===== PDF PAGE 52 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO CITY COUNCIL AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: ______5.D._______ Lease and Operating Agreement with People Made Visible (PMV) FILE NUMBER: _______________ for 103 W. Washington Street for Gallery 200 and Healthy West Chicago Initiatives COMMITTEE AGENDA DATE: February 17, 2026 Resolution 26-R-0017 COUNCIL AGENDA DATE: February 17, 2026 STAFF REVIEW: Kelley Chrisse, AICP, CEcD SIGNATURE __________________________ ITEM SUMMARY: Background People Made Visible (PMV) is a West Chicago-based nonprofit organization formed in 2009. Its mis- sion is to foster community through dynamic art, cultural, and social programming. PMV acts as the fiscal agent, administrator, and program operator for the two programs central to this agreement: • Gallery 200. Gallery 200 began in 2005 as a City-supported artist cooperative intended to acti- vate downtown West Chicago through accessible arts programming and exhibition space. For many years, it operated out of 200 Main Street. In 2014, Gallery 200 transitioned from a City-run initiative to a division of PMV, while continuing to receive City support in recognition of its public benefit and role in downtown revitalization. Due to building improvements at 200 Main Street, Gallery 200 relocated its primary operations to 103 W. Washington Street in 2016. Upon completion of the improvements at 200 Main Street, Gallery 200 launched limited exhibit use at 200 Main Street in 2025. As the City prepares to use 200 Main Street as a temporary home for the City Museum during construction, Gallery 200 will remain primarily at 103 W. Washington Street. Gallery 200 provides: • Public art exhibitions • Artist workshops and classes • Community programming • Affordable local art sales • Healthy West Chicago (HWC). Healthy West Chicago is a community wellness collaboration formalized in 2014 with support from local partners, including healthcare, schools, nonprofits, and the City. Its mission is to increase healthy eating and physical activity in West Chicago and to promote long-term community well-being. PMV serves as the fiscal agent for HWC, supporting: • Health-focused events and programming • Community education • Partnerships with local institutions • Advocacy and resource development related to wellness HWC programming is intended to serve the entire community, with a focus on equity, accessibil- ity, and public health outcomes. ===== PDF PAGE 53 ===== [Extraction: embedded PDF text] Why a New Agreement Is Needed The City’s prior lease and operating agreement with PMV was tied to 200 Main Street (Resolution 13-R-0076), which historically served as the home of Gallery 200. In 2016, however, Gallery 200 re- located its primary operations to 103 W. Washington Street to accommodate building improvements at 200 Main Street. Although the Gallery has recently resumed limited exhibitions and workshops at 200 Main Street, its day-to-day operations have remained centered at 103 W. Washington Street. Importantly, the 2013 lease for 200 Main Street was never formally carried over or updated to reflect Gallery 200’s move to 103 W. Washington. At the same time, 200 Main Street is now being repurposed as a temporary location for the City Mu- seum during construction at 132 Main Street. Together, these changes mean that the existing 2013 agreement no longer reflects how City facilities are actually being used. The agreement also reaf- firms the public purpose served by these programs and the basis for continued City support. This new Lease and Operating Agreement is therefore intended to align the legal framework with current conditions by clearly defining PMV’s use of 103 W. Washington Street, articulating the City’s expectations in exchange for its financial support, and establishing how City property, museum stor- age, and public access will be managed during the construction period. Upon execution, this agree- ment will formally replace and supersede the 2013 lease for 200 Main Street. Key Provisions of the Lease (Part A) Part A (the Lease Agreement) focuses on the City’s property interests and public stewardship re- sponsibilities. Major elements include: 1. Premises and Term • The City leases 103 W. Washington Street to PMV for $1 per year. • The agreement runs from February 17, 2026 through December 31, 2027, reflecting a hard deadline by which the organization will move out of this transitional location. 2. Permitted Uses. PMV may use the building for: • Gallery 200 operations (exhibits, classes, meetings, events) • Healthy West Chicago programming • City-approved museum overflow storage during construction 3. Transitional Use of 200 Main Street. Gallery 200 may continue limited use of 200 Main Street through March 31, 2026, after which the City Museum will occupy that space unless the City au- thorizes limited overlap. 4. Building Maintenance and Access • The City remains responsible for major building systems and utilities. • PMV handles routine upkeep and janitorial services. • The City retains access for inspections, maintenance, and museum coordination, with routine work occurring during normal business hours when practical. 5. Private Events and Alcohol • The space is not a general public rental facility. • Any private event use requires prior City approval. • Alcohol may be served only at PMV-sponsored events on a no-sale basis, with advance no- tice to the City and required insurance. • Alcohol is prohibited at third-party events. 