signage (NF) Location of first aid (FA) Location of sound stages and amplified sound (S) Location of residential streets surrounding event Are you requesting the use of any City-owned property, i.e. City streets, parking lots, or sidewalks? □Yes □ No If yes, please indicate the property that you are requesting to use. _________________________________________________________________________________________Downtown on Main St _________________________________________________________________________________________ Would you like to request the closing of City streets? □Yes □ No If yes, please fill in the following information or submit a route map along with this application: Street From To Dates Times ______________________Main Street ________________Turner ________________Washington ___________summer (Thursdays)__________4pm-7pm ______________________ ________________ ________________ ___________ __________ ______________________ ________________ ________________ ___________ __________ ______________________ ________________ ________________ ___________ __________ ______________________ ________________ ________________ ___________ __________ ______________________ ________________ ________________ ___________ __________ Page 5 of 8 ===== PDF PAGE 24 ===== [Extraction: OCR (rendered-page OCR)] Gallery 200 Public Library West Chicago 中 The Wrestling Room Cool Party Balloons Cultural Market -Court Bonds Main St Probate Bonds nerCt Iris Color Hair Salon ilinoisPrairtePathGenevaSpur Turner ompany show, entertainment Other activities: ie car Insura Chamberof Commerce Lechoneria Danilo Luna Westen DuPage Mexican EICoco Loco Atm Galena St Gorditas Liselena Thrift store Something else resale #1 Colombian EWashington St O Google Maps Salon &Spa RoyalPolish Nail 的 J.S.Bank Branch High St Center St Fulton St E Washington St CenterSt Chica Fulton St ===== PDF PAGE 25 ===== [Extraction: embedded PDF text] SECTION 5 – PLANNING WORKSHEET AND REQUIRED TASK DUE DATES* Use this form to determine the date each of these tasks needs to be completed. For tasks that do not apply, please mark “N/A” in the Due Date column. If the Due Date falls on a weekend or holiday, the Due Date becomes the next normal business day. However, this does not affect the other Due Dates, as they are only dependent on the date of the special event. Note: This section must be completed by event organizer prior to notary signature. Date of Special Event: ________________________________ Tasks to be completed Days Due (All items due to City unless noted) Before Event Due Date Submit “Intent to Meet Insurance Requirements” Prior to Prior to application Document (included with Special Event Permit application review review Application, pg.2) Submit Special Event Permit Application 90 days Submit Carnival Permit Application 90 days x Submit Fireworks Permit Application 30 days x Submit Temporary Liquor License Application 30 days x Submit Building (Temporary Tent) Permit x 30 days Application Submit Temporary Food Service Permit 30 days Application(s) (DuPage County Health Dept. – 630-682-7979) Submit Original Certificate of Insurance* 21 days* Submit Raffle Registration Application 14 days Notify residents/businesses of special event 14 days Post “No Firearms” signs at all public entrances N/A Day of Event (See IL State Police requirements for standardized sign in West Chicago’s Special Events Policy) *If this requirement is not met, the proposed event may be cancelled. Page 6 of 8 ===== PDF PAGE 26 ===== [Extraction: embedded PDF text] RESOLUTION NO. 26-R-0015 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A MARKET LICENSE AGREEMENT WITH BENSIDOUN USA, INC. FOR THE 2026 MOSAIC MARKET WHEREAS, the City of West Chicago (“City”) owns and controls public right-of-way and other public spaces, including portions of Main Street in downtown West Chicago; and WHEREAS, the City seeks to activate downtown Main Street through a summer open-air cultural market branded as the “Mosaic Market,” structured as a 12-week pilot program in 2026; and WHEREAS, the objectives of the Mosaic Market include increasing foot traffic and visibility in downtown, supporting local businesses, providing opportunities for artists, makers, and food vendors, and building community identity and vibrancy; and WHEREAS, the City has negotiated a Market License Agreement with Bensidoun USA, Inc., a third-party market organizer with experience operating farmers and French-style markets throughout the region; and WHEREAS, the City Council finds that entering into the Market License Agreement with Bensidoun USA, Inc. serves a valid public purpose and is in the best interests of the City and its residents. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of West Chicago, DuPage County, Illinois, in the exercise of their home rule powers, as follows: SECTION 1. That the foregoing recitals shall be and are hereby incorporated into and made a part of this Resolution as if fully set forth in this Section 1. SECTION 2. The Mayor is hereby authorized and directed to execute, on behalf of the City of West Chicago, the Market License Agreement with Bensidoun USA, Inc. for the 2026 Mosaic Market pilot program, substantially in the form presented to the City Council and attached hereto as Exhibit 1. SECTION 3. The City Administrator, or their designee, is authorized to take all necessary administrative actions to implement the terms of the Agreement consistent with this Resolution. SECTION 4. If any section, paragraph, clause, or provision of this Resolution shall be held invalid, the invalidity thereof shall not affect any of the other provisions of this Resolution, which are hereby declared to be separable. SECTION 5. This Resolution shall be in full force and effect from and after its passage and approval as provided by law. Page 1 of 15 ===== PDF PAGE 27 ===== [Extraction: embedded PDF text] APPROVED this 17th day of February 2026. AYES: ________ NAYES: ________ ABSTAIN: ________ ABSENT: ________ ______________________________ Mayor Daniel Bovey ATTEST: _______________________________ Valeria Perez, Executive Office Manager Page 2 of 15 ===== PDF PAGE 28 ===== [Extraction: embedded PDF text] EXHIBIT 1 MARKET LICENSE AGREEMENT This Market License Agreement (herein known as “AGREEMENT”) is made as of February 17, 2026, by and between the City of West Chicago, Illinois, an Illinois municipal corporation (the “LICENSOR”) and Bensidoun USA, Inc., an Illinois corporation (the “LICENSEE”), WHEREAS the LICENSOR is the owner of the premises herein licensed generally located in the City of West Chicago, Illinois, and WHEREAS the LICENSOR has agreed to license the Premises to LICENSEE subject to the terms and conditions herein provided, and NOW THEREFORE, in consideration of the premises and the mutual covenants herein contained, and other good and valuable considerations the receipt and sufficiency of which are hereby acknowledged, the parties hereto do hereby agree as follows: 1. LICENSED PREMISES. Subject to the terms and conditions set forth in this Agreement, LICENSOR hereby grants to LICENSEE, the LICENSEE hereby accepts, a non-exclusive revocable license to use the curb-to-curb portion of Main Street, in West Chicago, Illinois depicted and described on the aerial attached as Exhibit A (the “Licensed Premises” or “Premises”) for the sole purpose of operating an open-air market pursuant to and in strict accordance with the terms and provisions of this Agreement (the “License”). Except for the License granted pursuant to this Agreement, LICENSEE shall have no legal, beneficial, or equitable interest in the Premises. 2. TERM OF AGREEMENT. (a) TERM. The term of this AGREEMENT shall commence on February 17, 2026 (“Effective Date”) and shall continue until November 30, 2026, unless earlier terminated. (b) PILOT PROGRAM. This Agreement represents a pilot program. Any extension or renewal shall be subject to separate City Council approval, subject to availability of funds for City services. (c) TERMINATION FOR CONVENIENCE. The City may terminate this Agreement, in whole or in part, upon thirty (30) days’ written notice to LICENSEE for any reason or no reason. Any obligations under this Agreement that accrued prior to the effective date of termination shall survive termination and remain the responsibility of the party that incurred such obligations. This termination right is in addition to, and not in lieu of, the City’s rights under Section 18. 3. DEFINITIONS. (a) MARKET SEASON. “Market Season” shall be defined as the season commencing no earlier than June 4, 2026 and terminating no later than August 20, 2026. (b) MARKET DAY. “Market Day” means each Thursday during the Market Season on which the market operates. (c) MARKET HOURS. “Market Hours means 4:00 p.m. to 7:00 p.m. CDT. Page 3 of 15 ===== PDF PAGE 29 ===== [Extraction: embedded PDF text] (d) OPEN-AIR MARKET. “Open-Air Market” means a temporary, outdoor, multi-vendor marketplace held on the Licensed Premises on designated Market Days pursuant to this Agreement. 4. USE OF PREMISES. (a) MAINTENANCE AND OPERATION. LICENSEE shall operate the open-air market at such times described in Section 3. (b) STREET CLOSURES AND ACCESS. The City shall temporarily close Main Street within the Licensed Premises to vehicular traffic for each Market Day. Street closure shall commence no later than two (2) hours prior to Market Hours and shall remain in effect until such time as the City determines in its sole discretion that post-event cleanup has been completed and the street may be safely reopened. Emergency access shall be available at all times during street closure as determined by the City. Sidewalks adjacent to the Premises shall remain open and unobstructed at all times during Market Days. (c) SET-UP AND BREAK-DOWN. LICENSEE shall be responsible for managing the set up and tear-down of the market, including but not limited to all vendor equipment, goods and supplies. LICENSEE and its contractors and vendors shall promptly remove their displays, equipment, and personal property from the Premises upon the conclusion of Market Hours. LICENSEE acknowledges and agrees that LICENSOR shall not be responsible for providing security for any equipment or personal property of LICENSEE or its agents, contractors, and vendors. (d) LICENSOR STAFFING. LICENSOR-provided services described in this Agreement (including street closure operations and routine trash collection/cleanup) are limited to the scope reasonably necessary to support the pilot market as determined by the LICENSOR in its sole discretion and are further subject to staffing availability, emergencies, and public safety needs. Security services are not included as part of the Agreement. (e) ADA ACCESSIBILITY. LICENSEE shall ensure that market layout, vendor spacing, and pedestrian circulation comply with the Americans with Disabilities Act (ADA) and applicable accessibility standards. (f) PARKING. LICENSOR shall have no obligations to secure private parking for the LICENSEE. Parking for market customers and vendors will be available in City lots and on-street parking at no charge on a non-exclusive basis. (g) TRASH REMOVAL AND CLEANUP. As part of the pilot program, the LICENSOR agrees to provide routine trash collection during Market Hours and assist with post-event clean-up, including street sweeping or hosing off surfaces as may be reasonably necessary to reopen the Premises to vehicular traffic. Extraordinary cleanup directly resulting from LICENSEE or vendor noncompliance or unusual conditions directly resulting from the operation of the market may be billed to the LICENSEE. Disposal of cooking oil, grease, or wastewater into City drains or sewers shall constitute “extraordinary cleanup” for which LICENSEE may be billed. (h) DESIGNATED REPRESENTATIVE. LICENSEE shall designate in writing to LICENSOR a MARKET MANAGER who shall be responsible for managing the general operations of the open-air market and the LICENSEE’S use of the PREMISES. The Page 4 of 15 ===== PDF PAGE 30 ===== [Extraction: embedded PDF text] MARKET MANAGER shall be readily accessible by telephone and upon LICENSOR’S request, shall be available to be present at the PREMISES within a reasonable period of time. LICENSEE shall immediately notify the LICENSOR in writing of any change in the identity and telephone number of the MARKET MANAGER. (i) LICENSOR’S RULES AND REGULATIONS. LICENSOR shall have the right, from time to time and upon notice to LICENSEE, to prescribe rules and regulations which, in its judgment, may be desirable for the use of the PREMISES and the safe, orderly, and lawful operation of the market. LICENSEE agrees to comply with all such rules and regulations, provided they do not contradict any right expressly granted to LICENSEE herein. A violation of such rules and regulations shall constitute default by LICENSEE under this AGREEMENT. LICENSEE agrees that vendors will abide by the rules attached as Exhibit B and the City’s Additional Vendor Requirements attached as Exhibit C, both of which are incorporated herein by reference, and that LICENSEE will actively work to enforce these rules. Notwithstanding anything to the contrary, LICENSOR reserves the right, in its sole discretion, to require the removal, suspension, or exclusion of any vendor whose conduct, operations, or activities are deemed by LICENSOR to pose a risk to public safety, violate applicable laws or this Agreement, interfere with street operations, or otherwise be inconsistent with the public interest. LICENSEE shall promptly implement any such direction from LICENSOR. (j) MARKETING. LICENSEE shall provide marketing for the open-air market through a combination of press releases, bought advertisement and through their established digital and social media channels. LICENSOR shall provide marketing for the open-air market through a combination of banners, City newsletters, and City social media posts. (k) CANCELLATIONS; WEATHER. LICENSOR may cancel or suspend a MARKET DAY due to weather, emergency conditions, construction, or public safety needs. To the extent practicable, LICENSOR shall make cancellation decisions and notify LICENSEE no later than 12:00 p.m. (noon) on the applicable Market Day. LICENSEE is responsible for vendor communications following LICENSOR’s notification to LICENSEE of a cancellation or suspension. 