===== PDF PAGE 71 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: ------Resolution No. 26-R-0025 - Contract Award - Helm Electric Facility Solutions, Inc. for the Traffic Signal Installation COMMITTEE AGENDA DATE: March 5, 2026 Project - IL 38 (Roosevelt Road) & Technology Boulevard COUNCIL AGENDA DATE: March 16, 2026 in an Amount Not to Exceed $949,539.50. STAFF REVIEW: Mehul T. Patel, P.E., CFM, Director of Public Works SIGNATURE._________ _ APPROVED BY INTERIM CITY ADMINISTRATOR: Tia Messino SIGNATURE._ ________ _ ITEM SUMMARY: The Traffic Signal Installation Project at the intersection of IL 38 (Roosevelt Road) & Technology Blvd includes the installation of a traffic signal and approach roadway lighting at the intersection, as specified on the enclosed location map. The scope of work generally consists of installation of foundations, hand holes, underground conduit and cables, combination controller cabinet, mast arms, signal poles, signal and pedestrian heads, loop detectors, streetlight poles, pavement markings modifications, fiber interconnects, traffic control and protection, and other miscellaneous items necessary to complete the Project as required by the bid documents. The Project is anticipated to be completed in November 2026, pending weather and material lead times. Traffic signal equipment and apparatus lead times can range up to five months due to various supply chain constraints. On June 6, 2023, the City received a Notice of State Award from the Illinois Department of Commerce and Economic Opportunity (DCEO) for a $600,000.00 grant for the Project. On September 27, 2023, the City and DCEO formally entered into a grant agreement for the Project. The original agreement expired on August 31, 2025; however, a modification to the agreement was approved by DCEO, and the agreement was extended to August 31, 2026. Staff anticipate another modification to the agreement will be required. However, the Project needs to move forward with the current deadline, otherwise the City is at a risk of losing the grant funding. Staff is hopeful an extension to the agreement will be reached which will allow time to complete the construction and close out the Project with the contractor and DCEO. The request for bids was advertised in the Daily Herald and on an online bidding platform, QuestCDN, on January 22, 2026. There was a total of five plan holders. Staff opened bids on February 12, 2026, and below are the results: BID SUBMITTAL CONTRACTOR RANK AMOUNT Helm Electric Facility Solutions, Inc $949,539.50 1 ENGINEER'S EST/MA TE $860,821.03 NIA Helm Electric Facility Solutions, Inc. of Loves Park, Illinois, submitted a bid proposal of $949,539.50, which is $88,718.47 or approximately 10.3% higher than the engineer's estimated cost of $860,821.03. The FY 2026 budget under Motor Fuel Tax (MFT) Fund Account No. 16-34-58-4807 