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WHERE HISTORY & PROGRESS MEET

Approved May 7, 2026
                              MINUTES

                           SPECIAL MEETING
                     INFRASTRUCTURE COMMITTEE

                                   April 6, 2026 6:00 P.M.


1.     Call to Order, Roll Call, and Establishment of a Quorum. Chairman Morano called
the meeting to order at 7:00 P.M. Roll call found Aldermen Dan Beebe, Sandra Dimas, Joe
Morano, Jayme Sheahan, and John C. Smith, Jr present. Aldermen Carlos Aviña Soto was
absent.

Staff present included Director of Public Works, Mehul Patel.

2.    Approval of Minutes

      A.     Infrastructure Committee Minutes of March 5, 2026. Alderman Smith made a
motion, seconded by Alderman Beebe, to approve the Meeting Minutes of March 5, 2026.

Motion was unanimously approved by voice vote. Voting Yea: Aldermen Beebe, Dimas,
Morano, Sheahan, and Smith. Voting Nay: 0.

3.     Public Participation / Presentations. None.

4.     Items for Consent. Alderman Dimas made a motion, seconded by Alderman Smith, to
approve:

       A.      After the Fact Approval of City Administrator’s Execution of Three-Year Contract
               with Dynegy Energy Services, LLC, for the Supply of Electricity, June 1, 2026 –
          May 31, 2029
       B.     Resolution No. 26-R-0030 – Contract Award – The Fields on Caton Farms, Inc. –
            2026 Spring Parkway Tree Planting Program in an Amount Not to Exceed
             $56,622.00

Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beebe, Dimas,
Morano, Sheahan, and Smith. Voting Nay: 0.

5.     Items for Discussion. None.

6.     Unfinished Business. None.

7.    New Business. None.


                                                    475 Main Street      T 630.293.2200          Daniel Bovey
                                                                                                                      MAYOR
                                                      West Chicago, Illinois    F 630.293.3028
                                                  60185                  westchicago.org          Viviana Ramirez
                                                                                                                                                        CITY ADMINISTRATOR

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8.     Reports from Staff. Mr. Patel noted that the City has many upcoming construction
projects starting with five pre-construction meetings this week. He wanted to draw particular
attention to the upcoming Town Road Reconstruction Project. There is a box culvert under
Town Road at Forest which has a stormwater permit that is currently being held up because of
some work in the floodway that requires approval by FEMA, which is not in session currently
due to lack of funding. He noted it is the second round of submittal to FEMA which was
submitted in the first week of January, so staff were hoping to have the permit in hand at this
point. Staff are hopeful that some temporary funding may be approved to get FEMA operational
again to get it approved, but if not, then some alternative construction strategies may be
necessary to work on some parts of the project while that portion awaits the permit.

Mr. Patel also shared that the City was approved for the second year in a row for Tree City
USA, so an Arbor Day Proclamation will be presented to City Council on April 20th, with the
Arbor Day Celebration on April 25th at the Wastewater Treatment Plant.

Alderman Morano inquired as to how much work could be done from a time standpoint before
Town Road would need to be pushed to 2027. Mr. Patel explained that as long as the existing
water flow route is not changing, the City can get as much work done as possible.  It is when the
existing water flow route changes to the new pipe that the floodway will change a bit. He noted
that the work will reduce the base flood elevation, but the footprint of the floodway is actually
increasing because there is better topography data available around it since the existing flood
map is about 30 years old. The contractor for this Project is also on the Fenton Lane
Reconstruction and Roadway Rehab Program, so they will be in town anyway and will use a
subcontractor for the drainage work. Mr. Patel’s only concern is that they may need to mobilize
twice for the underground subcontractor if the work needs to be split up while awaiting the
permit, which could require a change order to IDOT.

Alderman Dimas noted that the Arbor Day Celebration is the same day as the Trail Cleanup,
and Mr. Patel realized he had said the wrong date; the Arbor Day Celebration will be on Friday,
April 24th.

9.    Adjournment. At 6:07 P.M., Alderman Dimas made a motion to adjourn, seconded by
Alderman Smith. Motion was unanimously approved by voice vote.

Respectfully submitted,


Ashley Heidorn
Public Works Administrative Assistant