5. CONDITION OF PREMISES. LICENSEE hereby accepts the PREMISES in AS-IS, WHERE-IS condition as of the date hereof and at the time of use, and acknowledges that upon delivery of possession of the PREMISES to LICENSEE the same were in good order, condition, and repair. LICENSEE acknowledges and agrees that: (i) LICENSOR has made no representations or warranties as to the suitability of the Premises for LICENSEE’s intended purposes; and (ii) LICENSOR has no responsibility to maintain the Premises in any particular condition or manner. LICENSEE waives any implied warranty that the Premises are or will be suitable for LICENSEE’s intended purposes. 6. RESTORATION. LICENSEE shall, at its sole cost and expense, be responsible for any and all repairs or damage to the PREMISES arising from the misuse or damage to PREMISES by LICENSEE or any vendor, its agents, employees, successors, and assigns. Upon termination of this Agreement by lapse of time or otherwise, LICENSEE shall present the PREMISES to the LICENSOR in good order, condition, and repair, normal wear and tear expected. In the Page 5 of 15 ===== PDF PAGE 31 ===== [Extraction: embedded PDF text] event that LICENSEE fails or refuses to repair or restore the PREMISES that is disturbed or damaged by LICENSEE or any of its vendors, contractors, customers, agents, or guests, LICENSOR shall have the right, but not the obligation, to perform and complete the repair and/or restoration and to charge LICENSEE for all reasonable direct out-of-pocket costs and expenses incurred by LICENSOR for such work. The rights and remedies provided in this subsection shall be in addition to, and not in limitation of, any other rights and remedies otherwise available to LICENSOR. 7. INDEPENDENT CONTRACTOR. LICENSEE is an independent contractor and is not an agent, partner, joint venturer, or employee of the City. LICENSEE has sole responsibility for vendor selection, vendor management, and day-to-day market operations. 8. ALTERATIONS AND ADDITIONS. LICENSEE shall make no alteration, addition, improvement or change in or to the PREMISES. 9. ASSIGNMENT. LICENSEE shall not assign this AGREEMENT or any portion thereof, or allow the use of the PREMISES by any person, firm, or entity other than LICENSEE and its vendors. 10. COMPLIANCE WITH LAWS. LICENSEE shall comply with all of the requirements of all governmental authorities, including sales tax obligations, and insurance carriers now in force pertaining to the use of the PREMISES or which LICENSEE shall hereafter carry. 11. WAIVER; RISK OF LOSS. Neither LICENSOR nor any of its officers, directors, agents, employees, members and affiliated entities shall be liable for any accident, injury or death, loss or damage resulting to any person or property sustained by LICENSEE or LICENSEE’S agents, employees, and/or invitees, anyone claiming by or through LICENSEE or any vendor or customer on the PREMISES, without limitation, for tortious or criminal acts of third parties. LICENSOR shall have no obligation or duty to provide security services or police services for the PREMISES. All property of LICENSEE or LICENSEE’S agents, employees, and/or invitees, anyone claiming by or through LICENSEE any user of the PREMISES shall be at the PREMISES at the risk of the LICENSEE or such other person only, and LICENSOR shall not be liable for any damage thereto, including, without limitation, theft or vandalism of any vehicles at the PREMISES. Nothing in this AGREEMENT shall be interpreted to waive any immunities or privileges provided to the LICENSOR, as an Illinois Municipal Corporation under Illinois Statutory or Common Law, such privileges and immunities being specifically reserved by the LICENSOR. 12. HOLD HARMLESS AND INSURANCE. (a) REQUIRED INSURANCE. LICENSEE shall, at its sole cost and expense, maintain in full force and effect during the entire term of this Agreement the following insurance coverages written by insurers licensed to do business in Illinois and reasonably acceptable to the LICENSOR: (1) COMMERCIAL GENERAL LIABILITY (CGL). Limits of not less than $1,000,000 per occurrence and $2,000,000 general aggregate/combined, including coverage for: • bodily injury and property damage; • personal and advertising injury; and Page 6 of 15 ===== PDF PAGE 32 ===== [Extraction: embedded PDF text] • products/completed operations (if applicable). The policy shall name the City of West Chicago, its officers, elected and appointed officials, employees, volunteers, agents, and affiliated entities as additional insureds on a primary and non-contributory basis for claims arising out of LICENSEE’s operations under this Agreement. Coverage shall apply to LICENSEE’s use of the Premises on Market Days. Failure to maintain the required insurance shall constitute a material breach of this Agreement. (2) AUTOMOBILE LIABILITY. Limits of not less than $1,000,000 combined single limit for owned, hired, and non-owned vehicles used in connection with the market. (3) WORKERS’ COMPENSATION AND EMPLOYERS’ LIABILITY. Workers’ Compensation coverage in compliance with Illinois law to statutory limits, and Employers’ Liability coverage with limits of at least $500,000 per accident / $500,000 disease / $500,000 policy limit, unless higher limits are required by the City. (b) PRIMARY COVERAGE. LICENSEE may require vendors to carry their own insurance; however, LICENSEE’s insurance shall be primary for claims arising out of the operation of the market. The City shall not be required to pursue vendors directly for claims covered by LICENSEE’s policy. (c) INDEMNIFICATION. To the greatest extent permitted under Illinois law, LICENSEE shall defend, indemnify, and hold harmless the LICENSOR, its officers, elected and appointed officials, employees, volunteers, and agents from and against any and all claims, damages, losses, and expenses (including reasonable attorneys’ fees) arising out of or related to LICENSEE’s operation of the open-air market or its use of the Premises, whether or not any such claim is due or claimed to be due in whole or in part to the active, passive, or concurrent negligence of LICENSOR. Nothing herein shall be construed or result in the waiver of any defenses and immunities granted to LICENSOR under Illinois law. (d) CERTIFICATES OF INSURANCE. Prior to commencement of the market, LICENSEE shall provide LICENSOR with certificates of insurance evidencing all required coverages. The certificates shall state that coverage may not be canceled, non- renewed, or materially modified without at least thirty (30) days’ written notice to the City. 13. WAIVER OF LIABILITY. Except with respect to any negligent act or omission of LICENSOR, LICENSEE will, and does hereby, waive, release, and relinquish all claims of every kind, known and unknown, present and future, that LICENSEE may have against the LICENSOR and its officers, elected and appointed officials, employees, volunteers, and agents arising out of, connected with or in any way related to the use of the Premises, or as a result of the condition, maintenance, and use of the Premises. 14. ASSUMPTION OF RISK. The LICENSEE agrees to assume the full risk of any injuries, including death, and all costs, damages, and losses that LICENSEE or its employees, agents, contractors, agents, servants, employees, contractors, vendors, customers, or invitees may sustain while on the Premises on Market Days, or as a result of the condition, maintenance, or Page 7 of 15 ===== PDF PAGE 33 ===== [Extraction: embedded PDF text] use of the Premises on Market Days. 15. DEFAULT BY LICENSEE. (a) If LICENSEE defaults in the performance of any obligation hereunder, LICENSOR may, pursuant to paragraph (b) below, at its option and in addition to any other rights or remedies hereunder or otherwise available at law or in equity, terminate this AGREEMENT and the right of LICENSEE (and any and all users) to use the PREMISES. Neither LICENSEE nor any vendor or other person claiming through or under LICENSEE shall be entitled to possession or to remain in possession of or use the PREMISES but shall forthwith quit and surrender the PREMISES, and LICENSOR may exclude LICENSEE (including, without limitation, any or all LICENSEE’S vendors) access to the PREMISES. 1) LICENSOR shall provide LICENSEE 30 days’ written notice of any alleged default, which LICENSEE shall have the right to cure, prior to LICENSOR exercising any options pursuant to this paragraph. 2) LICENSOR shall have the right, among other remedies, to enter the PREMISES and exclude LICENSEE (including, without limitation, any or all of LICENSEE’S permit users or permit vehicles) therefore and remove any or all of their property and effects. LICENSEE shall pay to LICENSOR upon demand the expense and costs for removal and/or storage of vehicles, any and all repairs to the PREMISES and all other costs arising from LICENSEE’S default, including but not limited to attorney’s fees and expenses. 3) LICENSEE shall pay to LICENSOR upon demand all costs, expenses and damages incurred by LICENSOR in enforcing LICENSEE’S obligations under this AGREEMENT or resulting from default by LICENSEE or any of LICENSEE’S permit users, including, without limitation, attorney’s fees and expenses. In the event of any litigation arising as a result of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to be reimbursed from the non-prevailing party in such litigation for all fees and expenses incurred by the prevailing party in connection with such litigation including, without limitation, attorneys fees and court costs. 16. NOTICES. All notices to be given hereunder shall be given in person or by registered or certified mail, returned receipt requested, addressed to the parties as follows, or at such other place as either of them may hereafter designate for itself by notice in writing to the other. To Licensor: City of West Chicago 475 Main Street West Chicago, Illinois 60185 Attn: City Administrator Page 8 of 15 ===== PDF PAGE 34 ===== [Extraction: embedded PDF text] To Licensee: Bensidoun USA, Inc. Lawrence J. Feller 405 N. Wabash St. Horwood Marcus & Berk Chtd. Unit 3404 500 West Madison Street, Ste. 3700 Chicago, Illinois 60611 Chicago, IL 60661 E-mail to: bensidoun@yahoo.com Any such notice shall be deemed given when personally delivered or upon being mailed as aforesaid. 17. AUTHORIZATION. Each party has full right, power and authority to enter into this AGREEMENT and to perform its obligations thereunder, and the execution, delivery and performance of this AGREEMENT shall not, nor shall the observance or performance of any of the matters and things herein set forth, violate or contravene any provision of law or of the charter of by-laws of either such party or of any indenture or other agreement of or affecting either party. All necessary and appropriate action has been taken on the party of each party to authorize the execution and delivery of this AGREEMENT. This AGREEMENT is the valid and binding AGREEMENT of each party in accordance with its terms. IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT the day and year first above written. CITY OF WEST CHICAGO BENSIDOUN USA, INC. By:_______________________________ By:_______________________________ Mayor Title:______________________________ By: _______________________________ Executive Office Manager Page 9 of 15 ===== PDF PAGE 35 ===== [Extraction: OCR (rendered-page OCR)] EXHIBIT A DEPICTION/DESCRIPTION OF LEASED PREMISES Page 10 of 15 ===== PDF PAGE 36 ===== [Extraction: embedded PDF text] EXHIBIT B BENSIDOUN USA, INC. MIDWEST MARKETS VENDOR RULES AND REGULATIONS For these rules and regulations, “Market Hours” means the advertised hours of operation. “Promoter” means Bensidoun USA, Inc., “Space,” means the area rented by the Vendor from the Promoter. “Vendor” means an applicant confirmed to participate in a market by the Promoter. “Vendors’’ means each applicant confirmed to participate in a market by the Promoter. The Promoter reserves the right to adjust the rules and regulations as it deems necessary or appropriate to better serve the buying public, maintain fair market competition among Vendors or respond to changing conditions or circumstances. All Vendors will be promptly notified of any such changes. 