includes $854,700.00 for the Project. Helm Electric's bid proposal value of $949,539.50 is $94,839.50 or approximately 11.1 % over the budgeted amount of $854,700.00. The overage of$ 94,839.50 will be funded from the same MFT account. The 2026 Roadway Rehabilitation Project, which is funded from the same MFT Fund Account, is under budget by $148,374.94, which will help offset the overage for this Project. The DCEO funding is a reimbursable grant; hence, the staff will need to prepare and submit quarterly reports to seek reimbursement. Staff recommends awarding the Traffic Signal Installation Project - IL 38 (Roosevelt Road) & Technology Blvd to the lowest responsible bidder, Helm Electric Facility Solutions, Inc., for a bid amount not to exceed $949,539.50. ACTIONS PROPOSED: Approve Resolution No. 26-R-0025 authorizing the Mayor to execute a Contract with the lowest responsible bidder, Helm Electric Facility Solutions, Inc. of Loves Park, Illinois, for the Traffic Signal Installation Project- IL 38 (Roosevelt Road) & Technology Boulevard in an amount not to exceed $949,539.50. COMMITTEE RECOMMENDATION: ===== PDF PAGE 72 ===== [Extraction: embedded PDF text] RESOLUTION NO. 26-R-0025 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH HELM ELECTRIC FACILITY SOLUTIONS, INC. OF LOVES PARK, ILLINOIS, FOR THE TRAFFIC SIGNAL INSTALLATION PROJECT - IL 38 (ROOSEVELT ROAD) & TECHNOLOGY BOULEVARD IN AN AMOUNT NOT TO EXCEED $949,539.50 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a Contract with the lowest responsible bidder, Helm Electric Facility Solutions, Inc. of Loves Park, Illinois, for the Traffic Signal Installation Project - IL 38 (Roosevelt Road) & Technology Boulevard in an amount not to exceed $949,539.50, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 16th day of March 2026. AYES: NAYES: ABSTAIN: ABSENT: Mayor Daniel Bovey ATTEST: Valeria Perez, Executive Office Manager ===== PDF PAGE 73 ===== [Extraction: OCR (rendered-page OCR)] Location Map Traffic Signal Installation IL-38 (Roosevelt Road) & Technology Boulevard West Chicago, DuPage County ===== PDF PAGE 74 ===== [Extraction: embedded PDF text] Project: Traffic Signal Installation at IL 3B (Roosevelt Rd) & Technology Blvd Route: FAP 347/i;;)\ Illinois Department Section: 23-000B9-00-CH ~ of Transportation County: DuPAGE Bid Tabulation Local Agency: CITY OF WEST CHICAGO Contract: Location of Improvement: Intersection of IL 3B (Roosevelt Rd) at Technology Blvd in the City of West Chicago For a Total Distance of __1_89_0_L_F~ (0_.3_6_m~ i) _ ,\Jet Improvement of ___0~.3_6_m_i__ _ Bridge or Culvert Surface Type PCC Shoulder Type I C&G Length Width I 87 Feel & Varies Width 8-6.24 Width I CodeS/N Item Unit of Quantity Estimated Helm Electric Estimated Helm Electric Number Measure Unit Price Unit Price Total Cost Total Cost 1 40B00029 BITUMINOUS