===== PDF PAGE 45 =====
[Extraction: embedded PDF text]
CITY OF WEST CHICAGO

                        INFRASTRUCTURE COMMITTEE
                        AGENDA ITEM SUMMARY
ITEM TITLE:
                                              AGENDA ITEM NUMBER: ____8.F._____
Resolution No. 26-R-0023 – Contract Award – Corrective
                                                 COMMITTEE AGENDA DATE: March 5, 2026Asphalt Materials, LLC for the 2026 Pavement Preventative                                                   COUNCIL AGENDA DATE: March 16, 2026
Maintenance Program in an Amount Not to Exceed
$75,000.00.

STAFF REVIEW: Mehul T. Patel, P.E., CFM, Director of Public Works   SIGNATURE__________________________

APPROVED BY INTERIM CITY ADMINISTRATOR: Tia Messino       SIGNATURE__________________________

ITEM SUMMARY:

Preventative maintenance is an essential part of prolonging the life of a roadway, which delays the need
for costly repairs in the future. The preventative maintenance process involves the use of an asphalt
rejuvenator application on roads that have been paved within two to three years. This treatment is only
applicable to hot-mix asphalt pavement. The application of such preventative treatment helps delay
pavement breakdown, which typically leads to costlier repairs such as resurfacing or reconstruction.
Staff is proposing to use a familiar product called Reclamite for the preventative maintenance process.
Reclamite is an emulsion made up of specific petroleum oils and resins. It is formulated to suspend the life
cycle of asphalt pavement by restoring and preserving the asphalt’s binder layer. When Reclamite
combines with asphalt pavement,  it can restore the pavement’s original properties, hence extending the
life of the pavement. By extending the life cycle of the asphalt pavement, we are ultimately delaying all
other treatments and, most importantly, keeping a “good road good”.
The FY 2026 program will include a Reclamite application of approximately 57,600 SY of the roadway
pavement, which includes various recent roadway rehabilitation project locations such as Brentwood
Drive, Fair Meadows Subdivision, Ashmore Estates Subdivision, Nor-Oaks Ct, Ancient Oaks Dr, Oak St,
W. & E. Grand Lake Blvd, and Charlestown Dr.
Reclamite is sold through a regional distributor and thus is considered a sole-source item. Corrective
Asphalt Materials (CAM) LLC is the local distributor of the material. CAM has provided a quote based on
the pavement area to the Municipal Partner Initiative (MPI) group at the Northwest Municipal Conference.
CAM has extended the same price to the City of West Chicago. City has been part of the MPI group in
DuPage County on other projects. A request for a quote produced the following result:

                   COMPANY                        BID TOTAL
                 Corrective Asphalt Materials (CAM) LLC.          $74,880.00 ($1.30/SY)

The FY 2026 budget includes $75,000.00 under Account No. 08-34-53-4842 in the Fund 08 – Capital
Projects Fund for this program. Since this type of work is considered an annual roadway maintenance, the
staff recommends approval of the full budgeted amount of $75,000.00 to maximize the treatment of the
pavement areas. Staff recommends contract award to Corrective Asphalt Materials, LLC for the 2026
Pavement Preventative Maintenance Program for an amount not to exceed $75,000.00

===== PDF PAGE 46 =====
[Extraction: embedded PDF text]
CITY OF WEST CHICAGO
ACTIONS PROPOSED:

Approve Resolution No. 26-R-0023 authorizing the Mayor to execute a Contract with Corrective Asphalt
Materials, LLC of Sugar Grove, Illinois, for the 2026 Pavement Preventative Maintenance Program in an
Amount Not to Exceed $75,000.00.

COMMITTEE RECOMMENDATION:

The Infrastructure Committee voted 4-0 for approval.