1. Vendors must comply with all applicable Federal, State and local laws, rules and regulations, including but not limited to those related to health and licensing. Food Vendors are responsible for complying with applicable health and sanitation requirements and must be permitted by the County Health Departments of the markets they attend. 2. Vendors offering food products must provide an ACORD certificate of Commercial Liability Insurance listing Bensidoun USA, Inc. (405 N Wabash #3404, Chicago, IL 60611) as certificate holder and additionally insured as certificate holder and additionally insured prior to participation in the market. Minimum coverage per event $1,000,000 3. Vendors are responsible for collecting and reporting all applicable Federal, state and local taxes and will provide their tax identification number before attending market. Bensidoun USA will be reporting monthly vendor participation at the Geneva French market to the City of Geneva and vendors not remitting local sales tax will be barred from participation at this market. 4. The Promoter has the right to restrict products sold or displayed by Vendor to those that Promoter deems appropriate for a family audience. In addition, Vendors shall only sell products that are of good quality, which they have lawfully obtained, manufactured or grown. 5. Vendors must be prepared to sell at the start of market hours and must continue to sell until the close of market hours and will be banned from market participation after the third violation of arriving late or leaving early. Loading and unloading will occur only before and after market hours. 6. Vendors must haul out any garbage generated during business and must leave their booth’s space swept clean of any refuse. 7. Vendors will abide by the parking/loading and unloading rules and regulations of the Markets that such Vendor participates in. Vendors may not park anywhere on the market site during hours of operation without express permission by the site supervisor. Vendors may not unload/load their vehicle(s) from the drive-through aisle of the Market. At the end of the market, Vendors must pack up all goods completely before bringing a vehicle on the site for loading. 8. Vendors must keep their spaces as clean as possible during Market Hours and will always be polite with customers, using their best efforts to enthusiastically sell their products. Page 11 of 15 ===== PDF PAGE 37 ===== [Extraction: embedded PDF text] 9. Vendors will cooperate with and participate in promotions organized by the Promoter (for example, contributing a reasonable amount of vendor product towards Market customer giveaways) and may be asked to provide information for publicity. 10. If Promoter determines, in its sole discretion, that Vendor is not selling appropriate products, or that Vendor or its employee’s conduct is inappropriate at any point in time, the Promoter may request the Vendor vacate its space immediately. The Vendor agrees to comply with any such request. The Promoter will have the right to prohibit any such Vendor from leasing future space. 11. Vendors using electricity are required to supply their own weather proof extension cords and also safety mats to cover the cords in areas where they present a trip hazard. 12. In markets where Bensidoun USA provides the canopy, the Vendor will ensure that the canopy over its space is fully rolled out and securely tied to the framework at all tie points and will inspect the canopy over its space regularly during the Market Hours to ensure that it remains securely tied. The Vendor understands that the canopy may become untied during the market especially on windy or gusty days and Vendor will be especially alert and vigilant at these times. The Vendor will report any defects in the canopy fabric, woodwork, ties and framework to the Promoter immediately. If Promoter advises Vendor that Promoter deems the approaching weather conditions hazardous, Vendor shall untie and roll back the canopy. Vendor understands that severe injury may result if the canopy detaches from the framework and becomes airborne due to high wind and accepts responsibility for any negligence on its part if this occurs. Vendor must roll back their canopy(s) at end of market day. 13. Vendors using their own tents must properly weigh the tent. Minimum of 20 lbs per leg. 14. Vendor acknowledges and agrees that assignment of booth location at each French or Farmers Market on each date is in the sole and absolute discretion of Bensidoun USA, Inc. and its agents. Assignment to Vendor of a booth location at a French or Farmers Market on a specific date does not guarantee or constitute an agreement by Bensidoun USA, Inc. to provide that same location to Vendor on future dates. 15. Vendor acknowledges and agrees a) Vendor shall not be entitled to a refund for any fees paid for failure to participate in a Bensidoun USA, Inc. Market that such vendor has been accepted to; and b) Vendor shall be assessed a $20.00 cancellation penalty if such vendor fails to provide cancellation notification prior to the open of the event. 16. Vendor certifies that all persons assisting in the Vendor’s booth have read and fully understands these rules and regulations and will abide by them. 17. Vendor understands that none of the following conditions guarantees participation by such vendor in a particular market and/or for a particular date or a particular vendor space in a market: 1) the receipt of this application, 2) the acceptance of this application by Bensidoun USA, 3) the designation of eligibility status of a Vendor to participate in the Bensidoun USA, Inc. markets on either a full-time or part-time basis, 4) payment by vendor or 5) prior participation by a Vendor in any market. Bensidoun USA retains the right at any time, including during the operation of a market, to reject participation of a vendor in a market in its sole discretion, and to issue a refund of vendor payment as the vendor’s sole remedy. At the sole discretion of Bensidoun USA, any payment received for a market may be reallocated by Bensidoun USA to 1) a different date, location or time based on events that occur after the Page 12 of 15 ===== PDF PAGE 38 ===== [Extraction: embedded PDF text] remittance of payment; 2) or to any outstanding fees /penalties owed to Bensidoun USA, Inc. by vendor. This application will be used by Bensidoun USA, Inc. to assess vendors for their appropriateness and potential eligibility for participation in specific Bensidoun USA Midwest Markets. 18. All decisions regarding the eligibility of a vendor for participation in a market will be made solely at the discretion of Bensidoun USA, Inc. and shall not be contestable by vendor. 19. I agree to abide by the ADVERTISING POLICY Distribution of any form of advertising or business promotion at any Bensidoun USA Inc. French or Farmers Market is strictly prohibited with the following exceptions. A.) Advertising or Business Promotion is for a Bensidoun USA, Inc. Event OR B.) Advertising or Business promotion is distributed by the vendor listed in the advertising or business promotion and the vendor name, name of business and location of business is identical to the vendor name, name of business and location of business registered with Bensidoun USA, Inc. and no other vendor, group of vendors or event or location that represents or utilizes multiple vendors may be represented in any manner in the advertising or business promotion OR C.) Advertising or business promotion has been approved by Bensidoun USA, Inc. Midwest market Manager or Senior Executive officer prior to distribution. Vendors distributing advertising or Business promotion outside of these guidelines will immediately be banned from any future participation in a Bensidoun USA, Inc. market. 20. By completing this application vendor understands and agrees that this information may be released to other agencies and used in marketing/advertising campaigns. 21. Vendors, excluding service vendors, must sell a physical product at the market. The markets may not be used as a business expo, downline recruiting event or home party lead generator. 22. Produce vendors must clearly display the origin (State) of all their products during all market hours and produce must be regional (Illinois and States bordering Illinois) unless prior written approval from Bensidoun USA has been given and may not be imported from outside of the USA. 23. Vendors are solely responsible for all payments for confirmed dates and may not share or sublet its booth(s). 24. There is no smoking allowed within 20 feet of any portion of the market 25. Vendors may not bring animals to market (including dogs) unless the animal is kept in a kennel 26. In the event an individual market season should (a) begin later or end earlier than as set forth in this Vendor Application, or (b) be canceled in its entirety, Licensor shall notify all Vendors whose reservations have been affected by such change, and within 120 days of such notification, refund any unused portion of rent paid or deposited by each such Vendor for the market season that has been modified, less any outstanding financial obligation owed by such Vendor to Licensor as determined by Licensor in its reasonable discretion, including, but not limited to, any other market rents, fees or fines due from such Vendor to Licensor. Such refund shall constitute each such Vendor’s only recourse against Licensor about any such market season modifications.” 27. In the event the hours of operation, days of operation or location of a market should Page 13 of 15 ===== PDF PAGE 39 ===== [Extraction: embedded PDF text] materially change from the terms set forth in this Vendor Application and such changes are reasonably unacceptable to a Vendor, such Vendor must deliver to Licensor a written objection to such changes. Within 120 days of Licensor’s receipt of such written objection, Licensor shall refund any unused portion of rent paid or deposited by such Vendor for the market that has been modified, less any outstanding financial obligation owed by such Vendor to Licensor as determined by Licensor in its reasonable discretion, including, but not limited to, any other market rents, fees or fines due from such Vendor to Licensor. Such refund shall constitute such Vendor’s only recourse against Licensor about any such market modifications. Page 14 of 15 ===== PDF PAGE 40 ===== [Extraction: embedded PDF text] EXHIBIT C CITY OF WEST CHICAGO – ADDITIONAL VENDOR REQUIREMENTS (MOSAIC MARKET) In addition to the Promoter’s standard vendor rules (Exhibit B), the following requirements apply to all vendors participating in the Mosaic Market on City of West Chicago public right-of-way: 1. Emergency Aisles and Access. Vendors shall maintain required aisles and emergency access routes as directed by the Promoter and/or the City. No equipment, vehicles, or displays may obstruct emergency pathways. 2. Open Flames and Propane. Open flames or propane use are prohibited unless expressly permitted by the applicable authority and approved in advance by the Promoter and the City. 3. No Penetration of Pavement or City Property. Vendors may not stake, drill, nail, or otherwise penetrate pavement, sidewalks, curbs, or any City infrastructure. Vendors are responsible for any damage caused by their equipment or vehicles. 4. Vehicle Fluid Leaks. Vendors must ensure that vehicles do not leak oil, fuel, or other fluids onto the Premises and are responsible for any cleanup or remediation costs. 5. No Disposal into Drains or Sewers. Vendors may not dispose of cooking oil, grease, wastewater, gray water, or other liquids into storm drains, sanitary sewers, catch basins, gutters, or street infrastructure. 6. Required Containment and Removal of Cooking Oil/Grease. Food vendors must maintain appropriate sealed containers for used cooking oil and grease and must remove all such materials from the Premises at the end of each Market Day. 7. Vendor Responsibility for Cleanup Costs. Vendors are responsible for any cleanup or remediation costs resulting from improper disposal of liquids, grease, or wastewater. 8. End-of-Day Cleanup. Vendors must remove all garbage they generate and leave their assigned space swept clean at the end of each Market Day. 9. Clean Booths During Market Hours. Vendors must keep their spaces clean during Market Hours and treat customers courteously. 