MATERIALS (TACK COAT) POUND 7 $1 .25 $0,01 $B.75 $0.07 2 40800050 INCIDENTAL HOT-MIX ASPHALT SURFACE TON 5 $110.00 $1,218.00 $550.00 $6,090.00 3 6110050'0 EXPLORATION TRENCH 52" DEPTH FOOT 50 $100.00 $70.53 $5,000.00 $3,526.50 4 67100100 MOBILIZATION LSUM 1 $43,054.87 $36,000.00 $43,054.87 $36,000.00 5 70102630 TRAFFIC CONTROL AND PROTECTION, STANDARD 701601 L SUM 1 $21,527.43 $10,875.00 $21,527.43 $10,875.00 6 70102635 TRAFFIC CONTROL AND PROTECTION, STANDARD 701701 L SUM 1 $21,527.43 $10,875.00 $21,527.43 $10,875.00 7 72000100 SIGN PANEL - TYPE 1 SQFT 58 $35.00 $78.75 $2,038.75 $4,587.19 8 72400310 REMOVE SIGN PANEL - TYPE 1 SQFT 28 $13.50 $21.00 $371.25 $577.50 9 72800100 TELESCOPING STEEL SIGN SUPPORT FOOT 33 $25.00 $18.90 $825.00 $623.70 10 78009000 MODIFIED URETHANE PAVEMENT MARKING - LETTERS AND SYMBOLS SQFT 109,2 $6,50 $26.25 $709.80 $2,866.50 11 78009004 MODIFIED URETHANE PAVEMENT MARKING - LINE 4" FOOT 20 $2.00 $5.25 $40.00 $105.00 12 78009008 MODIFIED URETHANE PAVEMENT MARKING - LINE 8" FOOT 24 $3.00 $7.35 $72.00 $176.40 , 13 78009024 MODIFIED URETHANE PAVEMENT MARKING - LINE 24" FOOT,. 91 $7,50 $26.25 $682.50 $2,388.75 ~ " 14 80400100 ELECTRIC SERVICE INSTALLATION EACH 1 $8,000.00 $1,320.00 $8,000.00 $1,320.00 15 80400200 ELECTRIC UTILITY SERVICE CONNECTION EACH 1 $9,900.00 $4,000.00 $9,900.00 $4,000.00 16 81028200 UNDERGROUND CONDUIT, GALVANIZED STEEL, 2" DIA. FOOT 1,755 $27,00 $32.50 $47,385.00 $57,037.50 17 81028210 UNDERGROUND CONDUIT, GALVANIZED STEEL, 2 1/2" DIA. ,,,/ ~--~~ .,. FOOT 130 $30.00 $75.00 $3,900.00 $9,750.00 FOOT 35 $42.00 $76.00 $1,470.00 $2,660.0018 81028220 UNDERGROUND CONDUIT, GALVANIZED STEEL, 3" DIA. ~ \\_ )f'l // 19 81028240 UNDERGROUND CONDUIT, GALVANIZED STEEL, 4" DIA, ,¥~'\.. u .// FOOT 681 $59.00 $82.07 $40,179.00 $55,889.67 20 81400100 HANDHOLE ~~)) ~ EACH 4 $2,075.00 $2,610.93 $8,300.00 $10,443.72 21 81400200 HEAVY-DUTY HANDHOLE "\..\. "-.",,,,7/.., EACH 2 $3,075.00 $4,303.26 $6,150.00 $8,606.52 81400300 DOUBLE HANDHOLE22 $3,900.00 $5,382.66 $7,800.00 $10,765.32 EACH 2 "'-'- ,/4,r23 81400730 HANDHOLE, COMPOSITE CONCRETE EACH 1 $1,300,00 $1,872.00 $1,300.00 $1,872.00 24 81603000 UNIT DUCT, 600V, 2-1C NO.8, 1/C NO.8 GROUND, (XLP-TYPE USE), 3/4" DIA, POLYETHYLENE FOOT 1,100 $22.00 $11.62 $24,200.00 $12,782.00 25 81603096 UNIT DUCT, 600V, 4-1C NO.8, 1/C NO,8 GROUND, (XLP-TYPE USE), 11/4" DIA. POLYETHYLENE FOOT 2,455 $25.00 $13.91 $61,375.00 $34,149.05 26 81702110 ELECTRIC CABLE IN CONDUIT, 600V (XLP-TYPE USE) 1/C NO, 10 FOOT 2,342 $2,00 $1 .83 $4,684.00 $4,285.86 27 81702120 ELECTRIC CABLE IN CONDUIT, 600V (XLP-TYPE USE) 1/C NO. 8 FOOT 745 $2.10 $2.13 $1,564.50 $1,586.85 28 81702400 ELECTRIC CABLE IN CONDUIT, 600V (XLP-TYPE USE) 3-1/C NO. 2 FOOT 60 $10.50 $15.43 $630.00 $925.80 29 82110008 LUMINAIRE, LED, ROADWAY, OUTPUT DESIGNATION H EACH 20 $850.00 $1,270.00 $17,000.00 $25.400.00 