6. Museum Overflow Storage. The agreement allows the City to use portions of the building for museum storage during construction at 132 Main Street (City Museum), with access controls and clear handling protocols. ===== PDF PAGE 54 ===== [Extraction: embedded PDF text] 7. Insurance and Risk. PMV is required to maintain appropriate insurance, including conditional liquor liability coverage for PMV-sponsored events where alcohol is served. The City is named as an additional insured. 8. Termination. The City retains the right to require PMV to vacate with six (6) months’ written no- tice should future municipal needs arise. Key Provisions of the Operating & Funding Agreement (Part B) Part B (the Operating and Funding Agreement) clarifies expectations tied to City financial support. 1. Public Purpose. City funding is provided in exchange for clear community benefit through arts, culture, and health programming. 2. Reporting and Accountability. PMV must: • Maintain separate accounting for Gallery 200 and HWC, • Provide bi-annual community impact summaries, • Present on the prior year’s impact to the City each July for each program. 3. City Funding • Approved 2026 funding: Gallery 200 at $6,000 and Healthy West Chicago at $26,000 • Funding for 2027 will be determined through the City’s budgeting process. 4. Eligible Use of Funds. City funds must be used for direct program expenses only (supplies, out- reach, instructors, events, etc.). 5. Partnerships and Promotion. PMV may pursue sponsorships, but may not present them as City-endorsed without written approval. The City will assist with promotion of PMV activities, es- pecially those supported with City funds. Approval of this Agreement will formalize current operations, strengthen accountability for City fund- ing, and support continuity of arts, cultural, and wellness programming. The agreement balances community benefit with prudent stewardship of City property and preserves the City’s flexibility for future use of the Premises. ACTIONS PROPOSED: Approval of a Resolution Authorizing the Execution of a Lease and Operating Agreement between the City of West Chicago and People Made Visible, Inc. for the Use of 103 W. Washington Street for Gallery 200 and Healthy West Chicago Initiatives COMMITTEE RECOMMENDATION: This item is being presented to the Public Affairs Committee for consideration prior to the City Coun- cil meeting. Attachment: Resolution 26-R-0017 ===== PDF PAGE 55 ===== [Extraction: embedded PDF text] RESOLUTION NO. 26-R-0017 A RESOLUTION AUTHORIZING THE EXECUTION OF A LEASE AND OPERATING AGREEMENT BETWEEN THE CITY OF WEST CHICAGO AND PEOPLE MADE VISIBLE, INC. FOR THE USE OF 103 W. WASHINGTON STREET WHEREAS, the City of West Chicago (“City”) owns real property located at 103 W. Washington Street, West Chicago, Illinois (“Premises”); and WHEREAS, People Made Visible, Inc. (“PMV”) is an Illinois nonprofit corporation that operates Gallery 200 and serves as the fiscal agent for Healthy West Chicago, both of which provide community-serving arts, cultural, educational, and wellness programming for the benefit of West Chicago residents; and WHEREAS, Gallery 200 historically operated at 200 Main Street and relocated its primary operations to 103 W. Washington Street in connection with building improvements, and the City now intends to use 200 Main Street as a temporary location for the City Museum during construction at 132 Main Street; and WHEREAS, the City desires to permit PMV to occupy and use 103 W. Washington Street through December 31, 2027, subject to the terms and conditions set forth in a Lease and Operating Agreement; and WHEREAS, the proposed Lease and Operating Agreement governs (1) PMV’s use of the Premises, (2) City access and museum overflow storage during construction, (3) insurance and risk allocation, (4) private event and alcohol restrictions, and (5) the City’s financial support for Gallery 200 and Healthy West Chicago, including reporting and accountability requirements; and WHEREAS, the City Council finds that the Lease and Operating Agreement serves a public purpose by supporting cultural, educational, and health initiatives that benefit the community and contribute to downtown vitality; and WHEREAS, the City Council has reviewed the proposed Lease and Operating Agreement and determines that it is in the best interests of the City to authorize its execution. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of West Chicago, DuPage County, Illinois, in the exercise of their home rule powers, as follows: SECTION 1. That the foregoing recitals shall be and are hereby incorporated into and made a part of this Resolution as if fully set forth in this Section 1. SECTION 2. The Mayor is hereby authorized and directed to execute, on behalf of the City of West Chicago, the Lease and Operating Agreement between the City of West Chicago Page 1 of 14 ===== PDF PAGE 56 ===== [Extraction: embedded PDF text] and People Made Visible, Inc. for the use of 103 W. Washington Street, substantially in the form attached as Exhibit 1, made a part hereof as though fully set forth herein. SECTION 3. The City Administrator, Director of Business & Community Relations, and other appropriate City officials are authorized to take such actions as are necessary to implement the terms of the Agreement consistent with this Resolution. SECTION 4. If any section, paragraph, clause, or provision of this Resolution shall be held invalid, the invalidity thereof shall not affect any of the other provisions of this Resolution, which are hereby declared to be separable. SECTION 5. This Resolution shall be in full force and effect from and after its passage and approval as provided by law. APPROVED this 17th day of February 2026. AYES: ________ NAYES: ________ ABSTAIN: ________ ABSENT: ________ ______________________________ Mayor Daniel Bovey ATTEST: _______________________________ Valeria Perez, Executive Office Manager Page 2 of 14 ===== PDF PAGE 57 ===== [Extraction: embedded PDF text] EXHIBIT 1 LEASE AND OPERATING AGREEMENT BETWEEN THE CITY OF WEST CHICAGO AND PEOPLE MADE VISIBLE, INC. FOR THE USE OF 103 W. WASHINGTON STREET, WEST CHICAGO, ILLINOIS (FOR GALLERY 200 AND HEALTHY WEST CHICAGO INITIATIVES) THIS LEASE AND OPERATING AGREEMENT (“Agreement”) is made and entered into this 17th day of February, 2026 (“Effective Date”), by and between the City of West Chicago, an Illinois Municipal Corporation (“City”), and People Made Visible, Inc., an Illinois nonprofit corporation (“Tenant” or “PMV”). WHEREAS, the City owns real property and improvements located at 103 W. Washington Street, West Chicago, Illinois, generally described as an approximately 8,000+- square foot single-story commercial structure (the “Premises”), and desires to permit occupancy and use of the Premises on a limited and transitional basis through December 31, 2027, to support community-serving arts, cultural, educational, and wellness-related initiatives, subject to future City facility needs; and WHEREAS, the City also owns real property located at 200 Main Street, West Chicago, Illinois, which has historically served as the home of Gallery 200 and will transition to serve as a temporary location for the West Chicago City Museum; and WHEREAS, Gallery 200 was established in 2005 as a City-supported initiative to activate downtown West Chicago through an artist cooperative and community-accessible gallery space; and WHEREAS, People Made Visible, Inc. (“PMV”) is a West Chicago-based Illinois not- for-profit corporation formed in 2009 with a mission of fostering community through dynamic art, cultural, and social endeavors; and WHEREAS, in 2014, Gallery 200 transitioned from a City-supported initiative to operate as a division of PMV while continuing to receive City support in recognition of its public benefit; and WHEREAS, Gallery 200 has operated from the Premises since 2016 to accommodate improvements to 200 Main Street, and now operates primarily from the Premises and the Parties are desirous of establishing the terms and conditions of such occupancy; and WHEREAS, Healthy West Chicago (“HWC”) is a community health and wellness collaboration formalized in 2014 to increase nutrition, physical activity, and overall well-being in the City of West Chicago, with PMV serving as its fiscal agent; and Page 3 of 14 ===== PDF PAGE 58 ===== [Extraction: embedded PDF text] WHEREAS, the Parties desire to define the terms under which PMV may occupy the Premises for Gallery 200 and Healthy West Chicago programming. NOW, THEREFORE, in consideration of the mutual covenants herein, the parties agree as follows: PART A. LEASE AGREEMENT ARTICLE 1. LEGAL AUTHORITY AND EFFECT 1.1. Prior Agreement Superseded. The City and PMV agree that the former Lease and Operating Agreement for the property at 200 Main Street, executed in 2013 pursuant to Resolution 13-R-0076, shall be null and void upon full execution of this Agreement, except Article III which shall survive the termination of that agreement. In addition, Section 5.3 and Article IV of said agreement shall survive until such time as PMV vacates 200 Main Street. This Agreement supersedes and replaces in its entirety any prior leases, agreements, permissions, or understandings, verbal or written, relating to the use of the Premises. 1.2. No Assignment or Transfer. PMV may not assign, transfer, or convey this Agreement, or any rights or obligations hereunder, without the prior written consent of the City. ARTICLE 2. PREMISES AND PERMITTED USE 2.1. Premises. For the rent and upon the terms set forth herein, the City hereby leases the Premises to PMV, and PMV leases the Premises from the City for the purposes and uses described in this Agreement. 2.2. Permitted Use. PMV shall use the Premises solely for the operation of Gallery 200 and Healthy West Chicago, including, but not limited to, exhibitions, classes, meetings, and events for community benefit. 2.3. Transitional Use of 200 Main Street. Gallery 200 may continue its limited operations at 200 Main Street to the extent of and in accordance with its current practice as of the Effective Date through March 31, 2026. Beginning April 1, 2026, PMV’s gallery use of 200 Main Street shall cease unless the City provides express written authorization for limited overlap thereafter, in which case PMV shall abide by all limitations as to the specific manner, location, and duration of such concurrent use, which the City may revoke at will if it deems in its sole discretion that such concurrent use of 200 Main Street unduly interferes with City operations, or moving or construction activities. 2.4. Subleasing and Third-Party Use. PMV shall not sublease, rent, license, or otherwise permit third-party occupancy or use of any portion of City-owned property without the City’s prior written approval. Page 4 of 14 ===== PDF PAGE 59 ===== [Extraction: embedded PDF text] ARTICLE 3. TERM AND RENT 3.1 Term. This Agreement shall commence February 17, 2026 and shall terminate December 31, 2027, unless earlier terminated in accordance with this Agreement. 