===== PDF PAGE 31 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO FINANCE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: COMMITTEE DATE: May 4, 2026 Approve the City Administrator’s Execution of a Three-Year COUNCIL AGENDA DATE: May 4, 2026Contract with FirstComm for VOIP Phone Service Hosting. STAFF REVIEW: Tia Messino, Assistant City Administrator SIGNATURE__________________________ ITEM SUMMARY: Following a 2022 VOIP system upgrade, the City entered into an agreement with FirstComm for VOIP phone service hosting across seven City facilities. The upgrade resulted in significant cost savings compared to the City’s previous POTS lines. The original three-year contract term has ended, and the City is currently in the automatic 12- month renewal period. As part of the renewal review process, FirstComm evaluated the City’s accounts, phones, and licenses to determine whether updated pricing was available. Following that review, FirstComm proposed reduced monthly recurring charges for the City’s phone service hosting through a new three-year renewal agreement. Proposed Renewal Under the proposed renewal, the City’s monthly recurring charges would decrease from $2,696.56 to $2,243.50, before taxes and surcharges. This represents estimated savings of approximately $450 per month, or approximately $5,400 annually, compared to the City’s current monthly charges. The renewal agreement would establish a new three-year contract term. Following the initial three-year term, the agreement includes an automatic 12-month renewal at the same pricing unless terminated in accordance with the agreement. FirstComm has indicated that it would again review the City’s pricing prior to a future renewal to determine whether the City is eligible for any additional cost reductions. The attached FirstComm agreement identifies a proposed contract term of three years and includes an order total of $2,243.50 per month before applicable taxes and surcharges. Account Review FirstComm provided a detailed comparison of the City’s current and proposed monthly recurring charges by account. The review resulted in reduced monthly recurring charges across the City’s accounts for phones and licenses. One small increase was identified at the City garage location. FirstComm determined during its audit that the City had been billed for three phones and licenses at that location, although four were actually in service. FirstComm did not seek to retroactively correct the prior billing and instead included the additional phone and license in the proposed pricing going forward. Financial Impact The proposed renewal would reduce the City’s monthly recurring phone service hosting costs by approximately $450 per month before taxes and surcharges. Based on the proposed three-year term, the estimated savings would be approximately $16,200 over the contract term, before considering taxes, surcharges, or any service changes. The total base contract cost for the three-year renewal term would be $80,766, before taxes, surcharges, or any service changes. Staff recommends that the Finance Committee recommend approval to the City Council authorize the City Administrator to execute the three-year FirstComm VOIP phone service hosting renewal agreement for a total base contract cost of $80,766, before taxes, surcharges, or any service changes. ===== PDF PAGE 32 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO ACTIONS PROPOSED: Staff recommends that the Finance Committee recommend approval to the City Council authorize the City Administrator to execute the three year FirstComm VOIP phone service hosting renewal agreement for a total contract cost of $80,766 before taxes, surcharges, or any service changes. COMMITTEE RECOMMENDATION: ===== PDF PAGE 33 ===== [Extraction: embedded PDF text] Item # 7.B. RESOLUTION NO. 26-R-0040 A RESOLUTION APPROVING AN AMENDMENT TO A CERTAIN EMPLOYMENT AGREEMENT WITH COLIN FLEURY – CHIEF OF POLICE BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that an amendment to a certain Employment Agreement by and between Colin Fleury and the City of West Chicago is approved and the Mayor is hereby authorized to execute the amendment to a certain Employment Agreement, in substantially the form which is attached hereto and incorporated herein as Exhibit “A”. APPROVED this 4th day of May, 2026. AYES: __________ NAYES: __________ ABSTAIN: __________ ABSENT: __________ ____________________________ Mayor Daniel Bovey ATTEST: _______________________________ Executive Office Manager Valeria Perez ===== PDF PAGE 34 ===== [Extraction: OCR (rendered-page OCR)] FIRST AMENDMENT TO EMPLOYMENTAGREEMENT This First Amendment to Employment Agreement (“First Amendment”) is made and entered into as of the 4" day of May, 2026, by and between the City of West Chicago, an Illinois home rule municipal corporation (hereinafter referred to the “City”), and Colin M. Fleury, (hereinafter referred to as “Fleury”). RECITALS WHEREAS, the City and Fleury entered into an Employment Agreement dated July 21, 2025 (the “Agreement”), pursuant to which the City employed Fleury as Chief of Police of the City; and, WHEREAS, the City and Fleury desire to extend the term of Fleury’s employment through May 1, 2029, with all other terms and conditions of the Agreement remaining in full force and effect; and, WHEREAS, the City Council of the City of West Chicago has authorized entry into this First Amendment. NOW, THEREFORE, in consideration of the mutual covenants and agreements set forth herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows: AMENDMENT 1. Extension of Term. The term of Fleury’s employment under the Agreement is hereby extended through May 1, 2029. All provisions of the Agreement relating to the term of employment are amended accordingly. 