30 83050760 LIGHT POLE, ALUMINUM, 47.5 FT. M.H., 8 FT. MAST ARM EACH 12 $5,500.00 $6,337.50 $66,000.00 $76,050.00 31 83050910 LIGHT POLE, ALUMINUM, 47.5 FT. M.H., 2-15 FT. MAST ARMS EACH 1 $6,000.00 $7,204.50 $6,000.00 $7,204.50 32 83600365 LIGHT POLE FOUNDATION, METAL, 15" BOLT CIRCLE, 10" X 8' EACH 13 $2,000.00 $2,188.20 $26,000.00 $28,446.60 33 83800205 BREAKAWAY DEVICE, TRANSFORMER BASE, 15 INCH BOLT CIRCLE EACH 13 $600.00 $1,290.00 $7,800.00 $16,770.00 34 84200500 REMOVAL OF LIGHTING UNIT, SALVAGE EACH 1 $650.00 $790.00 $650.00 $790.00 35 84200804 REMOVAL OF POLE FOUNDATION EACH 1 $500.00 $840.00 $500.00 $840.00 36 85000200 MAINTENANCE OF EXISTING TRAFFIC SIGNAL INSTALLATION EACH 3 $1,000.00 $1,200.00 $3,000.00 $3,600.00 37 85100500 PAINT NEW TRAFFIC SIGNAL POST EACH 2 $250.00 $120,00 $500.00 $240.00 38 85100901 PAINT NEW COMBINATION MAST ARM AND POLE, 40 FOOT AND OVER EACH 3 $3,500.00 $5,424.00 $10,500.00 $16,272.00 39 87300925 ELECTRIC CABLE IN CONDUIT, TRACER, NO, 141C FOOT 3,164 $0.95 $1.89 $3,005.80 $5,979.96 40 87301225 ELECTRIC CABLE IN CONDUIT, SIGNAL NO, 14 3C FOOT 364 $1.95 $2,36 $709.80 $859.04 41 87301245 ELECTRIC CABLE IN CONDUIT, SIGNAL NO. 14 SC FOOT 2,351 $2,00 $2.60 $4,702,00 $6,112.60 42 87301255 ELECTRIC CABLE IN CONDUIT, SIGNAL NO. 14 7C FOOT 1,317 $2.40 $2.94 $3,160.80 $3,871 .98 43 87301305 ELECTRIC CABLE IN CONDUIT, LEAD-IN, NO. 14 1 PAIR FOOT 2,397 $1.75 $2.34 $4,194.75 $5,608.98 44 87301805 ELECTRIC CABLE IN CONDUIT, SERVICE, NO. 6 2 C FOOT 66 $5.00 $6.58 $330.00 $434.28 45 87301900 ELECTRIC CABLE IN CONDUIT, EQUIPMENT GROUNDING CONDUCTOR, NO. 61C FOOT 699 $2.75 $3,70 $1,922,25 $2,586.30 46 87502500 TRAFFIC SIGNAL POST, GALVANIZED STEEL 16 FT. EACH 2 $2,800.00 $3,309.00 $5,600.00 $6,618.00 Page 1 or 2 ===== PDF PAGE 75 ===== [Extraction: embedded PDF text] Project: Traffic Signal Installation at IL 36 (Roosevelt Rd) & Technology Blvd Route: FAP 347~ Illinois Department Section: 23-00069-00-CH~ of Transportation County: DuPAGE Bid Tabulation Local Agency: CITY OF WEST CHICAGO Contract: Location of Improvement: Intersection of IL 36 (Roosevelt Rd) at Technology Blvd in the City of West Chicago For a Total Distance of _ _ 1_69_0_LF~ (0_.3_6_m~ i)_ Net Improvement of 0.36 mi Bridge or Culvert PCC Shoulder C&G Length Type I 87 Feel & Varies Width I B-6,24 Width Code Unit of Estimated Helm Electric: Estimated Helm ElectricSIN Hem Quantity Number Measure Unit Price Unit Price Total Cost Total Cost 47 67703020 STEEL COMBINATION MAST ARM ASSEMBLY AND POLE 56 FT. EACH 2 $30,000.00 $36,667.70 $60,000.00 $73,335.40 46 67703110 !,TEEL COMBINATION MAST ARM ASSEMBLY AND POLE 74 FT. EACH 1 $35,000.00 $46,66410 $35,000.00 $46,664.10 49 67600100 CONCRETE FOUNDATION, TYPE A FOOT 12 $300.00 $404.36 $3,600.00 $4,652.56 50 67800150 CONCRETE FOUNDATION, TYPE C FOOT 4 $825.00 $1,369.75 $3,300.00 $5,479.00 51 