===== PDF PAGE 15 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: Lf.B-- Resolution No. 26-R-0030 - Contract Award - The Fields COMMITTEE AGENDA DATE: April 2, 2026on Caton Farms, Inc. - 2026 Spring Parkway Tree Planting COUNCIL AGENDA DATE: April 20, 2026Program in an Amount Not to Exceed $56,622.00 STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE APPROVED BY INTERIM CITY ADMINISTRATOR: Tia Messino SIGNATURE ITEM SUMMARY: This project consists of providing and planting 183 parkway trees in various locations within the corporate limits of the City of West Chicago. A Notice to Bidders was advertised in the Daily Herald on March 11, 2026, as well as on an online bidding platform QuestCDN. The sealed bids were opened on March 24, 2026. Of the six plan holders, only two submitted a bid. The results are below. Bidder name Bid Amount Rank The Fields on Caton Farms, Inc., Crest Hill, IL $56,622.00 1 Langton Group, Woodstock, IL $67,911.00 2 Estimate $60,000.00 NIA Staff contacted performance references, and all provided positive feedback and indicated they would use the company again. The City of West Chicago had a successful and positive experience with using The Fields on Caton Farms, Inc., for the City's 2025 Spring Tree Planting Program. All references and the City of West Chicago have indicated good quality trees and excellent work. Staff recommend that a contract be awarded to The Fields on Caton Farms, Inc. for services related to the 2026 Spring Parkway Tree Planting Program, for an amount not to exceed $56,622.00. Services related to the above- mentioned program will be funded from the Capital Projects Fund (08-34-53-4854) in which $60,000.00 has been budgeted for FY2026. ACTIONS PROPOSED: Approve Resolution No. 26-R-0030 authorizing the Mayor to execute a contract with The Fields on Caton Farms, Inc. of Crest Hill, IL, for the 2026 Spring Parkway Tree Planting Program for an amount not to exceed $56,622.00 COMMITTEE RECOMMENDATION: ===== PDF PAGE 16 ===== [Extraction: embedded PDF text] RESOLUTION NO. 26-R-0030 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH THE FIELDS ON CATON FARMS, INC. FOR THE 2026 SPRING PARKWAY TREE PLANTING PROGRAM IN AN AMOUNT NOT TO EXCEED $56,622.00 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a contract with The Fields on Caton Farms, Inc. of Crest Hill, IL for the 2026 Spring Parkway Tree Planting Program for an amount not to exceed $56,622.00, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 20th day of April 2026. AYES: NAYES: ABSTAIN: ABSENT: Mayor Daniel Bovey ATTEST: Executive Office Manager Valeria Perez ===== PDF PAGE 17 ===== [Extraction: embedded PDF text] ~ ~--+----~ The Fields on Caton Farm, Inc. Langton Group City of West Chicago 2412 Hacker Drive 451 O Dean Street Tabulation of Bids Crest Hill, IL 60403 Woodstock, IL 60098 ••·• 2026 SPRING PARKWAY TREE PLANTING~ PROGRAM --- Date: March 24, 2026 11:00 AM Opened by: Mehul Patel Recorded by: Jake Whiteaker - ~ ~ Unit Unit ITEMS (( ~) Units Quantity Price Total Price Total / EACH 20 $322.00 $6,440.00 $387.00 $7,740.00 1 Tulip / \~ / ~ y EACH 30 $302.00 $9,060.00 $367.00 $11,010.00 2 Autumn Blaze Maple / / EACH 30 $312.00 $9,360.00 $370.00 $11,100.00 3 Easy Street Maple ~ = / 4 Silver Linden EACH 20 $317.00 $6,340.00 $374.00 $7,480.00 / 5 Frontier Elm EACH 18 $294.00 $5,292.00 $347.00 $6,246.00 ' '-./ 6 London Planetree EACH 15 $302.00 $4,530.00 $361.00 $5,415.00 ' 7 Autumn Brilliance Serviceberry EACH 10 $317.00 $3,170.00 $374.00 $3,740.00 8 Swamp White Oak EACH 20 $322.00 $6,440.00 $385.00 $7,700.00 9 Ivory Silk Lilac EACH 10 $297.00 $2,970.00 $387.00 $3,870.00 10 Hedqe Maple EACH 10 $302.00 $3,020.00 $361.00 $3,610.00 Total As Read TOTAL 183 $56,622.00 $67,911.00 Total As Corrected $56,622.00 $67,911.00 BID-TAB