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CITY OF WEST CHICAGO
                           INFRASTRUCTURE COMMITTEE
                           AGENDA ITEM SUMMARY
ITEM TITLE:
                                         AGENDA ITEM NUMBER: ______8.E.______Resolution  No.  26-R-0022  –  Kluber,  Inc.  –  Professional
Architectural  Design  Services  for  the 2027  Public Works
                                                 COMMITTEE AGENDA DATE: March 5, 2026Equipment and Material Storage Project – 135 W. Grand Lake                                                  COUNCIL AGENDA DATE: March 16, 2026Blvd in an Amount Not to Exceed $161,090.00

STAFF REVIEW: Mehul T. Patel, P.E., CFM, Director of Public Works   SIGNATURE__________________________
APPROVED BY INTERIM CITY ADMINISTRATOR: Tia Messino       SIGNATURE________________________
ITEM SUMMARY:
The City owns a roughly 14-acre site located at 119 W. Washington Street, which has two existing buildings
amounting to approximately 11,500 square feet which are currently being used by the Public Works Department for
material and equipment storage. Public Works Department also stores equipment at 305 Main St, which is
approximately 3,800 square feet. As part of the Downtown Revitalization efforts, the City is planning to demolish
the existing buildings at 119 W. Washington Street in FY 2026. To offset the lost covered storage, as part of the
current 5-Year Capital Projects Improvements Plan, the City has proposed the following multiple building projects in
FY 2027 and 2028.
    •  2027 Public Works Equipment and Material Storage Project – 135 W. Grand Lake Blvd (Project)
    •  2028 Public Works Equipment and Material Storage Project – 1300 W. Hawthorne Lane
The 5-Year Capital Projects Improvements Plan also includes installation of an Above Ground Fuel Storage Tank
Project at 135 W. Grand Lake Blvd in FY 2027.
With multiple projects planned at 135 W. Grand Lake Blvd location, staff advanced the design of the Above Ground
Fuel Storage Tank Project and solicited a combined professional design architectural services proposal from Kluber,
Inc., which has successfully provided professional architectural services for various facilities projects in FY 2023, FY
2024, and FY 2025, including the insulation and roof replacement projects at the Streets Division Garage, interior
renovation at the Fleet Garage, exterior renovations at the Metra Depot, and various improvements at the Police
Station, which were all completed successfully.
The scope of works includes schematics, design development, plans, specifications, cost estimates, and bidding
assistance. The general scope of the Project includes the addition of approximately 8,000 to 9,600 square feet of
insulated and heated storage facility, removal and replacement of the existing underground fuel tank with an above-
ground fuel tank, parking lot drainage improvements and resurfacing, and conceptual layout of the storage bins for
raw materials (e.g., aggregate, sand, spoils, etc.). The Project is anticipated to be designed in FY 2026 and
constructed in FY 2027.
Kluber, Inc.’s proposal for professional architectural design services amounts to $161,090.00, which equates to
approximately 14% of the overall project budget of $1,141,700.00. Architectural services fees for municipal projects
generally range from 5% to 15% of the total construction cost, depending on the complexity of the project. The FY
2026 budget under Capital Projects Fund Account No. 08-34-53-4827 includes $43,700.00  for professional
architectural services for the Project. As mentioned above, staff have combined multiple projects into one design
services agreement. The overage of $117,390.00 will be funded from Capital Projects Fund where $154,375.00 is
available due to the Leaking Underground Storage Tank Project at 135 W. Grand Lake Blvd coming in under budget.
Staff recommends approval of Kluber, Inc.’s proposal for professional architectural design services in the not to
exceed amount of $161,090.00 for the 2027 Public Works Equipment and Material Storage Project – 135 W. Grand
Lake Blvd.
ACTIONS PROPOSED:
Approve Resolution No. 26-R-0022 authorizing the Mayor to execute a professional architectural design services
contract with Kluber, Inc. for the 2027 Public Works Equipment and Material Storage Project – 135 W. Grand Lake
Blvd in the amount not to exceed $161,090.00.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 4-0 for approval.