10. Compliance with City Direction. Vendors shall comply with reasonable safety, layout, and access directions from the City or its designee, in addition to the Promoter’s directions. Page 15 of 15 ===== PDF PAGE 41 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO CITY COUNCIL AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: ______5.C._______ Addendum to Museum Management Services Agreement Due to Temporary Relocation and FILE NUMBER: _______________ Construction Impacts COMMITTEE AGENDA DATE: February 17, 2026 Resolution 26-R-0016 COUNCIL AGENDA DATE: February 17, 2026 STAFF REVIEW: Kelley Chrisse, AICP, CEcD SIGNATURE __________________________ ITEM SUMMARY: The City is preparing to undertake significant restoration and construction work at 132 Main Street, the primary home of the West Chicago City Museum. Construction is anticipated to begin in Spring 2026 and may extend through Fall 2027. As a result, the Museum must fully vacate the building and temporarily relocate its operations, exhibits, and collection. While the existing agreement with Phalen Consulting provides for day-to-day museum management, it does not address: • Temporary relocation of museum operations, • Multi-site storage of the Museum Collection, • Adjusted public hours due to construction impacts, • Responsibilities for preparing temporary storage locations, • Temporary security and technology needs, or • Coordination around historic preservation standards for the 132 Main Street improvements. For these reasons, a formal contract addendum is necessary to clearly define roles, expectations, and timelines during this construction period. Timing of the Addendum The Addendum would be: • Effective upon execution, so that planning, packing, and coordination can begin immediately; and • In effect until December 31, 2027, or until the City approves the building for occupancy and the Museum operations have resumed at 132 Main Street, whichever occurs later. This ensures the Addendum remains in place for the full duration of construction and relocation Key Elements of the Addendum The Addendum: 1. Sets a clear move-out deadline o Requires the Museum to vacate the Exhibit Building by April 1, 2026, while allowing continued public access until relocation begins. o Establishes procedures for limited, escorted access during construction. o Provides for coordinated move-back once the City approves the building for re-occu- pancy. ===== PDF PAGE 42 ===== [Extraction: embedded PDF text] 2. Identifies temporary locations o Designates 200 Main Street as the primary temporary public exhibit location. o Identifies three storage locations: ▪ 126 W. McConnell Street (existing primary storage), ▪ 200 Main Street (limited storage), and ▪ 103 W. Washington Street (Gallery 200) (shared space for limited storage/exhib- its). 3. Addresses shared space and use restrictions o Allows shared use of 103 W. Washington Street under a separate lease with People Made Visible. o Maintains exclusive Museum use of 200 Main Street and 126 W. McConnell Street. 4. Adds life-safety and code expectations o Clarifies that Phalen must arrange exhibits and storage in a manner consistent with building and fire codes, while the City remains responsible for base building systems. 5. Provides for historic review input o Gives Phalen an opportunity to review Exhibit Building plans and comment within one week regarding consistency with the Secretary of the Interior’s Standards. 6. Confirms insurance coverage o Ensures the Museum collection remains insured during relocation and at all temporary sites. 7. Modifies public hours due to construction o Allows up to three weeks of closure for relocation in 2026 and move-back in 2027. o Sets minimum public hours of 750 in 2026 and 700 in 2027, with flexibility for move- back. o Expands mobile programming at the Kruse House, Library, and Gallery 200. 8. Acknowledges storage constraints o Allows Phalen to evaluate the collection and recommend deaccessioning if necessary, following all required policies and approvals. This Addendum is intended to keep the Museum operational, protect the collection, and provide clar- ity for all parties while 132 Main Street is under construction. Staff recommends approval so reloca- tion planning can proceed in an orderly and coordinated manner. ACTIONS PROPOSED: Approval of a Resolution authorizing the Mayor to execute an Addendum to the Agreement between the City of West Chicago and Phalen Consulting Inc. for City Museum Management Services. COMMITTEE RECOMMENDATION: This item is being presented to the Public Affairs Committee for consideration prior to the City Coun- cil meeting. Attachment: Resolution 26-R-0016 ===== PDF PAGE 43 ===== [Extraction: embedded PDF text] RESOLUTION NO. 26-R-0016 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN ADDENDUM TO THE AGREEMENT BETWEEN THE CITY OF WEST CHICAGO AND PHALEN CONSULTING INC. FOR CITY MUSEUM MANAGEMENT SERVICES WHEREAS, the City of West Chicago (“CITY”) owns and operates the West Chicago City Museum (“MUSEUM”), including the facility located at 132 Main Street, West Chicago, Illinois; and WHEREAS, on December 16, 2024, the City Council approved Resolution No. 24-R- 0095 authorizing the Mayor to execute an Agreement with Phalen Consulting, Inc. (“PHALEN”) for the operation and management of the West Chicago City Museum (“Agreement”); and WHEREAS, the CITY is undertaking restoration and construction work at 132 Main Street that requires the temporary relocation of Museum operations and collection storage; and WHEREAS, the existing Agreement does not address temporary relocation, temporary storage locations, or modified operations during construction; and WHEREAS, the CITY and PHALEN have negotiated an Addendum to the Agreement entitled “Addendum to Agreement for City Museum Management Services Due to Temporary Relocation, Collection Storage, and Operational Modifications” (“Addendum”) to address these matters; and WHEREAS, the City Council finds that approval of the Addendum is in the best interests of the CITY and the preservation of the Museum Collection during construction. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of West Chicago, DuPage County, Illinois, in the exercise of their home rule powers, as follows: SECTION 1. That the foregoing recitals shall be and are hereby incorporated into and made a part of this Resolution as if fully set forth in this Section 1. SECTION 2. The Mayor is hereby authorized and directed to execute, on behalf of the City of West Chicago, the Addendum to the Agreement between the City of West Chicago and Phalen Consulting, Inc. for City Museum Management Services, in substantially the form attached as Exhibit A, made a part hereof as though fully set forth herein. SECTION 3. The City Administrator, Director of Business & Community Relations, and other appropriate City officials are authorized to take such actions as are necessary to implement the terms of the Addendum consistent with this Resolution. Page 1 of 9 ===== PDF PAGE 44 ===== [Extraction: embedded PDF text] SECTION 4. If any section, paragraph, clause, or provision of this Resolution shall be held invalid, the invalidity thereof shall not affect any of the other provisions of this Resolution, which are hereby declared to be separable. SECTION 5. This Resolution shall be in full force and effect from and after its passage and approval as provided by law. APPROVED this 17th day of February 2026. AYES: ________ NAYES: ________ ABSTAIN: ________ ABSENT: ________ ______________________________ Mayor Daniel Bovey ATTEST: _______________________________ Valeria Perez, Executive Office Manager Page 2 of 9 ===== PDF PAGE 45 ===== [Extraction: embedded PDF text] EXHIBIT A ADDENDUM TO AGREEMENT FOR CITY MUSEUM MANAGEMENT SERVICES DUE TO TEMPORARY RELOCATION, COLLECTION STORAGE, AND OPERATIONAL MODIFICATIONS This Addendum (“Addendum”) is made and entered into by and between the City of West Chicago, an Illinois municipal corporation (“CITY”), and Phalen Consulting, Inc. (“PHALEN”), and amends that certain Agreement Between the City of West Chicago and Phalen Consulting for the Operation of the West Chicago City Museum, dated December 16, 2024 (the “Agreement”). WHEREAS, the CITY owns the West Chicago City Museum, which includes several facilities, but has historically housed its public exhibit space, limited MUSEUM Collection storage and offices at 132 Main Street, as described in Attachment A to the Agreement; and WHEREAS, PHALEN operates the West Chicago City Museum as an independent contractor pursuant to the Agreement; WHEREAS, the CITY is undertaking significant restoration and construction work at 132 Main Street, anticipated to begin Spring 2026 and extend through Fall 2027; and WHEREAS, such construction requires the complete vacation of the 132 Main Street and removal of the Museum Collection; and WHEREAS, the parties desire to temporarily relocate Museum operations and storage while maintaining the integrity, care, and public mission of the Museum. NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as follows: I. EFFECTIVE DATE; TERM; DEFINITIONS A. Effective Date. This Addendum shall become effective upon execution by both parties (“Effective Date”). B. Term / Expiration. This Addendum shall remain in effect until (1) December 31, 2027, or until (2) PHALEN has resumed primary Museum operations at 132 Main Street following the CITY’s approval of re-occupancy of 132 Main Street, whichever occurs later (“ADDENDUM TERMINATION”), unless otherwise terminated, extended or modified by mutual written agreement of the parties, in which case such modified termination date shall become the date of the ADDENDUM TERMINATION. C. Temporary Relocation Period. For purposes of this Addendum, the “Temporary Relocation Period” shall mean the period commencing April 1, 2026, and continuing until both of the following have occurred: (i) the CITY has determined that 132 Main Page 3 of 9 ===== PDF PAGE 46 ===== [Extraction: embedded PDF text] Street is ready for re-occupancy, and (ii) PHALEN has completed a commercially reasonable relocation of Museum materials back to 132 Main Street and resumed primary Museum operations there. D. Pre-Relocation Activities. PHALEN’s responsibilities related to planning, preparing, packing, coordinating, and relocating the Museum Collection and operations shall begin upon the Effective Date and continue through April 1, 2026, and thereafter as necessary to complete the relocation. II. TEMPORARY VACATING OF 132 MAIN STREET A. Vacate Deadline. PHALEN shall coordinate the complete removal of the Museum Collection, exhibits, furnishings, equipment, and operational materials from 132 Main Street no later than April 1, 2026. B. Construction Period. PHALEN acknowledges that construction is anticipated to continue through Fall 2027, and that access to 132 Main Street during this period may be limited or prohibited at the CITY’s sole discretion. During the construction period, PHALEN’s must request access to 132 Main Street in writing at least 48 hours in advance to the requested access time. No access shall be permitted unless the City Administrator or his or her designee approves in writing, in which case PHALEN shall be accompanied by a CITY official, agent or employee during such access. C. City Assistance with Relocation. The CITY shall provide reasonable assistance, subject to staffing availability, to relocate the Museum Collection, exhibits, furnishings, equipment, and related materials, as requested by PHALEN, including coordination of City resources and logistics support as available. PHALEN shall submit any request for City at least one week in advance. D. Return to 132 Main Street. Upon completion of the improvements at 132 Main Street and when the CITY approves the building for re-occupancy and authorizes the Museum to return, PHALEN shall promptly commence coordinating the relocation of Museum operations back to 132 Main Street and shall complete such relocation within a commercially reasonable period of time. The CITY shall provide assistance with the return relocation as requested, subject to availability of City resources and advance notice as provided above. III. TEMPORARY MUSEUM OPERATIONS & STORAGE LOCATIONS A. Primary Temporary Museum Location. The Museum’s primary public-facing operations shall be temporarily relocated to 200 Main Street, West Chicago, Illinois. B. Collection Storage Locations. During the construction period, the Museum Collection shall be stored as follows: • 126 W. McConnell Street – primary off-site collection storage; • 200 Main Street – limited collection storage where practical and appropriate; • 103 W. Washington Street (Gallery 200) – limited storage and exhibit space, including accommodation of the large exhibit currently located on the second floor of the Museum. Page 4 of 9 ===== PDF PAGE 47 ===== [Extraction: embedded PDF text] C. Professional Standards. All storage and exhibit locations shall comply with professional museum standards, including environmental controls, security, and access restrictions consistent with the Museum’s Collections Policy. D. Code Compliance and Life Safety Requirements. 1. PHALEN shall arrange, install, store, and display Museum Collection materials, exhibits, furnishings, equipment, and operational supplies at all temporary locations in a manner that complies with all applicable building codes, fire codes, and life- safety requirements, including but not limited to maintaining required means of egress, keeping exits, corridors, and fire protection equipment unobstructed, and complying with any applicable occupancy limits and safety requirements. 2. The CITY shall remain responsible for base building systems and facility maintenance as provided in the Agreement; however, PHALEN shall be responsible for ensuring that exhibit layouts, storage configurations, and operational use of space do not create code or life-safety violations. PHALEN shall coordinate with the CITY as needed to confirm compliance prior to opening any exhibit or public space to the public. IV. CITY-PROVIDED SERVICES / STORAGE LOCATIONS A. Internet & Security. The CITY shall provide, at its cost: • Internet service at 200 Main Street; and • A security system appropriate for Museum operations and collection protection at 200 Main Street. B. Flag Mounts. The CITY shall install flag mounts at 200 Main Street for the display of Museum flags during the Temporary Relocation Period. C. Preparation of 126 W. McConnell Street for Expanded Temporary Storage. The parties acknowledge that the Museum Off-Site Storage Facility located at 126 W. McConnell Street will be required to accommodate additional temporary storage needs during the relocation and construction period. 