3.2 Rent. The City shall lease the Premises to PMV for $1 per year, payable on the Effective Date and each anniversary thereafter for the duration of this Agreement. In addition to the monetary remuneration, the City acknowledges and agrees that the public benefit provided by the programs is valuable consideration for the rights herein granted. ARTICLE 4. UTILITIES, MAINTENANCE, ALTERATIONS, AND ACCESS 4.1 City Responsibilities. The City shall provide property maintenance on the Premises in the course of ordinary business except as set forth under Tenant Responsibilities hereinbelow. The City shall procure and maintain Comprehensive General Liability Insurance for the Premises in such amounts as deemed advisable by the City in its sole and absolute discretion. The City shall pay for trash collection, electric, water and sanitary service, and natural gas service at the Premises, unless otherwise agreed in writing. 4.2 Tenant Responsibilities. PMV shall provide janitorial services, pest control, routine upkeep of the Premises, and minor repairs, including routine light bulb replacement. PMV shall be responsible for replacing light bulbs that can be safely and reasonably accessed; however, the City shall provide assistance where replacement requires specialized equipment, elevated access, or conditions that are not reasonably safe for PMV to address. 4.3 Alterations and Improvements. PMV shall not make any material alterations or improvements without City approval. Minor, non-structural improvements such as interior painting, temporary exhibit installation, or non-fixed décor may be undertaken without prior approval, provided such changes do not alter building systems, structural elements, or historic features. 4.4 Emergencies and City Call List. In the event of an emergency affecting the Premises, public safety, or the protection of property or collections, PMV shall immediately contact City staff using the City-provided emergency call list. For purposes of this Agreement, an “emergency” includes conditions such as fire, flooding, major water intrusion, gas leaks, loss of power affecting safety or security systems, structural damage, or any other situation that reasonably requires immediate City response outside normal business hours. Non-emergency maintenance issues shall be reported to the Business & Community Relations Director during regular business hours. 4.5 City Access. The City, its employees, contractors, and authorized agents shall have the right to enter the Premises twenty-four (24) hours per day without prior notice for inspection, maintenance, repairs, safety checks, or other municipal purposes, including Page 5 of 14 ===== PDF PAGE 60 ===== [Extraction: embedded PDF text] museum-related coordination. Except in cases of emergency, access for routine maintenance and replacement activities shall occur during normal working hours. The City shall make reasonable efforts to coordinate entry with PMV when practical. ARTICLE 5. FURNISHINGS, EQUIPMENT, AND PROPERTY 5.1 City Ownership of Building and Fixed Infrastructure. The City retains full ownership of the building and all fixed infrastructure, including but not limited to walls, ceilings, floors, doors, built-ins, utilities, mechanical systems, and structural components. All repairs, alterations, additions, improvements, installations, and any other fixtures used in the operation of the Premises shall belong to the City and remain and be surrendered with the Premises as a part thereof at the expiration of the Term or other termination of this Agreement. 5.2 Tenant Property Ownership. All of PMV’s trade fixtures and all personal property, apparatus, and equipment, now or hereafter located upon the Premises, other than fixtures as defined above, shall remain the personal property of PMV and the same are herein referred to as "PMV’s Personal Property". PMV’s Personal Property may be removed from time to time by PMV; provided, that if such removal shall injure or damage the Premises, PMV shall repair the damage and place the Premises in the same condition as it would have been if such equipment had not been installed. ARTICLE 6. SECURITY AND KEYS 6.1 Keys and Access Control. The City shall provide at least six (6) keys to PMV. PMV shall provide the City with a list of authorized people who will be in permanent possession of a key to the Premises, and to further update the Business & Community Relations Director of any changes to that list. 6.2 Re-Keying Requirement. The Premises shall be re-keyed by the City upon the departure of the Mexican Cultural Center, anticipated to occur in February 2026. ARTICLE 7. MUSEUM OVERFLOW STORAGE 7.1 Approved Storage. Notwithstanding anything in this Agreement to the contrary, the City retains the right to utilize the Premises in a non-exclusive manner for overflow museum storage until construction on 132 Main Street is completed and the City opens 132 Main Street to the public for City Museum purposes. Any overflow storage at the Premises must not interfere with PMV’s use of the Premises. Page 6 of 14 ===== PDF PAGE 61 ===== [Extraction: embedded PDF text] 7.2 Museum Storage Support and City-Provided Services. If the Premises is used for City-approved museum storage, the City shall identify the approved storage locations(s) within the Premises and may provide storage-related services, equipment, supplies, or access requirements, including but not limited to shelving, bins, moving support, security requirements, or environmental monitoring, as determined by the City in coordination with the City’s Museum Director. 7.3 Handling and Access. Museum overflow storage areas shall be non-public and access- controlled. PMV shall not move, open, or handle stored museum materials except at the written direction of the City or the City’s Museum Director. The City may establish additional access requirements, security measures, or inventory protocols for stored museum materials. 