===== PDF PAGE 34 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO I ' INFRASTRUCTURE COMMITTEE I I AGENDA ITEM SUMMARY IITEM TITLE: AGENDA ITEM NUMBER: 7.A. ', Resolution No. 26-R-0010 - Contract' Award - Schroeder COMMITTEE AGENDA DATE: February 5, 2026Asphalt Services, Inc. for the 2026 Industrial Streets COUNCIL AGENDA DATE: March 2, 2026 IImprovement Project- Phase A- Fenton Lane in an Amount Not to Exceed $1,642,817.43 " STAFF REVIEW: Mehul T. Patel, P.E., CFM- Director of Public Works SIGNATURE APPROVED BY INTERIM CITY ADMINISTRATOR: Tia Messina SIGNATURE ' ' ITEM SUMMARY: Many roadway segments in the City's industrial areas require complete roadway reconstruction and underground utility improvements. These improvements are identified in the City's 5-Year Recommended Roadway Improvement Program in FY 2026, FY 2027, and FY 2028. The Industrial Streets Improvement Program consists of Phase A, Phase B, and Phase C, as denoted in the enclosed location map. 2026 Industrial Streets Improvement Project - Phase A - Fenton Lane (Project) is located on Fenton Lane from W. Washington Street to Helena Drive, as denoted in the enclosed location map. The scope of the project includes full- depth hot-mix asphalt (HMA) roadway reconstruction, proposed curb and gutter, proposed sidewalks, driveway removal and replacements, fire hydrants relocations, proposed street lighting system, and miscellaneous utility structure adjustments as denoted in the Project plans and specifications. The net length of roadway improvements is approximately 0.353 miles or 1,865 feet. The construction is anticipated to begin in spring 2026 and is expected to be completed in October 2026, weather permitting. The Project will be funded through municipal bonds, which will be presented for the City Council's consideration under a separate Agenda. The Project was advertised for public bids in the Daily Herald and on an online bidding platform, QuestCDN, on January 6, 2026. Staff opened bids on January 27, 2026, and below are the bid results: ' BID CONTRACTOR RANK ' SUBMITTAL AMOUNT Schroeder Asphalt Services, Inc. $1,642,817.43 1 ' A Lamp Concrete Contractors, Inc $1,777,959.48 2 M & J Asphalt Paving Company $1,787,468.25 3 Alliance Contractors, Inc. $1,848,525.10 4 Maneval Construction Co., Inc. $1,888,846.00 5 I Plote Construction Inc. $1,860,180.75 6 Everlast Blacktop, Inc. $1,906,189.05 7 I' R. W. Dunteman Co. $1,988,875.00 8 Martam Construction, Inc. $2,120,100.25 9 '· ENGINEER'S ESTIMATE $1,871,601.25 - The FY 2026 Budget includes $1,715,900.00 under Capital Projects Fund Account No. 08-34-53-4807. Schroeder Asphalt Services, Inc. (SAS) of Huntley, Illinois, submitted the lowest and most qualified bid in the amount of $1,642,817.43, which is $228,783.82 or approximately 12.2% lower than the engineer's estimated cost of ===== PDF PAGE 35 ===== [Extraction: OCR (rendered-page OCR)] CITY OF WEST CHICAGO $1,871,601.25. Furthermore, SAS’s bid is $73,082.57 or approximately 4.3% under the FY 2026 budgeted amount of $1,715,900.00. The City has previously contracted with SAS to perform similar work, including various roadway rehabilitation projects throughout the City, including the 2021 Commerce Drive Reconstruction Project, the 2023 Fair Meadows Subdivision Rehabilitation Project, and the 2024 Roadway Rehabilitation Project. All projects were completed satisfactorily. In addition, SAS is registered with the Illinois Department of Transportation as a prequalified contractor. Staff recommends awarding the 2026 Industrial Streets Improvement Project —- Phase A — Fenton Lane to the lowest responsible bidder, Schroeder Asphalt Services, Inc., for a bid amount not to exceed $1,642,817.43. The contract award is contingent on issuance of the General Obligation bonds. ACTIONS PROPOSED: Approve Resolution No. 26-R-0010 authorizing the Mayor to execute a Contract with the lowest responsible bidder, Schroeder Asphalt Services, Inc. of Huntley, Illinois, for the 2026 Industrial Streets Improvement Project — Phase A — Fenton Lane in an amount not to exceed $1,642,817.43. COMMITTEE RECOMMENDATION: The Infrastructure Committee voted 5-0 for approval.