1. Facility Readiness. The CITY shall provide for reasonable cleaning, removal of non- Museum materials (if any), and organization of the premises as necessary to make adequate space available for Museum Collection storage consistent with professional museum standards. 2. Coordination. PHALEN shall coordinate with the CITY regarding layout, shelving needs, and collection placement to ensure safe storage, access control, and inventory tracking. 3. Timing. The CITY shall use best efforts to complete such preparation sufficiently in advance of the vacate deadline of April 1, 2026, to allow for orderly staging and transfer of the Museum Collection. V. USE OF MUSEUM PROPERTIES AND SHARED SPACE Page 5 of 9 ===== PDF PAGE 48 ===== [Extraction: embedded PDF text] A. Museum Use Only (City Museum Facilities). Except as otherwise provided herein, all City Museum properties and temporary locations identified in this Addendum shall be used exclusively for City Museum purposes. B. Shared Use of 103 W. Washington Street. The parties acknowledge and agree that 103 W. Washington Street is a shared-use location and is anticipated to be used in conjunction with People Made Visible programming, including Gallery 200 and Healthy West Chicago. The use of 103 W. Washington Street shall be regulated through a separate lease agreement and associated terms approved by the CITY, and therefore 103 W. Washington Street is excluded from the “Museum Use Only” requirement in Section V.A. C. Prohibited Uses of City Museum Facilities. City Museum facilities and properties (including but not limited to 200 Main Street and 126 W. McConnell Street) shall not be used for programming, meetings, storage, or activities of other organizations, unless expressly authorized in writing by the CITY through a separate agreement. VI. REVIEW OF GALLERY BUILDING IMPROVEMENT PLANS A. Opportunity to Review Plans. The City shall provide PHALEN an opportunity to review the improvement plans for 132 Main Street for the purpose of evaluating whether the planned work complies with the Secretary of the Interior’s Standards for the Treatment of Historic Properties, as applicable. PHALEN shall provide any comments or feedback to the CITY within one (1) week of receipt of the plans. VII. FUNDRAISING, SPONSORSHIPS, AND PARTNERSHIPS A. No Authority to Bind the City. PHALEN is an independent contractor and shall have no authority to bind the CITY, obligate the CITY, or enter into any contract, sponsorship agreement, memorandum of understanding, grant agreement, loan agreement, donor agreement, or other commitment on behalf of the CITY or the Museum without prior written authorization from the CITY. B. Fundraising Administered Through the Friends of the Museum. Fundraising activities, including solicitation and acceptance of monetary donations and sponsorships for the benefit of the Museum, shall be administered through the Friends of the West Chicago City Museum (“FRIENDS”), consistent with the Agreement’s donation provisions and the Museum Trust Account requirements. C. Public Communications and Donor Restrictions. PHALEN may promote Museum needs and encourage community support; however, PHALEN shall not represent that any donation, sponsorship, or fundraising proceeds will be used for a specific purpose or under specific restrictions unless approved in writing by the CITY and accepted/processed through the FRIENDS in accordance with applicable policies. VIII. INSURANCE & RISK MANAGEMENT A. Collection Insurance. The CITY shall continue to insure the Museum Collection against loss or damage during relocation, storage, and exhibition at all temporary locations, consistent with Article III of the Agreement. Page 6 of 9 ===== PDF PAGE 49 ===== [Extraction: embedded PDF text] B. Notification & Endorsements. PHALEN shall cooperate with the CITY to ensure that all temporary locations are disclosed to the CITY’s insurer and properly endorsed as insured locations, as required. C. Consultant Insurance. PHALEN’s insurance obligations under Article IV of the Agreement shall remain in full force and effect and shall apply to services performed at all temporary locations. IX. TEMPORARY CLOSURE AND MODIFIED HOURS OF OPERATION A. Temporary Closure for Relocation. The parties acknowledge that Museum operations may cease for up to three (3) consecutive weeks due to the relocation of Museum operations and movement of exhibits, furnishings, equipment, and collection materials. Such closure shall not be deemed a breach of the Agreement or this Addendum. B. Modified Minimum Public Hours. 1. During calendar year 2026, PHALEN shall be required to open the Museum to the public for a minimum of seven hundred fifty (750) hours, recognizing the temporary closure described in Section IX.A. 2. During calendar year 2027, PHALEN shall be required to open the Museum to the public for a minimum of seven hundred (700) hours, recognizing anticipated impacts from construction associated with the Downtown Modernization & Beautification Project, including but not limited to construction along Main Street and Turner Court. C. Mobile & Off-Site Programming. In exchange for reduced public hours during 2027 impacts, PHALEN shall expand mobile exhibits and programs, as feasible, at the following locations: • Kruse House Museum • West Chicago Public Library • 103 W. Washington Street (Gallery 200) D. Good Faith Adjustment. Any adjustments to schedules and hours shall be coordinated with the Business & Community Relations Director in advance and shall not be deemed a breach of the Agreement or this Addendum when made in good faith due to construction impacts, public safety concerns, or relocation logistics. E. Temporary Closure for Return Relocation to 132 Main Street. The parties acknowledge that the return relocation of Museum operations to 132 Main Street, including packing, transport, reinstallation, exhibit setup, and reopening preparations, may require a temporary closure of Museum operations for up to three (3) consecutive weeks. Such closure shall not be deemed a breach of the Agreement or this Addendum. F. Additional Adjustment to Minimum Hours if Return Relocation Occurs in 2027. If the return relocation to 132 Main Street occurs during calendar year 2027 and results in additional closure beyond that anticipated in this Addendum, the Business & Community Relations Director may approve a further adjustment to the minimum public hours requirement for 2027 in writing, which approval shall not be unreasonably withheld. Page 7 of 9 ===== PDF PAGE 50 ===== [Extraction: embedded PDF text] X. COLLECTION EVALUATION AND POTENTIAL DEACCESSIONING A. Storage Constraints. The parties acknowledge that the CITY has limited available storage space for Museum Collection storage. B. Evaluation of Collection and Space Needs. PHALEN shall evaluate the Museum Collection in relation to available storage capacity and operational needs. C. Potential Deaccessioning. If necessary to fit within the storage space available and to maintain professional museum standards, PHALEN may recommend deaccessioning of items. Any deaccessioning shall be conducted strictly in accordance with the Museum’s Collections Policy and all applicable requirements under the Agreement, including required approvals. XI. NO OTHER MODIFICATIONS Except as expressly modified herein, all defined terms, terms, conditions, obligations, and compensation provisions of the Agreement remain in full force and effect. In the event of a conflict, this Addendum shall control only for the duration of this Addendum’s term. XII. EXECUTION This Addendum may be executed in counterparts and shall become effective upon execution by both parties. Effective Date: ________________ CITY OF WEST CHICAGO By: _______________________________ Name/Title: ________________________ Date: _____________________________ Page 8 of 9 ===== PDF PAGE 51 ===== [Extraction: OCR (rendered-page OCR)] PHALEN CONSULTING, INC. By: Sara A. Phalen Date: Page 9 of 9 ===== PDF PAGE 52 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO CITY COUNCIL AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: ______5.D._______ Lease and Operating Agreement with People Made Visible (PMV) FILE NUMBER: _______________ for 103 W. Washington Street for Gallery 200 and Healthy West Chicago Initiatives COMMITTEE AGENDA DATE: February 17, 2026 Resolution 26-R-0017 COUNCIL AGENDA DATE: February 17, 2026 STAFF REVIEW: Kelley Chrisse, AICP, CEcD SIGNATURE __________________________ ITEM SUMMARY: Background People Made Visible (PMV) is a West Chicago-based nonprofit organization formed in 2009. Its mis- sion is to foster community through dynamic art, cultural, and social programming. PMV acts as the fiscal agent, administrator, and program operator for the two programs central to this agreement: • Gallery 200. Gallery 200 began in 2005 as a City-supported artist cooperative intended to acti- vate downtown West Chicago through accessible arts programming and exhibition space. For many years, it operated out of 200 Main Street. In 2014, Gallery 200 transitioned from a City-run initiative to a division of PMV, while continuing to receive City support in recognition of its public benefit and role in downtown revitalization. Due to building improvements at 200 Main Street, Gallery 200 relocated its primary operations to 103 W. Washington Street in 2016. Upon completion of the improvements at 200 Main Street, Gallery 200 launched limited exhibit use at 200 Main Street in 2025. As the City prepares to use 200 Main Street as a temporary home for the City Museum during construction, Gallery 200 will remain primarily at 103 W. Washington Street. Gallery 200 provides: • Public art exhibitions • Artist workshops and classes • Community programming • Affordable local art sales • Healthy West Chicago (HWC). Healthy West Chicago is a community wellness collaboration formalized in 2014 with support from local partners, including healthcare, schools, nonprofits, and the City. Its mission is to increase healthy eating and physical activity in West Chicago and to promote long-term community well-being. PMV serves as the fiscal agent for HWC, supporting: • Health-focused events and programming • Community education • Partnerships with local institutions • Advocacy and resource development related to wellness HWC programming is intended to serve the entire community, with a focus on equity, accessibil- ity, and public health outcomes. ===== PDF PAGE 53 ===== [Extraction: embedded PDF text] Why a New Agreement Is Needed The City’s prior lease and operating agreement with PMV was tied to 200 Main Street (Resolution 13-R-0076), which historically served as the home of Gallery 200. In 2016, however, Gallery 200 re- located its primary operations to 103 W. Washington Street to accommodate building improvements at 200 Main Street. Although the Gallery has recently resumed limited exhibitions and workshops at 200 Main Street, its day-to-day operations have remained centered at 103 W. Washington Street. Importantly, the 2013 lease for 200 Main Street was never formally carried over or updated to reflect Gallery 200’s move to 103 W. Washington. At the same time, 200 Main Street is now being repurposed as a temporary location for the City Mu- seum during construction at 132 Main Street. Together, these changes mean that the existing 2013 agreement no longer reflects how City facilities are actually being used. The agreement also reaf- firms the public purpose served by these programs and the basis for continued City support. This new Lease and Operating Agreement is therefore intended to align the legal framework with current conditions by clearly defining PMV’s use of 103 W. Washington Street, articulating the City’s expectations in exchange for its financial support, and establishing how City property, museum stor- age, and public access will be managed during the construction period. Upon execution, this agree- ment will formally replace and supersede the 2013 lease for 200 Main Street. Key Provisions of the Lease (Part A) Part A (the Lease Agreement) focuses on the City’s property interests and public stewardship re- sponsibilities. Major elements include: 1. Premises and Term • The City leases 103 W. Washington Street to PMV for $1 per year. • The agreement runs from February 17, 2026 through December 31, 2027, reflecting a hard deadline by which the organization will move out of this transitional location. 2. Permitted Uses. PMV may use the building for: • Gallery 200 operations (exhibits, classes, meetings, events) • Healthy West Chicago programming • City-approved museum overflow storage during construction 3. Transitional Use of 200 Main Street. Gallery 200 may continue limited use of 200 Main Street through March 31, 2026, after which the City Museum will occupy that space unless the City au- thorizes limited overlap. 4. Building Maintenance and Access • The City remains responsible for major building systems and utilities. • PMV handles routine upkeep and janitorial services. • The City retains access for inspections, maintenance, and museum coordination, with routine work occurring during normal business hours when practical. 