===== PDF PAGE 1 ===== [Extraction: embedded PDF text] WHERE HISTORY & PROGRESS MEET CITY COUNCIL MEETING MONDAY, MARCH 2, 2026 - 7:00 P.M. 475 MAIN STREET, WEST CHICAGO, ILLINOIS AGENDA 1. Call to Order 2. Pledge of Allegiance to the Flag 3. Roll Call and Establishment of a Quorum 4. Public Participation The opportunity to speak to the City Council is provided for those who have a question or comment on an agenda item or a City of West Chicago issue. The City Council appreciates hearing from our residents and your thoughts and questions are valued. The City Council strives to make the best decisions for the City and public input is very helpful. Respect for the duties of the City Council and for the democratic process will be adhered to – in this regard, civility and a sense of decorum will be strictly followed. All speakers must address their comments to the Mayor. Comments that are personally condescending will not be permitted. Speakers shall be courteous and should not make statements that are personally disrespectful to members of the City Council or City staff. Please use the podium in the center aisle. Please announce your name before commencing – all public comments are limited to three (3) minutes and each citizen will be permitted to speak only once. It is the City Council’s policy not to engage in dialogue during Public Comment. Any questions raised will be addressed by City staff or an elected official outside of the City Council meeting. 5. Discussion and Possible Action to Approve City Council Meeting Minutes of February 2, 2026 and February 17, 2026 6. Discussion and Possible Action to Approve the Corporate Disbursement Report - March 2, 2026 ($758,673.97) 475 Main Street T 630.293.2200 Daniel Bovey MAYOR West Chicago, Illinois F 630.293.3028 Tia Messino 60185 westchicago.org INTERIM CITY ADMINISTRATOR ===== PDF PAGE 2 ===== [Extraction: embedded PDF text] 7. The Reading of the Proposed Consent Agenda ● Infrastructure Committee: A. Resolution No. 26-R-0010 – A Resolution Authorizing the Mayor to Execute a Contract with Schroeder Asphalt Services, Inc. of Huntley, Illinois, for the 2026 Industrial Streets Improvement Project – Phase A – Fenton Lane in an Amount Not to Exceed $1,642,817.43. B. Resolution No. 26-R-0011 – A Resolution Authorizing the Mayor to Execute a Contract with Plote Construction Inc. of Hoffman Estates, Illinois, for the 2026 Industrial Streets Improvement Project – Phase A – Downs Drive and Western Drive in An Amount Not to Exceed $7,641.570.50. ● Items Not Sent to Committee: C. Resolution No. 26-R-0020 – A Resolution Approving the Civil Service Commission’s Recommended Changes to Its Rules. D. Resolution No. 26-R-0026 – A Resolution Approving a Certain Employment Agreement with Viviana Ramirez – City Administrator. 8. Motion to Establish the Consent Agenda 9. Motion to Approve Items on the Established Consent Agenda 10. Consideration of Items Removed from the Consent Agenda 11. Reports by Committees 12. Unfinished Business 13. New Business A. Discussion and Possible Action: Ordinance No. 25-O-0004 – An Ordinance providing for the issuance of approximately $9,395,000 General Obligation Bonds, Series 2026, of the City of West Chicago, DuPage County, Illinois, for the purpose of financing capital improvements within the City, including, but not limited to, street and roadway improvements, and paying the expenses incident thereto, providing for the levy and collection of a direct annual tax sufficient to pay the principal of and interest on said bonds, and authorizing the sale of said bonds to the purchaser thereof. ===== PDF PAGE 3 ===== [Extraction: embedded PDF text] 14. Correspondence and Announcements Upcoming Meetings March 5, 2026 Infrastructure Committee March 9, 2026 Development Committee March 16, 2026 Public Affairs Committee 15. Mayor’s Comments 16. Executive Session 17. Adjournment ===== PDF PAGE 4 ===== [Extraction: embedded PDF text] Item # 5 CITY OF WEST CHICAGO – 475 Main Street CITY COUNCIL MINUTES Regular Meeting February 2, 2026 1. Call to Order. Mayor Bovey called the meeting to order at 7:00 p.m. on February 2, 2026. 2. Pledge of Allegiance. Mayor Bovey led all in the Pledge of Allegiance. 3. Roll Call and Establishment of a Quorum. Roll call found Dan Beebe, Julieta Alcántar-García, Rebecca Stout, Jayme Sheahan, Denise Carreto-Muñoz, Joseph C. Morano, Christopher Swiatek, John Smith, Jr., Sergio Santiago, Carlos Aviña Soto, and Matthew Myers were present. Aldermen Melissa Birch Ferguson, Sandy Dimas and Rebecca Stout were absent. Also in attendance Interim City Administrator Tia Messino, Finance Director Nikki Giles, Business & Community Relations Director Kelley Chrisse, Interim Community Development Director John Sterrett, Public Works Director Mehul Patel, Chief of Police Colin Fleury, and Attorney Kevin Sterk. 4. Public Participation. None Mayor Bovey asked David Nava to introduce himself and he will be placed at the next agenda to be considered for the Building Board of Appeals. 5. Discussion and Possible Action to Approve the City Council Meeting Minutes of January 20, 2026. Alderman Swiatek made a motion to approve the January 20, 2026, seconded by Alderman Smith. Voting Aye by Roll Call: Beebe, Alcántar-García, Stout, Sheahan, Carreto-Muñoz, Smith, Morano, Swiatek, Santiago, Aviña Soto, and Myers. Motion carried. 6. Discussion and Possible Action to Approve the Corporate Disbursement Report. Alderman Beebe made a motion approving the February 2, 2026, Corporate Disbursement Report in the amount of $1,161,097.20, seconded by Alderman Morano. Voting Aye by Roll Call: Beebe, Alcántar-García, Stout, Sheahan, Carreto-Muñoz, Smith, Morano, Swiatek, Santiago, Aviña Soto, and Myers. Motion carried. 7. The Reading of the Proposed Consent Agenda: None 8. Motion to Establish the Consent Agenda: None ===== PDF PAGE 5 ===== [Extraction: embedded PDF text] City of West Chicago Regular City Council Meeting February 2, 2026 Page 2 9. Motion to Approve Items on the Established Consent Agenda: None 10. Consideration of Items Removed from the Consent Agenda: None 11. Reports by Committees: None 12. Unfinished Business: None 13. New Business A. Concur with the Mayor’s Appointment of Ward 3 Alderman Mayor Bovey mentioned at the last meeting there were two people being considered and Tracey Hernandez was chosen. Alderman Alcántar-García made a motion to concur with the Mayor’s appointment of Tracey Hernandez for Ward 3 Alderman, seconded by Alderman Carreto-Muñoz. Voting Aye by Roll Call: Beebe, Alcántar-García, Stout, Sheahan, Carreto-Muñoz, Smith, Morano, Swiatek, Santiago, Aviña Soto, and Myers. Motion carried. Tracey Hernandez was then sworn in by Mayor Bovey as the Alderman for Ward 3 and took her place with the Council. 14. Correspondence and Announcements Upcoming Meetings February 5, 2026 Infrastructure Committee February 9, 2026 Development Committee February 16, 2026 Public Affairs Committee 15. Mayor’s Comments. Mayor Bovey said it has been a challenging week. The City has been going through a lot. He mentioned the public forum that was held at city hall to prevent people from protesting at the schools. False information was placed in the media and he, staff, and District 33 have received hate messages. 16. Executive Session A. Personnel Matters – 5 ILCS 120/2 (C) (1) 17. Adjournment At 7:32 p.m., Alderman Stout Hernandez made a motion to adjourn, which was seconded by Alderman Myers. ===== PDF PAGE 6 ===== [Extraction: embedded PDF text] City of West Chicago Regular City Council Meeting February 2, 2026 Page 3 Voting Aye by Voice Vote: Beebe, Alcántar-García, Stout, Sheahan, Carreto-Muñoz, Smith, Morano, Swiatek, Santiago, Aviña Soto, Hernandez and Myers. Motion carried. Respectfully Submitted, Valeria Perez Executive Office Manager ===== PDF PAGE 7 ===== [Extraction: embedded PDF text] Item # 5 CITY OF WEST CHICAGO – 475 Main Street CITY COUNCIL MINUTES Regular Meeting February 17, 2026 1. Call to Order. Interim City Administrator Tia Messino called the meeting to order at 7:06 p.m. on February 17, 2026. 2. Pledge of Allegiance. Interim City Administrator Tia Messino led all in the Pledge of Allegiance. 3. Roll Call and Establishment of a Quorum. Roll call found Dan Beebe, Julieta Alcántar-García, Rebecca Stout, Sandy Dimas, Melissa Birch Ferguson, Jayme Sheahan, Denise Carreto-Muñoz, Tracey Hernandez, Joseph C. Morano, Christopher Swiatek, John Smith, Jr., Sergio Santiago, Carlos Aviña Soto were present. Alderman Matthew Myers was absent. Also in attendance Interim City Administrator Tia Messino, Finance Director Nikki Giles, Business & Community Relations Director Kelley Chrisse, Interim Community Development Director John Sterrett, Public Works Director Mehul Patel, Assistant Public Works Director Dave Shah, Chief of Police Colin Fleury, Commander Adam Reavley, and Attorney Mark Heinle. Mayor Bovey arrived at 7:08 p.m. and assumed the chair. 4. Public Participation. A. Joseph Sheehan – Dr. Sheehan raised awareness on an important federal economic development opportunity. Opportunity zone designations are opening soon in June and closes in July (lasts 10 years). These don’t rely on the subsidies of the city, instead it unlocks private capital through federal capital gained tax incentives. 5. Discussion and Possible Action to Approve the Special City Council Meeting Minutes of January 29, 2026; Informational Summary of January 30, 2026; and City Council Meeting Minutes of February 2, 2026. Alderman Swiatek made a motion to approve the Special City Council Meeting Minutes of January 29, 2026 and Informational Summary of January 30, 2026, seconded by Alderman Aviña Soto. Alderman Stout asked the February 2, 2026 be pulled as they reflect she was present and she was not. Voting Aye by Roll Call: Alcántar-García, Stout, Sheahan, Carreto-Muñoz, Hernandez, Smith, Morano, Swiatek, Santiago, Aviña Soto. Abstained: Beebe, Dimas, Birch Ferguson. Motion carried. ===== PDF PAGE 8 ===== [Extraction: embedded PDF text] City of West Chicago Regular City Council Meeting February 17, 2026 Page 2 6. Discussion and Possible Action to Approve the Corporate Disbursement Report. Alderman Dimas made a motion approving the February 17, 2026, Corporate Disbursement Report in the amount of $761,601.04, seconded by Alderman Stout. Voting Aye by Roll Call: Beebe, Alcántar-García, Stout, Dimas, Birch Ferguson, Sheahan, Carreto-Muñoz, Hernandez, Smith, Morano, Swiatek, Aviña Soto. Abstained: Santiago. Motion carried. 7. The Reading of the Proposed Consent Agenda: *Development Committee: A. Resolution No. 26-R-0002 – A Resolution Approving a Plat of Subdivision - Pritzker Realty Group - Southeast corner of Fabyan Parkway and Poorman Parkway - PIN 04-08-304-010. *Infrastructure Committee: B. Approve - Change Order No. 1 for the Purchase of One 2025 Ford F59 Chassis with a Step Van Body Equipped by Sauber Manufacturing from Haggerty Ford of West Chicago, Illinois, in An Amount Not to Exceed $2,649.00 for a Revised Total Contract Amount Not to Exceed $161,518.00. C. Approve - The Purchase of Six 2026 Ford Utility AWD Police Interceptor Vehicles, for a Cost Not to Exceed $296,106.00, from Haggerty Ford, West Chicago, Illinois, and Authorize the Interim City Administrator to Contract with a Third-Party to Install the Necessary Appurtenances/Equipment for Those Six Vehicles at an Estimate Cost of $90,000.00. D. Ordinance No. 26-O-0003 – An Ordinance Authorizing the City of West Chicago’s Entry into a Public Water Supply Loan Agreement with Illinois Environmental Protection Agency Governing the Terms of the City’s Borrowing of up to $7,370,000 from the Public Water Supply Loan Program (PWSLP) to Finance Lead Water Service Line Replacements and Further Authorizing Such Borrowing. E. Resolution No. 26-R-0003 – A Resolution Authorizing the Participation in the Northern Illinois Municipal Electric Collaborative (NIMEC) and Authorizing the City Administrator to Approve a Contract with the Lowest Cost Electricity Provider for the Supply of Electricity for the City’s Water Treatment Plant, All Well Stations, and All Sanitary Lift Stations. F. Resolution No. 26-R-0004 – A Resolution Authorizing the Mayor to Execute a Contract with Engineering Enterprises, Inc. of Sugar Grove, IL ===== PDF PAGE 9 ===== [Extraction: embedded PDF text] City of West Chicago Regular City Council Meeting February 17, 2026 Page 3 for Professional Construction Engineering Services Related to the Lead Service Line Replacement Project – Phase B in an Amount Not to Exceed $397,100.00. G. Resolution No. 26-R-0005 – A Resolution Authorizing the Mayor to Execute an Agreement with Thomas Engineering Group of Aurora, Illinois, for the Construction Engineering Services Related to the 2026 Industrial Streets Improvement Project – Phase A – Western Drive and Downs Drive in An Amount Not to Exceed $330,000.00. H. Resolution No. 26-R-0006 – A Resolution Authorizing the Director of Public Works to Execute BLR 13510 – Final Report of Expenditure for Use of the State Motor Fuel Tax Funds for the 2025 Nuclear Drive and Northwest Avenue Reconstruction Project – Section No. 24-00090-00-PV. I. Resolution No. 26-R-0007 – A Resolution Authorizing the Director of Public Works to Execute BLR 14222 – Local Public Agency General Maintenance – Maintenance Expenditure Statement for Use of the Motor Fuel Tax Funds for Fiscal Year 2025 for Section No. 25-00000-00-GM. J. Resolution No. 26-R-0008 – A Resolution Authorizing the Director of Public Works to Execute BLR 14222 – Local Public Agency General Maintenance – Maintenance Expenditure Statement for Use of the State Motor Fuel Tax Funds for Fiscal Year 2025 for Section No. 25-00000-01- GM. K. Resolution No. 26-R-0009 – A Resolution Authorizing the Mayor to Execute a Contract with Schroeder Asphalt Services, Inc. – of Huntley, Illinois, for the 2026 Roadway Rehabilitation Project in An Amount Not to Exceed $1,284,325.06. L. Resolution No. 26-R-0012 – A Resolution Authorizing the Mayor to Execute a Contract with Era-Valdivia Contractors, Inc. of Chicago, Illinois, for the Water Treatment Plant Filter #1 Rehabilitation Project in the Amount Not to Exceed $343,800.00. M. Resolution No. 26-R-0013 – A Resolution Authorizing the Interim City Administrator and/or the City Administrator to Execute the Necessary Intergovernmental Agreement, Including Amendments, Between DuPage County and the City of West Chicago for Participation in Community Development Block Grant (CDBG) for the Bishop Street and Brown Street Water Main and Streets Rehabilitation Project (CD24-04) and the York Avenue Area Water Main and Streets Rehabilitation Project (CD25-03). N. Resolution No. 26-R-0014 – A Resolution Authorizing the Mayor to Execute a Contract with the Lowest Responsible Bidder R.W. Collins Co. of Chicago, Illinois for the Leaking Underground Storage Tank Project at 135 W. Grand Lake Blvd. in An Amount Not to Exceed $105,625.00. ===== PDF PAGE 10 ===== [Extraction: embedded PDF text] City of West Chicago Regular City Council Meeting February 17, 2026 Page 4 *Public Affairs Committee: O. Approve - The Blooming Fest Special Event Permit – Scheduled for Saturday, May 16, 2026. P. Approve - The Food Fest Special Event Permit – Scheduled for Saturday, August 22, 2026. Q. Approve - The Frosty Fest Special Event Permit – Scheduled for Saturday, December 5, 2026. R. Approve - The Mosaic Market Special Event Permit – Scheduled for Thursdays in June, July and August, S. Resolution No. 26-R-0015 – A Resolution Authorizing the Mayor to Execute a Market License Agreement with Bensidoun USA, Inc. for the 2026 Mosaic Market. T. Resolution No. 26-R-0016 – A Resolution Authorizing the Mayor to Execute an Addendum to the Agreement Between the City of West Chicago and Phalen Consulting Inc. for City Museum Management Services. U. Resolution No. 26-R-0017 – A Resolution Authorizing the Execution of a Lease and Operating Agreement Between the City of West Chicago and People Made Visible, Inc. for the Use of 103 W. Washington Street. V. Resolution No. 26-R-0018 – A Resolution Authorizing the Execution of a Contract Extension with MKSK Studios to Prepare an Architectural and Historical Survey of the City’s Existing Historic Districts and Select Residential Neighborhoods for April 30, 2026. *Items Not Sent to Committee: W. Concur - With the Mayor’s Reappointment of Robert A. Blaus to the Environmental Commission for a Term Ending April 2028. X. Concur - With the Mayor’s Reappointment of Nazree Diane Williams to the Environmental Commission for a Term Ending April 2028. Y. Concur - With the Mayor’s Reappointment of Tyler Kessler to the Environmental Commission for a Term Ending April 2028. Z. Concur - With the Mayor’s Reappointment of Victoria Burris to the Environmental Commission for a Term Ending April 2028. ===== PDF PAGE 11 ===== [Extraction: embedded PDF text] City of West Chicago Regular City Council Meeting February 17, 2026 Page 5 AA. Concur - With the Mayor’s Reappointment of Jenaro Yasit Terrazas to the Plan Commission/Zoning Board of Appeals for a Term Ending April 2030. BB. Concur - With Mayor’s Appointment of Joe Cavataio to the Historical Preservation Commission for a Term Ending April 2027. 8. Motion to Establish the Consent Agenda: Alderman Swiatek made a motion to establish the consent agenda to include Items 7.A. – 7.C, and 7.E., 7.G. – 7.B.B., seconded by Alderman Smith. Alderman Morano would like to remove Items 7.D. and 7.F. Voting Aye by Roll Call: Beebe, Alcántar-García, Stout, Dimas, Birch Ferguson, Sheahan, Carreto-Muñoz, Hernandez, Smith, Morano, Swiatek, Santiago, and Aviña Soto. Motion carried. 9. Motion to Approve Items on the Established Consent Agenda: Alderman Stout made a motion to approve Items 7.A. – 7.C, and 7.E., 7.G. – 7.BB., seconded by Alderman Beebe. Voting Aye by Roll Call: Beebe, Alcántar-García, Stout, Dimas, Birch Ferguson, Sheahan, Carreto-Muñoz, Hernandez, Smith, Morano, Swiatek, Santiago, and Aviña Soto. Motion carried. 10. Consideration of Items Removed from the Consent Agenda: Alderman Morano made a motion to approve Items 7.D. and 7.F., seconded by Alderman Dimas. Alderman Morano gave background information on the items and why staff is requesting this. Director Mehul Patel provided more information. Voting Aye by Roll Call: Beebe, Alcántar-García, Stout, Dimas, Birch Ferguson, Sheahan, Carreto-Muñoz, Hernandez, Smith, Morano, Swiatek, Santiago, and Aviña Soto. Motion carried. 11. Reports by Committees: Alderman Morano mentioned that construction season is going to be in full swing shortly. 12. Unfinished Business: None ===== PDF PAGE 12 ===== [Extraction: embedded PDF text] City of West Chicago Regular City Council Meeting February 17, 2026 Page 6 13. New Business: None 14. Correspondence and Announcements Upcoming Meetings March 2, 2026 Finance Committee Alderman Morano mentioned March 5, 2026 Infrastructure Committee. Alderman Aviña Soto mentioned the February 26, 2026 Environmental Commission. Alderman Santiago mentioned the February 28, 2026 Coffee and Donuts with the Mayor. Alderman Beebe mentioned the February 23, 2026 Downtown Revitalization Commission. 15. Mayor’s Comments. Mayor Bovey thanked the public for their participation in recent engagement opportunities. He also mentioned the community was in the news again andthanked the community for being supportive. 16. Executive Session A. Litigation – 5 ILCS 120/2 (C) (11) 17. Adjournment At 7:48 p.m., Alderman Birch Ferguson made a motion to adjourn to executive session to discuss pending litigation, which was seconded by Alderman Alcántar-García. Voting Aye by Voice Vote: Beebe, Alcántar-García, Stout, Dimas, Birch Ferguson, Sheahan, Carreto-Muñoz, Hernandez, Smith, Morano, Swiatek, Santiago, Aviña Soto. Motion carried. At 9:48 p.m., Alderman Stout made a motion to adjourn, which was seconded by Alderman Dimas. Voting Aye by Voice Vote: Beebe, Alcántar-García, Stout, Dimas, Birch Ferguson, Sheahan, Carreto-Muñoz, Hernandez, Smith, Morano, Swiatek, Santiago, Aviña Soto. Motion carried. Respectfully Submitted, ===== PDF PAGE 13 ===== [Extraction: embedded PDF text] City of West Chicago Regular City Council Meeting February 17, 2026 Page 7 Valeria Perez Executive Office Manager ===== PDF PAGE 14 ===== [Extraction: OCR (rendered-page OCR)] CITY OF WEST CHICAGO CORPORATE DISBURSEMENT REPORT March 2, 2026 OPERATING ACCOUNT FUNDED BY: GENERAL FUND CAPITAL EQUIPMENT REPLACEMENT FUND SEWER FUND WATER FUND CAPITAL PROJECTS FUND DOWNTOWN REVITALIZATION FUND MOTOR FUEL TAX FUND MISCELLANEOUS DEPOSITS FUND COMMUTER PARKING FUND APPROVED BY THE CITY COUNCIL ON: DATE: SIGNATURE: Item #6 $ 758,673.97 $ 320,311.83 $ 463.78 $ 24,177.50 $ 73,875.29 $ 172,173.92 $ 56,000.00 $ 2,173.68 $ 106,767.50 $ 2,730.47 ===== PDF PAGE 15 ===== [Extraction: OCR (rendered-page OCR)] PENTAMATION PAGE NUMBER: 1 DATE: 02/26/2026 CITY OF WEST CHICAGO ACCTPA21 TIME: 10:16:30 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.batch='G529' and transact.ck_date='20260302 00:00:00.000' ACCOUNTING PERIOD: 2/26 FUND - 40 - OPERATING FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME DEPT-DIV 2 === == DESCRIPTION------ SALES TAX AMOUNT 105100 102730 03/02/26 14400 7 LAYER SOLUTIONS INC 010203 APP DEVELOPMENT SERVIC 0.00 616.66 105100 102730 03/02/26 14400 7 LAYER SOLUTIONS INC 053443 APP DEVELOPMENT SERVIC 0.00 616.66 105100 102730 03/02/26 14400 7 LAYER SOLUTIONS INC 063448 APP DEVELOPMENT SERVIC 0.00 616.68 105100 102730 03/02/26 14400 7 LAYER SOLUTIONS INC 010203 7 LAYER MANAGED SERVIC 0.00 5,790.66 105100 102730 03/02/26 14400 7 LAYER SOLUTIONS INC 053443 7 LAYER MANAGED SERVIC 0.00 5,790.67 105100 102730 03/02/26 14400 7 LAYER SOLUTIONS INC 063447 7 LAYER MANAGED SERVIC 0.00 5,790.67 105100 102730 03/02/26 14400 7 LAYER SOLUTIONS INC 010203 ANNUAL SAAS DATTO BCDR 0.00 1,115.00 105100 102730 03/02/26 14400 7 LAYER SOLUTIONS INC 053443 ANNUAL SAAS DATTO BCDR 0.00 1,115.00 105100 102730 03/02/26 14400 7 LAYER SOLUTIONS INC 063448 ANNUAL SAAS DATTO BCDR 0.00 1,115.00 TOTAL CHECK 0.00 22,567.00 105100 102731 03/02/26 15220 911 TECH INC 010613 INVOICE # 1877 0.00 2,750.52 105100 102732 03/02/26 16166 ACE INTERDICTION TACTICS 010613 INVOICE # 13522 0.00 250.00 105100 102732 03/02/26 16166 ACE INTERDICTION TACTICS 010613 INVOICE # 13515 0.00 299.00 TOTAL CHECK 0.00 549.00 105100 102733 03/02/26 5384 AIRGAS USA LLC 010925 INVOICE #5522201473 DA 0.00 444.76 105100 102734 03/02/26 1914 ALEXANDER CHEMICAL CORPO 063448 RESOLUTION NO. 25-R-00 0.00 7,176.19 105100 102735 03/02/26 11546 ALL TYPES ELEVATORS INC. 063448 INVOICE #20182487 DATE 0.00 206.00 105100 102736 03/02/26 6626 ALTORFER INDUSTRIES INC 010925 INVOICE #P6AC0141197 D 0.00 107.05 105100 102737 = 03/02/26 16174 ANA KLING 05 REFUND OF UB OVERPAYME 0.00 916.04 105100 102738 03/02/26 12365 ANDY FRAIN SERVICES 010613 INVOICE # 389535 0.00 5,383.28 105100 102739 03/02/26 13340 ANTHEM EXCAVATION & DEMO 011028 Po 00107823 0.00 18,000.00 105100 102739 03/02/26 13340 ANTHEM EXCAVATION & DEMO 011028 PO 00107823 0.00 10,000.00 105100 102739 03/02/26 13340 ANTHEM EXCAVATION & DEMO 011028 PO 00107823 0.00 18,000.00 105100 102739 03/02/26 13340 ANTHEM EXCAVATION & DEMO 011028 Po 00107823 0.00 10,000.00 105100 102739 03/02/26 13340 ANTHEM EXCAVATION & DEMO 123480 INV# 11344, 2/16/2026; 0.00 28,000.00 105100 102739 03/02/26 13340 ANTHEM EXCAVATION & DEMO 123480 INV# 11345, 2/16/2026; 0.00 28,000.00 105100 102739 03/02/26 13340 ANTHEM EXCAVATION & DEMO 010207 PO 00107819 0.00 28,000.00 105100 102739 =03/02/26 13340 ANTHEM EXCAVATION & DEMO 010207 Po 00107819 0.00 28,000.00 TOTAL CHECK 0.00 168,000.00 105100 102740 03/02/26 13068 AT&T 010203 2/12-3/11/26 0.00 120.40 105100 102741 03/02/26 13068 AT&T 010613 2/14-3/13/26 0.00 115.17 105100 102742 03/02/26 13107 AT & T MOBILITY 063447 1/8-2/7/26 0.00 587.85 105100 102743 =03/02/26 3829 ATLAS BOBCAT INC 063447 INVOICE #HU1619 DATED 0.00 2,218.94 105100 102743 =03/02/26 3829 ATLAS BOBCAT INC 063447 INVOICE #HU1691 DATED 0.00 1,397.20 105100 102743 03/02/26 3829 ATLAS BOBCAT INC 063447 INVOICE #HO9547 DATED 0.00 222.97 105100 102743 03/02/26 3829 ATLAS BOBCAT INC 063447 INVOICE #HU1732 DATED 0.00 150.00 TOTAL CHECK 0.00 3,989.11 105100 102744 03/02/26 1800 B & F CONSTRUCTION CODE 011029 INV# 22017, 2/12/2026; 0.00 175.00 ===== PDF PAGE 16 ===== [Extraction: OCR (rendered-page OCR)] PENTAMATION DATE: 02/26/2026 TIME: 10:16:30 CITY OF WEST CHICAGO CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.batch='G529' and transact.ck_date="20260302 00:00:00.000' ACCOUNTING PERIOD: 2/26 FUND - 40 - OPERATING FUND CASH ACCT CHECK NO ISSUE DT 105100 102744 105100 102744 105100 102744 TOTAL CHECK 105100 102745 105100 102746 105100 102747 105100 102748 105100 102749 105100 102750 105100 102751 105100 102752 105100 102753 105100 102754 105100 102755 105100 102756 105100 102756 TOTAL CHECK 105100 102757 105100 102758 105100 102758 105100 102758 105100 102758 105100 102758 105100 102758 105100 102758 105100 102758 105100 102758 105100 102758 105100 102758 TOTAL CHECK 105100 102759 105100 102759 TOTAL CHECK 105100 102760 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 VENDOR 1800 1800 1800 16089 16171 6441 13021 1843 16172 8746 15549 15789 13089 12682 13257 13257 151 152 152 152 152 152 152 152 152 152 152 152 10870 10870 5511 NAME B & F CONSTRUCTION CODE B & F CONSTRUCTION CODE B & F CONSTRUCTION CODE BAYCOM INC C/O OWNERSEDG BAZIGOS, DIOYSIOS CANON BUSINESS SOLUTIONS CASE LOTS INC CEMETERY MANAGEMENT INC. CHAVEZ, MARIANO CHRISTOPHER B BURKE ENGI CIVICPLUS COLLIFLOWER INC COMCAST COMCAST CABLE COMCAST CABLE COMCAST CABLE COMED COMMONWEALTH EDISON COMMONWEALTH EDISON COMMONWEALTH EDISON COMMONWEALTH EDISON COMMONWEALTH EDISON COMMONWEALTH EDISON COMMONWEALTH EDISON COMMONWEALTH EDISON COMMONWEALTH EDISON COMMONWEALTH EDISON COMMONWEALTH EDISON COMPASS MINERALS COMPASS MINERALS CDW GOVERNMENT INC DEPT-DIV 011029 011029 011029 010924 0100 063448 010921 010923 28 063447 010110 010925 010203 010613 010925 063448 163458 010614 163458 011177 163458 163458 010921 433476 010921 053443 163458 010921 083453 083453 010203 INV# 70978, 2/10/2026; INV# 70979, 2/10/2026; INV# 71039, 2/17/2026; INVOICE #SRVCE00000006 RENTAL LICENSE FEE REF INVOICE #6014896514 DA INVOICE #6248 DATED 02 RESOLUTION NO. 25-R-00 LOI REFUND FOR 114 E B RESOLUTION NO. 24-R-00 INVOICE #363527 INVOICE #02899501 DATE 2/15-3/14/26 ACTT # 877120038001170 2/27-3/26/26 2/25-3/24/26 1/6-2/3/26 1/17-2/17/26 1/17-2/17/26 1/17-2/17/26 1/20-2/18/26 1/20-2/18/26 1/20-2/18/26 1/20-2/18/26 1/20-2/18/26 1/17-2/17/26 1/20-2/18/26 1/17-2/17/26 PURCHASE OF UP TO 2,08 PURCHASE OF UP TO 2,08 QUOTE PSS3603 ON 1/20/ SALES TAX 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 PAGE NUMBER: ACCTPA21 AMOUNT 35,363.46 25,632.43 16,179.19 77,350.08 287.50 265.00 185.76 491.30 1,175.00 1,500.00 4,105.00 179.03 333.79 1,473.49 2.27 214.38 270.55 484.93 1,877.46 659.14 71.85 141.06 78.77 106.86 42.55 2,238.35 521.52 572.66 38.74 190.89 4,662.39 39,677.09 4,851.95 44,529.04 10,140.00 ===== PDF PAGE 17 ===== [Extraction: OCR (rendered-page OCR)] PENTAMATION PAGE NUMBER: 3 DATE: 02/26/2026 CITY OF WEST CHICAGO ACCTPA21 TIME: 10:16:30 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.batch='G529' and