7.4 City Priority Use and Temporary Reassignment. The City retains the right to access the Premises for municipal purposes and may temporarily reassign or adjust museum overflow storage area(s) within the Premises as needed based on construction schedules, relocation logistics, or operational needs, provided such adjustments are coordinated with PMV and do not unreasonably interfere with public programming. ARTICLE 8. PRIVATE EVENTS AND ALCOHOL 8.1 Private Events. The Premises is not a general public rental facility. PMV may not rent, lease, license, or otherwise make the Premises available to private parties or third parties without the City’s prior written approval, including approval of dates, hours, areas to be used, and any fee schedule. City approval may include reasonable conditions relating to safety, staffing, access control, and protection of City property. 8.2 Secured Areas. If the City approves a private rental or third-party use of the Premises, all museum overflow storage areas shall be fully locked and secured from the rented area for the duration of the event. 8.3 Alcohol. PMV may host PMV-sponsored events at the Premises at which alcohol is served on a no-sale basis, provided that such service complies with all applicable State and local laws, licenses, insurance requirements, and City ordinances, licenses and policies. Prior to any such event featuring alcohol, PMV shall provide at least seventy- two hour written notice to the City describing the nature and expected attendance at such event and, in addition to procuring any required licenses, permits and approvals, shall agree to be bound by any temporary regulations or conditions imposed by the City in connection with such event. Alcohol service is strictly prohibited at any third-party or private event held at the Premises. 8.4 Compliance and Enforcement. PMV shall be responsible for enforcing the restrictions in this Article and may be required by the City to provide event documentation, staffing plans, or security plans as a condition of approval for any private event use. Page 7 of 14 ===== PDF PAGE 62 ===== [Extraction: embedded PDF text] 8.5 Special Events. The Parties understand and agree that PMV shall not be required to apply for and obtain a Special Event Permit in advance of hosting receptions and events where alcohol is served, provided that they have complied with all applicable laws, regulations, and rules. ARTICLE 9. INSURANCE, INDEMNIFICATION, DEFAULT, AND SURRENDER 9.1 Indemnification. To the fullest extent permitted by law, PMV shall indemnify and hold harmless the City, its officers, elected officials, employees, and agents from and against claims, damages, losses, and expenses arising out of PMV’s use or occupancy of the Premises, except to the extent caused by the negligence or willful misconduct of the City. 9.2 Museum Collections Risk Allocation. The City retains responsibility for City-owned museum collections and materials stored at the Premises, except to the extent loss or damage is caused by PMV’s negligence or willful misconduct. PMV shall not be deemed a bailee of museum collections solely by virtue of providing City-approved overflow storage space. 9.3 Insurance Requirements. Throughout the term of this Agreement, PMV shall maintain insurance coverage of such types and minimum amounts set forth below and, as may be otherwise sufficient to protect the City from claims arising out of PMV’s use and occupancy of the Premises. All insurance shall be issued by insurers authorized to do business in the State of Illinois and acceptable to the City. 9.3.1. Commercial General Liability. PMV shall maintain Commercial General Liability insurance with limits of not less than $1,000,000 per occurrence and $2,000,000 aggregate, covering bodily injury, personal injury, property damage, and contractual liability arising from PMV’s operations, activities, and use of the Premises. 9.3.2. Workers’ Compensation. PMV shall maintain Workers’ Compensation insurance in compliance with the laws of the State of Illinois and Employer’s Liability insurance in amounts customary for similar nonprofit operations. 9.3.3. Liquor Liability (Conditional). For any PMV-sponsored event at the Premises at which alcohol is served, PMV shall maintain Liquor Liability insurance with limits of not less than $1,000,000 per occurrence, covering claims arising from the service or consumption of alcohol. Liquor liability coverage shall be required only for PMV-sponsored events and shall not be construed to authorize alcohol service by any third party. 9.3.4. Fire and extended coverage insurance. PMV shall procure and maintain fire and extended coverage insurance covering the leased Premises against loss or damage by fire and against loss or damage by other risks now or hereafter embraced by "extended coverage", in an amount sufficient to restore the leased Premises to the Page 8 of 14 ===== PDF PAGE 63 ===== [Extraction: embedded PDF text] condition which it was in prior to the occurrence of the damage and sufficient to prevent the City from becoming a co-insurer of any loss. The full “insurable value” shall mean actual replacement cost (exclusive of the cost of excavation, foundations, and footing below the floor) without deduction for physical depreciation. All proceeds of such insurance, if and when received by the City, shall be used first to restore the leased Premises to the condition it was in prior to the occurrence of the damage. 9.3.5. Renter’s Insurance. PMV shall procure and maintain personal property replacement insurance for the full replacement value of all of PMV’s articles of personal property introduced onto the Premises. 