5. Private Events and Alcohol • The space is not a general public rental facility. • Any private event use requires prior City approval. • Alcohol may be served only at PMV-sponsored events on a no-sale basis, with advance no- tice to the City and required insurance. • Alcohol is prohibited at third-party events. 6. Museum Overflow Storage. The agreement allows the City to use portions of the building for museum storage during construction at 132 Main Street (City Museum), with access controls and clear handling protocols. ===== PDF PAGE 54 ===== [Extraction: embedded PDF text] 7. Insurance and Risk. PMV is required to maintain appropriate insurance, including conditional liquor liability coverage for PMV-sponsored events where alcohol is served. The City is named as an additional insured. 8. Termination. The City retains the right to require PMV to vacate with six (6) months’ written no- tice should future municipal needs arise. Key Provisions of the Operating & Funding Agreement (Part B) Part B (the Operating and Funding Agreement) clarifies expectations tied to City financial support. 1. Public Purpose. City funding is provided in exchange for clear community benefit through arts, culture, and health programming. 2. Reporting and Accountability. PMV must: • Maintain separate accounting for Gallery 200 and HWC, • Provide bi-annual community impact summaries, • Present on the prior year’s impact to the City each July for each program. 3. City Funding • Approved 2026 funding: Gallery 200 at $6,000 and Healthy West Chicago at $26,000 • Funding for 2027 will be determined through the City’s budgeting process. 4. Eligible Use of Funds. City funds must be used for direct program expenses only (supplies, out- reach, instructors, events, etc.). 5. Partnerships and Promotion. PMV may pursue sponsorships, but may not present them as City-endorsed without written approval. The City will assist with promotion of PMV activities, es- pecially those supported with City funds. Approval of this Agreement will formalize current operations, strengthen accountability for City fund- ing, and support continuity of arts, cultural, and wellness programming. The agreement balances community benefit with prudent stewardship of City property and preserves the City’s flexibility for future use of the Premises. ACTIONS PROPOSED: Approval of a Resolution Authorizing the Execution of a Lease and Operating Agreement between the City of West Chicago and People Made Visible, Inc. for the Use of 103 W. Washington Street for Gallery 200 and Healthy West Chicago Initiatives COMMITTEE RECOMMENDATION: This item is being presented to the Public Affairs Committee for consideration prior to the City Coun- cil meeting. Attachment: Resolution 26-R-0017 ===== PDF PAGE 55 ===== [Extraction: embedded PDF text] RESOLUTION NO. 26-R-0017 A RESOLUTION AUTHORIZING THE EXECUTION OF A LEASE AND OPERATING AGREEMENT BETWEEN THE CITY OF WEST CHICAGO AND PEOPLE MADE VISIBLE, INC. FOR THE USE OF 103 W. WASHINGTON STREET WHEREAS, the City of West Chicago (“City”) owns real property located at 103 W. Washington Street, West Chicago, Illinois (“Premises”); and WHEREAS, People Made Visible, Inc. (“PMV”) is an Illinois nonprofit corporation that operates Gallery 200 and serves as the fiscal agent for Healthy West Chicago, both of which provide community-serving arts, cultural, educational, and wellness programming for the benefit of West Chicago residents; and WHEREAS, Gallery 200 historically operated at 200 Main Street and relocated its primary operations to 103 W. Washington Street in connection with building improvements, and the City now intends to use 200 Main Street as a temporary location for the City Museum during construction at 132 Main Street; and WHEREAS, the City desires to permit PMV to occupy and use 103 W. Washington Street through December 31, 2027, subject to the terms and conditions set forth in a Lease and Operating Agreement; and WHEREAS, the proposed Lease and Operating Agreement governs (1) PMV’s use of the Premises, (2) City access and museum overflow storage during construction, (3) insurance and risk allocation, (4) private event and alcohol restrictions, and (5) the City’s financial support for Gallery 200 and Healthy West Chicago, including reporting and accountability requirements; and WHEREAS, the City Council finds that the Lease and Operating Agreement serves a public purpose by supporting cultural, educational, and health initiatives that benefit the community and contribute to downtown vitality; and WHEREAS, the City Council has reviewed the proposed Lease and Operating Agreement and determines that it is in the best interests of the City to authorize its execution. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of West Chicago, DuPage County, Illinois, in the exercise of their home rule powers, as follows: SECTION 1. That the foregoing recitals shall be and are hereby incorporated into and made a part of this Resolution as if fully set forth in this Section 1. SECTION 2. The Mayor is hereby authorized and directed to execute, on behalf of the City of West Chicago, the Lease and Operating Agreement between the City of West Chicago Page 1 of 14 ===== PDF PAGE 56 ===== [Extraction: embedded PDF text] and People Made Visible, Inc. for the use of 103 W. Washington Street, substantially in the form attached as Exhibit 1, made a part hereof as though fully set forth herein. SECTION 3. The City Administrator, Director of Business & Community Relations, and other appropriate City officials are authorized to take such actions as are necessary to implement the terms of the Agreement consistent with this Resolution. SECTION 4. If any section, paragraph, clause, or provision of this Resolution shall be held invalid, the invalidity thereof shall not affect any of the other provisions of this Resolution, which are hereby declared to be separable. SECTION 5. This Resolution shall be in full force and effect from and after its passage and approval as provided by law. APPROVED this 17th day of February 2026. AYES: ________ NAYES: ________ ABSTAIN: ________ ABSENT: ________ ______________________________ Mayor Daniel Bovey ATTEST: _______________________________ Valeria Perez, Executive Office Manager Page 2 of 14 ===== PDF PAGE 57 ===== [Extraction: embedded PDF text] EXHIBIT 1 LEASE AND OPERATING AGREEMENT BETWEEN THE CITY OF WEST CHICAGO AND PEOPLE MADE VISIBLE, INC. FOR THE USE OF 103 W. WASHINGTON STREET, WEST CHICAGO, ILLINOIS (FOR GALLERY 200 AND HEALTHY WEST CHICAGO INITIATIVES) THIS LEASE AND OPERATING AGREEMENT (“Agreement”) is made and entered into this 17th day of February, 2026 (“Effective Date”), by and between the City of West Chicago, an Illinois Municipal Corporation (“City”), and People Made Visible, Inc., an Illinois nonprofit corporation (“Tenant” or “PMV”). WHEREAS, the City owns real property and improvements located at 103 W. Washington Street, West Chicago, Illinois, generally described as an approximately 8,000+- square foot single-story commercial structure (the “Premises”), and desires to permit occupancy and use of the Premises on a limited and transitional basis through December 31, 2027, to support community-serving arts, cultural, educational, and wellness-related initiatives, subject to future City facility needs; and WHEREAS, the City also owns real property located at 200 Main Street, West Chicago, Illinois, which has historically served as the home of Gallery 200 and will transition to serve as a temporary location for the West Chicago City Museum; and WHEREAS, Gallery 200 was established in 2005 as a City-supported initiative to activate downtown West Chicago through an artist cooperative and community-accessible gallery space; and WHEREAS, People Made Visible, Inc. (“PMV”) is a West Chicago-based Illinois not- for-profit corporation formed in 2009 with a mission of fostering community through dynamic art, cultural, and social endeavors; and WHEREAS, in 2014, Gallery 200 transitioned from a City-supported initiative to operate as a division of PMV while continuing to receive City support in recognition of its public benefit; and WHEREAS, Gallery 200 has operated from the Premises since 2016 to accommodate improvements to 200 Main Street, and now operates primarily from the Premises and the Parties are desirous of establishing the terms and conditions of such occupancy; and WHEREAS, Healthy West Chicago (“HWC”) is a community health and wellness collaboration formalized in 2014 to increase nutrition, physical activity, and overall well-being in the City of West Chicago, with PMV serving as its fiscal agent; and Page 3 of 14 ===== PDF PAGE 58 ===== [Extraction: embedded PDF text] WHEREAS, the Parties desire to define the terms under which PMV may occupy the Premises for Gallery 200 and Healthy West Chicago programming. NOW, THEREFORE, in consideration of the mutual covenants herein, the parties agree as follows: PART A. LEASE AGREEMENT ARTICLE 1. LEGAL AUTHORITY AND EFFECT 1.1. Prior Agreement Superseded. The City and PMV agree that the former Lease and Operating Agreement for the property at 200 Main Street, executed in 2013 pursuant to Resolution 13-R-0076, shall be null and void upon full execution of this Agreement, except Article III which shall survive the termination of that agreement. In addition, Section 5.3 and Article IV of said agreement shall survive until such time as PMV vacates 200 Main Street. This Agreement supersedes and replaces in its entirety any prior leases, agreements, permissions, or understandings, verbal or written, relating to the use of the Premises. 1.2. No Assignment or Transfer. PMV may not assign, transfer, or convey this Agreement, or any rights or obligations hereunder, without the prior written consent of the City. ARTICLE 2. PREMISES AND PERMITTED USE 2.1. Premises. For the rent and upon the terms set forth herein, the City hereby leases the Premises to PMV, and PMV leases the Premises from the City for the purposes and uses described in this Agreement. 2.2. Permitted Use. PMV shall use the Premises solely for the operation of Gallery 200 and Healthy West Chicago, including, but not limited to, exhibitions, classes, meetings, and events for community benefit. 2.3. Transitional Use of 200 Main Street. Gallery 200 may continue its limited operations at 200 Main Street to the extent of and in accordance with its current practice as of the Effective Date through March 31, 2026. Beginning April 1, 2026, PMV’s gallery use of 200 Main Street shall cease unless the City provides express written authorization for limited overlap thereafter, in which case PMV shall abide by all limitations as to the specific manner, location, and duration of such concurrent use, which the City may revoke at will if it deems in its sole discretion that such concurrent use of 200 Main Street unduly interferes with City operations, or moving or construction activities. 2.4. Subleasing and Third-Party Use. PMV shall not sublease, rent, license, or otherwise permit third-party occupancy or use of any portion of City-owned property without the City’s prior written approval. Page 4 of 14 ===== PDF PAGE 59 ===== [Extraction: embedded PDF text] ARTICLE 3. TERM AND RENT 3.1 Term. This Agreement shall commence February 17, 2026 and shall terminate December 31, 2027, unless earlier terminated in accordance with this Agreement. 3.2 Rent. The City shall lease the Premises to PMV for $1 per year, payable on the Effective Date and each anniversary thereafter for the duration of this Agreement. In addition to the monetary remuneration, the City acknowledges and agrees that the public benefit provided by the programs is valuable consideration for the rights herein granted. ARTICLE 4. UTILITIES, MAINTENANCE, ALTERATIONS, AND ACCESS 4.1 City Responsibilities. The City shall provide property maintenance on the Premises in the course of ordinary business except as set forth under Tenant Responsibilities hereinbelow. The City shall procure and maintain Comprehensive General Liability Insurance for the Premises in such amounts as deemed advisable by the City in its sole and absolute discretion. The City shall pay for trash collection, electric, water and sanitary service, and natural gas service at the Premises, unless otherwise agreed in writing. 4.2 Tenant Responsibilities. PMV shall provide janitorial services, pest control, routine upkeep of the Premises, and minor repairs, including routine light bulb replacement. PMV shall be responsible for replacing light bulbs that can be safely and reasonably accessed; however, the City shall provide assistance where replacement requires specialized equipment, elevated access, or conditions that are not reasonably safe for PMV to address. 4.3 Alterations and Improvements. PMV shall not make any material alterations or improvements without City approval. Minor, non-structural improvements such as interior painting, temporary exhibit installation, or non-fixed décor may be undertaken without prior approval, provided such changes do not alter building systems, structural elements, or historic features. 