transact.ck_date='20260302 00:00:00.000' ACCOUNTING PERIOD: 2/26 FUND - 40 - OPERATING FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME DEPT-DIV — -----' DESCRIPTION------ SALES TAX AMOUNT 105100 102761 03/02/26 9719 CRYSTAL MAINTENANCE SVCS 010921 RESOLUTION NO. 25-R-00 0.00 3,785.00 105100 102761 03/02/26 9719 CRYSTAL MAINTENANCE SVCS 063448 RESOLUTION NO. 25-R-00 0.00 1,890.00 105100 102761 03/02/26 9719 CRYSTAL MAINTENANCE SVCS 433476 RESOLUTION NO. 25-R-00 0.00 285.00 TOTAL CHECK 0.00 5,960.00 105100 102762 03/02/26 871 DUPAGE COUNTY ANIMAL CON 010613 Po 00107798 0.00 150.00 105100 102763 03/02/26 12858 EAGLE ENGRAVING INC 010613 INVOICE # 2026-1775 0.00 275.05 105100 102764 03/02/26 16169 EFRAIM CARLSON & SONS, I 28 RELEASE OF TEMP OCCU D 0.00 500.00 105100 102765 03/02/26 13958 ELITE DOCUMENT SOLUTIONS 010210 Po 00107824 0.00 257.31 105100 102765 03/02/26 13958 ELITE DOCUMENT SOLUTIONS 053443 PO 00107824 0.00 257.31 105100 102765 03/02/26 13958 ELITE DOCUMENT SOLUTIONS 063447 Po 00107824 0.00 257.33 TOTAL CHECK 0.00 771.95 105100 102766 03/02/26 13531 ENBRIDGE ENERGY COMPANY, 28 RELEASE OF LOC DEPOSIT 0.00 56,375.00 105100 102767 03/02/26 12080 ENGINEERING ENTERPRISES 063447 RESOLUTION NO. 24-R-00 0.00 5,832.25 105100 102768 03/02/26 15245 FIFTH THIRD BANK 010613 FIFTH THIRD ID: 202512 0.00 45.00 105100 102769 03/02/26 2013 GRAINGER 433476 INVOICE #9793251324 DA 0.00 307.12 105100 102769 03/02/26 2013 GRAINGER 010921 INVOICE #9795316273 DA 0.00 456.06 105100 102769 03/02/26 2013 GRAINGER 053443 INVOICE #9802065079 DA 0.00 539.82 105100 102769 03/02/26 2013 GRAINGER 053443 INVOICE #9802560871 DA 0.00 685.68 105100 102769 03/02/26 2013 GRAINGER 063447 INVOICE #9802560871 DA 0.00 685.68 105100 102769 03/02/26 2013 GRAINGER 063447 INVOICE #9812351147 DA 0.00 1,566.37 105100 102769 03/02/26 2013 GRAINGER 063447 HID LED 0.00 153.56 105100 102769 03/02/26 2013 GRAINGER 010924 CREW LEADER OFFICE 0.00 52.80 105100 102769 03/02/26 2013 GRAINGER 010924 FUEL SYSTEM 0.00 218.90 105100 102769 03/02/26 2013 GRAINGER 010921 GRAFFITI REMOVER 0.00 229.38 105100 102769 03/02/26 2013 GRAINGER 010921 FOOT SWITCH 0.00 71.05 105100 102769 03/02/26 2013 GRAINGER 010921 WALL PACKS 0.00 276.48 105100 102769 03/02/26 2013 GRAINGER 433476 CREDIT 0.00 -100.00 105100 102769 03/02/26 2013 GRAINGER 010921 CREDIT 0.00 -74.00 105100 102769 03/02/26 2013 GRAINGER 010921 FILTER 0.00 239.72 105100 102769 03/02/26 2013 GRAINGER 010921 FUSE 0.00 15.12 105100 102769 03/02/26 2013 GRAINGER 063447 HAND TOOLS 0.00 45.82 105100 102769 03/02/26 2013 GRAINGER 053443 HAND TOOLS 0.00 45.82 TOTAL CHECK 0.00 5,415.38 105100 102770 03/02/26 16151 GRAYMONT WESTERN LIME 063448 RESOLUTION NO. 25-R-00 0.00 7,371.82 105100 102771 03/02/26 561 HAGGERTY FORD 010925 INVOICE #3-23281 DATED 0.00 350.33 105100 102771 = =©03/02/26 561 HAGGERTY FORD 063448 INVOICE #3-23282 DATED 0.00 1,258.30 105100 102771 03/02/26 561 HAGGERTY FORD 043439 INVOICE #3-23300 DATED 0.00 347.22 105100 102771 03/02/26 561 HAGGERTY FORD 010925 316 0.00 50.59 105100 102771 03/02/26 561 HAGGERTY FORD 010925 311 0.00 49.28 105100 102771 03/02/26 561 HAGGERTY FORD 063448 630 0.00 45.49 TOTAL CHECK 0:00 2,101.21 ===== PDF PAGE 18 ===== [Extraction: OCR (rendered-page OCR)] PENTAMATION PAGE NUMBER: 4 DATE: 02/26/2026 CITY OF WEST CHICAGO ACCTPA21 TIME: 10:16:30 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.batch='G529' and transact.ck_date='20260302 00:00:00.000' ACCOUNTING PERIOD: 2/26 FUND - 40 - OPERATING FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME DEPT=DIV sen=s DESCRIPTION------ SALES TAX AMOUNT 105100 102772 03/02/26 16170 HAJDUCZENIA, EMILIA 011177 DOWNTOWN PAINTING PROJ 0.00 375.00 105100 102773 03/02/26 6162 OFFICE OF THE STATE FIRE 010921 INVOICE #10005605 DATE 0.00 100.00 105100 102774 03/02/26 11960 AND TREASURER, STATE OF 083453 INVOICE #126543 DATED 0.00 120,226.00 105100 102775 03/02/26 16146 IMPERIAL SURVEILLANCE 010203 QUOTE 20251216-1222399 0.00 1,540.00 105100 102776 03/02/26 16069 INTERACTIVE DATA LLC 010613 Po 00107805 0.00 171.00 105100 102777 = 03/02/26 9755 INTERNATIONAL CODE COUNC 011029 INV# Q15.00039831, 12/ 0.00 170.00 105100 102778 03/02/26 13555 3X ENTERPRISES INC 010925 INVOICE #25372067P DAT 0.00 904.41 105100 102778 03/02/26 13555 JX ENTERPRISES INC 010925 INVOICE #25372083P DAT 0.00 397.67 105100 102778 03/02/26 13555 JX ENTERPRISES INC 010925 INVOICE #25372289P_ DAT 0.00 218.99 105100 102778 03/02/26 13555 JX ENTERPRISES INC 010925 INV 25372655P 2/4/26 0.00 -488.64 105100 102778 03/02/26 13555 JX ENTERPRISES INC 010925 INV 25372637P 2/4/26 0.00 -160.78 105100 102778 03/02/26 13555 3X ENTERPRISES INC 010925 INVOICE #25372292P DAT 0.00 124.97 TOTAL CHECK 0.00 996.62 105100 102779 = 03/02/26 12643 KIMBALL MIDWEST 010925 INVOICE #104127338 DAT 0.00 169.20 105100 102780 03/02/26 14376 KLEIN THORPE & JENKINS L 010201 MATTER ID 5625-001 DAT 0.00 2,189.01 105100 102781 03/02/26 8490 LESMAN INSTRUMENT COMPAN 063448 PO 00107336 0.00 607.06 105100 102781 03/02/26 8490 LESMAN INSTRUMENT COMPAN 063448 PO 00107336 0.00 3,036.00 TOTAL CHECK 0.00 3,643.06 105100 102782 03/02/26 15972 MARLIN LEASING CORP 011028 INV# 41657361, 2/19/20 0.00 241.01 105100 102783 03/02/26 16100 MARLIN LEASING CORP DBA 010924 INVOICE #41542863 DATE 0.00 187.00 105100 102784 03/02/26 5000 MEADE INC 083453 2026 TRAFFIC SIGNAL MA 0.00 451.60 105100 102785 03/02/26 16101 MICHAEL R KONEWKO DBA 010613 INVOICE # 7542 0.00 274.50 105100 102785 03/02/26 16101 MICHAEL R KONEWKO DBA 011029 INV# 7542, 2/6/2026; Cc 0.00 695.00 TOTAL CHECK 0.00 969.50 105100 102787 03/02/26 12127 MONARCH FIRE PROTECTION, 063448 INVOICE #18433 DATED 0 0.00 675.00 105100 102788 03/02/26 244 MURPHY ACE HARDWARE 2400 063447 INVOICE #957728 DATED 0.00 404.55 105100 102788 03/02/26 244 MURPHY ACE HARDWARE 2400 063447 Po 00106211 0.00 34.42 105100 102788 03/02/26 244 MURPHY ACE HARDWARE 2400 010924 Po 00106212 0.00 71.55 105100 102788 03/02/26 244 MURPHY ACE HARDWARE 2400 010924 JANUARY 2026 0.00 58.47 105100 102788 03/02/26 244 MURPHY ACE HARDWARE 2400 010921 JANUARY 2026 0.00 25.95 105100 102788 03/02/26 244 MURPHY ACE HARDWARE 2400 010924 JANUARY 2026 0.00 85.90 105100 102788 03/02/26 244 MURPHY ACE HARDWARE 2400 010614 JANUARY 2026 0.00 88.07 105100 102788 03/02/26 244 MURPHY ACE HARDWARE 2400 063447 JANUARY 2026 0.00 65.67 105100 102788 03/02/26 244 MURPHY ACE HARDWARE 2400 053443 JANUARY 2026 0.00 18.89 TOTAL CHECK 0.00 853.47 105100 102789 03/02/26 12775 N.A.R. TOWING 010613 Tow # 55616 0.00 165.00 ===== PDF PAGE 19 ===== [Extraction: OCR (rendered-page OCR)] PENTAMATION DATE: 02/26/2026 TIME: 10:16:30 CITY OF WEST CHICAGO CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.batch='G529' and transact.ck_date='20260302 00:00:00.000' ACCOUNTING PERIOD: 2/26 FUND - 40 - OPERATING FUND CASH ACCT CHECK NO 105100 102791 105100 102791 105100 102791 105100 102791 105100 102791 105100 102791 105100 102791 105100 102791 105100 102791 105100 102791 105100 102791 105100 102791 105100 102791 105100 102791 105100 102791 105100 102791 105100 102791 105100 102791 105100 102791 105100 102791 105100 102791 105100 102791 105100 102791 TOTAL CHECK 105100 102792 105100 102792 TOTAL CHECK 105100 102793 105100 102793 105100 102793 TOTAL CHECK 105100 102794 105100 102794 105100 102794 105100 102794 105100 102794 TOTAL CHECK 105100 102795 105100 102795 105100 102795 105100 102795 TOTAL CHECK 105100 102796 105100 102797 ISSUE DT 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 03/02/26 VENDOR 4735 4735 4735 4735 4735 4735 4735 4735 4735 4735 4735 4735 4735 4735 4735 4735 4735 4735 4735 4735 4735 4735 4735 15625 15625 16014 16014 16014 250 250 250 250 250 15112 15112 15112 15112 14014 13438 NAME NAPA AUTO NAPA AUTO NAPA AUTO NAPA AUTO NAPA AUTO NAPA AUTO NAPA AUTO NAPA AUTO NAPA AUTO NAPA AUTO NAPA AUTO NAPA AUTO NAPA AUTO NAPA AUTO NAPA AUTO NAPA AUTO NAPA AUTO NAPA AUTO NAPA AUTO NAPA AUTO NAPA AUTO NAPA AUTO NAPA AUTO NAPLETON NAPLETON NATIONAL NATIONAL NATIONAL NORTHERN NORTHERN NORTHERN NORTHERN NORTHERN PACE SUBU' PACE SUBU PACE SUBU PACE SUBU PARTS PARTS PARTS PARTS PARTS PARTS PARTS PARTS PARTS PARTS PARTS PARTS PARTS PARTS PARTS PARTS PARTS PARTS PARTS PARTS PARTS PARTS PARTS AUTOWERKS OF ST AUTOWERKS OF ST TRENCH SAFETY TRENCH SAFETY TRENCH SAFETY ILLINOIS ILLINOIS ILLINOIS ILLINOIS ILLINOIS IRBAN BUS RBAN BUS IRBAN BUS RBAN BUS PACE SYSTEMS INC GAS GAS GAS GAS GAS PARTEK SOLUTIONS INC DEPT-DIV 010925 063448 010925 063447 010925 010925 010924 063448 010925 010925 043439 010925 010925 010925 010925 010925 010925 063448 010925 010925 010925 010925 010925 010613 010925 010925 053443 063447 010921 053443 053443 063447 063447 011028 011028 011028 011028 010613 010613 INVOICE #304872 DATED INVOICE #305458 DATED ogee #305745 DATED PO 00107856 PO 00107856 GREASE FOR SHOP 630 CREDIT CREDIT 561 TOOLS STOCK CREDIT STOCK 338 316 630 STOCK 763 763 STOCK 241 R/O # 6019027/2 INVOICE #6019120/1 DAT INVOICE #1225233 DATED INVOICE #1225233 DATED INVOICE #1225233 DATED 1/5-2/4/26 1/6-2/5/26 1/5-2/4/26 1/5-2/4/26 1/5-2/4/26 Po 00107813 Po 00107813 Po 00107813 Po 00107813 INVOICE # IN00074838 INVOICE # 52149536 oo eooooeooooooocooooooooCoOoSooO CSS SOSC00D D000 590 SoCo CCOCSCOCOCCCCCCOCCOCCOSCS 200 200000 2000 0 oooo5 aan a a aon a olor lololololololololololololololololololololololo} oo oo oo o So o 0.00 PAGE NUM ACCTPA21 BER: AMOUNT 807.60 528.90 366.32 141.17 347.24 314.82 232.80 139.99 -45.00 -144.00 116.56 106.06 65.00 -220.90 70.04 214.71 214.71 162.58 20.26 15.75 18.12 13.22 214.70 3,700.65 7,753.87 1,619.88 9,373.75 410.00 410.00 410.00 1,230.00 1,120.91 181.52 72.44 199.65 181.29 1,755.81 130.61 728.68 106.00 1,393.84 25 359.13 1,710.00 1,067.71 5 ===== PDF PAGE 20 ===== [Extraction: OCR (rendered-page OCR)] PENTAMATION PAGE NUMBER: 6 DATE: 02/26/2026 CITY OF WEST CHICAGO ACCTPA21 TIME: 10:16:30 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.batch='G529' and transact.ck_date='20260302 00:00:00.000' ACCOUNTING PERIOD: 2/26 FUND - 40 - OPERATING FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME DEPT-DIV = ----- DESCRIPTION------ SALES TAX AMOUNT 105100 102798 03/02/26 256 PETTY CASH 010613 2025 PETTY CASH 0.00 184.02 105100 102798 03/02/26 256 PETTY CASH 010613 2025 PETTY CASH 0.00 25.01 105100 102798 03/02/26 256 PETTY CASH 010613 2025 PETTY CASH 0.00 16.76 105100 102798 03/02/26 256 PETTY CASH 010613 2025 PETTY CASH 0.00 40.00 TOTAL CHECK 0.00 265.79 105100 102799 =03/02/26 3714 POMP'S TIRE SERVICE INC. 010925 INVOICE #411209563 DAT 0.00 501.76 105100 102799 03/02/26 3714 POMP'S TIRE SERVICE INC. 010925 INVOICE #411210048 DAT 0.00 907.00 105100 102799 03/02/26 3714 POMP'S TIRE SERVICE INC. 063448 INVOICE #411210815 DAT 0.00 546.52 TOTAL CHECK 0.00 1,955.28 105100 102800 03/02/26 16033 PRESTIGE CHEMICALS 010924 INVOICE #01-01023 DATE 0.00 460.09 105100 102802 03/02/26 11384 RAE PRODUCTS & CHEMICALS 083453 Po 00106723 0.00 2,984.60 105100 102803 03/02/26 15685 SHERWIN INDUSTRIES INC. 083453 PO 00107832 0.00 509.50 105100 102803 03/02/26 15685 SHERWIN INDUSTRIES INC. 083453 INVOICE #SS110083 DATE 0.00 469.50 TOTAL CHECK 0.00 979.00 105100 102804 03/02/26 12827 SIGN A RAMA 011177 INV# INV-6469, 2/10/20 0.00 1,485.00 105100 102805 03/02/26 14893 SPEEDWAY, LLC 28 RELEASE OF TEMP OCC FE 0.00 7,000.00 105100 102806 03/02/26 1762 SUBURBAN LABORATORIES IN 063447 INVOICE #GA6000792 DAT 0.00 710.40 105100 102806 03/02/26 1762 SUBURBAN LABORATORIES IN 063448 INVOICE #GA6000792 DAT 0.00 264.20 TOTAL CHECK 0.00 974.60 105100 102807 03/02/26 10996 SUPERIOR ASPHALT MATERIA 083453 INVOICE #20260009 DATE 0.00 1,895.43 105100 102808 03/02/26 14773 THE RESPONSIVE MAILROOM 011029 INV# 65425, 1/22/2026; 0.00 942.83 105100 102809 03/02/26 11355 TKB ASSOCIATES INC 011029 Po 00107825 0.00 8,938.00 105100 102810 03/02/26 12774 T-MOBILE 010925 ACCOUNT #967615741 STA 0.00 815.90 105100 102811 03/02/26 2027 TRANS UNION CORPORATION 010613 INVOICE # 01600174 0.00 105.00 105100 102812 3903/02/26 7625 TROTTER & ASSOC INC 063447 RESOLUTION NO. 24-R-00 0.00 2,928.00 105100 102813 03/02/26 4089 TYLER MEDICAL SERVICES 010201 OCC. HEALTH SERVICES: 0.00 70.00 105100 102813 03/02/26 4089 TYLER MEDICAL SERVICES 010201 OCC. HEALTH SERVICES: 0.00 175.00 105100 102813 03/02/26 4089 TYLER MEDICAL SERVICES 010201 OCC. HEALTH SERVICES: 0.00 145.00 105100 102813 03/02/26 4089 TYLER MEDICAL SERVICES 010201 Occ. HEALTH SERVICES: 0.00 405.00 TOTAL CHECK 0.00 795.00 105100 102814 03/02/26 13310 ULINE 010924 INVOICE #202347077 DAT 0.00 60.63 105100 102815 03/02/26 11207 UNION PACIFIC RAILROAD C 28 REFUND OF STORMWATER D 0.00 5,916.25 105100 102815 03/02/26 11207 UNION PACIFIC RAILROAD C 28 REFUND OF STORMWATER D 0.00 35,476.25 TOTAL CHECK 0.00 41,392.50 105100 102816 03/02/26 4207 VERIZON WIRELESS 053443 2/10-3/9/26 0.00 1,503.13 ===== PDF PAGE 21 ===== [Extraction: OCR (rendered-page OCR)] PENTAMATION PAGE NUMBER: 7 DATE: 02/26/2026 CITY OF WEST CHICAGO ACCTPA21 TIME: 10:16:30 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.batch='G529' and transact.ck_date='20260302 00:00:00.000' ACCOUNTING PERIOD: 2/26 FUND - 40 - OPERATING FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME DEPT-DIV 2 ==--- DESCRIPTION------ SALES TAX AMOUNT 105100 102817 = 03/02/26 4823 WATER PRODUCTS AURORA 063447 INVOICE #0334081 DATED 0.00 8,178.60 105100 v102786 =—.03/02/26 11129 MOE FUNDS 010201 MARCH PAID IN FEB 26 0.00 49,871.03 105100 v102786 03/02/26 11129 MOE FUNDS 053443 MARCH PAID IN FEB 26 0.00 11,451.86 105100 v102786 03/02/26 11129 MOE FUNDS 063447 MARCH PAID IN FEB 26 0.00 11,451.86 105100 Vv102786 03/02/26 11129 MOE FUNDS 083453 MARCH PAID IN FEB 26 0.00 1,108.25 TOTAL CHECK 0.00 73,883.00 105100 v102801 03/02/26 16173 NICO QUARRIE 063447 REIMBURSEMENT TO NICO 0.00 60.00 TOTAL CASH ACCOUNT 0.00 758,673.97 TOTAL FUND 0.00 758,673.97 TOTAL REPORT 0.00 758,673.97 ===== PDF PAGE 22 ===== [Extraction: OCR (rendered-page OCR)] PENTAMATION PAGE NUMBER: 1 DATE: 02/25/2026 CITY OF WEST CHICAGO ACCTPAY1 TIME: 14:11:27 CASH REQUIREMENTS BILL LIST ACCOUNTING PERIOD: 2/26 SELECTION CRITERIA: payable.due_date between '20260301 00:00:00.000' and ‘20260302 00:00:00.000' PAYMENT TYPE: ALL FUND - 01 - GENERAL FUND DEPT-DIV ACCOUNT ------ TITLE----- ------------ ‘VENDOR-----~------ P.O.'S INVOICE CONTROL # SALES TAX AMOUNT 0100 345300 RENTAL INSPECTIO 16171 BAZIGOS, DIOYSIOS 00107817-01 38 JOLIET ST G529 0.00 265.00 TOTAL GENERAL FUND REVENUES 0.00 265.00 010110 4211 PRINTING & BINDI 15549 CIVICPLUS 00107871-01 363527 6529 0.00 179.03 TOTAL CITY COUNCIL-OPERATIONS 0.00 179.03 010201 4053 HEALTH/DENTAL/LI 11129 MOE FUNDS AID FEB 2026 G529 0.00 49871.03 010201 4100 LEGAL FEES 14376 KLEIN THORPE & JENKIN 00107826-01 254766 G529 0.00 2189.01 010201 4108 EMPLOYMENT EXAMS 4089 TYLER MEDICAL SERVICE 00107827-01 466342 G529 0.00 70.00 010201 4108 EMPLOYMENT EXAMS 4089 TYLER MEDICAL SERVICE 00107827-01 466544 6529 0.00 175.00 010201 4108 EMPLOYMENT EXAMS 4089 TYLER MEDICAL SERVICE 00107827-01 466567 6529 0.00 145.00 010201 4108 EMPLOYMENT EXAMS 4089 TYLER MEDICAL SERVICE 00107827-01 466440 6529 0.00 405.00 TOTAL CITY ADMIN - HR 0.00 52855 .04 010203 4105 CONSULTANTS 14400 7 LAYER SOLUTIONS INC 00107644-01 14156 G529 0.00 5790.66 010203 4109 NETWORK CHARGES 13068 AT & T 111338329 G529 0.00 120.40 010203 4109 NETWORK CHARGES 13089 COMCAST 900006701 6529 0.00 1473.49 010203 4125 SOFTWARE MAINTEN 14400 7 LAYER SOLUTIONS INC 00107646-01 14211 G529 0.00 616.66 010203 4125 SOFTWARE MAINTEN 5511 CDW GOVERNMENT INC 00107762-01 AI1F83P G529 0.00 10140.00 010203 4225 OTHER CONTRACTUA 14400 7 LAYER SOLUTIONS INC 00107645-01 14193 G529 0.00 1115.00 010203 4812 MIS REPLACEMENT 16146 IMPERIAL SURVEILLANCE 00107568-01 230167 6529 0.00 1540.00 TOTAL CITY ADMIN - IT 0.00 20796.21 010207 4225 OTHER CONTRACTUA 13340 ANTHEM EXCAVATION & D 11342 6529 0.00 28000.00 010207 4225 OTHER CONTRACTUA 13340 ANTHEM EXCAVATION & D 11343 G529 0.00 28000 .00 TOTAL CITY ADMIN-SPECIAL PROJ 0.00 56000.00 010210 4600 COMPUTER/OFFICE 13958 ELITE DOCUMENT SOLUTI INV2007 6529 0.00 257.31 TOTAL CITY ADMIN-ADMIN 0.00 257.31 010613 4100 LEGAL FEES 16101 MICHAEL R KONEWKO DBA 00107829-01 7542 6529 0.00 274.50 010613 4110 TRAINING & TUITI 16166 ACE INTERDICTION TACT 00107800-01 13522 G529 0.00 250.00 010613 4110 TRAINING & TUITI 16166 ACE INTERDICTION TACT 00107800-02 13515 G529 0.00 299.00 010613 4112 MEMBERSHIPS/DUES 256 PETTY CASH D PETTY CASH G529 0.00 40.00 010613 4125 SOFTWARE MAINTEN 14014 PACE SYSTEMS INC 00107806-01 IN00074838 6529 0.00 1710.00 010613 4211 PRINTING & BINDI 13438 PARTEK SOLUTIONS INC 00107801-01 52149536 G529 0.00 1067.71 010613 4225 OTHER CONTRACTUA 12682 COMCAST CABLE 00107808-01 200380011706 G529 0.00 2.27 010613 4225 OTHER CONTRACTUA 13068 AT & T 114559150 G529 0.00 115.17 010613 4225 OTHER CONTRACTUA 15245 FIFTH THIRD BANK 00107795-01 251216620035 G529 0.00 45.00 010613 4225 OTHER CONTRACTUA 16069 INTERACTIVE DATA LLC IN1015293 G529 0.00 171.00 010613 4225 OTHER CONTRACTUA 2027 TRANS UNION CORPORATI 00107799-01 01600174 G529 0.00 105.00 010613 4225 OTHER CONTRACTUA 871 DUPAGE COUNTY ANIMAL. 32460 G529 0.00 150.00 010613 4232 CROSSING GUARD-C 12365 ANDY FRAIN SERVICES 00107796-01 389535 G529 0.00 5383.28 010613 4607 GAS & OIL 256 PETTY CASH D PETTY CASH G529 0.00 25.01 010613 4613 POSTAGE 256 PETTY CASH D PETTY CASH G529 0.00 16.76 010613 4615 UNIFORMS/SAFETY 12858 EAGLE ENGRAVING INC 00107811-01 2026-1775 6529 0.00 275.05 010613 4644 DRUG ASSET FORFE 15625 NAPLETON AUTOWERKS OF 00107809-01 6019027/2 G529 0.00 7753.87 ===== PDF PAGE 23 ===== [Extraction: OCR (rendered-page OCR)] PENTAMATION DATE: 02/25/2026 TIME: 14:11:27 SELECTION CRITERIA: payable.due_date between ‘20260301 00:00:00.000' and ‘20260302 00: PAYMENT TYPE: ALL FUND - 01 - GENERAL FUND ACCOUNT MISCELLANEOUS CO MISCELLANEOUS CO MISCELLANEOUS CO TELEPHONE & ALAR MISCELLANEOUS CO HEATING GAS ELECTRIC ELECTRIC ELECTRIC CONTRACT JANITOR OTHER CONTRACTUA MISCELLANEOUS CO MISCELLANEOUS CO MISCELLANEOUS CO MISCELLANEOUS CO MISCELLANEOUS CO MISCELLANEOUS CO MISCELLANEOUS CO MISCELLANEOUS CO MISCELLANEOUS CO INTERMENT OTHER CONTRACTUA COMPUTER/OFFICE COMPUTER/OFFICE TOOLS & EQUIPMEN UNIFORMS/SAFETY MISCELLANEOUS CO MISCELLANEOUS CO MISCELLANEOUS CO MISCELLANEOUS CO MISCELLANEOUS CO TRAINING & TUITI TELEPHONE & ALAR VEHICLE REPAIR PARTS FOR VEHICL PARTS FOR VEHICL PARTS FOR VEHICL DEPT-DIV 010613 4650 010613 4650 010613 4650 TOTAL POLICE-OPERATIONS 010614 4202 010614 4650 TOTAL POLICE-ESDA 010921 4203 010921 4204 010921 4204 010921 4204 010921 4219 010921 4225 010921 4650 010921 4650 010921 4650 010921 4650 010921 4650 010921 4650 010921 4650 010921 4650 010921 4650 TOTAL PUBLIC WORKS-MUN PROP 010923 4209 TOTAL PUBLIC WORKS-CEMETERIES 010924 4225 010924 4600 010924 4600 010924 4604 010924 4615 010924 4650 010924 4650 010924 4650 010924 4650 010924 4650 TOTAL PUBLIC WORKS-R & B 010925 4110 010925 4202 010925 4400 010925 4603 010925 4603 010925 4603 010925 4603 PARTS FOR VEHICL 250 152 152 152 9719 6162 13021 2013 2013 2013 2013 2013 2013 2013 244 1843 16089 16100 2013 244 244 13310 16033 2013 244 4735 16014 13257 15625 12643 13555 13555 13555 CITY OF WEST CHICAGO CASH REQUIREMENTS BILL LIST N.A.R. TOWING 911 TECH INC PETTY CASH COMMONWEALTH EDISON MURPHY ACE HARDWARE 2 NORTHERN ILLINOIS GAS COMMONWEALTH EDISON COMMONWEALTH EDISON COMMONWEALTH EDISON CRYSTAL MAINTENANCE S OFFICE OF THE STATE F CASE LOTS INC GRAINGER GRAINGER GRAINGER GRAINGER GRAINGER GRAINGER GRAINGER MURPHY ACE HARDWARE 2 CEMETERY MANAGEMENT I BAYCOM INC C/O OWNERS MARLIN LEASING CORP D GRAINGER MURPHY ACE HARDWARE 2 MURPHY ACE HARDWARE 2 ULINE PRESTIGE CHEMICALS GRAINGER MURPHY ACE HARDWARE 2 NAPA AUTO PARTS NATIONAL TRENCH SAFET COMCAST CABLE NAPLETON AUTOWERKS OF KIMBALL MIDWEST JX ENTERPRISES INC JX ENTERPRISES INC JX ENTERPRISES INC P.0.'S 00107810-01 00107797-01 00107696-01 00107847-01 00107846-01 00107854-02 00107610-01 00107844-01 00107840-01 00107842-01 00107841-01 00107836-01 00107861-01 00107860-01 00107865-01 00107865-02 00107865-03 00:00.000' INVOICE 55616 1877 D PETTY CASH 8149196000 JANUARY 2026 70273900004 1184452222 0583336000 2946479000 33327 10005605 6248 9788414770 9793251332 9796423292 9799377958 9799142444 9800104896 9795316273 JANUARY 2026 00-21173 000000061403 41542863 9787511493 JANUARY 2026 653751 202347077 01-01023 9787511493 JANUARY 2026 304951 1225233 200380246674 6019120/1 104127338 25372067P 25372083P 25372289P PAGE NUMBER: ACCTPAY1 ACCOUNTING PERIOD: CONTROL # SALES TAX G529 G529 G529 G529 G529 G529 G529 G529 G529 G529 G529 G529 G529 G529 G529 G529 G529 G529 G529 G529 6529 G529 G529 G529 G529 G529 G529 G529 G529 G529 G529 G529 G529 G529 6529 G529 G529 G529 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2 2/26 AMOUNT 165.00 2750.52 184.02 20783.16 659.14 88.07 747.21 1120.91 42.55 521.52 190.89 3785.00 100.00 491.30 229.38 71.05 276.48 -74.00 239.72 15.12 456.06 25.95 7491.93 1175.00 1175.00 287.50 187.00 52.80 58.47 71.55 60.63 460.09 218.90 85.90 232.80 1715.64 410.00 214.38 1619.88 169.20 904.41 397.67 218.99 ===== PDF PAGE 24 ===== [Extraction: OCR (rendered-page OCR)] PENTAMATION DATE: 02/25/2026 TIME: 14:11:27 SELECTION CRITERIA: payable.due_date between '20260301 00:00:00.000' and '20260302 00: PAYMENT TYPE: ALL FUND - 01 - GENERAL FUND PARTS FOR VEHICL PARTS FOR VEHICL PARTS FOR VEHICL PARTS FOR VEHICL PARTS FOR VEHICL PARTS FOR VEHICL PARTS FOR VEHICL PARTS FOR VEHICL PARTS FOR VEHICL PARTS FOR VEHICL PARTS FOR VEHICL PARTS FOR VEHICL PARTS FOR VEHICL PARTS FOR VEHICL PARTS FOR VEHICL PARTS FOR VEHICL PARTS FOR VEHICL PARTS FOR VEHICL PARTS FOR VEHICL PARTS FOR VEHICL PARTS FOR VEHICL PARTS FOR VEHICL PARTS FOR VEHICL PARTS FOR VEHICL PARTS FOR VEHICL PARTS FOR VEHICL PARTS FOR VEHICL TOOLS & EQUIPMEN MISCELLANEOUS CO OTHER CONTRACTUA OTHER CONTRACTUA PARATRANSIT SERV PARATRANSIT SERV PARATRANSIT SERV PARATRANSIT SERV OFFICE EQUIPMENT LAND LAND LEGAL FEES MEMBERSHIPS/DUES PLAN REVIEW PLAN REVIEW PLAN REVIEW PLAN REVIEW PRINTING & BINDI DEPT-DIV ACCOUNT 010925 4603 010925 4603 010925 4603 010925 4603 010925 4603 010925 4603 010925 4603 010925 4603 010925 4603 010925 4603 010925 4603 010925 4603 010925 4603 010925 4603 010925 4603 010925 4603 010925 4603 010925 4603 010925 4603 010925 4603 010925 4603 010925 4603 010925 4603 010925 4603 010925 4603 010925 4603 010925 4603 010925 4604 010925 4650 TOTAL PUBLIC WORKS-MAINT GAR 011028 4225 011028 4225 011028 4234 011028 4234 011028 4234 011028 4234 011028 4802 011028 4809 011028 4809 TOTAL COM DEV-PLANNING 011029 4100 011029 4112 011029 4120 011029 4120 011029 4120 011029 4120 011029 4211 011029 4224 MICROFICHE EXPEN CITY OF WEST CHICAGO CASH REQUIREMENTS BILL LIST JX ENTERPRISES INC JX ENTERPRISES INC JX ENTERPRISES INC COLLIFLOWER INC PoMP'S TIRE SERVICE I POMP'S TIRE SERVICE I NAPA AUTO PARTS NAPA AUTO PARTS NAPA AUTO PARTS NAPA AUTO PARTS NAPA AUTO PARTS NAPA AUTO PARTS NAPA AUTO PARTS NAPA AUTO PARTS NAPA AUTO PARTS NAPA AUTO PARTS NAPA AUTO PARTS NAPA AUTO PARTS NAPA AUTO PARTS NAPA AUTO PARTS NAPA AUTO PARTS NAPA AUTO PARTS AIRGAS USA LLC HAGGERTY FORD HAGGERTY FORD HAGGERTY FORD ALTORFER INDUSTRIES I NAPA AUTO PARTS T-MOBILE ANTHEM EXCAVATION & D ANTHEM EXCAVATION & D PACE SUBURBAN BUS PACE SUBURBAN BUS PACE SUBURBAN BUS PACE SUBURBAN BUS MARLIN LEASING CORP ANTHEM EXCAVATION & D ANTHEM EXCAVATION & D MICHAEL R KONEWKO DBA INTERNATIONAL CODE CO B & F CONSTRUCTION CO B & F CONSTRUCTION CO B & F CONSTRUCTION CO B & F CONSTRUCTION CO THE RESPONSIVE MAILRO TKB ASSOCIATES INC 00107865-04 00107865-05 00107865-06 00107862-01 00107866-01 00107866-02 00107868-01 00107868-03 00107858-01 00107867-01 00107859-01 00107852-01 00107812-01 00107816-01 00107814-01 00107821-01 00107821-02 00107821-03 00107822-01 00107815-01 00:00.000' INVOICE 25372292P 25372655P 25372637P 02899501 411209563 411210048 282215 781896 304467 304343 304345 305489 305527 305775 305501 305595 304974 305051 304997 305451 304872 305745 5522201473 3-23173 3-23191 3-23281 P6AC0141197 305327 967615741 11340 11341 664476 664464 664555 664541 41657361 11341 11340 7542 Q15 .00039831 22017 70978 70979 71039 65425 15955 PAGE NUMBER: ACCTPAY1 ACCOUNTING PERIOD: 2/26 CONTROL # SALES TAX G529 G529 G529 G529 G529 G529 G529 G529 G529 G529 G529 G529 G529 G529 6529 G529 G529 G529 G529 G529 G529 6529 G529 G529 G529 G529 G529 G529 G529 G529 G529 G529 G529 G529 G529 G529 G529 G529 G529 G529 G529 G529 G529 G529 G529 G529 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 -00 -00 -00 -00 -00 cooooo 3 AMOUNT 124.97 -488.64 -160.78 333.79 501.76 907.00 347.24 314.82 20.26 15.75 18.12 13.22 214.70 -45.00 -144.00 65.00 -220.90 70.04 214.71 214.71 807.60 366.32 444.76 50.59 49.28 350.33 107.05 106.06 815.90 9349.19 18000.00 18000.00 130.61 728.68 106.00 1393.84 241.01 10000.00 10000 .00 58600.14 695.00 170.00 175.00 35363.46 25632 .43 16179.19 942.83 8938.00 ===== PDF PAGE 25 ===== [Extraction: OCR (rendered-page OCR)] PENTAMATION PAGE NUMBER: 4 DATE: 02/25/2026 CITY OF WEST CHICAGO ACCTPAY1 TIME: 14:11:27 CASH REQUIREMENTS BILL LIST ACCOUNTING PERIOD: 2/26 SELECTION CRITERIA: payable.due_date between '20260301 00:00:00.000' and ‘20260302 00:00:00.000' PAYMENT TYPE: ALL FUND - 01 - GENERAL FUND DEPT-DIV ACCOUNT ------ TITLEss<<9 eoscescesees| ‘VENDOR-~-~~-~--~---~--~- P.O.'S INVOICE CONTROL # SALES TAX AMOUNT TOTAL COM DEV-BUILDING & CODE 0.00 88095.91 011177 4204 ELECTRIC 152 COMMONWEALTH EDISON 9831782222 6529 0.00 141.06 011177 4211 PRINTING & BINDI 12827 SIGN A RAMA 00107831-01 INV-6469 G529 0.00 1485.00 011177 4720 OTHER CHARGES 16170 HAJDUCZENIA, EMILIA 00107830-01 WN PAYMENT 1 G529 0.00 375.00 TOTAL CMNTY ENGAGEMENT& COMMS 0.00 2001.06 TOTAL FUND 0.00 320311.83 ===== PDF PAGE 26 ===== [Extraction: OCR (rendered-page OCR)] PENTAMATION DATE: 02/25/2026 TIME: 14:11:27 SELECTION CRITERIA: payable.due_date between ‘20260301 00:00:00.000' and '20260302 00:00:00.000' PAYMENT TYPE: ALL FUND - 04 - CAPITAL EQUIP. REPLACE DEPT-DIV ACCOUNT -----~ TITLE 043439 4804 VEHICLES 043439 4804 VEHICLES TOTAL CAPITAL EQUIPMENT REPLACE TOTAL FUND CITY OF WEST CHICAGO CASH REQUIREMENTS BILL LIST NAPA AUTO PARTS HAGGERTY FORD P.O.'S INVOICE 305634 00107867-03 3-23300 PAGE NUMBER: 5 ACCTPAY1L ACCOUNTING PERIOD: CONTROL # SALES TAX G529 0.00 G529 0.00 0.00 0.00 2/26 AMOUNT 116.56 347.22 463.78 463.78 ===== PDF PAGE 27 ===== [Extraction: OCR (rendered-page OCR)] PENTAMATION DATE: 02/25/2026 TIME: 14:11:27 SELECTION CRITERIA: payable.due_date between '20260301 00:00:00.000' and '20260302 00: PAYMENT TYPE: ALL FUND - O05 - SEWER FUND CITY OF WEST CHICAGO CASH REQUIREMENTS BILL LIST ACCOUNT ------ TITLE----- ------------ VENDOR--~--------- P.0.'S DEPT-DIV os 224601 UNADJUSTED CREDI 16174 ANA KLING 00107855-01 TOTAL SEWER FUND 053443 4053 HEALTH/DENTAL/LI 11129 MOE FUNDS 053443 4105 CONSULTANTS 14400 7 LAYER SOLUTIONS INC 00107644-01 053443 4110 TRAINING & TUITI 16014 NATIONAL TRENCH SAFET 00107836-01 053443 4125 SOFTWARE MAINTEN 14400 7 LAYER SOLUTIONS INC 00107646-01 053443 4202 TELEPHONE & ALAR 4207 VERIZON WIRELESS 053443 4203 HEATING GAS 250 NORTHERN ILLINOIS GAS 053443 4203 HEATING GAS 250 NORTHERN ILLINOIS GAS 053443 4204 ELECTRIC 152 COMMONWEALTH EDISON 053443 4225 OTHER CONTRACTUA 14400 7 LAYER SOLUTIONS INC 00107645-01 053443 4502 COPIER FEES 13958 ELITE DOCUMENT SOLUTI 053443 4604 TOOLS & EQUIPMEN 2013 GRAINGER 