9.3.6. Additional Insured; Primary Coverage. The City of West Chicago, its elected officials, officers, employees, and agents shall be named as additional insureds on the Commercial General Liability and Liquor Liability policies. Such insurance shall be primary and non-contributory with respect to any insurance carried by the City. 9.3.7. Proof of Insurance. PMV shall provide certificates of insurance evidencing the required coverage upon execution of this Agreement and upon reasonable request by the City. For events involving alcohol service, proof of liquor liability insurance shall be submitted to and approved by the City prior to the event. 9.3.8. No Limitation of Liability. The maintenance of insurance as required herein shall not be construed to limit PMV’s liability under this Agreement or to waive any rights or remedies available to the City. 9.4 Default and Remedies. A material breach that is not cured within thirty (30) days after written notice from the City (or within a shorter period if required for safety or security) shall constitute a default subject to the termination provisions in Article 10. 9.5 Surrender of Premises. Upon expiration or termination of this Agreement, PMV shall surrender the Premises to the City in broom-clean condition, ordinary wear and tear excepted, and shall remove PMV-owned personal property unless otherwise agreed to in writing by the City. ARTICLE 10. NO ENCUMBRANCES. 10.1. Prohibition on Liens and Encumbrances. PMV shall not perform any act which shall in any way encumber the title of City in and to the Premises, nor shall the interest or estate of City in the Premises, be in any way subject to any claim by way of lien or encumbrance, whether by operation of law or by virtue of any express or implied contract by PMV. Any claim to, or lien upon, the Premises arising from any act or omission of PMV shall accrue only against the leasehold estate of PMV and shall be subject and subordinate to the paramount title and rights of City in and to the Premises. Should the Premises or the Building become subject to any mechanic’s, laborers' or materialmen's lien on account of labor or material furnished to PMV or claimed to have been furnished to PMV in connection with work of any character performed or claimed to have been performed on the Premises by, or at the direction or sufferance of, PMV, and in case of Page 9 of 14 ===== PDF PAGE 64 ===== [Extraction: embedded PDF text] filing of any such lien, PMV will promptly pay same; provided, however, that PMV shall have the right to contest in good faith and with reasonable diligence, the validity of any such lien or claimed lien if PMV shall give to City such security as may be deemed satisfactory to City to insure payment thereof and to prevent any sale, foreclosure, or forfeiture of the Premises by. reason of non-payment thereof; provided further, however, that on final determination of the lien or claim for lien, PMV shall immediately pay any judgment rendered, with all proper costs and charge, and shall have the lien released and any judgment satisfied. ARTICLE 11. TERMINATION 11.1 Natural Expiration. This Agreement shall terminate on December 31, 2027, unless earlier terminated in accordance with Article 9 and this Article. No renewal term is implied or granted by this Agreement. 11.2 Early Termination for Cause. If PMV materially breaches this Agreement and fails to cure such breach within thirty (30) days after written notice from the City (or within a shorter period if the breach poses a safety or security risk), the City may terminate this Agreement and require PMV to vacate the Premises. 11.3 Early Vacate Upon Six-Month Notice. Notwithstanding the stated termination date, the City may require PMV to vacate the Premises upon not less than six (6) months’ written notice provided to PMV. Upon receipt of such notice, PMV shall cooperate in good faith with the City to plan for an orderly wind-down of operations and timely surrender of the Premises in accordance with this Agreement. 11.4 Holding Over. If PMV retains possession of the Premises or any part thereof after the termination of the Term, by lapse of time or otherwise, then PMV shall pay to City monthly rent in the amount of $5,000.00 for each month or part thereof (without reduction for any such partial month) that PMV remains in possession, and in addition thereto, PMV shall pay City all damages, consequential as well as direct, sustained by reason of PMV's retention of possession. Alternatively, if such holdover shall continue for thirty (30) days without City's consent, then at the election of City expressed in a written notice to PMV and not otherwise, such retention of possession shall constitute a renewal of this lease for one (1) year, at a monthly rent equal to the monthly holdover sum provided hereinabove. The provisions of this Section do not exclude the City's rights of re-entry or any other right hereunder. Any such extension or renewal shall be subject to all other terms and conditions herein contained. 