===== PDF PAGE 3 ===== [Extraction: embedded PDF text] WHERE HISTORY & PROGRESS MEET Draft MINUTES INFRASTRUCTURE COMMITTEE February 5, 2026 7:00 P.M. 1. Call to Order, Roll Call, and Establishment of a Quorum. Chairman Morano called the meeting to order at 7:00 P.M. Roll call found Aldermen Dan Beebe, Joe Morano, Jayme Sheahan, and John C. Smith, Jr present. Alderman Carlos Avina Soto arrived after roll call at 7:02 P.M. Alderman Sandra Dimas was absent. Staff present included Director of Public Works, Mehul Patel, and Administrative Assistant, Ashley Heidorn. 2. Approval of Minutes A. Infrastructure Committee Minutes of December 4, 2025. Alderman Smith made a motion, seconded by Alderman Beebe, to approve the Meeting Minutes of December 4, 2025. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beebe, Morano, Sheahan, and Smith. Voting Nay: 0. 3. Public Participation / Presentations. None. 4. Items for Consent. Alderman Morano requested discussion on Items A, E, K, and L. Alderman Avina Soto requested discussion on Item J. Alderman Sheahan made a motion, seconded by Alderman Avina Soto, to approve: B. Change Order No. 1 - Purchase of One 2025 Ford F59 Chassis with a Step Van Body Equipped by Sauber Manufacturing from Haggerty Ford of West Chicago, Illinois, in an Amount Not to Exceed $2,649.00 for a Revised Total Contract Amount Not to Exceed $161,518.00 C. Purchase of Six 2026 Ford Utility AWD Police Interceptor Vehicles - Haggerty Ford, West Chicago, Illinois D. Resolution No. 26-R-0003 - Authorizing the City Administrator to Enter into a Contract for the Supply of Electricity for the City's Water Treatment Plant, all Well Stations, and all Sanitary Lift Stations F. Resolution No. 26-R-0005 - Contract Award - Thomas Engineering Group for Phase Ill Construction Engineering Services for the 2026 Industrial Streets Improvement Project - Phase A-Western Drive & Downs Drive in an Amount Not to Exceed $330,000.00 475 Main Street T 630.293.2200 Daniel Bovey MAYOR West Chicago, Illinois F 630,293.3028 Tia Messino 60185 westchicago org INTERIM CITY ADMINISTRATOR ===== PDF PAGE 4 ===== [Extraction: embedded PDF text] G. Resolution No. 26-R-0006 - Final Report of Expenditure (BLR 13510) for State Motor Fuel Tax Funds for the 2025 Nuclear Drive and Northwest Avenue Reconstruction Project - Section No. 24-00090-00-PV H. Resolution No. 26-R-0007 - Local Public Agency General Maintenance - Refuse & Electrical - Maintenance Expenditure Statement (BLR 14222) for Motor Fuel Tax Funds in FY 2025 - Section No. 25-00000-00-GM I. Resolution No. 26-R-0008 - Local Public Agency General Maintenance - 2025 Roadway Rehabilitation - Maintenance Expenditure Statement (BLR 14222) for State Motor Fuel Tax Funds in FY 2025 - Section No. 25-00000-01-GM M. Resolution No. 26-R-0012 - Contract Award - Era-Valdivia Contractors, Inc. - Water Treatment Plant Filter #1 Rehabilitation Project in the Amount Not to Exceed $343,800.00 N. Resolution No. 26-R-0013 - Community Development Block Grant (CDBG) Intergovernmental Agreements - Bishop Street and Brown Street Water Main and Streets Rehabilitation Project (CD24-04) and York Avenue Area Water Main & Street Rehabilitation Project (CD25-03) 0. Resolution No. 26-R-0014 - Contract Award - R.W. Collins Co. for the Leaking Underground Storage Tank Project at 135 W. Grand Lake Blvd in an Amount Not to Exceed $105,625.00 Roll call found the vote unanimous for approval. Voting Yea: Aldermen Avina Soto, Beebe, Morano, Sheahan, and Smith. Voting Nay: 0. 5. Items for Discussion. 4. A. Ordinance No. 26-0-0003 - Debt Authorization - Illinois Public Water Supply Loan Program - Lead Service Line Replacement Project. Mr. Patel explained that this ordinance is required by the EPA to apply for loan funding from the Illinois Public Water Supply Loan Program (PWSLP). The City has approximately 797 lead water service lines to be replaced, which were broken up into two major projects. The City applied for funding for each of these two projects in 2025, and both were denied. One of the largest factors that affected the City's qualification is that the City's median household income is too high to qualify for higher scoring of the applications. Staff are planning to take the lowest-scoring project of the two to apply for Bypass Funds through the PWSLP, which are awarded on a first come first serve basis and are not eligible for principal forgiveness. The City plans to reapply for the original funding for the higher-scoring project, which could be eligible for principal forgiveness if the loan application is approved. Alderman Smith made a motion, seconded by Alderman Avina Soto, to approve. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Avina Soto, Beebe, Morano, Sheahan, and Smith. Voting Nay: 0. 4. E. Resolution No. 26-R-0004 - Engineering Enterprises, Inc. - Professional Construction Engineering Services for Lead Service Line Replacement Project - Phase B in an Amount Not to Exceed $397,100.00. This Item was discussed in conjunction with Item 4. A. Both Lead Service Line Replacement Projects include the cost of construction and construction engineering to be funded through the PWSLP. For the construction cost to be eligible for the PWSLP, a contract must be in place. Engineering Enterprises, Inc. has worked with neighboring communities on similar projects. Should the City be unsuccessful in obtaining Bypass Funds, however, this agreement will not move forward. Alderman Smith made a motion, seconded by Alderman Avina Soto, to approve. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Avina Soto, Beebe, Morano, Sheahan, and Smith. Voting Nay: 0. 4. J. Resolution No. 26-R-0009 - Contract Award - Schroeder Asphalt Services, Inc. for the 2026 Roadway Rehabilitation Project in an Amount Not to Exceed $1,284,325.06. Mr. ===== PDF PAGE 5 ===== [Extraction: embedded PDF text] Patel explained that going out to bid early in the year resulted in a lot of competitive bids received, the lowest responsible bid being $1.284 million, which is substantially lower than the budgeted amount of $1.459 million. Schroeder Asphalt Services has worked with the City before, and staff have been happy with their performance. Alderman Avina Soto made a motion, seconded by Alderman Sheahan, to approve. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Avina Soto, Beebe, Morano, Sheahan, and Smith. Voting Nay: 0. 4. K. Resolution No. 26-R-0010 - Contract Award - Schroeder Asphalt Services, Inc. for the 2026 Industrial Streets Improvement Project - Phase A - Fenton Lane in an Amount Not to Exceed $1,642,817.43. Mr. Patel explained that going out to bid early in the year resulted in a lot of competitive bids received, the lowest responsible bid being $1.642 million, which is less than the budgeted amount of $1. 715 million. The project will be funded through municipal bonds, which will be presented for City Council's consideration under a separate Agenda, and the project will only proceed if those are approved. Alderman Beebe made a motion, seconded by Alderman Avina Soto, to approve. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Avina Soto, Beebe, Morano, Sheahan, and Smith. Voting Nay: 0. 4. L. Resolution No. 26-R-0011 - Contract Award - Plote Construction Inc. for the 2026 Industrial Streets Improvement Project - Phase A - Downs Drive and Western Drive in an Amount Not to Exceed $7,641,570.50. Mr. Patel noted that this project is more expensive due to the need for underground watermain work and replacement. Western and Downs will also be concrete reconstructions, which is more expensive than asphalt. Additionally, Downs Drive needs to be widened to meet current City code requirements. Plote Construction Inc. has worked with the City previously, including most recently on Harvester Road, and staff have been satisfied with their performance. Staff anticipates that the City will receive some grant funding to reduce the expected debt issuance. This project will also be funded through municipal bonds, which will be presented for City Council's consideration under a separate Agenda, and the project will only proceed if those are approved. Alderman Beebe made a motion, seconded by Alderman Avina Soto, to approve. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Avina Soto, Beebe, Morano, Sheahan, and Smith. Voting Nay: 0. 6. Unfinished Business. None. 7. New Business. None. 8. Reports from Staff. Mr. Patel noted that road salt purchases have consistently been reduced over the last several years, but due to the numerous snow events this season the City has used more than usual. As a result, he expects to purchase up to the 120% contractual amount if needed, as he is concerned the supplier may run out. This is to make sure staff can go into the next winter season with a full barn of salt. He told the Committee to expect some additional projects for approval at the March meeting as well. 9. Adjournment. At 7:42 P.M., Alderman Smith made a motion to adjourn, seconded by Alderman Sheahan. Motion was unanimously approved by voice vote. Respectfully submitted, Ashley Heidorn Public Works Administrative Assistant