053443 4630 PARTS-LIFT STATI 2013 GRAINGER 00107854-03 053443 4630 PARTS-LIFT STATI 2013 GRAINGER 00107854-04 053443 4650 MISCELLANEOUS CO 244 MURPHY ACE HARDWARE 2 TOTAL SEWER-SANITARY COLLECTION TOTAL FUND 00:00.000° INVOICE OVERPAYMENT G529 AID FEB 2026 G529 14156 G529 1225233 G529 14211 G529 30672-000001 6529 75949900007 G529 95402863377 G529 1370507000 6529 14193 6529 INV2007 G529 9803305987 G529 9802065079 6529 9802560871 G529 JANUARY 2026 G529 PAGE NUMBER: ACCTPAY1 ACCOUNTING PERIOD: 2/26 CONTROL # SALES TAX 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 6 AMOUNT 916.04 916.04 11451.86 5790.67 410.00 616.66 1503.13 181.52 72.44 572.66 1115.00 257.31 45.82 539.82 685.68 18.89 23261.46 24177.50 ===== PDF PAGE 28 ===== [Extraction: OCR (rendered-page OCR)] PAGE NUMBER: 7 ACCTPAYL ACCOUNTING PERIOD: 2/26 PENTAMATION DATE: 02/25/2026 TIME: 14:11:27 SELECTION CRITERIA: payable.due_date between ‘20260301 00:00:00.000' and ‘20260302 00:00:00.000' PAYMENT TYPE: ALL CITY OF WEST CHICAGO CASH REQUIREMENTS BILL LIST FUND - 06 - WATER FUND DEPT-DIV ACCOUNT ------ TITLE----- ------------ VENDOR------------ P.0.'S INVOICE CONTROL # SALES TAX AMOUNT 063447 4053 HEALTH/DENTAL/LI 11129 MOE FUNDS AID FEB 2026 G529 0.00 11451.86 063447 4110 TRAINING & TUITI 16014 NATIONAL TRENCH SAFET 00107836-01 1225233 G529 0.00 410.00 063447 4112 MEMBERSHIPS/DUES 16173 NICO QUARRIE 00107833-01 CDL RENEWAL G529 0.00 60.00 063447 4202 TELEPHONE & ALAR 13107 AT & T MOBILITY 287240545187 G529 0.00 587.85 063447 4203 HEATING GAS 250 NORTHERN ILLINOIS GAS 61021010006 G529 0.00 199.65 063447 4203 HEATING GAS 250 NORTHERN ILLINOIS GAS 14656900009 6529 0.00 181.29 063447 4207 LAB SERVICES 1762 SUBURBAN LABORATORIES 00107838-01 GA6000792 6529 0.00 710.40 063447 4225 OTHER CONTRACTUA 14400 7 LAYER SOLUTIONS INC 00107644-01 14156 6529 0.00 5790.67 063447 4502 COPIER FEES 13958 ELITE DOCUMENT SOLUTI INV2007 G529 0.00 257.33 063447 4603 PARTS FOR VEHICL 3829 ATLAS BOBCAT INC 00107869-01 HU1619 6529 0.00 2218.94 063447 4603 PARTS FOR VEHICL 3829 ATLAS BOBCAT INC 00107869-02 HU1691 G529 0.00 1397.20 063447 4603 PARTS FOR VEHICL 3829 ATLAS BOBCAT INC 00107869-03 H09547 6529 0.00 222.97 063447 4603 PARTS FOR VEHICL 3829 ATLAS BOBCAT INC 00107869-04 HU1732 6529 0.00 150.00 063447 4603 PARTS FOR VEHICL 4735 NAPA AUTO PARTS 283195 G529 0.00 141.17 063447 4604 TOOLS & EQUIPMEN 2013 GRAINGER 9803305987 G529 0.00 45.82 063447 4615 UNIFORMS/SAFETY 244 MURPHY ACE HARDWARE 2 653750 G529 0.00 34.42 063447 4620 PARTS & EQUIPMEN 2013 GRAINGER 9779117259 6529 0.00 153.56 063447 4621 PARTS & EQUIPMEN 244 MURPHY ACE HARDWARE 2 00107850-01 957728 G529 0.00 404.55 063447 4621 PARTS & EQUIPMEN 4823 WATER PRODUCTS AURORA 00107857-01 0334081 G529 0.00 8178.60 063447 4641 WATER METERS/PAR 2013 GRAINGER 00107854-05 9812351147 G529 0.00 1566.37 063447 4650 MISCELLANEOUS CO 2013 GRAINGER 00107854-04 9802560871 6G529 0.00 685.68 063447 4650 MISCELLANEOUS CO 244 MURPHY ACE HARDWARE 2 JANUARY 2026 G529 0.00 65.67 063447 4806 OTHER CAPITAL OU 12080 ENGINEERING ENTERPRIS 00105463-01 86163 G529 0.00 5832.25 063447 4806 OTHER CAPITAL OU 7625 TROTTER & ASSOC INC 00104775-01 26-25951 G529 0.00 2928.00 063447 4806 OTHER CAPITAL OU 8746 CHRISTOPHER B BURKE E 00103537-01 208382 G529 0.00 4105.00 TOTAL WATER-PRODUCTION/DIST 0.00 47779.25 063448 4207 LAB SERVICES 1762 SUBURBAN LABORATORIES 00107838-01 GA6000792 G529 0.00 264.20 063448 4219 CONTRACT JANITOR 9719 CRYSTAL MAINTENANCE S 00107696-01 33327 G529 0.00 1890.00 063448 4225 OTHER CONTRACTUA 11546 ALL TYPES ELEVATORS I 00107835-01 20182487 G529 0.00 206.00 063448 4225 OTHER CONTRACTUA 12127 MONARCH FIRE PROTECTI 00107848-01 18433 G529 0.00 675.00 063448 4225 OTHER CONTRACTUA 13257 COMCAST CABLE 200380366746 G529 0.00 270.55 063448 4225 OTHER CONTRACTUA 14400 7 LAYER SOLUTIONS INC 00107645-01 14193 G529 0.00 1115.00 063448 4225 OTHER CONTRACTUA 14400 7 LAYER SOLUTIONS INC 00107646-01 14211 G529 0.00 616.68 063448 4502 COPIER FEES 6441 CANON BUSINESS SOLUTI 00107851-01 6014896514 G529 0.00 185.76 063448 4603 PARTS FOR VEHICL 3714 POMP'S TIRE SERVICE I 00107866-03 411210815 G529 0.00 546.52 063448 4603 PARTS FOR VEHICL 4735 NAPA AUTO PARTS 305759 6529 0.00 139.99 063448 4603 PARTS FOR VEHICL 4735 NAPA AUTO PARTS 305473 G529 0.00 162.58 063448 4603 PARTS FOR VEHICL 4735 NAPA AUTO PARTS 00107868-02 305458 G529 0.00 528.90 063448 4603 PARTS FOR VEHICL 561 HAGGERTY FORD 3-23282-B1 6529 0.00 45.49 063448 4603 PARTS FOR VEHICL 561 HAGGERTY FORD 00107867-02 3-23282 6529 0.00 1258.30 063448 4626 CHEMICALS 16151 GRAYMONT WESTERN LIME 00107607-01 35-254256RI 529 0.00 7371.82 063448 4626 CHEMICALS 1914 ALEXANDER CHEMICAL CO 00107604-01 104741 G529 0.00 7176.19 063448 4806 OTHER CAPITAL OU 8490 LESMAN INSTRUMENT COM PST399461 G529 0.00 607.06 063448 4806 OTHER CAPITAL OU 8490 LESMAN INSTRUMENT COM PS1399483 G529 0.00 3036.00 TOTAL WATER-TREATMENT PLANT OP 0.00 26096.04 TOTAL FUND 0.00 73875.29 ===== PDF PAGE 29 ===== [Extraction: OCR (rendered-page OCR)] PENTAMATION DATE: 02/25/2026 CITY OF WEST CHICAGO TIME: 14:11:27 CASH REQUIREMENTS BILL LIST SELECTION CRITERIA: payable.due_date between ‘20260301 00:00:00.000' and ‘20260302 00: PAYMENT TYPE: ALL FUND - 08 - CAPITAL PROJECTS FUND DEPT-DIV ACCOUNT ------ TITLE----- ------------ VENDOR------------ P.0.'S 083453 4053 HEALTH/DENTAL/LI 11129 MOE FUNDS 083453 4226 TRAFFIC SIGNAL M 5000 MEADE INC 00107614-01 083453 4610 STREET PAINT 11384 RAE PRODUCTS & CHEMIC 083453 4643 STORM SEWER REPA 15685 SHERWIN INDUSTRIES IN 083453 4643 STORM SEWER REPA 15685 SHERWIN INDUSTRIES IN 00107853-01 083453 4670 ROCK SALT 10870 COMPASS MINERALS 00106705-01 083453 4670 ROCK SALT 10870 COMPASS MINERALS 00106705-01 083453 4671 BIT PATCH-COLD 10996 SUPERIOR ASPHALT MATE 00107843-01 083453 4824 IL-38 CORRIDOR I 11960 AND TREASURER, STATE 00107834-01 TOTAL CAPITAL PROJECTS TOTAL FUND 00:00.000' INVOICE AID FEB 2026 715736 202311 $s109909 $$110083 1608381 1608576 20260009 126543 PAGE NUMBER: 8 ACCTPAYL ACCOUNTING PERIOD: 2/26 CONTROL # SALES TAX AMOUNT G529 0.00 1108.25 G529 0.00 451.60 G529 0.00 2984.60 G529 0.00 509.50 G529 0.00 469.50 G529 0.00 39677.09 G529 0.00 4851.95 G529 0.00 1895.43 G529 0.00 120226.00 0.00 172173 .92 0.00 172173.92 ===== PDF PAGE 30 ===== [Extraction: OCR (rendered-page OCR)] PENTAMATION DATE: 02/25/2026 TIME: 14:11:27 SELECTION CRITERIA: payable.due_date between '20260301 00:00:00.000' and ‘20260302 00:00:00.000' PAYMENT TYPE: ALL FUND - 12 - DWNTWN REVITALIZATION FD DEPT-DIV ACCOUNT ------ TITLE----- ------- 123480 4809 LAND 13340 123480 4809 LAND 13340 TOTAL DWNTWN REVITALIZATION EXP TOTAL FUND —o VENDOR---~-------- P.0.'S CITY OF WEST CHICAGO CASH REQUIREMENTS BILL LIST INVOICE ANTHEM EXCAVATION & D 00107820-01 11344 ANTHEM EXCAVATION & D 00107820-02 11345 PAGE NUMBER: ACCTPAY1 ACCOUNTING PERIOD: 2/26 CONTROL # SALES TAX G529 G529 0.00 0.00 0.00 0.00 9 AMOUNT 28000.00 28000.00 56000.00 56000.00 ===== PDF PAGE 31 ===== [Extraction: OCR (rendered-page OCR)] PENTAMATION PAGE NUMBER: 10 DATE: 02/25/2026 CITY OF WEST CHICAGO ACCTPAY1 TIME: 14:11:27 CASH REQUIREMENTS BILL LIST ACCOUNTING PERIOD: 2/26 SELECTION CRITERIA: payable.due_date between ‘20260301 00:00:00.000' and ‘20260302 00:00:00.000' PAYMENT TYPE: ALL FUND - 16 - MOTOR FUEL TAX FUND DEPT-DIV ACCOUNT ------ TITLE----- ------------ VENDOR------------ P.O.'S INVOICE CONTROL # SALES TAX AMOUNT 163458 4204 ELECTRIC 151 COMED 3631421222 G529 0.00 1877.46 163458 4204 ELECTRIC 152 COMMONWEALTH EDISON 8704833000 6529 0.00 38.74 163458 4204 ELECTRIC 152 COMMONWEALTH EDISON 6202832222 6529 0.00 78.77 163458 4204 ELECTRIC 152 COMMONWEALTH EDISON 2506186000 6529 0.00 106.86 163458 4204 ELECTRIC 152 COMMONWEALTH EDISON 3786014000 G529 0.00 71.85 TOTAL MFT-PAYROLL 0.00 2173.68 TOTAL FUND 0.00 2173.68 ===== PDF PAGE 32 ===== [Extraction: OCR (rendered-page OCR)] PENTAMATION DATE: 02/25/2026 TIME: 14:11:27 SELECTION CRITERIA: payable.due_date between ‘20260301 00:00:00.000' and '20260302 00 PAYMENT TYPE: ALL FUND - 28 - MISCELLANEOUS DEPOSITSIN DEPT-DIV 28 28 ACCOUNT 224500 224500 224500 224500 224500 224500 MISCELLANEOUS MISCELLANEOUS MISCELLANEOUS MISCELLANEOUS MISCELLANEOUS MISCELLANEOUS TOTAL MISCELLANEOUS DEPOSITSIN TOTAL FUND DE DE DE DE DE DE CITY OF WEST CHICAGO CASH REQUIREMENTS BILL LIST UNION PACIFIC RAILROA 00107863-01 UNION PACIFIC RAILROA 00107864-01 ENBRIDGE ENERGY COMPA 00107804-01 SPEEDWAY, LLC EFRAIM CARLSON & SONS 00107807-01 CHAVEZ, MARIANO 00107803-01 00107818-01 :00:00.000' INVOICE 235 KRESS RD G529 225 KRESS RD G529 W ROOSEVELT G529 W ROOSEVELT G529 W NORTH AVE G529 114 E BROWN G529 PAGE NUMBER: ACCTPAYL ACCOUNTING PERIOD: CONTROL # SALES TAX oo ecoococoe 11 2/26 AMOUNT 35476. 5916. -00 7000. 500. 1500. 106767. 106767. 56375 25 25 00 00 00 50 50 ===== PDF PAGE 33 ===== [Extraction: OCR (rendered-page OCR)] PENTAMATION PAGE NUMBER: 12 DATE: 02/25/2026 CITY OF WEST CHICAGO ACCTPAY1 TIME: 14:11:27 CASH REQUIREMENTS BILL LIST ACCOUNTING PERIOD: 2/26 SELECTION CRITERIA: payable.due_date between '20260301 00:00:00.000' and ‘20260302 00:00:00.000' PAYMENT TYPE: ALL FUND - 43 - COMMUTER PARKING FUND DEPT-DIV ACCOUNT ------ TITLE----- ------------ VENDOR------------ P.O.'S INVOICE CONTROL # SALES TAX AMOUNT 433476 4204 ELECTRIC 152 COMMONWEALTH EDISON 2841869000 6529 0.00 2238.35 433476 4219 CONTRACT JANITOR 9719 CRYSTAL MAINTENANCE S 00107696-01 33327 G529 0.00 285.00 433476 4650 MISCELLANEOUS CO 2013 GRAINGER 9799377966 6529 0.00 -100.00 433476 4650 MISCELLANEOUS CO 2013 GRAINGER 00107854-01 9793251324 6529 0.00 307.12 TOTAL COMMUTER PARKING FUND 0.00 2730.47 TOTAL FUND 0.00 2730.47 TOTAL CHECK TRANSACTIONS 0.00 684730.97 TOTAL EFT TRANSACTIONS 0.00 73943.00 TOTAL REPORT 0.00 758673.97 ===== PDF PAGE 34 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO I ' INFRASTRUCTURE COMMITTEE I I AGENDA ITEM SUMMARY IITEM TITLE: AGENDA ITEM NUMBER: 7.A. ', Resolution No. 26-R-0010 - Contract' Award - Schroeder COMMITTEE AGENDA DATE: February 5, 2026Asphalt Services, Inc. for the 2026 Industrial Streets COUNCIL AGENDA DATE: March 2, 2026 IImprovement Project- Phase A- Fenton Lane in an Amount Not to Exceed $1,642,817.43 " STAFF REVIEW: Mehul T. Patel, P.E., CFM- Director of Public Works SIGNATURE APPROVED BY INTERIM CITY ADMINISTRATOR: Tia Messina SIGNATURE ' ' ITEM SUMMARY: Many roadway segments in the City's industrial areas require complete roadway reconstruction and underground utility improvements. These improvements are identified in the City's 5-Year Recommended Roadway Improvement Program in FY 2026, FY 2027, and FY 2028. The Industrial Streets Improvement Program consists of Phase A, Phase B, and Phase C, as denoted in the enclosed location map. 2026 Industrial Streets Improvement Project - Phase A - Fenton Lane (Project) is located on Fenton Lane from W. Washington Street to Helena Drive, as denoted in the enclosed location map. The scope of the project includes full- depth hot-mix asphalt (HMA) roadway reconstruction, proposed curb and gutter, proposed sidewalks, driveway removal and replacements, fire hydrants relocations, proposed street lighting system, and miscellaneous utility structure adjustments as denoted in the Project plans and specifications. The net length of roadway improvements is approximately 0.353 miles or 1,865 feet. The construction is anticipated to begin in spring 2026 and is expected to be completed in October 2026, weather permitting. The Project will be funded through municipal bonds, which will be presented for the City Council's consideration under a separate Agenda. The Project was advertised for public bids in the Daily Herald and on an online bidding platform, QuestCDN, on January 6, 2026. Staff opened bids on January 27, 2026, and below are the bid results: ' BID CONTRACTOR RANK ' SUBMITTAL AMOUNT Schroeder Asphalt Services, Inc. $1,642,817.43 1 ' A Lamp Concrete Contractors, Inc $1,777,959.48 2 M & J Asphalt Paving Company $1,787,468.25 3 Alliance Contractors, Inc. $1,848,525.10 4 Maneval Construction Co., Inc. $1,888,846.00 5 I Plote Construction Inc. $1,860,180.75 6 Everlast Blacktop, Inc. $1,906,189.05 7 I' R. W. Dunteman Co. $1,988,875.00 8 Martam Construction, Inc. $2,120,100.25 9 '· ENGINEER'S ESTIMATE $1,871,601.25 - The FY 2026 Budget includes $1,715,900.00 under Capital Projects Fund Account No. 08-34-53-4807. Schroeder Asphalt Services, Inc. (SAS) of Huntley, Illinois, submitted the lowest and most qualified bid in the amount of $1,642,817.43, which is $228,783.82 or approximately 12.2% lower than the engineer's estimated cost of ===== PDF PAGE 35 ===== [Extraction: OCR (rendered-page OCR)] CITY OF WEST CHICAGO $1,871,601.25. Furthermore, SAS’s bid is $73,082.57 or approximately 4.3% under the FY 2026 budgeted amount of $1,715,900.00. The City has previously contracted with SAS to perform similar work, including various roadway rehabilitation projects throughout the City, including the 2021 Commerce Drive Reconstruction Project, the 2023 Fair Meadows Subdivision Rehabilitation Project, and the 2024 Roadway Rehabilitation Project. All projects were completed satisfactorily. In addition, SAS is registered with the Illinois Department of Transportation as a prequalified contractor. Staff recommends awarding the 2026 Industrial Streets Improvement Project —- Phase A — Fenton Lane to the lowest responsible bidder, Schroeder Asphalt Services, Inc., for a bid amount not to exceed $1,642,817.43. The contract award is contingent on issuance of the General Obligation bonds. ACTIONS PROPOSED: Approve Resolution No. 26-R-0010 authorizing the Mayor to execute a Contract with the lowest responsible bidder, Schroeder Asphalt Services, Inc. of Huntley, Illinois, for the 2026 Industrial Streets Improvement Project — Phase A — Fenton Lane in an amount not to exceed $1,642,817.43. COMMITTEE RECOMMENDATION: The Infrastructure Committee voted 5-0 for approval. ===== PDF PAGE 36 ===== [Extraction: OCR (rendered-page OCR)] CITY OF WEST CHICAGO _ INFRASTRUCTURE COMMITTEE __ AGENDA ITEM SUMMARY __ ITEM TITLE: AGENDA ITEM NUMBER: 7.B. Resolution No. 26-R-0011 — Contract Award — Plote Construction Inc. for the 2026 Industrial Streets | COMMITTEE AGENDA DATE: February 5, 2026 Improvement Project - Phase A — Downs Drive and Western | COUNCIL AGENDA DATE: March 2, 2026 Drive in an Amount Not to Exceed $7,641,570.50 STAFF REVIEW: Mehul T. Patel, P.E., CFM- Director of Public Works SIGNATURE APPROVED BY INTERIM CITY ADMINISTRATOR: Tia Messino SIGNATURE ITEM SUMMARY: Many roadway segments in the City’s industrial areas require complete roadway reconstruction and underground utility improvements. These improvements are identified in the City’s 5-Year Recommended Roadway Improvement Program in FY 2026, FY 2027, and FY 2028. The Industrial Streets Improvement Program consists of Phase A, Phase B, and Phase C, as denoted in the enclosed location map. 2026 Industrial Streets Improvement Project - Phase A — Downs Drive and Western Drive (Project) is located on Downs Drive and Western Drive from Industrial Drive to Kress Road, as denoted in the enclosed location map. The scope of the project includes full-depth Portland cement concrete (PCC) roadway reconstruction, proposed curb and gutter, proposed sidewalk, including pedestrian access at the existing at-grade railroad crossings, driveway removal and replacement, water main replacement, new street lighting, and miscellaneous utility structure adjustments as denoted in the Project plans and specifications. The net length of roadway improvements is approximately 0.953 miles or 5,034 feet. The construction is anticipated to begin in Spring 2026 and is expected to be completed in October 2026, weather permitting. The Project will be funded through municipal bonds, which will be presented for the City Council's consideration under a separate Agenda. The Project was advertised for public bids in the Daily Herald and on an online bidding platform, QuestCDN, on January 6, 2026. Staff opened bids on January 27, 2026, and below are the bid results: BID CONTRACTOR SUBMITTAL AMOUNT Plote Construction Inc. $7,641,570.50 A Lamp Concrete Contractors, Inc $7,697,909.25 Acura, Inc $8,316,869.32 R.W. Dunteman Co. $8,379,000.00 John Neri Construction Co. $9,017,849.00 Alliance Contractors, Inc. $9, 156,969.69 Everlast Blacktop, Inc. $9,333,473.10 Martam Construction, Inc. $9,993,035.80 Swallow Construction Corp. $10,255,343.15 ENGINEER’S ESTIMATE | $7, 166,971.00 [ O}O;/N/ OD) om) &/@w)/ my) — The FY 2026 Budget includes $6,122,300.00 under Capital Projects Fund Account No. 08-34-53-4807. Plote Construction Inc. of Hoffman Estates, Illinois, submitted the lowest and most qualified bid in the amount of $7,641,570.50, which is $474,599.50 or approximately 6.6% higher than the engineer’s estimated cost of ===== PDF PAGE 37 ===== [Extraction: OCR (rendered-page OCR)] CITY OF WEST CHICAGO $7,166,971.00. Furthermore, Plote’s bid is $1,519,270.50 or approximately 24.8% higher than the FY 2026 budgeted amount of $6,122,300.00. The lowest responsible bid from Plote is 24.8% higher than the budgeted amount due to the widening of Downs Drive by an additional eight feet as required by the City Code of Ordinance, Appendix B, Article X — Design Standards for industrial or business subdivisions. The widening requirement was discovered during design stages and not anticipated during the FY 2026 budgeting process. The widening of Downs Drive added approximately $383,000.00 to the project's overall requirement. In addition, actual costs for PCC pavement construction and the watermain installation were higher than originally anticipated across all the bidders. The overage of $1,519,270.50 will be funded through additional municipal bonds in FY 2026. To offset the overage, the Design Engineering and Construction Engineering for Phases A, B, and C will be funded through the Capital Projects Funds, instead of the municipal bonds as originally anticipated. The cost of design and construction engineering across Phases A, B, and C is estimated at $2,349,675.00. The City has previously contracted with Plote to perform similar work, including the 2024 Harvester Road Reconstruction Project, which was completed satisfactorily. In addition, Plote is registered with the Illinois Department of Transportation as a prequalified contractor. Staff recommends awarding the 2026 Industrial Streets Improvement Project - Phase A — Downs Drive and Western Drive to the lowest responsible bidder, Plote Construction Inc., for a bid amount not to exceed $7,641,570.50. The contract award is contingent on issuance of the General Obligation bonds. ACTIONS PROPOSED: Approve Resolution No. 26-R-0011 authorizing the Mayor to execute a Contract with the lowest responsible bidder, Plote Construction Inc. of Hoffman Estates, Illinois, for the 2026 Industrial Streets Improvement Project - Phase A — Downs Drive and Western Drive in an amount not to exceed $7,641 ,570.50. COMMITTEE RECOMMENDATION: The Infrastructure Committee voted 5-0 for approval. ===== PDF PAGE 38 ===== [Extraction: OCR (rendered-page OCR)] CITY OF WEST CHICAGO CITY COUNCIL AGENDA ITEM SUMMARY ITEM TITLE: Resolution No. 26-R-0020 AGENDA ITEM NUMBER: A Resolution Approving the Civil Service Commission's COMMITTEE AGENDA DATE: N/A Recommended Changes to Its Rules regarding the hiring of Lateral Transfer Applicants with Military Police COUNCIL AGENDA DATE: 03/02/2026 Qualifications STAFF REVIEW: Colin Fleury, Chief of Police SIGNATURE LZ — = —— APPROVED BY CITY ADMINISTRATOR: Tia Messino SIGNATURE he Police Department staff recommends changes to the Civil Service Commission Rules to increase the pool of qualified, eligible pplicants for the department's hiring process. iblic Act 103-389, which became effective January 1, 2024, added language to Section 8.1 of the Illinois Police Training Act, 50 lhas prior law enforcement experience in Illinois, in any other State, or with an agency of the federal government. The Act allows gencies to request a waiver of the normal training requirements that a police officer would have to successfully complete to become ertified. he proposed changes specifically allow for the consideration of applicants who have a military police (MP) background and meet he necessary criteria for reciprocity with the Illinois Law Enforcement Training and Standards Board (ILETSB) and shall follow thd | roposed changes to the Civil Service Commission Rules related to the hiring of Lateral Transfer Applicants outlined in Chapter IT, s aligns with recent changes in Illinois state law and ILETSB policies that recognize military training for civilian law enforcement ertification. ACTIONS PROPOSED: Staff recommends approval of Resolution No.26-R-0020 COMMITTEE RECOMMENDATION: Sent Directly to City Council ===== PDF PAGE 39 ===== [Extraction: embedded PDF text] RESOLUTION NO. 26-R-0020 A RESOLUTION APPROVING THE CIVIL SERVICE COMMISSION’S RECOMMENDED CHANGES TO ITS RULES BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Civil Service Commission Rules, a copy of which is attached hereto as Exhibit “A” are hereby approved. APPROVED this 2nd day of March 2026. AYES: ________ NAYES: ________ ABSTAIN: ________ ABSENT: ________ ______________________________ Mayor Daniel Bovey ATTEST: _______________________________ Executive Office Manager, Valeria Perez Page 1 of 1 ===== PDF PAGE 40 ===== [Extraction: embedded PDF text] Amended Rules and Regulations Of the Civil Service Commission Of the City of West Chicago State of Illinois Adopted by the City Council of the City of West Chicago, Illinois, effective September 10, 2024. 475 Main Street, West Chicago, Illinois 60185 Created by Ordinance 619 January 7, 1957 ===== PDF PAGE 41 ===== [Extraction: embedded PDF text] AMENDED RULES AND REGULATIONS OF THE CIVIL SERVICE COMMISSION OF THE CITY OF WEST CHICAGO STATE OF ILLINOIS Adopted by the City Council of the City of West Chicago, Illinois, effective March 2, 2026. CHAPTER I ADMINISTRATION SECTION 1: SOURCE OF AUTHORITY The Civil Service Commission of the City of West Chicago, Illinois, a home-rule municipality, derives its power and authority from an Act of the General Assembly entitled, Division 1. Civil Service in Cities, of Chapter 65 of the Illinois Compiled Statutes ILCS (the “Act”). These Rules are adopted in conformance with Sections 5/10-1-1 through 5/10-1-48 of 65 ILCS 5/10-1-1 et seq. of the Illinois Municipal Code, and approved by the corporate authority of the City. SECTION 2: DEFINITIONS The words “City Council” or “Council”, when used herein shall mean the corporate authority of the City. The words “Commission” or “Board,” when used herein shall mean the Civil Service Commission of the City of West Chicago, Illinois. The word “Officer” shall mean any person holding a full-time sworn police officer position at, and below, the rank of sergeant in the Police Department of the City of West Chicago. The masculine noun or pronoun includes the feminine. The singular includes the plural, and the plural the singular. SECTION 3: OFFICERS OF COMMISSION AND THEIR DUTIES The Commission shall annually, on the first meeting in December, elect its officers. They shall hold Office until the end of the Fiscal Year of the Municipality and until their successors are duly elected and qualified. The Chairperson shall be the Presiding Officer at all Meetings. The Chief Examiner shall keep the Minutes of all Meetings of the Commission in a permanent Record Book and shall be the custodian of all the forms, papers, books, records and completed Examinations of the Commission. SECTION 4: CHIEF EXAMINER The Commission shall employ a Chief Examiner, as permitted by Section 5/10-1-22 of an Act entitled Civil Service in Cities. The Chief Examiner shall, under the direction of the Commission, supervise all Examinations conducted by the Commission; shall be the ex-officio Secretary to the Commission, shall keep the minutes of its proceedings, preserve all reports made to it, recommend and select third party service providers, keep a record of all Examinations held under the Commission’s direction and perform such other duties as the Commission shall prescribe. 1 ===== PDF PAGE 42 ===== [Extraction: embedded PDF text] SECTION 5: MEETINGS Regular Meetings of the Commission shall be held monthly. All Meetings shall be noticed and conducted in conformance with the Illinois Open Meetings Act, 5 ILCS 120/1 et seq. SECTION 6: QUORUM A majority of the Members of the Commission shall constitute a quorum for the conduct of all business. SECTION 7: ORDER OF BUSINESS The Order of Business at any Meeting shall be: (1) Call to Order and Establishment of a Quorum (2) Approval of Minutes (3) Public Participation (4) Old Business (5) New Business (6) Items for Discussion (7) Correspondence (8) Executive Session (9) Items to be Referred for Final Action from Executive Session (10) Adjournment SECTION 8: PROCEDURE The parliamentary procedure prescribed in Robert’s Rules of Order, as amended, shall be followed to the extent applicable. The Rules may be suspended for a specific Agenda item, upon unanimous vote of a quorum of the Members. SECTION 9: AMENDMENTS Amendments to the Rules may be made at any meeting of the City Council. All amendments shall forthwith be printed for distribution and notice shall be given of the place or places where said Rules may be obtained. Such notice shall be published in a newspaper of general circulation in the City of West Chicago. The notice shall specify the meeting date, not less than 10 days subsequent to the date of such publication, when the Rules shall go into effect. 