2. Ratification. Except as expressly modified by this First Amendment, all terms and conditions of the Employment Agreement dated July 21, 2025, shall remain in full force and effect and are hereby ratified and confirmed. In the event of any conflict between this First Amendment and the Agreement, the terms of this First Amendment shall control. 3. Authority. The City represents that this First Amendment has been authorized by the City Council of the City of West Chicago and that the signatory on behalf of the City has full authority to execute this First Amendment. 4. Vacation Entitlement. Section 4(E) of the Agreement is hereby amended to provide that Fleury shall earn 2.0833 days per month of vacation time (25 days per full calendar year), in lieu of the 1.6667 days per month (20 days per full calendar year) set forth in the Agreement. All other terms and conditions of Section 4(E) shall remain in full force and effect. ===== PDF PAGE 35 ===== [Extraction: OCR (rendered-page OCR)] 5. Entire Agreement. The Agreement, as amended by this First Amendment, constitutes the entire agreement between the Parties with respect to the subject matter hereof and superseded all prior negotiations, representation, or agreements relating thereto. IN WITNESS WHEREOF, the City of West Chicago has caused this Agreement to be signed and executed on its behalf by its Mayor, approved as to form by the City Attorney, and the Chief of Police has signed and executed this Agreement, both in duplicate, the day and year first above written. Mayor Dan Bovey ATTEST: Colin M. Fleury ===== PDF PAGE 36 ===== [Extraction: embedded PDF text] Item # 7.C. RESOLUTION NO. 2026-R-0041 A RESOLUTION OF THE CITY OF WEST CHICAGO IN SUPPORT OF THE AMERICA 250 COMMEMORATION AND ESTABLISHING LOCAL INITIATIVES TO CELEBRATE AMERICA’S 250TH ANNIVERSARY WHEREAS, the United States of America will commemorate its 250th anniversary on July 4, 2026, marking a historic milestone in the nation’s history; and WHEREAS, on July 4, 1776, the Second Continental Congress formally adopted the Declaration of Independence, asserting the American colonies’ freedom from British rule and laying the foundation for the principles of democracy and self-governance; and WHEREAS, the U.S. Semiquincentennial Commission, known as the America 250 Commission (america250.org) was established by Congress in 2016 to plan and orchestrate the 250th anniversary of the signing of the Declaration of Independence, aiming to engage all Americans in commemorating this historic event through educational initiatives. WHEREAS, the Illinois America 250 Commission (ilamerica250.org) was established to develop, encourage and execute an inclusive commemoration and observance of the founding of the United States of America, and Illinois’ imperative role in the nation’s history; and WHEREAS, the Illinois America 250 Commission encourages communities, libraries, schools, local governments, historical societies, cultural institutions and individuals of all ages to develop inclusive commemorations that reflect on Illinois’ role in the nation’s history and development; and WHEREAS, recognizing and supporting the Illinois America 250 Commission will help ensure a meaningful and educational commemoration for all residents and future generations; and WHEREAS, the commemoration provides an opportunity to reflect on the state’s historical significance, honor the achievements of its people and inspire civic engagement; and WHEREAS, the City of West Chicago recognizes its unique historical significance as the first railroad community in Illinois, established as a direct result of the coming of the railroads; and WHEREAS, the City of West Chicago will celebrate America’s 250th anniversary under the theme “Unity in Community,” emphasizing the connections between residents, cultures, and generations; and WHEREAS, the City will commemorate this milestone through local initiatives that celebrate its history, arts, and community, including: Page 1 of 3 ===== PDF PAGE 37 ===== [Extraction: embedded PDF text] • Featuring red, white, blue / rojo, blanco, azul artwork on banners throughout the downtown as part of the 2026 Art Banner Exhibit; • Sponsoring a large-scale painted train sculpture as part of the WeGo Full Steam Ahead Public Art Initiative; • Hosting the Union Pacific Big Boy No. 4014 Locomotive on June 3, 2026, as part of the broader America 250 commemoration; • Presenting fireworks during Railroad Days on Saturday, June 20, 2026; • Incorporating a special America 250-themed Mosaic Market event on July 2, 2026; and • Sponsoring a community parade on July 5, 2026; and WHEREAS, these efforts will be supported through storytelling, programming, and public engagement that highlight West Chicago’s history and strengthen community connections; and WHEREAS, the City of West Chicago hereby formally supports the Illinois America 250 Commission and its mission. NOW, THEREFORE, BE IT RESOLVED that the Mayor and City Council of the City of West Chicago support the Illinois America 250 Commission and commit to celebrating America’s 250th anniversary through local initiatives that reflect the community’s history, diversity, and shared future; and BE IT FURTHER RESOLVED that the City encourages residents, businesses, and community organizations to participate in and support these commemorative activities leading up to and culminating on July 5, 2026. PASSED THIS 4th day of May, 2026. AYES: ________ NAYS: ________ ABSTENTIONS: ________ ABSENT: ________ Page 2 of 3 ===== PDF PAGE 38 ===== [Extraction: embedded PDF text] APPROVED THIS 4th day of May, 2026. _____________________________________ Mayor ATTEST: ________________________________ Executive Office Manager Page 3 of 3