11.5 Surrender of Possession. Upon termination of this lease, whether by forfeiture, lapse of time or otherwise, or upon termination of PMV's right to possession of the Premises, PMV will at once surrender and deliver the Premises, together with all improvements thereon to City Broom Clean and in good order, condition and repair, reasonable wear and tear and loss due to fire or other casualty excepted. "Broom Clean" means free from Page 10 of 14 ===== PDF PAGE 65 ===== [Extraction: embedded PDF text] all debris, dirt, rubbish, personal property of PMV, oil, grease, tire tracks or other substances, inside and outside the building and on the grounds comprising the Premises and with all lighting fixtures in working order. In the event PMV does not remove PMV's fixtures and all PMV's personal property from the Premises within a reasonable time after the end of the term, however ended, then, at City's option, PMV shall conclusively presumed to have conveyed the same to City under this lease as a bill of sale without further payment or credit by City to PMV and City may remove the same and PMV shall pay the cost of such removal to City upon demand. PART B. OPERATING AND FUNDING AGREEMENT ARTICLE 12. GENERAL FUNDING CONDITIONS 12.1 Public Purpose. The purpose of this Part is to define the City’s operating and funding expectations for Gallery 200 and Healthy West Chicago, as community-serving initiatives administered by PMV. 12.2 Scope. This Part applies to program operations, use of City funding, reporting, partnerships, and compliance expectations. 12.3 Accounting and Reporting. PMV shall maintain separate accounting records for each program conducted at the Premises. PMV shall submit bi-annual written reports to the City covering the following reporting periods: • January 1 through June 30, with such report due no later than July 30 of each year; and • July 1 through December 31, with such report due no later than January 30 of the following year. Each bi-annual report shall, at a minimum, include: (a) an accounting of any City funds received and how such funds were expended; (b) a summary of program activities conducted during the period, including events held; (c) estimated attendance at such events and programs; and (d) identification of key partnerships and collaborations. In addition, and for purposes of the City’s annual budgeting process, PMV shall, each July, present to the City a consolidated community impact summary summarizing and synthesizing the prior July 1 through June 30 period. Upon reasonable request by the City, PMV shall provide supporting financial documentation and other materials necessary to demonstrate that programs are operated for public benefit and in compliance with this Agreement. 12.4 Sponsorships and Partnerships. PMV may pursue sponsorships, partnerships, and fundraising activities in support of Gallery 200 and Healthy West Chicago, provided that no such activity shall represent or imply City sponsorship, approval, or endorsement without the City’s prior written consent. Any activity involving City-owned property other than the Premises, City branding, or City Museum programming shall be coordinated with the City in advance. Page 11 of 14 ===== PDF PAGE 66 ===== [Extraction: embedded PDF text] 12.5 City Promotion and Marketing Support. The City shall make reasonable efforts to assist with the promotion of Gallery 200 and Healthy West Chicago activities, particularly for programs supported with City funding, through existing City communication channels and platforms, subject to staffing capacity, scheduling considerations, and applicable City policies. Nothing herein shall be construed to require the City to provide marketing services beyond those customarily offered in support of City-funded community initiatives. ARTICLE 13. GALLERY 200 OPERATIONS 13.1 Scope. PMV shall operate Gallery 200 as a community-accessible art gallery, which shall include but not be limited to the exhibition and sale of original artwork; the hosting of artist receptions, classes and workshops; and the presentation of musical and performance programs that provide cultural, educational, and public benefit. 13.2 Funding. The City shall provide $6,000 in 2026 for Gallery 200 operations and community programming. Funding for 2027 shall be determined during the budgeting process. 13.3 Eligible Uses of Funds. City funding shall be used exclusively for direct program operations and community programming expenses for Gallery 200, including supplies, outreach, marketing, instructor/program support costs, and other mission-aligned expenses. City funding shall not be used for personal benefit, political activity, alcohol, or any organizational expenses unrelated to the approved Gallery 200 programs. 13.4 Disbursement. The City shall disburse funds in one installment in July or as otherwise mutually agreed. ARTICLE 14. HEALTHY WEST CHICAGO OPERATIONS 14.1 Scope. PMV shall administer Healthy West Chicago programming focused on nutrition, physical activity, and wellness. 14.2 Funding. The City shall provide $26,000 in 2026 for Healthy West Chicago. Funding for 2027 shall be determined during the budgeting process. 14.3 Eligible Uses of Funds. City funding shall be used exclusively for direct program operations and community programming expenses for Healthy West Chicago, including supplies, outreach, marketing, instructor/program support costs, and other mission- aligned expenses. City funding shall not be used for personal benefit, political activity, or any organizational expenses unrelated to the approved HWC programs. 14.4 Disbursement. The City shall disburse the first $20,000 in one installment in July or as otherwise mutually agreed. The remaining $6,000 shall be disbursed upon proof of Page 12 of 14 ===== PDF PAGE 67 ===== [Extraction: embedded PDF text] matching cash donations from other community partners in the amount of at least $6,000 but not after December 31, 2026. 14.5 Governance. PMV shall continue to operate HWC as a division of PMV with oversight by the HWC Advisory Board and PMV’s Board of Directors. The City shall assign one representative to serve on the HWC Advisory Board. ARTICLE 15. COMPLIANCE AND FUNDING REMEDIES 15.1 Funding Suspension. If PMV fails to comply with the reporting, accounting, or eligible use requirements of this Part, the City may suspend or withhold funding for future funding installments until the deficiency is corrected. 