2 ===== PDF PAGE 43 ===== [Extraction: embedded PDF text] SECTION 10: ANNUAL REPORT The Commission shall submit an Annual Report to the Mayor of its activities, as required by 5/10-1- 21 of the Civil Service in Cities Act. CHAPTER II APPLICATIONS SECTION 1: EQUAL EMPLOYMENT OPPORTUNITY It is the policy of the Commission that it will give consideration to all Applicants and will not discriminate against any Applicant on the basis of age, race, religion, color, gender, handicap, martial or civil union status, sexual orientation, national origin or any other prohibited criteria and will comply with all State and Federal laws relating to employment opportunities. The Commission can consider, among other Applicants, Lateral Transfer Applicants who are in good standing and certified by the Illinois Law Enforcement Training and Standards Board (ILETSB) as a full-time police officer in Illinois. Applicants transferring from another Illinois police agency shall not be required to submit to the Written Examination but shall otherwise be subject to the Rules set forth herein. Applicants transferring from an out-of-state police agency shall not be subject to the written examination and must meet the mandatory minimum Illinois police training requirements within six months of their probationary hire date or provide an approved waiver from the ILETSB certifying proof of professional experience that meets or exceeds the training requirements of Section 8.1 of the Police Training Act. SECTION 2: CITIZENSHIP An Applicant shall be a Citizen or permanent resident of the United States at the time of Examination and otherwise satisfy the employment standards set forth in the Act unless there is a standard waived by the Commission in its sole and absolute discretion on good cause shown. SECTION 3: APPLICATIONS Applications for Police Officer shall be furnished by the Commission and Applicants shall comply with the requirements of said Form in every respect. The Application shall be filed with the Commission prior to taking an Examination. The Commission shall set a deadline for Application submission for any Examination. Every Applicant shall be of good moral character, temperate habits, sound health, and must be physically able to perform the essential duties of the position. The burden of establishing these required criteria rests upon the Applicant. The Applicant shall furnish, with the Application, a true and correct copy of a Birth Certificate and, if applicable, Military Service Record and Discharge papers. All Applications shall include a Peace Officer Wellness Evaluation Report (POWER) Test Card (hereinafter “PT CARD”), establishing that the Applicant, within the eleven (11) months prior to the submission of an Application, has passed the minimum standardized Power Test necessary to qualify to become a sworn West Chicago police officer. Only PT Cards issued by an entity authorized by the Commission will be accepted. At its 3 ===== PDF PAGE 44 ===== [Extraction: embedded PDF text] discretion, the City may administer the POWER Test. Lateral Transfer Applicants shall be in good standing and certified by the Illinois Law Enforcement Training and Standards Board (ILETSB) as a full-time police officer in Illinois. This status will be verified upon receipt of an application for Lateral Transfer by the City. The Commission may limit the maximum number of Applications it will receive for any Application period. Any limitation on the number of Applications shall be published by the Commission as part of its notification that Applications are open. SECTION 4: DISQUALIFICATION The Commission may refuse to examine an Applicant or, after Examination, to Certify said Applicant as eligible if the Applicant: a) Does not meet minimum qualifications of the job; and/or b) Is physically or mentally unable to perform the essential duties of a police officer so long as the disqualification is consistent with Federal or State laws prohibiting disability discrimination; and/or c) Is addicted to alcohol or is found to have illegally taken or used drugs and/or narcotics; and/or c) Has been convicted of a felony, or of a misdemeanor specified in Section 5/10-1-7(c) of the Civil Service in Cities Act, or has been convicted or arrested for an offense which is a factor in determining that person’s habits or moral character; and or e) Has been dismissed from any employment or public service for good cause; and/ or f) Includes any deception or fraud in the Application; and/or g) Has made misrepresentations of any kind on the Application or any Certificate which may accompany such Application; and/or h) Has character or employment references that are unsatisfactory; and/or i) Has been classified by his Local Selective Service Draft Commission as a Conscientious Objector; and/or j) Improper, insensitive and/or inappropriate social media posts and comments as an adult. Any Applicant deemed disqualified hereunder, shall be notified by the Commission through its Chief Examiner. SECTION 5: PHYSICAL AND MEDICAL EXAMINATIONS Applicants for original appointment as a police officer who have passed the Written and Oral Examinations shall be required to submit to a thorough medical Examination, including drug and alcohol screens by a licensed physician, or at his direction, by his Staff. Any Applicant accepted and 4 ===== PDF PAGE 45 ===== [Extraction: embedded PDF text] sent to a Police Academy for training shall be required to pass a POWER TEST, as required by the Illinois Law Enforcement Training and Standards Board, as determined by the Academy. The PT Card filed with the Application will not satisfy this requirement. Failure to pass the POWER TEST at the Academy shall disqualify the individual from employment as a police officer with the City. Applicants may be provided an opportunity to perform a preliminary POWER TEST prior to attending the Academy, should the Applicant wish to do so, which will be made available through the City. SECTION 6: AGE REQUIREMENTS Applicants for original appointment as police officer shall be under 35 years of age, unless exempt from such age limitation as specified in Illinois Compiled Statutes, Chapter 65, Section 5/10-1-7 (j) of an Act entitled Civil Service in Cities. Applicants for positions as police officers who are 20 years of age and have successfully completed two (2) years of law enforcement studies at an accredited college or university shall be eligible to take the initial Examination for police officer. Any such Applicant who is appointed under this provision of the Act shall not have power of arrest or be permitted to carry firearms until Attaining the age of 21 years. Other Applicants for original appointment as police officers not having such college education must be 21 years of age. Proof of birth date will be required at time of Application. Other age hiring limitations as permitted by statute shall be applicable. SECTION 7: NOTICE OF ACCEPTANCE The Chief Examiner, or designee, will notify all Applicants for original appointment as police officers whose Applications have been accepted by the Commission, to be present for orientation and subsequent Examination. SECTION 8: RELEASE OF LIABILITY All Applicants for such positions prior to taking any required or offered Examination, including the preliminary Power Test referenced herein, shall execute and deliver to the Commission a release of all liability claims and damages that may result from taking a pre-employment medical exam and basic Physical Ability Examination, in favor of the City of West Chicago, its employees, officials, Commissioners, and attorneys on a form to be prescribed and provided by the Commission. Refusal to execute and deliver the release required by this section shall disqualify the Applicant. CHAPTER III POLICE OFFICER EXAMINATIONS AND ORIGINAL APPOINTMENTS SECTION 1: NOTICE OF EXAMINATIONS Examinations shall be held on the dates fixed by the Commission and advertised in a local paper in accordance with the statutes of the State of Illinois. Examinations may be postponed by order of the Commission, which order shall state the reason for such postponement and shall designate a new date for said Examination. Applicants shall be notified of the postponement of any Examination and of the new date fixed for said Examination. 5 ===== PDF PAGE 46 ===== [Extraction: embedded PDF text] SECTION 2: SCHEDULING EXAMINATIONS The Commission shall issue a Call for Examinations to fill for the position of police officer. The Call for such Examination shall be entered in the minutes of the Commission and shall include a statement of the time and place where such Examination will be held, the location where Applications may be obtained and the date by which Applications must be returned to the Commission. SECTION 3: TYPE OF EXAMINATIONS If an Orientation is conducted, Applicants shall attend the Orientation Program sponsored by the Commission. Failure to attend a required Orientation shall disqualify the Applicant from consideration. In addition, Applicants shall participate in Written and Oral Examinations and such other examinations as determined by the Commission as more particularly set forth in Section 4 below. No Examination shall contain questions regarding Applicants’ political or religious opinions or affiliations. SECTION 4: EXAMINATIONS--MINIMUM GRADE The following Examinations are required and shall be conducted by the Commission. The sequence of testing may vary at the discretion of the Commission. Failure to achieve the minimum passing grade in any Examination disqualifies the Applicant from any further participation or consideration. Examinations Minimum Passing Orientation Attendance Mandatory Written Examination * Oral Examination (Interview) * Background Investigation Pass or Fail Polygraph Examination Pass or Fail Psychological Examination Pass or Fail Medical Examination Pass or Fail PT Card Pass or Fail *To be announced by the Commission prior to conducting the Examination and may vary based upon the Examination of the Testing Agency used by the Commission. SECTION 5: ORIGINAL APPOINTMENT--WRITTEN EXAMINATION Information as to the type of Written Examination employed by the Commission will be provided as part of the Orientation Program. All Examination papers shall be and remain the property of the Commission and the grading thereof by the Commission, or any outside agency appointed by the Commission for grading, shall be final and conclusive and not subject to review by any other board or tribunal of any kind or description. Applicants who fail to achieve a passing grade will be notified and eliminated from all further consideration. Grading and scores shall not be available to the Applicant or anyone other than the Commission. Grading and scores are not subject to FOIA disclosure. The Written Examination shall not be required for a Lateral Transfer Applicant who is certified as a full-time police officer by ILETSB. 6 ===== PDF PAGE 47 ===== [Extraction: embedded PDF text] SECTION 6: ORIGINAL APPOINTMENT - ORAL EXAMINATION The Chief Examiner shall conduct the Original Appointment Oral Examination. However, all Commissioners are encouraged to participate in the Oral Examination as examiners. The Commission may, at its discretion, further designate other examiners, qualified in the field of law enforcement, to participate in the Oral Examination. Examples of qualified examiners may include a testing agency or an active sworn or retired sworn police officer. Questions shall be asked of the Applicant that will enable the Commissioners to properly evaluate and grade the Applicant on knowledge, speech, ability to communicate, judgment, emotional stability, self-confidence, social skills and general fitness for the Position. On completion of each Oral Examination the examiners will discuss the Applicant’s abilities using the traits listed above and provide their evaluation of such to the Commissioners, who shall determine the Applicants final score on the Oral Examination. Applicants who fail to successfully complete the Oral Examination will be notified and eliminated from all further consideration. Those that arrive after their appointed time without proper notice shall be immediately removed from the process. The Commissioners may request Police Department Command Staff attendance during the Oral Examination and may consider Command Staff’s input, at the Commission’s sole discretion. SECTION 7: INITIAL ELIGIBILITY REGISTER The Commissioners will prepare an Initial Eligibility Register of all the Applicants who have successfully completed the initial sequence of Examinations. The Applicants will be listed in order based on their cumulative final score. In the event of a tie score, the placement of the tied Applicants’ names on the Eligibility Register shall be determined by lot, in the presence of a quorum of the Commission in whatever manner the Commission deems appropriate. The Eligibility Register is subject to change with the addition of the following: a) Five (5) Veteran Preference Points, as proscribed in Illinois Compiled Statutes, Chapter 65, Section 5/10-1-16 of the Act. b) Two and one half (2.5) Educational Preference Points for Applicants who have obtained an Associate’s Degree. c) Five (5) Educational Preference Points for Applicants who have obtained a Bachelor’s Degree. Applicants applying for preference points shall submit a complete Application, including all supporting documentation, to receive the preference points, no more than fourteen (14) calendar days from the posting date of the original eligibility register. Failure to apply and provide bona fide proof within the fourteen (14) calendar days shall be deemed a waiver of any consideration of an Applicant’s preference points. The maximum number of preference points available to an Applicant shall be ten (10), even if the Applicant satisfies more than one criterion set forth in this Section. SECTION 8: LATERAL TRANSFER In addition to original appointments, the City will create a second Eligibility Register of Applicants who are currently employed as a full-time sworn officer of a Police Department in any municipality, 7 ===== PDF PAGE 48 ===== [Extraction: embedded PDF text] county, university or State law enforcement agency, provided they are certified by ILETSB and are actively employed with a respective law enforcement agency within the State of Illinois. Applicants must provide documentation to show their duties are qualified duties similar to those of a police officer in the City. This will be completed through a combination of employee evaluations, past and current assignments, and training documentation. Also, documentation must be provided that the applicant has fulfilled the requirements of the Illinois Police Training Act. Applicants who meet the requirements set forth above shall complete the below process before an offer of employment. This process may include the following components at the discretion of the Commission or the City: • Application and Experience Verification Documents • Complete Background Check • Oral Examination Interview (panel to be determined by the City and may involve Department Command Staff) • Polygraph Examination • Psychological Examination • Medical Examination A Lateral Transfer Applicant who meets the requirements and passes the Background Check and Oral Examination will be placed on a separate Eligibility Register. A candidate’s placement on any Lateral Entry Eligibility Register shall be by alphabetical order of the last name. When there is a vacant police officer position needing to be filled, the Chief of Police will notify the Commission and Chief Examiner if he wishes that vacancy be filled by a Lateral Transfer Applicant. The Chief will be provided with the files for each of the Lateral Transfer Applicants on the Eligibility Register and after reviewing, the Chief will notify the Chief Examiner if he wishes that one be hired. This decision may be based on the candidate’s possession of certain knowledge, skills and abilities which were identified during the selection process, that make certain candidates more desirable for the position sought to be filled. The Chief Examiner will provide notice to the Commission and remove that person’s name from the Eligibility Register. Commissioners reserves the right to solicit applications and add additional candidates to the Lateral Entry Eligibility Register at any time. There is no expiration date for the Lateral Entry Eligibility Register. SECTION 9: FINAL ELIGIBILITY REGISTER a) The Commissioners will prepare a Final Eligibility Register, which shall include claimed Veteran Preference Points and Educational Preference Points, up to a maximum of ten (10) points. In the event of a tie score, the placement of the tied Applicant’s names on the eligibility list shall be determined by lot, in the presence of a quorum of the Commission, in whatever manner the Commission deems appropriate. b) A dated copy of the Final Eligibility Register shall be sent to each person appearing thereon. This copy shall include the date of expiration of the Register two (2) years from the date of the Final Eligibility Register. c) Applicants shall be certified from the Eligibility List in descending order. 8 ===== PDF PAGE 49 ===== [Extraction: embedded PDF text] d) Final eligibility shall be conditioned upon satisfactorily passing a Comprehensive Psychological Examination, a Polygraph Examination, Physical Ability Examination, Background Investigation and Medical Examination (which may include a test of the Applicant’s vision, hearing, for the presence of communicable diseases as well as a test to screen for the use of drugs and/or narcotics). SECTION 10: PROFESSIONAL EXAMINATIONS AND TESTS a) Each Applicant shall submit to a Psychological Examination by such psychologist or psychiatrist as the Commission may in writing designate. Such Examination shall be without expense to the Applicant. Failure of the Applicant to take or successfully complete such test shall eliminate him from further consideration. b) Each Applicant shall submit to a Polygraph Device Deceptive Examination, commonly known as a Lie Detector Test, at such time and place as the Commission may in writing designate. Such Examination shall be given without expense to the Applicant. Failure of the Applicant to take or successfully complete such Examination shall disqualify him to enter upon the duties of the Office for which the Application for Examination was filed. c) Each Applicant shall submit to a Medical Examination, including a drug screen and a physical ability exam, which shall be performed by a licensed physician or at his direction by his staff. SECTION 11: PROBATIONARY APPOINTMENT a) All vacancies shall be filled by Applicants from the Final Eligibility Register in the order in which their names appear on the Register and having met all requirements previously listed. b) All original appointments shall be for a probationary period of sixteen (16) months, excluding any time absent due to a non-duty or duty-related disability. c) Any person who declines appointment shall be stricken from the Final Eligibility Register or reassigned a new position on the eligibility list in the sole and absolute discretion of the Commission. Reassignment can only occur where it is requested in writing by an applicant and is due to a military commitment or medical condition which renders acceptance unworkable. Any determination of the Commission not to grant reassignment shall be final and non-reviewable. d) Probationary employees may be summarily dismissed by the City of West Chicago for any reason and are not entitled to the protection afforded to other full-time employees by statute or these Rules. e) All Lateral Transfer Applicants shall be required to successfully complete a field training program and a 12-month probation period. 9 ===== PDF PAGE 50 ===== [Extraction: embedded PDF text] SECTION 12: CERTIFICATION Final Certification of probationary police officers shall also be subject to successful completion of the Basic Training Course, as provided by the Illinois Law Enforcement Training and Standards Board, within the prescribed probationary period, unless the probationary police officer is a Lateral Transfer from another police agency, as provided for herein. SECTION 13: OUT-OF-STATE/ FEDERAL/ MILITARY RECIPROCITY (ILETSB); CONDITIONS OF APPOINTMENT; AUTHORITY RESTRICTIONS. (a) Applicability; Controlling Authority for Reciprocity Applicants. This Section applies to any Applicant who seeks Illinois law enforcement officer certification through ILETSB reciprocity/equivalency based on prior law enforcement training, certification, or qualification under the laws of any other State, the federal government, or military service, or who completed an academy that would qualify the person to be employed as a law enforcement officer by the federal government or another state ("Reciprocity Applicant"). This Section shall control as to Reciprocity Applicants notwithstanding any other provision of these Rules, including, without limitation, CHAPTER111, SECTION 12. (b) No Law Enforcement Authority While Inactive/ Not Yet Certified. A Reciprocity Applicant who is not certified by ILETSB, or whose ILETSB certification status is inactive, shall not function as a law enforcement officer, be assigned the duties of a law enforcement officer by the City, or be authorized to carry firearms under the authority of the City, except as otherwise authorized under State or federal law. The Reciprocity Applicant shall be deemed "inactive" until ILETSB issues the applicable certification/equivalency certification. (c) Selection Process/Written Examination. A Reciprocity Applicant shall not be required to submit to the Written Examination, but shall otherwise be subject to the remaining selection process and conditions of employment established by these Rules and/or the City (including, without limitation, background investigation, oral examination/interview, medical and psychological screening, and polygraph where applicable). (d) Agency Obligations (Verification/ Application). Before a Reciprocity Applicant may be vested with law enforcement authority and permitted to patrol the public, the City shall comply with ILETSB requirements for reciprocity candidates, including: (1) conducting a thorough background investigation in accordance with the Illinois Police Training Act; (2) verifying and documenting the individual's prior training and certification and certification/qualification; and (3) submitting to ILETSB the reciprocity/equivalency request and supporting documentation required by the Board, and otherwise fully cooperating with 10 ===== PDF PAGE 51 ===== [Extraction: embedded PDF text] ILETSB requests for information. (e) Candidate Obligations (Courses/ Firearms/ Exam). As a condition of appointment and continued employment, the Reciprocity Applicant shall complete all training and conditions prescribed by ILETSB for reciprocity/equivalency, which may include (as applicable): (1) ILETSB-approved Illinois law coursework; (2) firearms training; and (3) successful passage of the Equivalency Certification Examination. (f) Six-Month Deadline; Extension; Forfeiture/Termination. No Reciprocity Applicant shall receive a permanent appointment unless, within six months of the officer's initial full-time employment with the City, the officer has been awarded (i) the applicable ILETSB certificate/equivalency certificate satisfying 50 ILCS 705/8.1, or (ii) a training waiver/extension issued by ILETSB consistent with law. If ILETSB required training and/or conditions are not completed within the applicable six (6) months, the officer must forfeit the officer's position unless the City obtains from ILETSB a waiver extending the period for compliance, which may be issued only for good and justifiable reasons and may not extend more than ninety (90) days beyond the initial six (6) months. Any separation under this subsection shall be deemed a failure to satisfy a statutory/lLETSB condition of employment. (g) Notice to Commission; Final Status. The Chief of Police (or designee) shall provide the Commission with written verification of the Reciprocity Applicant's ILETSB status and the City's reciprocity submission promptly after appointment and thereafter upon request. The Commission shall not treat any Reciprocity Applicant as eligible for permanent appointment or final certification by the Commission unless and until the City provides documentation that the applicant has received the applicable ILETSB certification/equivalency certification. CHAPTER IV PROMOTIONAL EXAMINATIONS SECTION 1: GENERAL The Commission, by its Rules, shall provide for promotion on the basis of ascertained merit and seniority in police service and Examination, and shall provide in all cases, where it is practicable, that vacancies shall be filled by promotion. All Examinations for promotion shall be competitive among such members of the next lower rank who submit to said Examination. The primary method of Examination, the rules governing the same and the method of Certification shall be the same as provided for Applications for original appointment. Probationary employees shall not be eligible to test for promotion. All promotions shall be made from the three (3) Applicants having the highest rating, and where there are less than three (3) names on the Promotional Eligibility Register, as originally posted, or remaining thereon after appointments have been made there from, appointments to fill existing vacancies shall be made from those names or name remaining on the Promotional 11 ===== PDF PAGE 52 ===== [Extraction: embedded PDF text] Register. The method of Examination and the rules governing Examinations for Promotion are specified below. The Commission shall strike all names of Applicants from a promotional Eligible Register after they have remained thereon for no less than two (2) years and no more than three (3) years, provided that the Commission shall notify the appointing power that the names are stricken and such appointing power shall fill any existing vacancies before all names are stricken from the Promotional Eligible Register. The Final Promotional Examination score shall be determined as referred in Section 2, as follows: a) Written Examination Score; b) Oral Examination Score; c) Department Merit and Efficiency Rating as Determined by the Chief of Police based on a scale of 1-10 (maximum of 10 points); d) Seniority – one (1) point per year, not to exceed ten (10) points, for each full year the Applicant has served after his or her initial appointment by this Commission, as an officer of the City of West Chicago. Officers who have been employed as full time officers by in state law enforcement agencies shall earn .5 (1/2) point for each full year of service, not to exceed 10 points; e) Veteran Preference Points, as prescribed in Illinois Compiled Statutes, Chapter 65, Section 5/10-1-16 of the Act; f) Two and one half (2.5) Educational Preference Points for Applicants who have obtained an Associate’s Degree; and 12 ===== PDF PAGE 53 ===== [Extraction: embedded PDF text] g) Five (5) Educational Preference Points for Applicants who have obtained a Bachelor’s Degree. The maximum number of Preference Points (e-g above) available shall be ten (10), even if the Applicant satisfies more than one criterion set forth in of this Section. SECTION 2: TOTAL SCORE An Applicant’s total score shall consist of the combined scores of the merit/efficiency rating, Written Examination, Oral Examination, seniority, Veteran Preference Points, and Educational Preference Points. Applicants shall take rank upon a Promotional Eligibility Register in the order of their relative excellence as determined by their total score. In the event of a tie score, the placement of the tied Applicant’s names on the Eligibility Register shall be determined by lot, in the presence of a quorum of the Commission, in whatever manner the Commission deems appropriate. SECTION 3: PROMOTIONAL VACANCY Upon notice from the City Administrator or his designee that a promotional vacancy exists, the Commission shall certify the Candidates eligibility for promotion in the manner specified in Section 1 of this Chapter IV. Whenever a promotional vacancy exists, the City and/ or the Commission shall have the right to pass over any Candidate deemed eligible for promotion and listed on the Promotional Eligibility Register who has demonstrated substantial shortcomings in work performance or has engaged in misconduct affecting that person’s ability to perform the duties of the promoted rank since the posting of the Promotional Eligibility Register. The City or the Commission shall document its reasons for the decision to pass over any such Candidate on the Promotional Eligibility Register, except as noted below. The Commission shall, by its Rules, provide to the City three (3) promotional candidates having the highest rating. In making the selection the City shall not pass over the person having the highest rating for each promotion more than once and shall not pass over the person having the second highest rating for each promotion more than twice. CHAPTER V ORDER OF RANK, CLASSIFICATION AND OATH OF OFFICE SECTION 1: RANK The order of Rank in the Police Department shall be as determined by the City. SECTION 2: CLASSIFICATION The Commission shall classify such offices and positions only based upon job descriptions provided by the City. 13 ===== PDF PAGE 54 ===== [Extraction: embedded PDF text] SECTION 3: OATH OF OFFICE Before entering duty, any person about to become a member of the Police Department shall take the following oath, before any person authorized to administer oaths in the State of Illinois: “I , do solemnly swear or affirm that I will support the Constitution of the United States, and the Constitution of the State of Illinois, the resolutions and ordinances of the City of West Chicago, and the General Orders of the Police Department, and I will faithfully discharge the duties of the office of police officer according to the best of my ability.” Signed Subscribed and sworn to before me this day of , 20 . NOTARY PUBLIC CHAPTER VI HEARING OF CHARGES, SUSPENSIONS AND DISCHARGES SECTION 1: HEARING OF CHARGES a) Hearings before the Commission are not common law proceedings. The provisions of the Code of Civil Procedure shall not apply to Hearings before the Commission. b) All Hearings shall be in accordance with the Open Meetings Act. At the time and place of hearing, both parties may be represented by counsel, if they so desire. c) All disciplinary and discharge proceedings before the Commission shall be recorded by a court reporter employed by the Commission. d) The Complainant or Appellant initiating any proceedings which call for a Hearing before the Commission shall have the burden of proof to establish by a preponderance of the evidence that cause for discipline exists or that a suspension, previously imposed by the Chief of Police, is unwarranted. e) Burden of Proof, as used herein, means that the Commission is persuaded by considering all the evidence in the case that the proposition on which a party has the burden of proof is more probably true than not true. f) The phrase “preponderance of evidence" is defined as, the greater weight of the evidence. That is to say, it rests with that evidence which, when fairly considered produces the stronger impression, has a greater weight, and is more convincing as to its truth when weighed against the evidence in opposition thereto. 