===== PDF PAGE 49 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _____ 8.I._____ Resolution No. 26-R-0027 – Contract Award – E. Hoffman Inc. for the West Chicago Community Park – Phase 0 COMMITTEE AGENDA DATE: March 5, 2026 COUNCIL AGENDA DATE: March 16, 2026Development Project for the Base Bid in the Amount of $888,152.00, Alternate 1 in the Amount of $82,654.00, and Alternate 2 in the Amount of $156,490.00, for a Total Contract Amount Not to Exceed $1,127,296.00. STAFF REVIEW: Mehul T. Patel, P.E., CFM, Director of Public Works SIGNATURE__________________________ APPROVED BY INTERIM CITY ADMINISTRATOR: Tia Messino SIGNATURE__________________________ ITEM SUMMARY: On September 5, 2023, under Ordinance No. 23-O-0013 City Council adopted a Master Plan for a Community Park located on a former Superfund Site at 800 Weyrauch Street, as denoted in the enclosed location map. The Park is planned in multiple phases as funding becomes available. In the Master Plan, Phase 0 includes natural area establishment, Environmental Review completion, and the park design. Future phases are anticipated to include additional trails, parking, a therapeutic playground and sensory garden, permanent restrooms, natural area establishment, a challenge course, pickleball and tennis courts, a community pavilion, a multi-use field, basketball courts, a sled hill, and picnic shelters. The City received $2,000,000.00 grant funds from the Department of Housing and Urban Development (HUD) to fund the environmental review, park design, and establishment of the initial natural area, commonly known as Phase 0. In FY 2023, the City entered into a grant agreement with HUD to fund the proposed Master Plan, which is set to expire on August 31, 2031. As part of the agreement, the remaining grant fund balance, once Phase 0 is completed, can be utilized for Phase 1 of the Master Plan. The HUD grant funding is a reimbursable grant; hence, Staff will need to prepare and submit semi-annual reports to seek reimbursement. Design for the West Chicago Community Park – Phase 0 Development Project (Project) has been completed and is budgeted for construction in FY 2026. The Project’s Base Bid includes hot-mix-asphalt (HMA) trail, picnic shelters, site furniture, plantings of shade trees, shrubs, ornamental trees, perennial and ornamental grasses, native seeding, lawn restoration, Monarch Waystation, entry sculpture, and miscellaneous items as required in the project bid documents to complete the project. Alternate 1 includes the elimination of the proposed HMA trail from the Base Bid and the construction of the portland cement concrete (PCC) trail. Alternate 2 includes the installation of solar bollards. The Project improvements span over approximately 4.5 acres. The project is anticipated to be substantially completed in August 2026, pending weather and lead times for site furniture and lighting apparatus. Native seeding and restoration are anticipated to be substantially completed in November 2026. The request for bids was advertised in the Daily Herald and on an online bidding platform, QuestCDN, on February 3, 2026. Staff opened bids on February 24, 2026, and below are the bid results: ===== PDF PAGE 50 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO BASE BID ALTERNATE 1 ALTERNATE 2 BASE BID + CONTRACTOR SUBMITTAL SUBMITTAL SUBMITTAL ALT 1 + ALT 2 RANK AMOUNT AMOUNT AMOUNT TOTAL E. Hoffman Inc. $888,152.00 $82,654.00 $156,490.00 $1,127,296.00 1 Maneval Construction Co, Inc. $874,985.00 $154,616.00 $224,336.00 $1,253,937.00 2 Schwartz Construction Group, Inc. $988,810.87 $83,033.20 $119,380.88 $1,191,224.95 3 Midwest Excavators, LLC $920,168.60 $103,538.16 $201,204.00 $1,224,910.76 4 Copenhaver Construction, Inc. $982,748.01 $123,324.00 $172,232.00 $1,278,304.01 5 Samper Fi Landscaping, Inc. $1,260,069.05 $85,781.00 $119,033.00 $1,464,883.05 6 Martam Construction, Inc. $1,466,262.00 $137,628.00 $149,008.00 $1,752,898.00 7 * Hacienda Landscaping N/A N/A N/A N/A N/A ARCHITECT’S ESTIMATE $1,373,712.18 $162,197.20 $174,215.67 $1,710,125.05 N/A * Bid submission requirements not met. Bid deemed unqualified. E. Hoffman Inc. of Lombard, Illinois, submitted the lowest and most qualified bid proposal in the amount of $1,127,296.00, which is $582,829.05 or approximately 34.1% lower than the architect’s estimated cost of $1,710,125.05. The FY 2026 budget under Fund 13 – Community Park Fund, Account No. 13-34-56-4801, includes $1,850,000.00 for the construction phase. E. Hoffman’s bid proposal of $1,127,296.00 is $722,704.00 or approximately 39.1% under the Project’s budgeted amount of $1,850,000.00. Staff recommends awarding the West Chicago Community Park – Phase 0 Development Project’s Base Bid, Alternate 1, and Alternate 2 to the lowest qualified bidder, E. Hoffman, Inc., for a total contract amount not to exceed $1,127,296.00. ACTIONS PROPOSED: Approve Resolution No. 26-R-0027 authorizing the Mayor to execute a Contract with the lowest responsible bidder, E. Hoffman Inc. of Lombard, Illinois, for the West Chicago Community Park – Phase 0 Development Project’s Base Bid in the amount of $888,152.00, Alternate 1 in the amount of $82,654.00, and Alternate 2 in the amount of $156,490.00, for a total contract amount not to exceed $1,127,296.00. COMMITTEE RECOMMENDATION: The Infrastructure Committee voted 4-0 for approval.