4.4 Emergencies and City Call List. In the event of an emergency affecting the Premises, public safety, or the protection of property or collections, PMV shall immediately contact City staff using the City-provided emergency call list. For purposes of this Agreement, an “emergency” includes conditions such as fire, flooding, major water intrusion, gas leaks, loss of power affecting safety or security systems, structural damage, or any other situation that reasonably requires immediate City response outside normal business hours. Non-emergency maintenance issues shall be reported to the Business & Community Relations Director during regular business hours. 4.5 City Access. The City, its employees, contractors, and authorized agents shall have the right to enter the Premises twenty-four (24) hours per day without prior notice for inspection, maintenance, repairs, safety checks, or other municipal purposes, including Page 5 of 14 ===== PDF PAGE 60 ===== [Extraction: embedded PDF text] museum-related coordination. Except in cases of emergency, access for routine maintenance and replacement activities shall occur during normal working hours. The City shall make reasonable efforts to coordinate entry with PMV when practical. ARTICLE 5. FURNISHINGS, EQUIPMENT, AND PROPERTY 5.1 City Ownership of Building and Fixed Infrastructure. The City retains full ownership of the building and all fixed infrastructure, including but not limited to walls, ceilings, floors, doors, built-ins, utilities, mechanical systems, and structural components. All repairs, alterations, additions, improvements, installations, and any other fixtures used in the operation of the Premises shall belong to the City and remain and be surrendered with the Premises as a part thereof at the expiration of the Term or other termination of this Agreement. 5.2 Tenant Property Ownership. All of PMV’s trade fixtures and all personal property, apparatus, and equipment, now or hereafter located upon the Premises, other than fixtures as defined above, shall remain the personal property of PMV and the same are herein referred to as "PMV’s Personal Property". PMV’s Personal Property may be removed from time to time by PMV; provided, that if such removal shall injure or damage the Premises, PMV shall repair the damage and place the Premises in the same condition as it would have been if such equipment had not been installed. ARTICLE 6. SECURITY AND KEYS 6.1 Keys and Access Control. The City shall provide at least six (6) keys to PMV. PMV shall provide the City with a list of authorized people who will be in permanent possession of a key to the Premises, and to further update the Business & Community Relations Director of any changes to that list. 6.2 Re-Keying Requirement. The Premises shall be re-keyed by the City upon the departure of the Mexican Cultural Center, anticipated to occur in February 2026. ARTICLE 7. MUSEUM OVERFLOW STORAGE 7.1 Approved Storage. Notwithstanding anything in this Agreement to the contrary, the City retains the right to utilize the Premises in a non-exclusive manner for overflow museum storage until construction on 132 Main Street is completed and the City opens 132 Main Street to the public for City Museum purposes. Any overflow storage at the Premises must not interfere with PMV’s use of the Premises. Page 6 of 14 ===== PDF PAGE 61 ===== [Extraction: embedded PDF text] 7.2 Museum Storage Support and City-Provided Services. If the Premises is used for City-approved museum storage, the City shall identify the approved storage locations(s) within the Premises and may provide storage-related services, equipment, supplies, or access requirements, including but not limited to shelving, bins, moving support, security requirements, or environmental monitoring, as determined by the City in coordination with the City’s Museum Director. 7.3 Handling and Access. Museum overflow storage areas shall be non-public and access- controlled. PMV shall not move, open, or handle stored museum materials except at the written direction of the City or the City’s Museum Director. The City may establish additional access requirements, security measures, or inventory protocols for stored museum materials. 7.4 City Priority Use and Temporary Reassignment. The City retains the right to access the Premises for municipal purposes and may temporarily reassign or adjust museum overflow storage area(s) within the Premises as needed based on construction schedules, relocation logistics, or operational needs, provided such adjustments are coordinated with PMV and do not unreasonably interfere with public programming. ARTICLE 8. PRIVATE EVENTS AND ALCOHOL 8.1 Private Events. The Premises is not a general public rental facility. PMV may not rent, lease, license, or otherwise make the Premises available to private parties or third parties without the City’s prior written approval, including approval of dates, hours, areas to be used, and any fee schedule. City approval may include reasonable conditions relating to safety, staffing, access control, and protection of City property. 8.2 Secured Areas. If the City approves a private rental or third-party use of the Premises, all museum overflow storage areas shall be fully locked and secured from the rented area for the duration of the event. 8.3 Alcohol. PMV may host PMV-sponsored events at the Premises at which alcohol is served on a no-sale basis, provided that such service complies with all applicable State and local laws, licenses, insurance requirements, and City ordinances, licenses and policies. Prior to any such event featuring alcohol, PMV shall provide at least seventy- two hour written notice to the City describing the nature and expected attendance at such event and, in addition to procuring any required licenses, permits and approvals, shall agree to be bound by any temporary regulations or conditions imposed by the City in connection with such event. Alcohol service is strictly prohibited at any third-party or private event held at the Premises. 8.4 Compliance and Enforcement. PMV shall be responsible for enforcing the restrictions in this Article and may be required by the City to provide event documentation, staffing plans, or security plans as a condition of approval for any private event use. Page 7 of 14 ===== PDF PAGE 62 ===== [Extraction: embedded PDF text] 8.5 Special Events. The Parties understand and agree that PMV shall not be required to apply for and obtain a Special Event Permit in advance of hosting receptions and events where alcohol is served, provided that they have complied with all applicable laws, regulations, and rules. ARTICLE 9. INSURANCE, INDEMNIFICATION, DEFAULT, AND SURRENDER 9.1 Indemnification. To the fullest extent permitted by law, PMV shall indemnify and hold harmless the City, its officers, elected officials, employees, and agents from and against claims, damages, losses, and expenses arising out of PMV’s use or occupancy of the Premises, except to the extent caused by the negligence or willful misconduct of the City. 9.2 Museum Collections Risk Allocation. The City retains responsibility for City-owned museum collections and materials stored at the Premises, except to the extent loss or damage is caused by PMV’s negligence or willful misconduct. PMV shall not be deemed a bailee of museum collections solely by virtue of providing City-approved overflow storage space. 9.3 Insurance Requirements. Throughout the term of this Agreement, PMV shall maintain insurance coverage of such types and minimum amounts set forth below and, as may be otherwise sufficient to protect the City from claims arising out of PMV’s use and occupancy of the Premises. All insurance shall be issued by insurers authorized to do business in the State of Illinois and acceptable to the City. 9.3.1. Commercial General Liability. PMV shall maintain Commercial General Liability insurance with limits of not less than $1,000,000 per occurrence and $2,000,000 aggregate, covering bodily injury, personal injury, property damage, and contractual liability arising from PMV’s operations, activities, and use of the Premises. 9.3.2. Workers’ Compensation. PMV shall maintain Workers’ Compensation insurance in compliance with the laws of the State of Illinois and Employer’s Liability insurance in amounts customary for similar nonprofit operations. 9.3.3. Liquor Liability (Conditional). For any PMV-sponsored event at the Premises at which alcohol is served, PMV shall maintain Liquor Liability insurance with limits of not less than $1,000,000 per occurrence, covering claims arising from the service or consumption of alcohol. Liquor liability coverage shall be required only for PMV-sponsored events and shall not be construed to authorize alcohol service by any third party. 9.3.4. Fire and extended coverage insurance. PMV shall procure and maintain fire and extended coverage insurance covering the leased Premises against loss or damage by fire and against loss or damage by other risks now or hereafter embraced by "extended coverage", in an amount sufficient to restore the leased Premises to the Page 8 of 14 ===== PDF PAGE 63 ===== [Extraction: embedded PDF text] condition which it was in prior to the occurrence of the damage and sufficient to prevent the City from becoming a co-insurer of any loss. The full “insurable value” shall mean actual replacement cost (exclusive of the cost of excavation, foundations, and footing below the floor) without deduction for physical depreciation. All proceeds of such insurance, if and when received by the City, shall be used first to restore the leased Premises to the condition it was in prior to the occurrence of the damage. 9.3.5. Renter’s Insurance. PMV shall procure and maintain personal property replacement insurance for the full replacement value of all of PMV’s articles of personal property introduced onto the Premises. 9.3.6. Additional Insured; Primary Coverage. The City of West Chicago, its elected officials, officers, employees, and agents shall be named as additional insureds on the Commercial General Liability and Liquor Liability policies. Such insurance shall be primary and non-contributory with respect to any insurance carried by the City. 9.3.7. Proof of Insurance. PMV shall provide certificates of insurance evidencing the required coverage upon execution of this Agreement and upon reasonable request by the City. For events involving alcohol service, proof of liquor liability insurance shall be submitted to and approved by the City prior to the event. 9.3.8. No Limitation of Liability. The maintenance of insurance as required herein shall not be construed to limit PMV’s liability under this Agreement or to waive any rights or remedies available to the City. 9.4 Default and Remedies. A material breach that is not cured within thirty (30) days after written notice from the City (or within a shorter period if required for safety or security) shall constitute a default subject to the termination provisions in Article 10. 9.5 Surrender of Premises. Upon expiration or termination of this Agreement, PMV shall surrender the Premises to the City in broom-clean condition, ordinary wear and tear excepted, and shall remove PMV-owned personal property unless otherwise agreed to in writing by the City. ARTICLE 10. NO ENCUMBRANCES. 10.1. Prohibition on Liens and Encumbrances. PMV shall not perform any act which shall in any way encumber the title of City in and to the Premises, nor shall the interest or estate of City in the Premises, be in any way subject to any claim by way of lien or encumbrance, whether by operation of law or by virtue of any express or implied contract by PMV. Any claim to, or lien upon, the Premises arising from any act or omission of PMV shall accrue only against the leasehold estate of PMV and shall be subject and subordinate to the paramount title and rights of City in and to the Premises. Should the Premises or the Building become subject to any mechanic’s, laborers' or materialmen's lien on account of labor or material furnished to PMV or claimed to have been furnished to PMV in connection with work of any character performed or claimed to have been performed on the Premises by, or at the direction or sufferance of, PMV, and in case of Page 9 of 14 ===== PDF PAGE 64 ===== [Extraction: embedded PDF text] filing of any such lien, PMV will promptly pay same; provided, however, that PMV shall have the right to contest in good faith and with reasonable diligence, the validity of any such lien or claimed lien if PMV shall give to City such security as may be deemed satisfactory to City to insure payment thereof and to prevent any sale, foreclosure, or forfeiture of the Premises by. reason of non-payment thereof; provided further, however, that on final determination of the lien or claim for lien, PMV shall immediately pay any judgment rendered, with all proper costs and charge, and shall have the lien released and any judgment satisfied. ARTICLE 11. TERMINATION 11.1 Natural Expiration. This Agreement shall terminate on December 31, 2027, unless earlier terminated in accordance with Article 9 and this Article. No renewal term is implied or granted by this Agreement. 11.2 Early Termination for Cause. If PMV materially breaches this Agreement and fails to cure such breach within thirty (30) days after written notice from the City (or within a shorter period if the breach poses a safety or security risk), the City may terminate this Agreement and require PMV to vacate the Premises. 