14 ===== PDF PAGE 55 ===== [Extraction: embedded PDF text] g) Cause is some substantial shortcoming which renders continuance in employment in any capacity to be detrimental to the discipline and efficiency of the public service and something which the law and sound public opinion recognize as cause for the officer to no longer occupy his position. The right to determine what constitutes cause is within the sole and exclusive discretion of the Commission. h) Counsel as used herein, means an individual who has been admitted to the Bar has a licensed attorney-at law, in good standing, in this State. i) All witnesses shall be sworn prior to testifying and the matter will be decided by the Commission solely on evidence presented at the Hearing. j) The Commission will first hear the witnesses either substantiating the charges which have been made against the Officer or in support of an appeal brought by a suspended Officer. Thereafter, the other party may present and examine those witnesses presented before the Commission. All parties shall have the right to cross-examine witnesses presented by the opposite party. k) No rehearing, reconsideration, modification, vacation, or alteration of a decision of the Commission shall be allowed. SECTION 2: HEARING PROCEDURE a) Charges: In all cases, written Complaints shall be filed with the Secretary of the Commission with one hard copy setting forth a plain and concise statement of the facts upon which the Complaint is based and the General Order, Practice, Policy, Custom or usage claimed to have been violated and a certified copy with service by the Secretary to the Respondent and service by electronic copy on the Attorney for the Respondent. b) Probable Cause: The Commission shall have the right to, in its sole discretion, to determine whether to hold a Hearing to determine whether there is probable cause or hearing charges. c) Notification of Hearing: Upon the filing of a Complaint with the Secretary of the Commission, and upon the determination by the Commission of probable cause or entertaining said charge, the Secretary of the Commission shall notify all parties, within ten (10) calendar days, either by registered or certified mail, return receipt requested, or personally, of the time and place of the Hearing on the charges. d) Continuances: The matter of granting or refusing to grant a continuance of a Hearing is within the discretion of the Commission, and will only be granted for good cause shown. e) Answer: An answer to the charges shall be filed in writing no less than fourteen (14) days prior to Hearing. f) Stipulations: Parties may, on their own behalf or by Counsel, stipulate and agree in writing, or on the record, regarding relevant facts and/or evidence. The facts so stipulated shall be considered as evidence in the proceeding. An Officer may stipulate to guilt and request a Hearing in aggravation/mitigation. In the event an Officer has been suspended pending a Hearing and desires a continuance, it shall also be stipulated and agreed that no compensation shall be paid to said Officer during the period of said continuance. 15 ===== PDF PAGE 56 ===== [Extraction: embedded PDF text] g) Sufficiency of Charges-Objections: Written Motions or Objections to the sufficiency of written charges shall be filed or made prior to or at the Hearing before the Commission. Failure to do so shall result in a waiver of said Motion or Objection. SECTION 3: SUBPOENAS a) Any party to an Administrative Hearing may, no later than ten (10) days prior to the Hearing, make Application to the Commission by filing with it a written request for subpoenas for an individual to appear for a Hearing or have them produce books, papers, records, accounts and other documents as may be deemed by the Commission to be relevant to the Hearing. On the filing of such Application, subpoenas will be issued for the named persons. It shall be the responsibility of the party requesting the subpoena to affect proper service of said subpoena. Subpoenas may be served by any person 21 years of age or older designated by the party requesting the subpoenas. Application for subpoenas shall contain the names and addresses of the individuals to be subpoenaed, and the identity of any documents which are to be produced. Subpoenas will not be issued for anyone residing outside of the State of Illinois. b) Any request for continuance by reason of inability to serve subpoenas shall be filed with the Commission Secretary at least ten (10) days before the date set for such Hearing, provided, however, the Commission, in its discretion, may waive this Rule. Any motion for a continuance based on an inability to serve a subpoena or the unavailability of a served witness shall briefly summarize the anticipated testimony of the witness to assist the Commission in determining whether the continuance is warranted. SECTION 4: SERVICE All papers required by these Rules to be served shall be delivered personally to the party designated or mailed by United States mail in an envelope properly addressed with postage prepaid to the designated party at the last known residence as reflected by the charges filed with the Commission Secretary, except as herein otherwise provided. Proof of service of any paper may be made by the certification of any person so mailing the paper or delivering the same to the designated party personally, or by filing a return receipt showing that a paper was mailed, by either registered or certified mail, return receipt requested, to a party’s address where it was received by a named party. After service of a Complaint in a disciplinary matter, the parties’ attorneys, with the concurrence of the Commission’s Attorney, may stipulate to further service by electronic service. SECTION 5: FILING All papers may be filed with the Commission by mailing them or delivering them personally to the Secretary of the Commission at the City of West Chicago, 475 Main Street, West Chicago, Illinois, 60185. For the purpose of these Rules, the filing date of any paper shall be the date it was received by the Commission, in the event the paper is delivered personally or by messenger. In the event a paper is forwarded by mail, then the filing date shall be the date which is postmarked on the envelope of such paper. 16 ===== PDF PAGE 57 ===== [Extraction: embedded PDF text] SECTION 6: FORMS OF PAPER a) All papers filed in any proceeding shall be typewritten, size twelve (12) point type, or printed and shall be on one side of the paper only. b) The lines shall be double spaced, except that long quotations may be single spaced and indented. c) All papers shall be not larger than 8½” by 11” with inside margins of not less than one inch. d) The original of all papers filed shall be signed in ink by the party filing the paper or by an officer, agent, or attorney thereof and copies thereof provided the opposing party or said party’s counsel. e) If papers are filed by Counsel, the name, address, email address and phone number of Counsel shall appear thereon. SECTION 7: COMPUTATION OF TIME The time within which any act under these Rules is to be done begins on the first full City business day following receipt of any written document. SECTION 8: SUSPENSIONS OF FIVE DAYS OR LESS a) The Chief of Police, after consultation with the City Administrator, shall have the right to suspend any Officer for a period not to exceed five (5) days, providing no charges on the same offense have been filed and are pending before the Commission, and shall promptly notify the Commission in writing of such suspension. Any Officer so suspended may appeal to the Commission for a review of the suspension, within five (5) days after receiving notice of such suspension, by filing Notice of such Appeal in writing with the Secretary of the Commission. The Notice of Appeal shall set forth the basis in fact or law for the Appeal which the Appellant intends to rely on at Hearing. The Notice may be amended upon written Motion, and with the Commission’s approval. A Hearing shall be had upon such Appeal, and due notice given to the Chief of Police and to the Officer. The burden of establishing that a suspension is unwarranted shall be upon the Officer bringing the Appeal. b) Upon such Appeal, the Commission may sustain the action of the Chief of Police, reverse the action with instructions that the Officer receive pay for all or a portion of the period involved; suspend the Officer for a period of not more than thirty (30), days or discharge the Officer, if warranted by the evidence presented. SECTION 9: DISCHARGE OR SUSPENSIONS IN EXCESS OF FIVE DAYS AFTER HEARING a) Discharge from office, or suspension from service in excess of five (5) days shall be in compliance with the Civil Service in Cities Act of the State of Illinois, being Division 1, §5/10-1-1 through 5/10-1-48, inclusive, of Chapter 65 of the Illinois 17 ===== PDF PAGE 58 ===== [Extraction: embedded PDF text] Compiled Statutes. b) The Commission shall, within a reasonable time after the Hearing is completed, enter its findings and its ruling into the record of the Commission. SECTION 10: FINDINGS AND DECISION If an Officer is found guilty of the charges following a Hearing by the Commission, the Officer may be suspended for a period not exceeding thirty (30) days, without pay or terminated from employment with the City. The findings and decision of the Commission, following a Hearing of the charges, shall be preserved by the Secretary and notice of said finding and decision sent to the Officer involved and the Chief of Police. If the finding or decision is that an Officer is guilty of charges investigated, and discharge is ordered, such Order of Discharge shall become effective upon entry of the Commission’s findings and determinations in its record. SECTION 11: RULES - CONFLICT Officers shall be governed by the Rules, as adopted by the Commission and the Departmental Rules and Regulations and such other Personnel Rules, as adopted by the City. In case of conflict thereof, these Rules shall govern. SECTION 12: VIOLATION OF RULES AND REGULATIONS All Officers shall be subject to the Rules and Regulations of the Police Department, any violation of such Rules may be cause for filing of charges before the Commission, a subsequent Hearing and action by the Commission on such charges. SECTION 13: VIOLATION OF LAW Any violation of the laws of the municipality or of any state or federal law, by any Officer, may be cause for the filing of charges against said Officer, except as herein otherwise provided. CHAPTER VII GENERAL SECTION 1: POWERS AND DUTIES The Commission shall have such other powers and duties as are given it by the Statutes of the State of Illinois. SECTION 2: RULES IN CONFLICT Any Chapters, Sections and/or subsections of the foregoing Rules for the operation of the Commission that are in conflict with the State Statute or with any amendments thereto that may hereafter be enacted are null and void to the extent of such inconsistency. This, however, does not invalidate any other Chapters, Sections and/or subsections of said Rules. 18 ===== PDF PAGE 59 ===== [Extraction: embedded PDF text] SECTION 3: LEAVE OF ABSENCE Leaves of absence shall be granted by reason of military service or duty-related disability as specified in Illinois Compiled Statutes, Chapter 65, §5/10-1-46. If a leave of absence is granted by the Commission during a probationary period, such probationary period shall be tolled until the probationary employee returns from his leave of absence. SECTION 4: CONDITIONS OF EMPLOYMENT AND POLITICAL RIGHTS AND ACTIVITIES All employees certified under these Rules shall have those duties and rights prescribed in Illinois Compiled Statutes. 19 ===== PDF PAGE 60 ===== [Extraction: embedded PDF text] Item # 7.D. RESOLUTION NO. 26-R-0026 A RESOLUTION APPROVING A CERTAIN EMPLOYMENT AGREEMENT WITH VIVIANA RAMIREZ – CITY ADMINISTRATOR BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that a certain Employment Agreement by and between Viviana Ramirez and the City of West Chicago is approved and the Mayor is hereby authorized to execute the certain Employment Agreement, in substantially the form which is attached hereto and incorporated herein as Exhibit “A”. APPROVED this 2nd day of March, 2026. AYES: __________ NAYES: __________ ABSTAIN: __________ ABSENT: __________ ____________________________ Mayor Daniel Bovey ATTEST: _______________________________ Executive Office Manager Valeria Perez ===== PDF PAGE 61 ===== [Extraction: embedded PDF text] CITY ADMINISTRATOR EMPLOYMENT AGREEMENT THIS AGREEMENT (hereinafter referred to as “Agreement”) made and entered into this 2nd day of March, 2026, by and between the CITY OF WEST CHICAGO, an Illinois municipal corporation (hereinafter referred to as “City”), and VIVIANA RAMIREZ (hereinafter referred to as “Administrator” or “City Administrator”). The CITY and ADMINISTRATOR shall also be referred to in this Agreement, as the “PARTIES” or “PARTY.” WITNESSETH: WHEREAS, the City is a mayor/aldermanic form of government, pursuant to the Illinois Municipal Code; and WHEREAS, the City desires to employ the services of Viviana Ramirez as City Administrator of the City of West Chicago; and WHEREAS, it is the desire of the Mayor and City Council (hereinafter referred to as the “Corporate Authorities” or the “City Council”) of the City to provide certain benefits, establish certain conditions of employment and to set working conditions of employment for the Administrator; and WHEREAS, the Administrator desires to accept employment as the City Administrator of the City; and WHEREAS, the Parties to this Agreement wish to reduce the terms and conditions of the Administrator's employment to writing. NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein, the receipt and sufficiency of which the parties hereby acknowledge, the parties agree as follows: SECTION 1. DUTIES The City hereby agrees to employ Viviana Ramirez as City Administrator of the City, to perform the functions and duties as specified in the City Code related to the office of City Administrator, and to perform such other legally permissible and proper duties and functions as the Mayor or City Council shall, from time to time, assign to the Administrator. SECTION 2. EMPLOYMENT TERM The term of employment (hereinafter referred to as “Term”), used in this Agreement, shall be that period of time commencing upon April 6, 2026 or sooner by mutual agreement (the “Commencement Date”), and expiring on May 1, 2029 (hereinafter referred to as the “Expiration -1- ===== PDF PAGE 62 ===== [Extraction: embedded PDF text] Date”), unless the Term has been terminated sooner by one of the methods set forth in Section 3. Nothing in this Agreement prevents, limits, or otherwise interferes with the right of the City Council to terminate the services of the Administrator at any time. Nothing contained in this Agreement may be deemed or construed as creating any property or other right to a continuation of the Administrator’s employment in any capacity. The parties may renew this Agreement after the conclusion of the current Mayor’s term of office. The Administrator’s employment is contingent upon her successful passing of a pre-employment physical and drug screening conducted by Tyler Medical. SECTION 3. SALARY The City agrees to pay the Administrator for services rendered pursuant to this Agreement at an annual salary to be distributed through the normal payroll system, in the amount of two hundred seven thousand dollars ($207,000.00) annually with annual reviews. The Administrator will receive an annual cost-of-living increase at the same rate as what is provided to the City’s non-union employees, if any, which would adjust her salary on January 1. SECTION 4. PERFORMANCE EVALUATION/MERIT PAY In addition, the Administrator shall be eligible for discretionary merit increases following an evaluation. The Mayor and City Council will meet annually with the Administrator to review her work performance and achievement of goals. Within her first three months of her employment, the Administrator will recommend to the Mayor and City Council a written work plan that outlines her suggested performance goals and objectives for her first year of employment. The Mayor and City Council (or a designated committee thereof) will provide the Administrator with written and/or verbal feedback on that plan within one month of the Mayor and Council’s receipt of the work plan. The Mayor and City Council will perform a performance evaluation after 12 months of employment, and annually thereafter. SECTION 5. HOURS OF WORK The Administrator is employed as an at will employee, characterized as a salaried position that is exempt from the provisions of the Fair Labor Standards Act. The Administrator is expected to work during the customary hours when City Hall is open. In addition, the Administrator shall be required to attend the regular and special meetings of the City Council, with the exception of vacations or other unforeseen circumstances (e.g., illness). It is recognized that the Administrator must devote time outside the normal office hours to the business of the City, so the City understands that the Administrator will have some flexibility with her work schedule to offset -2- ===== PDF PAGE 63 ===== [Extraction: embedded PDF text] night meeting and evening hours. The Administrator agrees to perform whatever duties are required to sufficiently perform those duties outside the normal working hours. SECTION 6. NO OUTSIDE EMPLOYMENT The Administrator agrees to devote her time, energy and attention to the business of the City. She shall hold no other employment, either directly or indirectly, or invest with any firm, corporation or legal entity. In addition, she will not act in violation of the City’s and ICMA’s Code of Ethics. The exception to this clause is that she may engage in periodic teaching assignments which do not interfere with her duties, with prior notice given to the Mayor and City Council. In addition, in recognition of her pre-existing professional responsibilities, she will be allowed to wrap up limited casework outside of city hours or through the appropriate use of accrued leave without interfering with her responsibilities to the City. This exception will be allowed through August, 2026 and further continuation would require approval from the City Council. SECTION 7. RESIDENCY The Administrator will not be required to relocate to live within the City of West Chicago. However, if she chooses to relocate into the corporate limits of the City, the City will pay a one- time relocation stipend of $15,000 provided she relocates within two years from the execution of this Agreement. SECTION 8. VACATION, SICK LEAVE AND HOLIDAYS The Administrator shall be provided with sick leave accrued at the same rate as other non- union exempt City employees per the City’s personnel policies. As an inducement, upon the beginning of the term of this Agreement, the Administrator will be credited with 20 hours of paid sick leave. In addition, during the term of this Agreement, the Administrator shall be entitled to accrue vacation time at the same rate as non-union exempt City employees. For purposes of the City’s employees the Administrator will initially be credited with, and accrue vacation leave, as though she were an employee with 18 years of service with the City. The Administrator will provide notice to the Mayor of her scheduled vacation days. The Administrator will also be entitled to any paid holidays or other personal leave given to the City’s non-union employees. The City Administrator will be exempt from the six month probationary exclusion from using accrued leave. SECTION 9. HEALTH AND LIFE INSURANCE -3- ===== PDF PAGE 64 ===== [Extraction: embedded PDF text] The City agrees to provide comprehensive health, vision, dental insurance, accidental death and dismemberment, and long-term disability insurance for the Administrator and her dependents and to pay the premiums thereon equal to that which is provided to other non-union employees of the City. The City also agrees to provide term life insurance to the Administrator, as provided to other non-union employees of the City. SECTION 10. ILLINOIS MUNICIPAL RETIREMENT FUND The City agrees to execute all necessary agreements provided by the Illinois Municipal Retirement Fund (hereinafter referred to as “IMRF”) for the Administrator’s participation in said IMRF retirement plan. The City and the Administrator agree that the IMRF and social security shall constitute the Administrator’s retirement plans. The City agrees to make contributions to the IMRF plan each year on behalf of the Administrator, in the amounts required by the IMRF for employer contributions, on a percentage basis commensurate with that of other general employees of the City participating in the IMRF, and to contribute to social security the employer’s contribution, as required by law. The City Administrator agrees that she will be responsible for making the required contributions to the IMRF for her share. SECTION 11. PROFESSIONAL DEVELOPMENT/CIVIC PARTICIPATION A. The City hereby agrees to pay the membership costs for the Administrator’s membership in the International City/County Management Association (ICMA), and the Illinois City Managers Association (ILCMA). B. The City agrees to pay for the Administrator’s attendance at the annual ICMA and ILCMA conferences if the City’s budget permits. C. If, in the City Council’s opinion, the City’s budget will accommodate such, the City will pay for the Administrator’s participation in other conferences, classes and seminars that are necessary for her professional development and for the good of the City. D. Should the Mayor and City Council desire the Administrator to actively participate in civic groups or organizations such as the Chamber of Commerce, Rotary International, etc., the City agrees to pay membership costs. E. The Administrator will comply with City policy and state law with respect to the submission of expense for reimbursement. -4- ===== PDF PAGE 65 ===== [Extraction: embedded PDF text] SECTION 12. CELL PHONE ALLOWANCE The City will provide the Administrator with a smart phone for City business use. The cell phone may also be used for nominal personal use. The Administrator acknowledges that cell phone use and its contents are subject to the Freedom of Information Act. SECTION 13. TERMINATION The Mayor may remove the City Administrator and terminate this Agreement at any time in accordance with the provisions of the Illinois Municipal Code. This Agreement and the Administrator’s employment may be terminated at any point during the Term under any of the following circumstances: A. The death of the Administrator; or B. Resignation by the Administrator. Nothing in this Agreement shall prevent, limit, or otherwise interfere with the right of the Administrator to resign at any time from her position with the City, subject to the Administrator giving the City sixty (60) days’ notice and subject to the provisions set forth in this Agreement; or C. Termination of the Administrator without cause. Nothing in this Agreement shall prevent, limit, or otherwise interfere with the right of the Mayor to remove, or the City Council to terminate, the services of the Administrator and this Agreement at any time without hearing, without cause and with notice, subject only to the provisions set forth in this Agreement; or D. Termination of the Administrator with cause, such as malfeasance, misappropriation of funds, failure to perform duties. Nothing in this Agreement shall prevent, limit, or otherwise interfere with the right of the City Council to terminate the services of the Administrator and this Agreement at any time with cause and with notice, subject to only the provisions set forth in this Agreement; or E. Agreement of the Administrator and the City Council; or F. The occurrence of the Expiration Date, with the exception that if neither the City nor the Administrator have provided notice of termination of the contract, this Agreement shall continue for month to month under the same terms until either party takes action -5- ===== PDF PAGE 66 ===== [Extraction: embedded PDF text] to renew, update or cancel it subject to limitations of Illinois law related to contracts exceeding the term of office of the Mayor. SECTION 14. SEVERANCE PAY UPON TERMINATION A. Upon the death of the Administrator, the named beneficiary designated by the Administrator shall be entitled to the benefits provided any other department head of the City. B. In the event the services of the Administrator are terminated by the City Council without cause, the City shall pay the Administrator: 1. An amount not to exceed eight weeks of salary if terminated within the first year of employment; 2. An amount not to exceed 12 weeks of salary if terminated within the second year of employment 3. An amount not to exceed 15 weeks of salary if terminated within the third year of employment. 