15.2 Termination of Funding. Termination of this Agreement shall terminate any future funding obligations, subject to outstanding obligations already incurred in good faith prior to termination, as approved by the City. ARTICLE 16. MISCELLANEOUS 16.1 Amendments. Any modification of this Agreement must be made in writing and approved by both parties. 16.2 Severability. If any provision is deemed invalid or unenforceable, all remaining provisions shall remain in full effect. 16.3 Entire Agreement. This document represents the full and complete agreement between the parties regarding the subject matter herein and supersedes prior oral or written agreements concerning the Premises. 16.4 Nonprofit Standing. PMV affirms that it remains a nonprofit corporation in good standing under Illinois and federal law. 16.5 Public Benefit. Both parties recognize that these programs are operated for public benefit and provide cultural, educational, and health value to the residents and visitors to West Chicago. 16.6 Notices. All notices required under this Agreement shall be in writing and shall be deemed given when delivered personally, sent by certified mail (return receipt requested), or sent by electronic mail with confirmation of receipt, to the addresses designated by the parties. 16.7 Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Illinois. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. Page 13 of 14 ===== PDF PAGE 68 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO By: ___________________________________ Name: _________________________________ Title: _________________________________ Date: _________________________________ PEOPLE MADE VISIBLE, INC. By: ___________________________________ Name: Sara A. Phalen Title: President/Executive Director Date: _________________________________ Page 14 of 14 ===== PDF PAGE 69 ===== [Extraction: embedded PDF text] Item 8.A. West Chicago Police Department Monthly Report December 2025 The West Chicago Police Department, led by Chief Colin Fleury, is dedicated to protecting life and liberty while forging community partnerships. The department is organized into three primary divisions: the Office of the Chief, the Patrol Division, and the Investigations/Administrative Division. ===== PDF PAGE 70 ===== [Extraction: OCR (rendered-page OCR)] Chief of Police Training Coordinator Days A Sergeant Sergeant Patrol Officers (5) Management Analyst Patrol Commander Nights A Sergeant Patrol Officers (5) Investigations/Support Services Commander ‘Community , School Targeted Community Patrol Gricers BS Service Officer jam PON! arficers Reenerel Resource Response Unit Relations oO) eroctves Officers (3) (4) Officer Task Force Evidence 7 ere Sustodicn yon oe Days B Records Supervisor Records Clerks (2) Personnel and Community Engagement Academy Graduation: On December 18th, Officer Carlos Perez graduated from the Police Training Institute at the University of Illinois. POLICE TRAINING INSTITUTE ===== PDF PAGE 71 ===== [Extraction: embedded PDF text]  Annual Gift Drive: On December 20th, Social Worker Sofia Gonzalez and Community Service Officers Sollis and Trevino distributed gifts to 224 families in the 300 block of George St. Criminal Activities The department investigated several incidents of property damage and theft throughout December:  Criminal Damage & Defacement: o Unknown individuals bent street signs at Brown St./Elizabeth St. and Elizabeth St./Lester St. o A business window in the 300 block of S. Neltnor Blvd. was cracked by a suspect who was denied restroom access. o Gang-related or illegible graffiti was reported on fences and walls in the 300 block of Arbor Ave., 300 block of Fairview Ave., and 200 block of Glen Ave.  Burglary and Theft: o Storage Unit: Tools and toys valued at $1,400 were stolen from a unit in the 1200 block of S. Neltnor Blvd. o Retail/Wallet Theft: Cosmetics were stolen from a store on N. Neltnor Blvd., and a victim's wallet was taken after being dropped in a store in the 900 block of N. Neltnor Blvd. o Package Thefts: Six separate packages containing clothing, electronics, and housewares were stolen from an apartment building in the 600 block of W. Forest Ave. ===== PDF PAGE 72 ===== [Extraction: embedded PDF text]  Major Electronics Scam: A business on Wegner Dr. reported $297,359 worth of electronics (cell phones, tablets, and hotspots) rerouted via fraudulent FedEx labels. The investigation revealed a "quality control employee" scam in which individuals were paid to reship stolen goods. Officer Activities and Arrests  Firearms Seizure & Mental Health Crisis: Officers responding to a suicidal subject on Academy Ln. recovered an arsenal of weapons, including a stolen Glock with defaced serial numbers, a MAC-11 style automatic firearm, and an illegal silencer. The suspect admitted to defacing the firearm "to make it look cooler" and was charged with Defacing Identification Marks of Firearms.  Traffic Stop Arrest: During a stop for speeding on Neltnor Blvd., K9 Officer Rigler discovered a loaded firearm in the glovebox and cannabis in the console. The driver, who lacked a concealed carry license, was charged with Unlawful Possession of a Weapon and Unlawful Use of Cannabis. ===== PDF PAGE 73 ===== [Extraction: embedded PDF text] Monthly Activity Totals Activities Sep Oct Nov Dec Total Total 2025 2025 2025 2025 2025 2024 Traffic 1,332 1,148 1,010 989 14,135 11,493 Stops Traffic 457 262 249 227 4,150 5,064 Citations Traffic 874 885 758 762 8,021 2,698 Warnings Parking 254 241 176 97 2,943 4,515 Citations Traffic 68 76 56 95 853 811 Crashes Incident 326 288 265 247 3,493 3,670 Reports