67600420 CONCRETE FOUNDATION, TYPE E 42-INCH DIAMETER FOOT 67 $525.00 $754.62 $35,175.00 $50,559.54 52 87900200 DRILL EXISTING HANDHOLE EACH 2 $420.00 $660.00 $840.00 $1,320.00 53 88030020 SIGNAL HEAD, LED, 1-FACE, 3-SECTION, MAST-ARM MOUNTED EACH 6 $950.00 $1,096.10 $5,700.00 $6,576.60 54 88030050 SIGNAL HEAD, LED, 1-FACE, 3-SECTION, BRACKET MOUNTED EACH 3 $875.00 $919,70 $2,625.00 $2,759.10 55 86030100 SIGNAL HEAD, LED, 1-FACE, 5-SECTION, BRACKET MOUNTED EACH 3 $1,000.00 $1,206,50 $3,000.00 $3,619.50 56 88030110 SIGNAL HEAD, LED, 1-FACE, 5-SECTION, MAST-ARM MOUNTED EACH 3 $1,000.00 $1,406.90 $3,000.00 $4,220.70 57 88200510 TRAFFIC SIGNAL BACKPLATE, RETROREFLECTIVE EACH 9 $350.00 $367.79 $3,150.00 $3,310.11 58 88500100 INDUCTIVE LOOP DETECTOR EACH 8 $200.00 $276.10 $1,600.00 $2,208.80 59 86600100 DETECTOR LOOP, TYPE I FOOT 682 $22.50 $34.88 $15,345.00 $23,788.16 60 88700200 LIGHT DETECTOR EACH 2 $1,300.00 $1,437.20 $2,600.00 $2,874.40 61 86700300 LIGHT DETECTOR AMPLIFIER .,., EAC__H 1 $3,000.00 $3,055.60 $3,000.00 $3,055.60 62 89501400 RELOCATE EXISTING EMERGENCY VEHICLE PRIORITY SYSTEM, DETECTOR UNIT, 'I. EACH 1 $725.00 $990.00 $725.00 $990.0063 89502350 REMOVE AND REINSTALL ELECTRIC CABLE FROM CONDUIT FOOT 6,749 $2.40 $4.95 $20,997.60 $43,307.55 64 89502375 REMOVE EXISTING TRAFFIC SIGNAL EQUIPMENT ""- \\.)J\1 ~ EACH 1 $1,200.00 $920.00 $1,200.00 $920.00 65 89502380 REMOVE EXISTING HANDHOLE ~#,~'\.'\. V /./ EACH 1 $550,00 $840,00 $550.00 $840.0066 89502385 REMOVE EXISTING CONCRETE FOUNDATION ,,, EACH 1 $600.00 $840.00 $600.00 $840.00 67 X0324085 EMERGENCY VEHICLE PRIORITY SYSTEM LINE SENSOR CABLE, NO. 20 3/C FOOT 364 $2.00 $4.12 $728.00 $1,499.68 68 X0325922 CELLULAR MODEM ... EACH 1 $5,000.00 $3,958.80 $5,000.00 $3,958.80 69 X0327698 LED INTERNALLY ILLUMINATED STREET NAME SIGN ~~ EACH 3 $4,000.00 $5,143,60 $12,000,00 $15,430.80 70 X0327960 PAVEMENT MARKING REMOVAL - WATER BLASTING SQ FT 267 $1.50 $14.70 $399.75 $3,917.55 71 X1400108 FULL-ACTUATED CONTROLLER AND TYPE SUPER R CABINET (SPECIAL) EACH 1 $40,000.00 $36,988.80 $40,000.00 $36,988.80 72 X1400150 SERVICE INSTALLATION, GROUND MOUNTED, METERED EACH 1 $3,300.00 $4,038.00 $3,300.00 $4,038.00 73 X1400216 LAYER II (DATALINK) SWITCH EACH 4 $5,500.00 $3,668.00 $22,000,00 $15,552,00 74 X1400217 TERMINATE FIBER IN CABINET EACH 48 $125.00 $55.00 $6,000.00 $2,640.00 75 X1400219 SPLICE FIBER IN CABINET EACH 12 $200.00 $55.00 $2,400.00 $660.00 76 X1400424 ELECTRIC CABLE IN CONDUIT, STREET NAME SIGN, NO. 14 3C, TYPE SOOW FOOT 680 $2.50 $4.62 $1,700.00 $3,141.60 77 X1400512 FIBER OPTIC INTERCONNECT CENTER, 24 PORT EACH 4 $1,000.00 $1,349,12 $4,000.00 $5,396.48 78 X8250091 COMBINATION LIGHTING CONTROLLER EACH 1 $5,000.00 $3,318.00 $5,000.00 $3,318.00 79 X8250505 LIGHTING CONTROLLER, SPECIAL EACH 1 $17,600.00 $13,650.00 $17,600.00 $13,650.00 80 X8250510 LIGHTING CONTROLLER