4. An amount not to exceed 20 weeks of salary and paid health insurance within the fourth year of employment. C. In addition to the severance pay specified above, the Administrator will be entitled to remain on the City’s health insurance, paid under the same terms as when employed, for the number of weeks specified above. D. In the event the Administrator is terminated for cause, as defined herein, the City shall have no obligation to pay to the Administrator the Severance Pay. The Mayor shall report the basis of the cause for termination to the Corporate Authorities, with a copy of such report being provided to the Administrator. “Cause” as used herein shall include, but not be limited to: 1. a breach of any of the provisions of this Agreement by the Administrator; or 2. any act of dishonesty, fraud, misconduct or misrepresentation, in connection with the Administrator’s employment activities; or 3. material failure to competently perform the duties of the office, following written notice from the Mayor or City Council specifying the deficiencies and providing a reasonable opportunity to cure; or 4. the commission by the Administrator of a felony or any crime involving moral turpitude, or any other act which may cause harm to the City’s standing and -6- ===== PDF PAGE 67 ===== [Extraction: embedded PDF text] reputation; or 5. malicious or intentional discrimination in hiring, promotion or termination of any employee for reasons of race, color, religious creed, ancestry, age, sex, marital status, national origin, handicapped status or any other reasons prohibited by law; or 6. deliberately performing any act which unnecessarily endangers the health or safety of employees or others associated with the activities of the City government; or 7. misappropriation or theft of City property; or 8. abandonment of job or duties for any unreasonably extended period of time without any explanation of her whereabouts or any statement of commitment regarding when she is to return to the performance of those duties. E. In the event the Administrator resigns or otherwise terminates her employment under this Agreement, then the City shall have no obligation to pay the Severance Pay. SECTION 15. INDEMNIFICATION The City shall defend, save, hold harmless and indemnify the Administrator against any tort, professional liability claims or demand or other legal action arising out of an alleged act or omission occurring in the performance of the Administrator’s duties as City Administrator, in accordance with and limited by applicable law; provided, however, that such indemnification shall not extend to or cover any illegal act or willful or wanton conduct of the Administrator. It is understood hereby that the City shall pay all costs involved with such defense, holding harmless and indemnity, whether such costs arise out of any settlement or judgment rendered thereon, including attorneys’ fees, provided that with respect to the latter, it is understood that the City shall choose the counsel for the defense of the Administrator as City Administrator. SECTION 16. BONDING The City shall pay the premium for any fidelity or other bonds required of the Administrator under any State law or ordinance. SECTION 17. NOTICES Notices pursuant to this Agreement shall be sent by certified mail, return receipt requested, addressed as follows: If to: CITY: Mayor City of West Chicago -7- ===== PDF PAGE 68 ===== [Extraction: OCR (rendered-page OCR)] 475 Main Street West Chicago, Illinois 60185 If to: ADMINISTRATOR: Viviana Ramirez Alternatively, notices required pursuant to this Agreement may be emailed or personally served. Notice shall be deemed given as of the date of personal service, or email, or as of the post- marked date of such written notice in the course of transmission in the United States Postal Service. SECTION 18. CONFIDENTIALITY The City acknowledges that the Administrator will have access to confidential information (hereinafter referred to as “Confidential Information”) which is not known outside the corporation known as the City of West Chicago. Confidential Information shall not include public documents or information which would otherwise constitute Confidential Information, but which has become public other than through a breach of this Agreement or other improper means. The Administrator covenants and warrants that, without the prior written authorization of the City Council and Mayor, the Administrator shall not directly or indirectly use, divulge, furnish or make accessible Confidential Information to any person, firm, or corporation other than persons, firms, or corporations employed and/or retained by the City in a fiduciary capacity, but instead shall keep all Confidential Information strictly and absolutely confidential except as otherwise provided herein or as provided by law. Said confidentiality shall be subject to any applicable exception of the state or federal Freedom of Information Act and all other applicable laws and orders of the court. SECTION 19. ENTIRE AGREEMENT This Agreement contains the entire agreement and understanding by and between the Parties with respect to the employment referred to herein, and no representations, promises, agreements or understandings, written or oral, not herein contained shall be of any force or effect. No change or modification hereof shall be valid or binding unless the same is in writing and signed by the Parties. No waiver of any provision of this Agreement shall be valid unless the same is in writing and signed by the Parties against whom such waiver is sought to be enforced; moreover, ===== PDF PAGE 69 ===== [Extraction: embedded PDF text] no valid waiver of any provision of this Agreement shall be deemed a waiver of any other provisions of this Agreement. SECTION 20. NO REDUCTION IN BENEFITS The Administrator will be entitled to any other benefits specified in the City’s Personnel Policy Manual on the same terms as such benefits are accorded to other full-time employees. In the event that there is a conflict between this Agreement and the Personnel Policy Manual, this Agreement shall control. The City shall not, at any time during the term of this Agreement, reduce the City Administrator’s salary, compensation or other financial and fringe benefits. The City Administrator does agree, however, to a reduction of benefits, if necessary, and if fairly applied to all other employees of the City so as to maintain the economic and fiscal viability of the City as a whole or to properly manage and execute any of its programs of benefits. SECTION 21. GOVERNING LAW AND VENUE This Agreement shall be construed in accordance with the laws of the State of Illinois. The invalidity or unenforceability of any provision of this Agreement shall not offset or invalidate any other provision. If any provision of this Agreement is capable of two constructions, one of which would render the provision invalid and the other of which would make the provision valid, then the provision shall have the meaning which renders it valid. The Parties agree that, for the purpose of any litigation or proceeding regarding the terms and conditions of this Agreement, venue shall be the Circuit Court of DuPage County, Illinois. The Parties agree to voluntarily submit to the jurisdiction of the Circuit Court of DuPage County, Illinois for any such proceeding. SECTION 22. SEVERABILITY The invalidity or partial invalidity of any portion of this Agreement will not affect the validity of any other provision. In the event that any provision of this Agreement is held to be invalid, the remaining provisions shall be deemed to be in full force and effect as if they have been executed by both Parties subsequent to the expungement or judicial modification of the invalid provision. IN WITNESS WHEREOF, the City of West Chicago has caused this Agreement to be signed and executed on its behalf by its Mayor and duly attested by its Assistant City Administrator, and the Administrator has signed and executed this Agreement, both in duplicate, -9- ===== PDF PAGE 70 ===== [Extraction: embedded PDF text] the day and year first above written. ____________________________________ ____________________________________ Viviana Ramirez Daniel Bovey Mayor ____________________________________ Tia Messino, Assistant City Administrator City Clerk -10- ===== PDF PAGE 71 ===== [Extraction: OCR (rendered-page OCR)] CITY OF WEST CHICAGO AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: 13.A. Ordinance No. 26-O-0004 — Debt Authorization — General Obligation Bond Issuance - Industrial Streets Improvement | COMMITTEE AGENDA DATE: March 2, 2026 Project - Phase A — Fenton Lane, Western Drive and Downs COUNCIL AGENDA DATE: March 2, 2026 Drive in an Amount Not to Exceed $9,395,000.00 STAFF REVIEW: Nikki Giles, Finance Director SIGNATURE APPROVED BY INTERIM CITY ADMINISTRATOR: Tia Messino SIGNATURE ITEM SUMMARY: Many roadway segments in the City’s industrial areas require complete roadway reconstruction and underground utility improvements. These improvements are identified in the City’s 5-Year Recommended Roadway Improvement Program in FY 2026, FY 2027, and FY 2028. The Industrial Streets Improvement Program consists of Phase A, Phase B, and Phase C, as denoted in the enclosed location map. As of the 2025 Pavement Condition Index (PCI) study performed by the City, the industrial streets included as part of this program have the PCI scores as listed below. e Western Dr — PCI = 17.4 (FY 2026 Project) e Downs Dr — PCI = 10.4 (FY 2026 Project) e Fenton Lane — PCI = 9.8 (FY 2026 Project) e Industrial Dr — PCI = 38.5 (FY 2027 Project) e Howard Dr — PCI = 14.0 (FY 2028 Project) e Arthur Dr — PCI = 6.5 (FY 2028 Project) e Blackhawk Dr — PCI = 22.2 (FY 2028 Project) 2026 Industrial Streets Improvement Project - Phase A — Fenton Lane (Project) is located on Fenton Lane from W. Washington Street to Helena Drive, as denoted in the enclosed location map. The scope of the project includes full- depth hot-mix asphalt (HMA) roadway reconstruction, proposed curb and gutter, proposed sidewalks, driveway removal and replacements, fire hydrants relocations, proposed street lighting system, and miscellaneous utility structure adjustments as denoted in the Project plans and specifications. The net length of roadway improvements is approximately 0.353 miles or 1,865 feet. The construction is anticipated to begin in spring 2026 and is expected to be completed in October 2026, weather permitting. The bid opening for this Project occurred on January 27, 2026. Schroeder Asphalt Services, Inc. (SAS) of Huntley, Illinois, submitted the lowest and most qualified bid in the amount of $1,642,817.43, which is $73,082.57 or approximately 4.3% under the FY 2026 budgeted amount of $1,715,900.00 under Capital Projects Fund Account No. 08-34-53-4807. 2026 Industrial Streets Improvement Project - Phase A — Downs Drive and Western Drive (Project) is located on Downs Drive and Western Drive from Industrial Drive to Kress Road, as denoted in the enclosed location map. The scope of the project includes full-depth Portland cement concrete (PCC) roadway reconstruction, proposed curb and gutter, proposed sidewalk, including pedestrian access at the existing at-grade railroad crossings, driveway removal and replacement, water main replacement, new street lighting, and miscellaneous utility structure adjustments as denoted in the Project plans and specifications. The net length of roadway improvements is approximately 0.953 miles or 5,034 feet. The construction is anticipated to begin in Spring 2026 and is expected to be completed in October 2026, weather permitting. The bid opening for this Project occurred on January 27, 2026. Plote Construction ===== PDF PAGE 72 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO Inc. of Hoffman Estates, Illinois, submitted the lowest and most qualified bid in the amount of $7,641,570.50, which is $1,519,270.50 or approximately 24.8% higher than the FY 2026 budgeted amount of $6,122,300.00 under Capital Projects Fund Account No. 08-34-53-4807. The overage is attributed to widening Downs Drive by 8-feet to meet Municipal Code, higher costs for PCC pavement construction and the watermain installation. Since 2023, the City has been working with Speer Financial, Inc. (SPI) to forecast various scenarios to issue General Obligation (GO) Bonds to fund the Industrial Street Improvement Projects. As part of the GO bond issuance process, the City’s current financials and outlook were evaluated by S&P Global in January 2026. The City obtained AA rating through this process which signifies a very high credit quality with a very low risk of default. It indicates that the City has a very strong capacity to meet its financial commitments, differing from the highest-rated (AAA) issuers only to a small degree. During the FY 2026 budget process, the City anticipated issuing a total of $22.07 million in GO bonds to fund all three years of the Industrial Streets Improvement Projects, which would equate to approximately $33.28 million in debt service over twenty-year period based on the available rates at the time of budget. The City staff continue to work towards seeking various alternative funding sources to fund portions of these Projects. There are some strong indications of securing some alternate funds. If alternate funding materializes as expected, the total GO bonds issuance is expected to reduce $19.85 million, resulting in $29 million in debt service over a twenty-year period based on current rates. As a reminder, the City approved 0.5% Home-Rule Sales Tax increase effective January 1, 2024, which is earmarked to pay off this debt service. The contract awards are contingent on issuance of the General Obligation bonds. ACTIONS PROPOSED: Approve Ordinance No. 26-O-0004 authorizing the issuance of General Obligation bonds to finance Industrial Streets Improvement Project – Phase A – Fenton Lane, Western Drive and Downs Drive in an Amount Not to Exceed $9,395,000.00 COMMITTEE RECOMMENDATION: ===== PDF PAGE 73 ===== [Extraction: embedded PDF text] ORDINANCE NUMBER 26-O-0004 AN ORDINANCE providing for the issuance of approximately $9,395,000 General Obligation Bonds, Series 2026, of the City of West Chicago, DuPage County, Illinois, for the purpose of financing capital improvements within the City, including, but not limited to, street and roadway improvements, and paying the expenses incident thereto, providing for the levy and collection of a direct annual tax sufficient to pay the principal of and interest on said bonds, and authorizing the sale of said bonds to the purchaser thereof. WHEREAS, by virtue of its population, the City of West Chicago, DuPage County, Illinois (the “City”), is a home rule unit pursuant to the provisions of Section 6 of Article VII of the Constitution of the State of Illinois (the “Constitution”), and, as such, the City may exercise any power or perform any function pertaining to its government and affairs including, but not limited to, the power to tax and to incur debt (the “Home Rule Powers”); and WHEREAS, pursuant to the provisions of said Section 6, the City has the power to incur debt payable from ad valorem property tax receipts or from any other lawful source and maturing within 40 years from the time it is incurred without prior referendum approval; and WHEREAS, the City Council of the City (the “Council”) has taken no action to limit the Home Rule Powers of the City with respect to the incurrence of debt payable from ad valorem property tax receipts or from any other lawful source; and WHEREAS, the Council has considered the needs of the City and has heretofore determined and does hereby determine that it is advisable, necessary and in the best interests of the City to finance certain capital improvements within the City, including, but not limited to, street and roadway improvements (collectively, the “Project”), all as shown in the plans and cost estimates as prepared by the City; and WHEREAS, the estimated cost to the City of the Project is at least the sum of $__________ plus any estimated available amount of interest earnings on said sum prior to its expenditure; and ===== PDF PAGE 74 ===== [Extraction: embedded PDF text] WHEREAS, there are insufficient funds on hand and available to pay the costs of the Project, and it is necessary for that purpose that a sum to pay such costs be borrowed at this time, and in evidence of such indebtedness, general obligation bonds of the City be issued in the principal amount of $__________, and that such indebtedness be incurred in accordance with the hereinafter defined Act: NOW THEREFORE Be It Ordained by the City Council of the City of West Chicago, DuPage County, Illinois, in the exercise of its home rule powers as follows: Section 1. Incorporation of Preambles. The Council hereby finds that all of the recitals contained in the preambles to this Ordinance are true, correct and complete and does incorporate them into this Ordinance by this reference. Section 2. Determination to Issue Bonds. It is necessary and in the best interests of the City to construct and equip the Project, to pay all related costs and expenses incidental thereto, and to borrow money and issue bonds for such purposes. It is hereby found and determined that such borrowing of money is necessary for the welfare of the government and affairs of the City, is for a proper public purpose or purposes and is in the public interest, and is authorized pursuant to the applicable provisions of the Illinois Municipal Code, as amended, as further supplemented and, where necessary, superseded, by the Home Rule Powers, and as further supplemented by the Local Government Debt Reform Act, as amended (collectively, such Illinois Municipal Code, constitutional home rule powers and Reform Act being the “Act”); and these findings and determinations, together with those set forth in the preambles to this Ordinance, shall be deemed conclusive. Section 3. Authorization. It is hereby found and determined that the Council has been authorized by law to borrow the sum of $__________ upon the credit of the City and as evidence of such indebtedness to issue bonds of the City in said amount, the proceeds of said bonds to be -2- ===== PDF PAGE 75 ===== [Extraction: embedded PDF text] used to finance the Project, and that it is necessary and for the best interests of the City that there be issued at this time $__________ of the bonds so authorized. Section 4. Bond Details. There be borrowed by, for and on behalf of the City the sum of $__________ for the purposes aforesaid, and that bonds of the City shall be issued in said amount and shall be designated “General Obligation Bonds, Series 2026” (the “Bonds”). The Bonds shall be dated March __, 2026; and shall also bear the date of authentication, shall be in fully registered form, shall be in denominations of $5,000 each or authorized integral multiples thereof (but no single Bond shall represent installments of principal maturing on more than one date), and shall be numbered 1 and upward. The Bonds shall become due and payable serially (with option of prior redemption as hereinafter set forth) on December 30 of each of the years, in the amounts and bearing interest at the rate percent per annum as follows: YEAR PRINCIPAL RATE OF OF MATURITY AMOUNT INTEREST 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040 2041 2042 2043 2044 2045 -3- ===== PDF PAGE 76 ===== [Extraction: embedded PDF text] The Bonds shall bear interest from their dated date or from the most recent interest payment date to which interest has been paid or duly provided for, until the principal amount of the Bonds is paid, such interest (computed upon the basis of a 360-day year of twelve 30-day months) being payable on June 30 and December 30 of each year, commencing on December 30, 2026. Interest on each Bond shall be paid by check or draft of Amalgamated Bank of Chicago, Chicago, Illinois, as bond registrar and paying agent (the “Bond Registrar”), payable upon presentation thereof in lawful money of the United States of America, to the person in whose name such Bond is registered at the close of business on the 15th day of the month of the interest payment date. The principal of the Bonds shall be payable in lawful money of the United States of America upon presentation thereof at the principal corporate trust office of the Bond Registrar. Section 5. Execution; Authentication. The Bonds shall be executed on behalf of the City by the manual or facsimile signature of its Mayor (the “Mayor”) and attested by the manual or facsimile signature of its City Administrator (the “City Administrator”), as they shall determine, and shall have impressed or imprinted thereon the corporate seal or facsimile thereof of the City. In case any such officer whose signature shall appear on any Bond shall cease to be such officer before the delivery of such Bond, such signature shall nevertheless be valid and sufficient for all purposes, the same as if such officer had remained in office until delivery. All Bonds shall have thereon a certificate of authentication, substantially in the form hereinafter set forth, duly executed by the Bond Registrar as authenticating agent of the City and showing the date of authentication. No Bond shall be valid or obligatory for any purpose or be entitled to any security or benefit under this Ordinance unless and until such certificate of authentication shall have been duly executed by the Bond Registrar by manual signature, and such certificate of authentication upon any such Bond shall be conclusive evidence that such Bond has been authenticated and delivered under this Ordinance. The certificate of authentication on any Bond shall be deemed to have been executed -4- ===== PDF PAGE 77 ===== [Extraction: embedded PDF text] by it if signed by an authorized officer of the Bond Registrar, but it shall not be necessary that the same officer sign the certificate of authentication on all of the Bonds issued hereunder. Section 6. Registration and Exchange or Transfer of Bonds; Persons Treated as Owners. (a) General. The City shall cause books (the “Bond Register”) for the registration and for the transfer of the Bonds as provided in this Ordinance to be kept at the principal corporate trust office of the Bond Registrar, which is hereby constituted and appointed the registrar of the City for the Bonds. The City is authorized to prepare, and the Bond Registrar shall keep custody of, multiple Bond blanks executed by the City for use in the transfer and exchange of Bonds. Upon surrender for transfer of any Bond at the principal corporate trust office of the Bond Registrar, duly endorsed by or accompanied by a written instrument or instruments of transfer in form satisfactory to the Bond Registrar and duly executed by the registered owner or his or her attorney duly authorized in writing, the City shall execute and the Bond Registrar shall authenticate, date and deliver in the name of the transferee or transferees a new fully registered Bond or Bonds of the same maturity of authorized denominations, for a like aggregate principal amount. Any fully registered Bond or Bonds may be exchanged at said office of the Bond Registrar for a like aggregate principal amount of Bond or Bonds of the same maturity of other authorized denominations. The execution by the City of any fully registered Bond shall constitute full and due authorization of such Bond, and the Bond Registrar shall thereby be authorized to authenticate, date and deliver such Bond; provided, however, the principal amount of outstanding Bonds of each maturity authenticated by the Bond Registrar shall not exceed the authorized principal amount of Bonds for such maturity less previous retirements. The Bond Registrar shall not be required to transfer or exchange any Bond during the period beginning at the close of business on the 15th day of the month of any interest payment date on such Bond and ending at the opening of business on such interest payment date, nor to transfer -5- ===== PDF PAGE 78 ===== [Extraction: embedded PDF text] or exchange any Bond after notice calling such Bond for redemption has been mailed, nor during a period of fifteen (15) days next preceding mailing of a notice of redemption of any Bonds. The person in whose name any Bond shall be registered shall be deemed and regarded as the absolute owner thereof for all purposes, and payment of the principal of or interest on any Bond shall be made only to or upon the order of the registered owner thereof or his or her legal representative. All such payments shall be valid and effectual to satisfy and discharge the liability upon such Bond to the extent of the sum or sums so paid. No service charge shall be made for any transfer or exchange of Bonds, but the City or the Bond Registrar may require payment of a sum sufficient to cover any tax or other governmental charge that may be imposed in connection with any transfer or exchange of Bonds except in the case of the issuance of a Bond or Bonds for the unredeemed portion of a Bond surrendered for redemption. (b) Global Book-Entry System. The Bonds shall be initially issued in the form of a separate single fully registered Bond for each of the maturities of the Bonds determined as described in Section 4 hereof. Upon initial issuance, the ownership of each such Bond shall be registered in the Bond Register in the name of Cede & Co., or any successor thereto (“Cede”), as nominee of The Depository Trust Company, New York, New York, and its successors and assigns (“DTC”). All of the outstanding Bonds shall be registered in the Bond Register in the name of Cede, as nominee of DTC, except as hereinafter provided. Any officer of the City who is a signatory on the Bonds, along with the Chief Financial Officer of the City, is authorized to execute and deliver, on behalf of the City, such letters to or agreements with DTC as shall be necessary to effectuate such book-entry system (any such letter or agreement being referred to herein as the “Representation Letter”), which Representation Letter may provide for the payment of principal of or interest on the Bonds by wire transfer. -6- ===== PDF PAGE 79 ===== [Extraction: embedded PDF text] With respect to Bonds registered in the Bond Register in the name of Cede, as nominee of DTC, the City and the Bond Registrar shall have no responsibility or obligation to any broker-dealer, bank or other financial institution for which DTC holds Bonds from time to time as securities depository (each such broker-dealer, bank or other financial institution being referred to herein as a “DTC Participant”) or to any person on behalf of whom such a DTC Participant holds an interest in the Bonds. Without limiting the