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CITY OF WEST CHICAGO

                        INFRASTRUCTURE COMMITTEE
                        AGENDA ITEM SUMMARY
ITEM TITLE:
                                             AGENDA ITEM NUMBER: _  7.D. __
Resolution No. 26-R-0030 – Contract Award – The Fields
                                                 COMMITTEE AGENDA DATE: April 6, 2026on Caton Farms, Inc. – 2026 Spring Parkway Tree Planting                                                  COUNCIL AGENDA DATE: April 20, 2026Program in an Amount Not to Exceed $56,622.00

STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works  SIGNATURE__________________________

APPROVED BY INTERIM CITY ADMINISTRATOR: Tia Messino      SIGNATURE__________________________

ITEM SUMMARY:

This project consists of providing and planting 183 parkway trees in various locations within the corporate limits of
the City of West Chicago.

A Notice to Bidders was advertised in the Daily Herald on March 11, 2026, as well as on an online bidding platform
QuestCDN. The sealed bids were opened on March 24, 2026. Of the six plan holders, only two submitted a bid.
The results are below.

               Bidder name                     Bid Amount                 Rank
 The Fields on Caton Farms, Inc., Crest Hill, IL         $56,622.00                     1
 Langton Group, Woodstock, IL                       $67,911.00                     2
 Estimate                                          $60,000.00                    N/A

Staff contacted performance references, and all provided positive feedback and indicated they would use the
company again. The City of West Chicago had a successful and positive experience with using The Fields on
Caton Farms, Inc., for the City’s 2025 Spring Tree Planting Program. All references and the City of West Chicago
have indicated good quality trees and excellent work.

Staff recommend that a contract be awarded to The Fields on Caton Farms, Inc. for services related to the 2026
Spring Parkway Tree Planting Program, for an amount not to exceed $56,622.00. Services related to the above-
mentioned program will be funded from the Capital Projects Fund (08-34-53-4854) in which $60,000.00 has been
budgeted for FY2026.

ACTIONS PROPOSED:

Approve Resolution No. 26-R-0030 authorizing the Mayor to execute a contract with The Fields on Caton Farms,
Inc. of Crest Hill, IL, for the 2026 Spring Parkway Tree Planting Program for an amount not to exceed $56,622.00


COMMITTEE RECOMMENDATION:

The Infrastructure Committee voted 5-0 for approval.