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CITY OF WEST CHICAGO

                          PUBLIC AFFAIRS COMMITTEE
                        AGENDA ITEM SUMMARY

ITEM TITLE:                                AGENDA ITEM NUMBER: ______4.C.________
Frosty Fest                                          FILE NUMBER: _______________

                                  COMMITTEE AGENDA DATE: February 17, 2026

                                   COUNCIL AGENDA DATE: February 17, 2026


STAFF REVIEW: Kelley Chrisse, AICP, CEcD    SIGNATURE__________________________


ITEM SUMMARY:

Frosty Fest is scheduled for Saturday, December 5, 2026 from 4:30pm to 7:00pm in Downtown West
Chicago.

This event is free to the public, sponsored by the City with the support of community partners. Frosty Fest
includes, but is not limited to: tree lighting ceremony, visits with Santa and Mrs. Claus, food truck(s),
horse-drawn trolley rides, electric train, reindeer, craft vendors, and more.

The event will take place outside along Main Street and at participating indoor locations.

Certificates of Insurance naming the City as additional insured and/or hold harmless waivers will be
secured as necessary.

ACTIONS PROPOSED:

Approval for:
    •  Use of Police and Public Works services to support the event.
    •  Closure of Main Street from Chicago Street to Washington Street from 12:00 p.m. – 11:00 p.m.
    •  Center Street to High Street to Galena Street for horse-drawn trolley ride from 4:30 p.m. – 7:00
       p.m. Street closure begins at 12:00 p.m. in preparation for the event.
    •  Use the public right-of-way for the posting of signs promoting the event and its supporting
         activities.

COMMITTEE RECOMMENDATION:

This item is being presented to the Public Affairs Committee for consideration prior to the City Council
meeting.

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City of West Chicago
 SPECIAL EVENT PERMIT APPLICATION
        for City-sponsored Events


Name of Event: __Frosty Fest_________________________________________________________

Location of Event: _Main St. – Downtown West Chicago_____________________________________

Date(s) of Event: December 5, 2026_ Hours of Event: _4:30 p.m._to_7:00 p.m. Est. Attendance: 1,000

Name of Sponsoring Organization(s): _City of West Chicago__________________________________

Contact person from sponsoring organization: __Nicolette Stefan_______________________________

Cell Phone: _224-840-5952________ E-mail: _nstefan@westchicago.org________________________

Is this an annual event? x Yes □ No   If Yes, provide next year’s event date: _December 4, 2027_


         Signatory agrees to abide by the State of Illinois Firearm Concealed Carry Act.
                                     *All applications must be signed.


__Nicolette Stefan__________________ _____Nicolette Stefan_______________   __01/22/2026__
 (Signature*)                                               (Print Name of Signatory)             (Date)


  *******************************************************************************************************************************
                      FOR OFFICE USE ONLY

*******************************************************************************************************************************

Based on the information which has been submitted, the request for a permit has been:

      □Approved   Permit No. ___________                                           □Denied
                                                      Remarks:
___________________________________________         ____________________________________
Authorized Signature                                                _________________________________

                                                _________________________________
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Title                               Date