immediately preceding sentence, the City and the Bond Registrar shall have no responsibility or obligation with respect to (i) the accuracy of the records of DTC, Cede or any DTC Participant with respect to any ownership interest in the Bonds, (ii) the delivery to any DTC Participant or any other person, other than a registered owner of a Bond as shown in the Bond Register, of any notice with respect to the Bonds, including any notice of redemption, or (iii) the payment to any DTC Participant or any other person, other than a registered owner of a Bond as shown in the Bond Register, of any amount with respect to the principal of or interest on the Bonds. The City and the Bond Registrar may treat and consider the person in whose name each Bond is registered in the Bond Register as the holder and absolute owner of such Bond for the purpose of payment of principal and interest with respect to such Bond, for the purpose of giving notices of redemption and other matters with respect to such Bond, for the purpose of registering transfers with respect to such Bond, and for all other purposes whatsoever. The Bond Registrar shall pay all principal of and interest on the Bonds only to or upon the order of the respective registered owners of the Bonds, as shown in the Bond Register, or their respective attorneys duly authorized in writing, and all such payments shall be valid and effective to fully satisfy and discharge the City’s obligations with respect to payment of the principal of and interest on the Bonds to the extent of the sum or sums so paid. No person other than a registered owner of a Bond as shown in the Bond Register, shall receive a Bond evidencing the obligation of the City to make payments of principal and interest with respect to any Bond. -7- ===== PDF PAGE 80 ===== [Extraction: embedded PDF text] Upon delivery by DTC to the Bond Registrar of written notice to the effect that DTC has determined to substitute a new nominee in place of Cede, and subject to the provisions in Section 4 hereof with respect to the payment of interest to the registered owners of Bonds at the close of business on the 15th day of the month of the applicable interest payment date, the name “Cede” in this Ordinance shall refer to such new nominee of DTC. In the event that (i) the City determines that DTC is incapable of discharging its responsibilities described herein and in the Representation Letter, (ii) the agreement among the City, the Bond Registrar and DTC evidenced by the Representation Letter shall be terminated for any reason or (iii) the City determines that it is in the best interests of the beneficial owners of the Bonds that they be able to obtain certificated Bonds, the City shall notify DTC and DTC Participants of the availability through DTC of certificated Bonds and the Bonds shall no longer be restricted to being registered in the Bond Register in the name of Cede, as nominee of DTC. At that time, the City may determine that the Bonds shall be registered in the name of and deposited with such other depository operating a universal book-entry system, as may be acceptable to the City, or such depository’s agent or designee, and if the City does not select such alternate universal book-entry system, then the Bonds may be registered in whatever name or names registered owners of Bonds transferring or exchanging Bonds shall designate, in accordance with the provisions of Section 6(a) hereof. Notwithstanding any other provisions of this Ordinance to the contrary, so long as any Bond is registered in the name of Cede, as nominee of DTC, all payments with respect to principal of and interest on such Bond and all notices with respect to such Bond shall be made and given, respectively, in the name provided in the Representation Letter. Section 7. Redemption. The Bonds due on and after December 30, 20__, shall be subject to redemption prior to maturity at the option of the City from any available funds, as a whole or in -8- ===== PDF PAGE 81 ===== [Extraction: embedded PDF text] part, and if in part in integral multiples of $5,000 in any order of their maturity as determined by the City (less than all of the Bonds of a single maturity to be selected by the Bond Registrar), on December 30, 20__, and on any date thereafter, at the redemption price of par plus accrued interest to the date fixed for redemption. Section 8. Redemption Procedure. The Bonds shall be redeemed only in the principal amount of $5,000 and integral multiples thereof. The City shall, at least forty-five (45) days prior to any optional redemption date (unless a shorter time period shall be satisfactory to the Bond Registrar) notify the Bond Registrar of such redemption date and of the principal amount and maturity or maturities of Bonds to be redeemed. For purposes of any redemption of less than all of the outstanding Bonds of a single maturity, the particular Bonds or portions of Bonds to be redeemed shall be selected by lot by the Bond Registrar from the Bonds of such maturity by such method of lottery as the Bond Registrar shall deem fair and appropriate; provided that such lottery shall provide for the selection for redemption of Bonds or portions thereof so that any $5,000 Bond or $5,000 portion of a Bond shall be as likely to be called for redemption as any other such $5,000 Bond or $5,000 portion. The Bond Registrar shall make such selection upon the earlier of the irrevocable deposit of funds with an escrow agent sufficient to pay the redemption price of the Bonds to be redeemed or the time of the giving of official notice of redemption. The Bond Registrar shall promptly notify the City in writing of the Bonds or portions of Bonds selected for redemption and, in the case of any Bond selected for partial redemption, the principal amount thereof to be redeemed. Unless waived by the registered owner of Bonds to be redeemed, official notice of any such redemption shall be given by the Bond Registrar on behalf of the City by mailing the redemption notice by first class mail not less than 30 days and not more than 60 days prior to the date fixed for redemption to each registered owner of the Bond or Bonds to be redeemed at the address shown -9- ===== PDF PAGE 82 ===== [Extraction: embedded PDF text] on the Bond Register or at such other address as is furnished in writing by such registered owner to the Bond Registrar. All official notices of redemption shall include the full name of the Bonds to be redeemed and at least the information as follows: (a) the redemption date; (b) the redemption price; (c) if less than all of the outstanding Bonds of a particular maturity are to be redeemed, the identification (and, in the case of partial redemption of Bonds within such maturity, the respective principal amounts) of the Bonds to be redeemed; (d) a statement that on the redemption date the redemption price will become due and payable upon each such Bond or portion thereof called for redemption and that interest thereon shall cease to accrue from and after said date; (e) the place where such Bonds are to be surrendered for payment of the redemption price, which place of payment shall be the principal corporate trust office of the Paying Agent; and (f) such other information then required by custom, practice or industry standard. Unless moneys sufficient to pay the redemption price of the Bonds to be redeemed shall have been received by the Paying Agent prior to the giving of such notice of redemption, such notice may, at the option of the City, state that said redemption shall be conditional upon the receipt of such moneys by the Paying Agent on or prior to the date fixed for redemption. If such moneys are not received, such notice shall be of no force and effect, the City shall not redeem such Bonds, and the Bond Registrar shall give notice, in the same manner in which the notice of redemption shall have been given, that such moneys were not so received and that such Bonds will not be redeemed. Otherwise, prior to any redemption date, the City shall deposit with the Paying Agent -10- ===== PDF PAGE 83 ===== [Extraction: embedded PDF text] an amount of money sufficient to pay the redemption price of all the Bonds or portions of Bonds which are to be redeemed on that date. Subject to the provisions for a conditional redemption described above, notice of redemption having been given as aforesaid, the Bonds or portions of Bonds so to be redeemed shall, on the redemption date, become due and payable at the redemption price therein specified, and from and after such date (unless the City shall default in the payment of the redemption price) such Bonds or portions of Bonds shall cease to bear interest. Upon surrender of such Bonds for redemption in accordance with said notice, such Bonds shall be paid by the Paying Agent at the redemption price. The procedure for the payment of interest due as part of the redemption price shall be as herein provided for payment of interest otherwise due. Upon surrender for any partial redemption of any Bond, there shall be prepared for the registered owner a new Bond or Bonds of like tenor, of authorized denominations, of the same maturity, and bearing the same rate of interest in the amount of the unpaid principal. If any Bond or portion of a Bond called for redemption shall not be so paid upon surrender thereof for redemption, the principal shall, until paid or duly provided for, bear interest from the redemption date at the rate borne by the Bond or portion of Bond so called for redemption. All Bonds which have been redeemed shall be cancelled and destroyed by the Bond Registrar and shall not be reissued. As part of their respective duties hereunder, the Bond Registrar and Paying Agent shall prepare and forward to the City a statement as to notice given with respect to each redemption together with copies of the notices as mailed and published. -11- ===== PDF PAGE 84 ===== [Extraction: embedded PDF text] Section 9. Form of Bond. The Bonds shall be in substantially the following form; provided, however, that if the text of the Bond is to be printed in its entirety on the front side of the Bond, then paragraph [2] and the legend, “See Reverse Side for Additional Provisions”, shall be omitted and paragraphs [6] through [11] shall be inserted immediately after paragraph [1]: -12- ===== PDF PAGE 85 ===== [Extraction: embedded PDF text] [FORM OF BOND - FRONT SIDE] REGISTERED REGISTERED NO. ______ $_________ UNITED STATES OF AMERICA STATE OF ILLINOIS COUNTY OF DUPAGE CITY OF WEST CHICAGO GENERAL OBLIGATION BOND, SERIES 2026 See Reverse Side for Additional Provisions. Interest Maturity Dated Rate: ____% Date: December 30, ____ Date: ________, 2026 CUSIP: _________ Registered Owner: CEDE & CO. Principal Amount: [1] KNOW ALL PERSONS BY THESE PRESENTS that the City of West Chicago, DuPage County, Illinois, a municipality, home rule unit, and political subdivision of the State of Illinois (the “City”), hereby acknowledges itself to owe and for value received promises to pay to the Registered Owner identified above, or registered assigns as hereinafter provided, on the Maturity Date identified above, the Principal Amount identified above and to pay interest (computed on the basis of a 360-day year of twelve 30-day months) on such Principal Amount from the later of the Dated Date of this Bond identified above or from the most recent interest payment date to which interest has been paid or duly provided for, at the Interest Rate per annum identified above, such interest to be payable on June 30 and December 30 of each year, commencing December 30, 2026, until said Principal Amount is paid or duly provided for. The principal of this Bond is payable in lawful money of the United States of America upon presentation hereof at the principal corporate trust office of Amalgamated Bank of Chicago, Chicago, Illinois, as bond registrar and paying agent (the “Bond Registrar”). Payment of interest shall be made to the Registered Owner hereof as shown on the registration books of the City maintained by the Bond Registrar, at the close of -13- ===== PDF PAGE 86 ===== [Extraction: embedded PDF text] business on the 15th day of the month of the interest payment date. Interest shall be paid by check or draft of the Bond Registrar, payable upon presentation in lawful money of the United States of America, mailed to the address of such Registered Owner as it appears on such registration books or at such other address furnished in writing by such Registered Owner to the Bond Registrar. For the prompt payment of this Bond both principal and interest at maturity, the full faith, credit and resources of the City are hereby irrevocably pledged. [2] Reference is hereby made to the further provisions of this Bond set forth on the reverse hereof, and such further provisions shall for all purposes have the same effect as if set forth at this place. [3] It is hereby certified and recited that all conditions, acts and things required by the Constitution and Laws of the State of Illinois to exist or to be done precedent to and in the issuance of this Bond, including the hereinafter defined Act, have existed and have been properly done, happened and been performed in regular and due form and time as required by law; that the indebtedness of the City, represented by the Bonds, and including all other indebtedness of the City, howsoever evidenced or incurred, does not exceed any constitutional or statutory or other lawful limitation; and that provision has been made for the collection of a direct annual tax, in addition to all other taxes, on all of the taxable property in the City sufficient to pay the interest hereon as the same falls due and also to pay and discharge the principal hereof at maturity. [4] This Bond shall not be valid or become obligatory for any purpose until the certificate of authentication hereon shall have been signed by the Bond Registrar. -14- ===== PDF PAGE 87 ===== [Extraction: embedded PDF text] [5] IN WITNESS WHEREOF the City of West Chicago, DuPage County, Illinois, by its City Council, has caused this Bond to be executed by the manual or duly authorized facsimile signature of its Mayor and attested by the manual or duly authorized facsimile signature of its City Administrator and its corporate seal or a facsimile thereof to be impressed or reproduced hereon, all as appearing hereon and as of the Dated Date identified above. SPECIMEN Mayor, City of West Chicago DuPage County, Illinois ATTEST: SPECIMEN City Administrator, City of West Chicago DuPage County, Illinois [SEAL] Date of Authentication: ___________, 20__ CERTIFICATE Bond Registrar and Paying Agent: OF Amalgamated Bank of Chicago AUTHENTICATION Chicago, Illinois This Bond is one of the Bonds described in the within-mentioned Ordinance and is one of the General Obligation Bonds, Series 2026, of the City of West Chicago, DuPage County, Illinois. AMALGAMATED BANK OF CHICAGO, as Bond Registrar By SPECIMEN Authorized Officer -15- ===== PDF PAGE 88 ===== [Extraction: embedded PDF text] [FORM OF BOND - REVERSE SIDE] CITY OF WEST CHICAGO DUPAGE COUNTY, ILLINOIS GENERAL OBLIGATION BOND, SERIES 2026 [6] This Bond is one of a series of bonds (the “Bonds”) issued by the City for the purpose of paying the costs of financing capital improvements within the City, including, but not limited to, street and roadway improvements and expenses incidental thereto, all as described and defined in the ordinance of the City, passed by the City Council of the City on the 2nd day of March, 2026, authorizing the Bonds (the “Ordinance”), pursuant to and in all respects in compliance with the applicable provisions of the Illinois Municipal Code, as amended, as further supplemented and, where necessary, superseded, by the powers of the City as a home rule unit under the provisions of Section 6 of Article VII of the Illinois Constitution of 1970, and as further supplemented by the Local Government Debt Reform Act, as amended (collectively, such Illinois Municipal Code, constitutional home rule powers and such Reform Act being the “Act”). [7] The Bonds of the series of which this Bond is one due on and after December 30, 20__, are subject to redemption prior to maturity at the option of the City from any available funds, as a whole or in part, and if in part in integral multiples of $5,000 in any order of their maturity as determined by the City (less than all of the Bonds of a single maturity to be selected by the Bond Registrar), on December 30, 20__, and on any date thereafter, at the redemption price of par plus accrued interest to the date fixed for redemption. [8] Notice of any such redemption shall be sent by first class mail not less than thirty (30) days nor more than sixty (60) days prior to the date fixed for redemption to the registered owner of each Bond to be redeemed at the address shown on the registration books of the City maintained by the Bond Registrar or at such other address as is furnished in writing by such -16- ===== PDF PAGE 89 ===== [Extraction: embedded PDF text] registered owner to the Bond Registrar. When so called for redemption, this Bond will cease to bear interest on the specified redemption date, provided funds for redemption are on deposit at the place of payment at that time, and shall not be deemed to be outstanding. [9] This Bond is transferable by the Registered Owner hereof in person or by his or her attorney duly authorized in writing at the principal corporate trust office of the Bond Registrar in Chicago, Illinois, but only in the manner, subject to the limitations and upon payment of the charges provided in the Ordinance, and upon surrender and cancellation of this Bond. Upon such transfer a new Bond or Bonds of authorized denominations of the same maturity and for the same aggregate principal amount will be issued to the transferee in exchange therefor. [10] The Bonds are issued in fully registered form in the denomination of $5,000 each or authorized integral multiples thereof. This Bond may be exchanged at the principal corporate trust office of the Bond Registrar for a like aggregate principal amount of Bonds of the same maturity of other authorized denominations, upon the terms set forth in the Ordinance. The Bond Registrar shall not be required to transfer or exchange any Bond during the period beginning at the close of business on the 15th day of the month of any interest payment date on such Bond and ending at the opening of business on such interest payment date, nor to transfer or exchange any Bond after notice calling such Bond for redemption has been mailed, nor during a period of fifteen (15) days next preceding mailing of a notice of redemption of any Bonds. [11] The City and the Bond Registrar may deem and treat the Registered Owner hereof as the absolute owner hereof for the purpose of receiving payment of or on account of principal hereof and interest due hereon and for all other purposes, and neither the City nor the Bond Registrar shall be affected by any notice to the contrary. ASSIGNMENT FOR VALUE RECEIVED, the undersigned sells, assigns and transfers unto -17- ===== PDF PAGE 90 ===== [Extraction: embedded PDF text] Here insert Social Security Number, Employer Identification Number or other Identifying Number ______________________________________________________________________________ ______________________________________________________________________________ (Name and Address of Assignee) the within Bond and does hereby irrevocably constitute and appoint _______________________ ______________________________________________________________________________ as attorney to transfer the said Bond on the books kept for registration thereof with full power of substitution in the premises. Dated: _____________________________ _____________________________ Signature guaranteed: _____________________________ NOTICE: The signature to this transfer and assignment must correspond with the name of the Registered Owner as it appears upon the face of the within Bond in every particular, without alteration or enlargement or any change whatever. -18- ===== PDF PAGE 91 ===== [Extraction: embedded PDF text] Section 10. Sale of Bonds. The Bonds hereby authorized shall be executed as in this Ordinance provided as soon after the passage hereof as may be, and thereupon be deposited with the City of West Chicago Director of Finance, as the staff member assigned by the City Administrator to fulfill the statutory duties of City Treasurer pursuant to Section 2-134 of the City of West Chicago Municipal Code (the “Chief Financial Officer”), and be by the Chief Financial Officer delivered to __________, the purchaser thereof (the “Purchaser”), upon receipt of the purchase price therefor, the same being $______________________, plus accrued interest, if any, to date of delivery; the contract for the sale of the Bonds (as evidenced by an executed bid form, the “Purchase Contract”) heretofore entered into is in all respects ratified, approved and confirmed and the officers of the City designated in the Purchase Contract are authorized and directed to execute the Purchase Contract on behalf of the City, it being hereby found and determined that the Bonds have been sold at such price and bear interest at such rates that neither the true interest cost (yield) nor the net interest rate received upon such sale exceed the maximum rate otherwise authorized by Illinois law and that the Purchase Contract is in the best interests of the City and that no person holding any office of the City, either by election or appointment, is in any manner financially interested either directly in his or her own name or indirectly in the name of any other person, association, trust or corporation, in the Purchase Contract. The use by the Purchaser of any Preliminary Official Statement and any final Official Statement relating to the Bonds is hereby ratified, approved and authorized; the execution and delivery of said final Official Statement is hereby authorized; and the officers of the City are hereby authorized to take any action as may be required on the part of the City to consummate the transactions contemplated by the Purchase Contract, this Ordinance, said Preliminary Official Statement, said final Official Statement and the Bonds. -19- ===== PDF PAGE 92 ===== [Extraction: embedded PDF text] Section 11. Tax Levy; Abatement. For the purpose of providing funds required to pay the interest on the Bonds promptly when and as the same falls due, and to pay and discharge the principal thereof at maturity, there is hereby levied upon all of the taxable property within the City, in the years for which any of the Bonds are outstanding, a direct annual tax sufficient for that purpose; and there is hereby levied on all of the taxable property in the City, in addition to all other taxes, the following direct annual taxes (the “Pledged Taxes”): FOR THE YEAR A TAX SUFFICIENT TO PRODUCE THE SUM OF: 2026 $ for interest and principal up to and including December 30, 2027 2027 $ for interest and principal 2028 $ for interest and principal 2029 $ for interest and principal 2030 $ for interest and principal 2031 $ for interest and principal 2032 $ for interest and principal 2033 $ for interest and principal 2034 $ for interest and principal 2035 $ for interest and principal 2036 $ for interest and principal 2037 $ for interest and principal 2038 $ for interest and principal 2039 $ for interest and principal 2040 $ for interest and principal 2041 $ for interest and principal 2042 $ for interest and principal 2043 $ for interest and principal 2044 $ for interest and principal The Pledged Taxes and other moneys (excepting proceeds of the Bonds) on deposit (collectively, the “Bond Moneys”) in the Bond Fund (as hereinafter defined) shall be applied to pay interest when due and principal when due at maturity. Interest or principal coming due at any time when there are insufficient funds on hand from the Pledged Taxes to pay the same shall be paid promptly when due from current funds on hand in advance of the collection of the Pledged Taxes; and when the Pledged Taxes shall have been -20- ===== PDF PAGE 93 ===== [Extraction: embedded PDF text] collected, reimbursement shall be made to said funds in the amount so advanced. The City covenants and agrees with the purchasers and registered owners of the Bonds that so long as any of the Bonds remain outstanding, the City will take no action or fail to take any action which in any way would adversely affect the ability of the City to levy and collect the foregoing tax levy. The City and its officers will comply with all present and future applicable laws in order to assure that the Pledged Taxes may be levied, extended and collected as provided herein and deposited into the Bond Fund. Principal of and interest on the Bonds up to December 30, 2026, is expected to be paid from funds on hand and lawfully available for such purpose. Whenever other funds from any lawful source are made available for the purpose of paying any principal of or interest on the Bonds so as to enable the abatement of the Pledged Taxes, the Council shall, by proper proceedings, direct the deposit of such funds into the Bond Fund and further shall direct the abatement of the taxes by the amount so deposited. A certified copy or other notification of any such proceedings abating taxes may then be filed with the County Clerk of The County of DuPage, Illinois (the “County Clerk”), in a timely manner to effect such abatement. Section 12. Filing with County Clerk. Forthwith upon the passage of this Ordinance, the City Administrator is hereby directed to file a certified copy of this Ordinance with the County Clerk; and the County Clerk shall in and for each of the years 2026 to 2044, inclusive, ascertain the rate necessary to produce the tax herein levied; and the County Clerk shall extend the same for collection on the tax books in connection with other taxes levied in said years in and by the City for general corporate purposes of the City; and, subject to abatement as stated hereinabove, in said years such annual tax shall be levied and collected by and for and on behalf of the City in like manner as taxes for general corporate purposes for said years are levied and collected, and in addition to and in excess of all other taxes. -21- ===== PDF PAGE 94 ===== [Extraction: embedded PDF text] Section 13. Creation of Funds and Appropriations. A. There is hereby created the “General Obligation Bonds, Series 2026, Bond Fund” (the “Bond Fund”) within the City’s Capital Projects Fund, which shall be the fund for the payment of principal of and interest on the Bonds. Accrued interest and premium, if any, received upon delivery of the Bonds shall be deposited into the Bond Fund and be applied to pay first interest coming due on the Bonds. B. The Pledged Taxes shall either be deposited into the Bond Fund and used solely and only for paying the principal of and interest on the Bonds or be used to reimburse a fund or account from which advances to the Bond Fund may have been made to pay principal of or interest on the Bonds prior to receipt of Pledged Taxes. Interest income or investment profit earned in the Bond Fund shall be retained in the Bond Fund for payment of