11.3 Early Vacate Upon Six-Month Notice. Notwithstanding the stated termination date, the City may require PMV to vacate the Premises upon not less than six (6) months’ written notice provided to PMV. Upon receipt of such notice, PMV shall cooperate in good faith with the City to plan for an orderly wind-down of operations and timely surrender of the Premises in accordance with this Agreement. 11.4 Holding Over. If PMV retains possession of the Premises or any part thereof after the termination of the Term, by lapse of time or otherwise, then PMV shall pay to City monthly rent in the amount of $5,000.00 for each month or part thereof (without reduction for any such partial month) that PMV remains in possession, and in addition thereto, PMV shall pay City all damages, consequential as well as direct, sustained by reason of PMV's retention of possession. Alternatively, if such holdover shall continue for thirty (30) days without City's consent, then at the election of City expressed in a written notice to PMV and not otherwise, such retention of possession shall constitute a renewal of this lease for one (1) year, at a monthly rent equal to the monthly holdover sum provided hereinabove. The provisions of this Section do not exclude the City's rights of re-entry or any other right hereunder. Any such extension or renewal shall be subject to all other terms and conditions herein contained. 11.5 Surrender of Possession. Upon termination of this lease, whether by forfeiture, lapse of time or otherwise, or upon termination of PMV's right to possession of the Premises, PMV will at once surrender and deliver the Premises, together with all improvements thereon to City Broom Clean and in good order, condition and repair, reasonable wear and tear and loss due to fire or other casualty excepted. "Broom Clean" means free from Page 10 of 14 ===== PDF PAGE 65 ===== [Extraction: embedded PDF text] all debris, dirt, rubbish, personal property of PMV, oil, grease, tire tracks or other substances, inside and outside the building and on the grounds comprising the Premises and with all lighting fixtures in working order. In the event PMV does not remove PMV's fixtures and all PMV's personal property from the Premises within a reasonable time after the end of the term, however ended, then, at City's option, PMV shall conclusively presumed to have conveyed the same to City under this lease as a bill of sale without further payment or credit by City to PMV and City may remove the same and PMV shall pay the cost of such removal to City upon demand. PART B. OPERATING AND FUNDING AGREEMENT ARTICLE 12. GENERAL FUNDING CONDITIONS 12.1 Public Purpose. The purpose of this Part is to define the City’s operating and funding expectations for Gallery 200 and Healthy West Chicago, as community-serving initiatives administered by PMV. 12.2 Scope. This Part applies to program operations, use of City funding, reporting, partnerships, and compliance expectations. 12.3 Accounting and Reporting. PMV shall maintain separate accounting records for each program conducted at the Premises. PMV shall submit bi-annual written reports to the City covering the following reporting periods: • January 1 through June 30, with such report due no later than July 30 of each year; and • July 1 through December 31, with such report due no later than January 30 of the following year. Each bi-annual report shall, at a minimum, include: (a) an accounting of any City funds received and how such funds were expended; (b) a summary of program activities conducted during the period, including events held; (c) estimated attendance at such events and programs; and (d) identification of key partnerships and collaborations. In addition, and for purposes of the City’s annual budgeting process, PMV shall, each July, present to the City a consolidated community impact summary summarizing and synthesizing the prior July 1 through June 30 period. Upon reasonable request by the City, PMV shall provide supporting financial documentation and other materials necessary to demonstrate that programs are operated for public benefit and in compliance with this Agreement. 12.4 Sponsorships and Partnerships. PMV may pursue sponsorships, partnerships, and fundraising activities in support of Gallery 200 and Healthy West Chicago, provided that no such activity shall represent or imply City sponsorship, approval, or endorsement without the City’s prior written consent. Any activity involving City-owned property other than the Premises, City branding, or City Museum programming shall be coordinated with the City in advance. Page 11 of 14 ===== PDF PAGE 66 ===== [Extraction: embedded PDF text] 12.5 City Promotion and Marketing Support. The City shall make reasonable efforts to assist with the promotion of Gallery 200 and Healthy West Chicago activities, particularly for programs supported with City funding, through existing City communication channels and platforms, subject to staffing capacity, scheduling considerations, and applicable City policies. Nothing herein shall be construed to require the City to provide marketing services beyond those customarily offered in support of City-funded community initiatives. ARTICLE 13. GALLERY 200 OPERATIONS 13.1 Scope. PMV shall operate Gallery 200 as a community-accessible art gallery, which shall include but not be limited to the exhibition and sale of original artwork; the hosting of artist receptions, classes and workshops; and the presentation of musical and performance programs that provide cultural, educational, and public benefit. 13.2 Funding. The City shall provide $6,000 in 2026 for Gallery 200 operations and community programming. Funding for 2027 shall be determined during the budgeting process. 13.3 Eligible Uses of Funds. City funding shall be used exclusively for direct program operations and community programming expenses for Gallery 200, including supplies, outreach, marketing, instructor/program support costs, and other mission-aligned expenses. City funding shall not be used for personal benefit, political activity, alcohol, or any organizational expenses unrelated to the approved Gallery 200 programs. 13.4 Disbursement. The City shall disburse funds in one installment in July or as otherwise mutually agreed. ARTICLE 14. HEALTHY WEST CHICAGO OPERATIONS 14.1 Scope. PMV shall administer Healthy West Chicago programming focused on nutrition, physical activity, and wellness. 14.2 Funding. The City shall provide $26,000 in 2026 for Healthy West Chicago. Funding for 2027 shall be determined during the budgeting process. 14.3 Eligible Uses of Funds. City funding shall be used exclusively for direct program operations and community programming expenses for Healthy West Chicago, including supplies, outreach, marketing, instructor/program support costs, and other mission- aligned expenses. City funding shall not be used for personal benefit, political activity, or any organizational expenses unrelated to the approved HWC programs. 14.4 Disbursement. The City shall disburse the first $20,000 in one installment in July or as otherwise mutually agreed. The remaining $6,000 shall be disbursed upon proof of Page 12 of 14 ===== PDF PAGE 67 ===== [Extraction: embedded PDF text] matching cash donations from other community partners in the amount of at least $6,000 but not after December 31, 2026. 14.5 Governance. PMV shall continue to operate HWC as a division of PMV with oversight by the HWC Advisory Board and PMV’s Board of Directors. The City shall assign one representative to serve on the HWC Advisory Board. ARTICLE 15. COMPLIANCE AND FUNDING REMEDIES 15.1 Funding Suspension. If PMV fails to comply with the reporting, accounting, or eligible use requirements of this Part, the City may suspend or withhold funding for future funding installments until the deficiency is corrected. 15.2 Termination of Funding. Termination of this Agreement shall terminate any future funding obligations, subject to outstanding obligations already incurred in good faith prior to termination, as approved by the City. ARTICLE 16. MISCELLANEOUS 16.1 Amendments. Any modification of this Agreement must be made in writing and approved by both parties. 16.2 Severability. If any provision is deemed invalid or unenforceable, all remaining provisions shall remain in full effect. 16.3 Entire Agreement. This document represents the full and complete agreement between the parties regarding the subject matter herein and supersedes prior oral or written agreements concerning the Premises. 16.4 Nonprofit Standing. PMV affirms that it remains a nonprofit corporation in good standing under Illinois and federal law. 16.5 Public Benefit. Both parties recognize that these programs are operated for public benefit and provide cultural, educational, and health value to the residents and visitors to West Chicago. 16.6 Notices. All notices required under this Agreement shall be in writing and shall be deemed given when delivered personally, sent by certified mail (return receipt requested), or sent by electronic mail with confirmation of receipt, to the addresses designated by the parties. 16.7 Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Illinois. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. Page 13 of 14 ===== PDF PAGE 68 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO By: ___________________________________ Name: _________________________________ Title: _________________________________ Date: _________________________________ PEOPLE MADE VISIBLE, INC. By: ___________________________________ Name: Sara A. Phalen Title: President/Executive Director Date: _________________________________ Page 14 of 14 ===== PDF PAGE 69 ===== [Extraction: embedded PDF text] Item 8.A. West Chicago Police Department Monthly Report December 2025 The West Chicago Police Department, led by Chief Colin Fleury, is dedicated to protecting life and liberty while forging community partnerships. The department is organized into three primary divisions: the Office of the Chief, the Patrol Division, and the Investigations/Administrative Division. ===== PDF PAGE 70 ===== [Extraction: OCR (rendered-page OCR)] Chief of Police Training Coordinator Days A Sergeant Sergeant Patrol Officers (5) Management Analyst Patrol Commander Nights A Sergeant Patrol Officers (5) Investigations/Support Services Commander ‘Community , School Targeted Community Patrol Gricers BS Service Officer jam PON! arficers Reenerel Resource Response Unit Relations oO) eroctves Officers (3) (4) Officer Task Force Evidence 7 ere Sustodicn yon oe Days B Records Supervisor Records Clerks (2) Personnel and Community Engagement Academy Graduation: On December 18th, Officer Carlos Perez graduated from the Police Training Institute at the University of Illinois. POLICE TRAINING INSTITUTE ===== PDF PAGE 71 ===== [Extraction: embedded PDF text]  Annual Gift Drive: On December 20th, Social Worker Sofia Gonzalez and Community Service Officers Sollis and Trevino distributed gifts to 224 families in the 300 block of George St. Criminal Activities The department investigated several incidents of property damage and theft throughout December:  Criminal Damage & Defacement: o Unknown individuals bent street signs at Brown St./Elizabeth St. and Elizabeth St./Lester St. o A business window in the 300 block of S. Neltnor Blvd. was cracked by a suspect who was denied restroom access. o Gang-related or illegible graffiti was reported on fences and walls in the 300 block of Arbor Ave., 300 block of Fairview Ave., and 200 block of Glen Ave.  Burglary and Theft: o Storage Unit: Tools and toys valued at $1,400 were stolen from a unit in the 1200 block of S. Neltnor Blvd. o Retail/Wallet Theft: Cosmetics were stolen from a store on N. Neltnor Blvd., and a victim's wallet was taken after being dropped in a store in the 900 block of N. Neltnor Blvd. o Package Thefts: Six separate packages containing clothing, electronics, and housewares were stolen from an apartment building in the 600 block of W. Forest Ave. ===== PDF PAGE 72 ===== [Extraction: embedded PDF text]  Major Electronics Scam: A business on Wegner Dr. reported $297,359 worth of electronics (cell phones, tablets, and hotspots) rerouted via fraudulent FedEx labels. The investigation revealed a "quality control employee" scam in which individuals were paid to reship stolen goods. Officer Activities and Arrests  Firearms Seizure & Mental Health Crisis: Officers responding to a suicidal subject on Academy Ln. recovered an arsenal of weapons, including a stolen Glock with defaced serial numbers, a MAC-11 style automatic firearm, and an illegal silencer. The suspect admitted to defacing the firearm "to make it look cooler" and was charged with Defacing Identification Marks of Firearms.  Traffic Stop Arrest: During a stop for speeding on Neltnor Blvd., K9 Officer Rigler discovered a loaded firearm in the glovebox and cannabis in the console. The driver, who lacked a concealed carry license, was charged with Unlawful Possession of a Weapon and Unlawful Use of Cannabis. ===== PDF PAGE 73 ===== [Extraction: embedded PDF text] Monthly Activity Totals Activities Sep Oct Nov Dec Total Total 2025 2025 2025 2025 2025 2024 Traffic 1,332 1,148 1,010 989 14,135 11,493 Stops Traffic 457 262 249 227 4,150 5,064 Citations Traffic 874 885 758 762 8,021 2,698 Warnings Parking 254 241 176 97 2,943 4,515 Citations Traffic 68 76 56 95 853 811 Crashes Incident 326 288 265 247 3,493 3,670 Reports