FOUNDATION EACH 1 $3,500.00 $3,755.74 $3,500.00 $3,755.74 81 X8360215 LIGHT POLE FOUNDATION, 24" DIAMETER, OFFSET FOOT 13 $300.00 $701.59 $3,900.00 $9,120.67 82 X8620200 UNINTERRUPTABLE POWER SUPPLY, SPECIAL EACH 1 $7,500.00 $5,602.80 $7,500.00 $5,602.80 83 X8710024 FIBER OPTIC CABLE IN CONDUIT, NO. 62.5/125, MM12F SM24F FOOT 3,164 $3.75 $4.13 $11,865.00 $13,067.32 84 X8809005 LED SIGNAL FACE, LENS COVER EACH 15 $500.00 $678.00 $7,500.00 $10,170.00 85 Z0033020 LUMINAIRE SAFETY CABLE ASSEMBLY EACH 20 $160.00 $202.50 $3,200.00 $4,050.00 86 Z0033028 MAINTENANCE OF LIGHTING SYSTEM CAL MO 12 $1,200.00 $660.00 $14,400.00 $7,920.0Q 87 Z0033046 RE-OPTIMIZE TRAFFIC SIGNAL SYSTEM LEVEL 2 EACH 1 $2,000.00 $1,470.00 $2,000.00 $1,470.00 TOTAL ESTIMATED COST OF WORK INCLUDING ALL LABOR, MATERIALS, AND PROFITS: $860,821.03 $949,539.50 Estimated Helm Electric Total Cost Total Cost Made By: Ross Haseman, P.E., PTOE Date: Februa~ 13, 2026 Reviewed: Checked By: Dan Brinkman, P .E. Date: Februa~ 13, 2026 Regional Engineer: Page 2 of 2 ===== PDF PAGE 76 ===== [Extraction: embedded PDF text] rM • r, 1 GEWALT HAMILIDN l.j I , •' ASSOCIATE s, INC. February 13th, 2026 CONSULTING ENGINEERS 625 Forest Edge Drive, Vernon Hills, IL 60061 Mr. Mehul T. Patel, PE, CFM TEL 847.478.9700 ■ FAX 847.478.9701 Director of Public Works www.gha-engineers.com City of West Chicago 475 W Main Street West Chicago, IL 60185 Re: Traffic Signal Installation at IL 38 (Roosevelt Rd) & Technology Blvd Bid Tabulation and Recommendation Dear Mr. Patel, At your office, on February 12th, we received one bid for the above referenced project as tabulated in the attached. Helm Electric is a construction company in the Rockford area that is beginning to do work in the western Chicagoland area, with several recent traffic signal construction projects underway and already completed in the area. According to their bid, they have the appropriate skills and capacity to complete this project within specification and schedule. While Helm Electric's bid is approximately 10% higher than the EOPC, due to scheduling requirements and grant deadlines GHA recommends accepting the bid rather than rebidding this project. The increase in price is also consistent with a general increase we have seen recently on similar projects. We recommend that the City award a contract for improvements outlined in the base bid to Helm Electric, located in Love's Park IL, in the amount of $949,539.50. As per the addendum issued on February 6th, this project has a final completion date of November 30th, 2026. If you have any questions or require additional information, please do not hesitate to contact me. Sincerely, Gewalt Hamilton Associates, Inc. Ross Haseman, P.E., PTOE Senior Signal Systems Engineer Encl: Bid Tabulation cc: Dave Shah, PE, Assistant Director of Public Works Dan Brinkman, PE, PTOE, GHA, Inc