the principal of or interest on the Bonds on the interest payment date next after such interest or profit is received or, to the extent lawful and as determined by the Council, transferred to such other fund as may be determined. The City hereby pledges, as equal and ratable security for the Bonds, all present and future proceeds of the Pledged Taxes for the sole benefit of the registered owners of the Bonds, subject to the reserved right of the Council to transfer certain interest income or investment profit earned in the Bond Fund to other funds of the City, as described in the preceding sentence. C. The remaining principal proceeds of the Bonds shall be set aside in a separate fund, hereby created, and designated as the “Project Fund” (the “Project Fund”), hereby created as the fund to provide for the receipt and disbursement of proceeds of the Bonds for the Project. Alternatively, the Chief Financial Officer may allocate such remaining proceeds to one or more related project funds of the City already in existence; provided, however, that this shall not relieve the Chief Financial Officer of the duty to account for the proceeds as herein provided. Any such one or more funds shall also be referred to hereinafter, collectively, as the “Project Fund”. The -22- ===== PDF PAGE 95 ===== [Extraction: embedded PDF text] Council reserves the right, as it becomes necessary from time to time, to revise the list of expenditures hereinabove set forth, to change priorities, to revise cost allocations between expenditures and to substitute projects, in order to meet current needs of the City; subject, however, to the tax covenants set forth herein. At the time of the issuance of the Bonds, the costs of issuance of the Bonds may be paid by the Purchaser or the Bond Registrar on behalf of the City from the proceeds of the Bonds. Section 14. Non-Arbitrage and Tax-Exemption. The City hereby covenants that it will not take any action, omit to take any action or permit the taking or omission of any action within its control (including, without limitation, making or permitting any use of the proceeds of the Bonds) if taking, permitting or omitting to take such action would cause any of the Bonds to be an arbitrage bond or a private activity bond within the meaning of the Internal Revenue Code of 1986, as amended (the “Code”), or would otherwise cause the interest on the Bonds to be included in the gross income of the recipients thereof for federal income tax purposes. The City acknowledges that, in the event of an examination by the Internal Revenue Service (the “IRS”) of the exemption from Federal income taxation for interest paid on the Bonds, under present rules, the City may be treated as a “taxpayer” in such examination and agrees that it will respond in a commercially reasonable manner to any inquiries from the IRS in connection with such an examination. The City also agrees and covenants with the purchasers and holders of the Bonds from time to time outstanding that, to the extent possible under Illinois law, it will comply with whatever federal tax law is adopted in the future which applies to the Bonds and affects the tax-exempt status of the Bonds. The Council hereby authorizes the officials of the City responsible for issuing the Bonds, the same being the Mayor, City Administrator and Chief Financial Officer, to make such further covenants and certifications regarding the specific use of the proceeds of the Bonds as approved -23- ===== PDF PAGE 96 ===== [Extraction: embedded PDF text] by the Council and as may be necessary to assure that the use thereof will not cause the Bonds to be arbitrage bonds and to assure that the interest on the Bonds will be exempt from federal income taxation. In connection therewith, the City and the Council further agree: (a) through their officers, to make such further specific covenants, representations as shall be truthful, and assurances as may be necessary or advisable; (b) to consult with counsel approving the Bonds and to comply with such advice as may be given; (c) to pay to the United States, as necessary, such sums of money representing required rebates of excess arbitrage profits relating to the Bonds; (d) to file such forms, statements, and supporting documents as may be required and in a timely manner; and (e) if deemed necessary or advisable by their officers, to employ and pay fiscal agents, financial advisors, attorneys, and other persons to assist the City in such compliance. Section 15. Reimbursement. With respect to expenditures for the Project paid within the 60-day period ending on this date and with respect to which no declaration of intent was previously made, the City hereby declares its intent to reimburse such expenditures and hereby allocates proceeds of the Bonds in the amount indicated in the Tax Exemption Certificate and Agreement to be delivered in connection with the issuance of the Bonds to reimburse said expenditures. Section 16. Duties of Bond Registrar. If requested by the Bond Registrar, the Mayor and City Administrator are authorized to execute the Bond Registrar’s standard form of agreement between the City and the Bond Registrar with respect to the obligations and duties of the Bond Registrar hereunder which may include the following: (a) to act as bond registrar, authenticating agent, paying agent and transfer agent as provided herein; (b) to maintain a list of Bondholders as set forth herein and to furnish such list to the City upon request, but otherwise to keep such list confidential; (c) to give notice of redemption of the Bonds as provided herein; (d) to cancel and/or destroy Bonds which have been paid at maturity or upon earlier redemption or submitted for exchange or transfer; -24- ===== PDF PAGE 97 ===== [Extraction: embedded PDF text] (e) to furnish the City at least annually a certificate with respect to Bonds cancelled and/or destroyed; and (f) to furnish the City at least annually an audit confirmation of Bonds paid, Bonds outstanding and payments made with respect to interest on the Bonds. Section 17. Defeasance. Any Bond or Bonds which (a) are paid and cancelled, (b) which have matured and for which sufficient sums have been deposited with the Bond Registrar to pay all principal and interest due thereon, or (c) for which sufficient U.S. funds and direct U.S. Treasury obligations have been deposited with the Bond Registrar or similar institution to pay, taking into account investment earnings on such obligations, all principal of and interest on such Bond or Bonds when due at maturity or as called for redemption, pursuant to an irrevocable escrow or trust agreement, shall cease to have any lien on or right to receive or be paid from the Bond Moneys or Pledged Taxes and shall no longer have the benefits of any covenant for the registered owners of outstanding Bonds as set forth herein as such relates to lien and security of the outstanding Bonds. All covenants relative to the tax-exempt status of the Bonds; and payment, registration, transfer, and exchange; are expressly continued for all Bonds whether outstanding Bonds or not. Section 18. Continuing Disclosure Undertaking. The Mayor or Chief Financial Officer is hereby authorized, empowered and directed to execute and deliver a Continuing Disclosure Undertaking (the “Continuing Disclosure Undertaking”) in connection with the issuance of the Bonds, with such provisions therein as he or she shall approve, his or her execution thereof to constitute conclusive evidence of his or her approval of such provisions. When the Continuing Disclosure Undertaking is executed and delivered on behalf of the City as herein provided, the Continuing Disclosure Undertaking will be binding on the City and the officers, employees and agents of the City, and the officers, employees and agents of the City are hereby authorized, empowered and directed to do all such acts and things and to execute all such documents as may be necessary to carry out and comply with the provisions of the Continuing Disclosure -25- ===== PDF PAGE 98 ===== [Extraction: embedded PDF text] Undertaking as executed. Notwithstanding any other provision of this Ordinance, the sole remedies for failure to comply with the Continuing Disclosure Undertaking shall be the ability of the beneficial owner of any Bond to seek mandamus or specific performance by court order, to cause the City to comply with its obligations under the Continuing Disclosure Undertaking. Section 19. Record-Keeping Policy and Post-Issuance Compliance Matters. It is necessary and in the best interest of the City to maintain sufficient records to demonstrate compliance with its covenants and expectations to ensure the appropriate federal tax status for the Bonds and other debt obligations of the City, the interest on which is excludable from “gross income” for federal income tax purposes or which enable the City or the holder to receive federal tax benefits, including, but not limited to, qualified tax credit bonds and other specified tax credit bonds (including the Bonds, the “Tax Advantaged Obligations”). Further, it is necessary and in the best interest of the City that (i) the Council adopt policies with respect to record-keeping and post issuance compliance with the City’s covenants related to its Tax Advantaged Obligations and (ii) the Compliance Officer (as hereinafter defined) at least annually review the City’s Contracts (as hereinafter defined) to determine whether the Tax Advantaged Obligations comply with the federal tax requirements applicable to each issue of the Tax Advantaged Obligations. The Council and the City hereby adopt the following Record-Keeping Policy and, in doing so, amend any similar Record-Keeping Policy or Policies heretofore adopted: (a) Compliance Officer Is Responsible for Records. The Chief Financial Officer (the “Compliance Officer”) is hereby designated as the keeper of all records of the City with respect to each issue of the Tax Advantaged Obligations, and such officer shall report to the Council at least annually that he/she has all of the required records in his/her possession, or is taking appropriate action to obtain or recover such records. (b) Closing Transcripts. For each issue of Tax Advantaged Obligations, the Compliance Officer shall receive, and shall keep and maintain, a true, correct and complete counterpart of each and every document and agreement delivered in connection with the issuance of the Tax Advantaged Obligations, including without limitation (i) the proceedings of the City authorizing the Tax Advantaged Obligations, (ii) any offering -26- ===== PDF PAGE 99 ===== [Extraction: embedded PDF text] document with respect to the offer and sale of the Tax Advantaged Obligations, (iii) any legal opinions with respect to the Tax Advantaged Obligations delivered by any lawyers, and (iv) all written representations of any person delivered in connection with the issuance and initial sale of the Tax Advantaged Obligations. (c) Arbitrage Rebate Liability. The Compliance Officer shall review the agreements of the City with respect to each issue of Tax Advantaged Obligations and shall prepare a report for the Council stating whether or not the City has any rebate liability to the United States Treasury, and setting forth any applicable exemptions that each issue of Tax Advantaged Obligations may have from rebate liability. Such report shall be updated annually and delivered to the Council. (d) Recommended Records. The Compliance Officer shall review the records related to each issue of Tax Advantaged Obligations and shall determine what requirements the City must meet in order to maintain the tax-exemption of interest paid on its Tax Advantaged Obligations, its entitlement to direct payments by the United States Treasury of the applicable percentages of each interest payment due and owing on its Tax Advantaged Obligations, and applicable tax credits or other tax benefits arising from its Tax Advantaged Obligations. The Compliance Officer shall then prepare a list of the contracts, requisitions, invoices, receipts and other information that may be needed in order to establish that the interest paid on the Tax Advantaged Obligations is entitled to be excluded from “gross income” for federal income tax purposes, that the City is entitled to receive from the United States Treasury direct payments of the applicable percentages of interest payments coming due and owing on its Tax Advantaged Obligations, and the entitlement of holders of any Tax Advantaged Obligations to any tax credits or other tax benefits, respectively. Notwithstanding any other policy of the City, such retained records shall be kept for as long as the Tax Advantaged Obligations relating to such records (and any obligations issued to refund the Tax Advantaged Obligations) are outstanding, plus three years, and shall at least include: (i) complete copies of the transcripts delivered when any issue of Tax Advantaged Obligations is initially issued and sold; (ii) copies of account statements showing the disbursements of all Tax Advantaged Obligation proceeds for their intended purposes, and records showing the assets and other property financed by such disbursements; (iii) copies of account statements showing all investment activity of any and all accounts in which the proceeds of any issue of Tax Advantaged Obligations has been held or in which funds to be used for the payment of principal of or interest on any Tax Advantaged Obligations has been held, or which has provided security to the holders or credit enhancers of any Tax Advantaged Obligations; (iv) copies of all bid requests and bid responses used in the acquisition of any special investments used for the proceeds of any issue of Tax Advantaged -27- ===== PDF PAGE 100 ===== [Extraction: embedded PDF text] Obligations, including any swaps, swaptions, or other financial derivatives entered into in order to establish that such instruments were purchased at fair market value; (v) copies of any subscriptions to the United States Treasury for the purchase of State and Local Government Series (SLGS) obligations; (vi) any calculations of liability for arbitrage rebate that is or may become due with respect to any issue of Tax Advantaged Obligations, and any calculations prepared to show that no arbitrage rebate is due, together, if applicable, with account statements or cancelled checks showing the payment of any rebate amounts to the United States Treasury together with any applicable IRS Form 8038-T; and (vii) copies of all contracts and agreements of the City, including any leases (the “Contracts”), with respect to the use of any property owned by the City and acquired, constructed or otherwise financed or refinanced with the proceeds of the Tax Advantaged Obligations effective at any time when such Tax Advantaged Obligations are, will or have been outstanding. Copies of contracts covering no more than 50 days of use and contracts related to City employees need not be retained. (e) IRS Examinations or Inquiries. In the event the IRS commences an examination of any issue of Tax Advantaged Obligations or requests a response to a compliance check, questionnaire or other inquiry, the Compliance Officer shall inform the Council of such event, and is authorized to respond to inquiries of the IRS, and to hire outside, independent professional counsel to assist in the response to the examination or inquiry. (f) Annual Review. The Compliance Officer shall conduct an annual review of the Contracts and other records to determine for each issue of Tax Advantaged Obligations then outstanding whether each such issue complies with the federal tax requirements applicable to such issue, including restrictions on private business use, private payments and private loans. The Compliance Officer is expressly authorized, without further official action of the Council, to hire outside, independent professional counsel to assist in such review. To the extent that any violations or potential violations of federal tax requirements are discovered incidental to such review, the Compliance Officer may make recommendations or take such actions as the Compliance Officer shall reasonably deem necessary to assure the timely correction of such violations or potential violations through remedial actions described in the United States Treasury Regulations, or the Tax Exempt Bonds Voluntary Closing Agreement Program described in Treasury Notice 2008-31 or similar program instituted by the IRS. (g) Training. The Compliance Officer shall undertake to maintain reasonable levels of knowledge concerning the rules related to tax-exempt bonds (and build America bonds and tax credit bonds to the extent the City has outstanding build America bonds or tax-credit bonds) so that such officer may fulfill the duties described in this Section. The Compliance Officer may consult with counsel, attend conferences and presentations of -28- ===== PDF PAGE 101 ===== [Extraction: embedded PDF text] trade groups, read materials posted on various web sites, including the web site of the Tax Exempt Bond function of the IRS, and use other means to maintain such knowledge. Recognizing that the Compliance Officer may not be fully knowledgeable in this area, the Compliance Officer may consult with outside counsel, consultants and experts to assist him or her in exercising his or her duties hereunder. The Compliance Officer will endeavor to make sure that the City’s staff is aware of the need for continuing compliance. The Compliance Officer will provide copies of this Ordinance and the Tax Exemption Certificate and Agreement or other applicable tax documents for each series of Tax Advantaged Obligations then currently outstanding (the “Tax Agreements”) to staff members who may be responsible for taking actions described in such documents. The Compliance Officer should assist in the education of any new Compliance Officer and the transition of the duties under these procedures. The Compliance Officer will review this Ordinance and each of the Tax Agreements periodically to determine if there are portions that need further explanation and, if so, will attempt to obtain such explanation from counsel or from other experts, consultants or staff. (h) Amendment and Waiver. The procedures described in this Section are only for the benefit of the City. No other person (including an owner of a Tax Advantaged Obligation) may rely on the procedures included in this Section. The City may amend this Section and any provision of this Section may be waived, without the consent of the holders of any Tax Advantaged Obligations and as authorized by passage of a resolution or ordinance by the Council. Additional procedures may be required for Tax Advantaged Obligations the proceeds of which are used for purposes other than capital governmentally owned projects or refundings of such, including tax increment financing bonds, bonds financing output facilities, bonds financing working capital, or private activity bonds. The City also recognizes that these procedures may need to be revised in the event the City enters into any derivative products with respect to its Tax Advantaged Obligations. Section 20. Publication of Ordinance. A full, true and complete copy of this Ordinance shall be published within ten days after passage in pamphlet form by authority of the Council. Section 21. Severability. If any section, paragraph, clause or provision of this Ordinance shall be held invalid, the invalidity of such section, paragraph, clause or provision shall not affect any of the other provisions of this Ordinance. [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK] -29- ===== PDF PAGE 102 ===== [Extraction: embedded PDF text] Section 22. Superseder and Effective Date. All ordinances, resolutions and orders, or parts thereof, in conflict herewith, are to the extent of such conflict hereby superseded, including any provisions of the Code of Ordinances of the City; and this Ordinance shall be in full force and effect immediately upon its passage, approval and publication. AYES: ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ NAYS: ______________________________________________________________ ABSENT: ______________________________________________________________ ADOPTED: March 2, 2026 APPROVED: March 2, 2026 _______________________________________ Mayor, City of West Chicago DuPage County, Illinois Recorded in City Records: March 2, 2026. Published in pamphlet form by authority of the Council on March 2, 2026. ATTEST: ____________________________________ City Administrator, City of West Chicago DuPage County, Illinois -30- ===== PDF PAGE 103 ===== [Extraction: embedded PDF text] Alderman _________________ moved and Alderman _________________ seconded the motion that the Bond Ordinance as presented be adopted. After a full discussion thereof, the Mayor directed that the roll be called for a vote upon the motion to adopt the Bond Ordinance. Upon the roll being called, the following Aldermen voted AYE: ____________________ ______________________________________________________________________________ and the following Aldermen voted NAY: ___________________________________________ . WHEREUPON, the Mayor declared the motion carried and the Bond Ordinance adopted, and henceforth did approve and sign the same in open meeting, and did direct the Interim City Administrator to record the same in full in the records of the City Council of the City of West Chicago, DuPage County, Illinois. Other business was duly transacted at said meeting. Upon motion duly made and carried, the meeting adjourned. _______________________________________ Interim City Administrator ===== PDF PAGE 104 ===== [Extraction: embedded PDF text] STATE OF ILLINOIS ) ) SS COUNTY OF DUPAGE ) CERTIFICATION OF MINUTES AND ORDINANCE I, the undersigned, do hereby certify that I am the duly qualified and acting City Administrator of the City of West Chicago, DuPage County, Illinois (the “City”), and as such official I am the keeper of the official journal of proceedings, books, records, minutes and files of the City and of the Council (the “Council”) thereof. I do further certify that the foregoing is a full, true and complete transcript of that portion of the minutes of the meeting of the Council held on the 2nd day of March, 2026 insofar as the same relates to the adoption of an ordinance entitled: AN ORDINANCE providing for the issuance of approximately $9,395,000 General Obligation Bonds, Series 2026, of the City of West Chicago, DuPage County, Illinois, for the purpose of financing capital improvements within the City, including, but not limited to, street and roadway improvements, and paying the expenses incident thereto, providing for the levy and collection of a direct annual tax sufficient to pay the principal of and interest on said bonds, and authorizing the sale of said bonds to the purchaser thereof. a true, correct and complete copy of which said ordinance as adopted at said meeting appears in the foregoing transcript of the minutes of said meeting. I do further certify that the deliberations of the Council on the adoption of said ordinance were taken openly; that the vote on the adoption of said ordinance was taken openly; that said meeting was held at a specified time and place convenient to the public; that notice of said meeting was duly given to all newspapers, radio or television stations and other news media requesting such notice; that an agenda for said meeting was posted at the location where said meeting was held and at the principal office of the Council in compliance with, and within the timeframe required by, the Open Meetings Act of the State of Illinois (the “Act”), that at least one copy of said agendas was continuously available for public review during the timeframe required by the Act, that said agenda contained a separate specific item concerning the proposed adoption of said ordinance, a true, correct and complete copy of said agenda as so posted being attached to this Certificate as Exhibit A, that said meeting was called and held in strict compliance with the provisions of the Act, as amended, the Illinois Municipal Code, as amended, and the Code of Ordinances of the City, and that the Council has complied with all of the provisions of said Act and said Codes and with all of the procedural rules of the Council in the adoption of said ordinance. ===== PDF PAGE 105 ===== [Extraction: embedded PDF text] IN WITNESS WHEREOF I hereunto affix my official signature and the seal of the City this 2nd day of March, 2026. _______________________________________ City Administrator [SEAL] [Attach Exhibit A] -2- ===== PDF PAGE 106 ===== [Extraction: embedded PDF text] STATE OF ILLINOIS ) ) SS COUNTY OF DUPAGE ) CERTIFICATE OF PUBLICATION IN PAMPHLET FORM I, the undersigned, do hereby certify that I am the duly qualified and acting City Administrator of the City of West Chicago, DuPage County, Illinois (the “City”), and as such official I am the keeper of the official journal of proceedings, books, records, minutes, and files of the City and of the City Council (the “Council”) thereof. I do further certify that on the 2nd day of March, 2026, there was published in pamphlet form, by authority of the Council, a true, correct and complete copy of Ordinance Number ________ of the City providing for the issuance of $__________ General Obligation Bonds, Series 2026, of the City and that said ordinance as so published was on said date readily available for public inspection and distribution, in sufficient number to meet the needs of the general public, at my office as City Administrator located in the City. IN WITNESS WHEREOF I have affixed hereto my official signature and the seal of the City this 2nd day of March, 2026. _______________________________________ City Administrator [SEAL] ===== PDF PAGE 107 ===== [Extraction: embedded PDF text] STATE OF ILLINOIS ) ) SS COUNTY OF DUPAGE ) CERTIFICATE OF FILING I, the undersigned, do hereby certify that I am the duly qualified and acting County Clerk of The County of DuPage, Illinois, and as such officer I do hereby certify that on the ____ day of March, 2026, there was filed in my office a properly certified copy of Ordinance Number ______ passed by the City Council of the City of West Chicago, DuPage County, Illinois, on the 2nd day of March, 2026, and entitled: AN ORDINANCE providing for the issuance of approximately $9,395,000 General Obligation Bonds, Series 2026, of the City of West Chicago, DuPage County, Illinois, for the purpose of financing capital improvements within the City, including, but not limited to, street and roadway improvements, and paying the expenses incident thereto, providing for the levy and collection of a direct annual tax sufficient to pay the principal of and interest on said bonds, and authorizing the sale of said bonds to the purchaser thereof. and that the same has been deposited in, and all as appears from, the official files and records of my office. IN WITNESS WHEREOF I have hereunto affixed my official signature and the seal of The County of DuPage, Illinois, this ____ day of March, 2026. ________________________________________ County Clerk of The County of DuPage, Illinois [SEAL]