===== PDF PAGE 1 ===== [Extraction: embedded PDF text] WHERE HISTORY & PROGRESS MEET Approved July 2, 2026 MINUTES INFRASTRUCTURE COMMITTEE May 7, 2026 7:00 P.M. 1. Call to Order, Roll Call, and Establishment of a Quorum. Chairman Morano called the meeting to order at 7:00 P.M. Roll call found Aldermen Dan Beebe, Sandra Dimas, Tracey Hernandez, Joe Morano, and Jayme Sheahan present. Alderman John C. Smith, Jr. was absent. Alderman Carlos Aviña Soto arrived at 7:21 P.M. Staff present included Director of Public Works, Mehul Patel, and Administrative Assistant, Ashley Heidorn. 2. Approval of Minutes A. Special Meeting Infrastructure Committee Minutes of April 6, 2026. Alderman Beebe made a motion, seconded by Alderman Sheahan, to approve the Meeting Minutes of April 6, 2026. Motion was unanimously approved by voice vote. Voting Yea: Aldermen Beebe, Dimas, Hernandez, Morano, and Sheahan. Voting Nay: 0. 3. Public Participation / Presentations. None. 4. Items for Consent. Alderman Morano requested discussion on Items F and I. Alderman Dimas made a motion, seconded by Alderman Beebe, to approve: A. Change Order No. 2 – Purchase of One 2025 Ford F59 Chassis with a Step Van Body equipped by Sauber Manufacturing from Haggerty Ford of West Chicago, Illinois, in an Amount Not to Exceed $8,500.00 for a Revised Total Contract Amount Not to Exceed $170,018.00 B. Purchase of a 2026 Freightliner 114SD Sewer Cleaning Truck – Trans Chicago Truck Group of Elmhurst, Illinois, and Brown Equipment Company of Evansville, Indiana C. Purchase of Road Salt from Compass Minerals America, Inc. of Overland Park, Kansas, for the 2026-2027 Winter Season D. No. 26-O-0008 – Authorizing the Disposal of Surplus Equipment, Stock Inventory, and/or Personal Property Owned by the City of West Chicago E. Resolution No. 26-R-0035 – Change Order No. 2 – Independent Mechanical Industries for the A2O Phosphorus Removal Project for the West Chicago/Winfield Wastewater Authority Regional Wastewater Treatment Plant in a Credit of $11,447.00 for a Final Contract Amount Not to Exceed $5,109,353.00 G. Resolution No. 26-R-0038 – Change Order No. 1 – Crystal Maintenance Plus 475 Main Street T 630.293.2200 Daniel Bovey MAYOR West Chicago, Illinois F 630.293.3028 60185 westchicago.org Viviana Ramirez CITY ADMINISTRATOR ===== PDF PAGE 2 ===== [Extraction: embedded PDF text] Corporation – 2026 Janitorial Services for Municipal Buildings in an Amount Not to Exceed $850.00 for a Revised Not to Exceed Contract Amount of $72,370.00 H. Resolution No. 26-R-0039 – Contract Award – Grove Masonry Maintenance Inc. – Base Bid in the Amount Not to Exceed $460,844.50 and Rejection of Alternate 1 and Alternate 2 for the West Chicago City Museum Masonry Rehabilitation Project at 132 Main St Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beebe, Dimas, Hernandez, Morano, and Sheahan. Voting Nay: 0. 5. Items for Discussion. 4. F. Resolution No. 26-R-0036 – Contract Award – Stantec – 2026 Water and Sewer Rate Study in an Amount Not to Exceed $128,344.00. Alderman Morano noted that this is an unbudgeted item requested by City Council, and he pulled it for informational purposes to discuss where the funding would come from. Mr. Patel explained that the City has incremental rate increases in place, but City Council was concerned whether they were sufficient to fund upcoming water and sewer projects as well as maintain operations. Mr. Patel noted that the water and sewer funds can absorb the cost of this Study by reducing the scope of upcoming projects. Staff anticipates presenting the 2026 Water and Sewer Rate Study to City Council in October in preparation for budget season. Alderman Morano made a motion, seconded by Alderman Dimas, to approve. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beebe, Dimas, Hernandez, Morano, and Sheahan. Voting Nay: 0. 4. I. Rejection of all Bids and Re-bid – York Avenue Area Watermain and Streets Rehabilitation Project. Mr. Patel explained that Staff discussed this CDBG project with the County to determine if additional funds could be requested or if the scope could be reduced since bids came in substantially over budget. The request for additional grant funding would delay the project an additional two years, pending County Board approval, and the County would not allow Staff to work with the lowest responsible bidder to agree to a reduced scope since it may affect the eligibility of the project for CDBG funding. The County and Staff mutually agreed on the reduction of the scope to keep the project on schedule, but a re-bid would be necessary. As a result, there will be limited time for construction before winter, so the City will need to ask for an extension of the February 2027 deadline. Alderman Morano made a motion, seconded by Alderman Sheahan, to approve. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beebe, Dimas, Hernandez, Morano, and Sheahan. Voting Nay: 0. 6. Unfinished Business. None. 7. New Business. Alderman Dimas inquired about the street resurfacing behind her home since she noticed potholes after the street was milled. She wondered if those are filled before the surface layer of asphalt is put down. Mr. Patel explained that a crack-filling mixture is typically put in there first to make it level, but he can have the Assistant Director look into the status to make sure that is completed prior to paving. 8. Reports from Staff. Mr. Patel explained that a lot of construction projects are underway including the Roadway Rehab Project and Western and Downs Drives. Saw cutting has begun on Fenton Lane, and Town Road is still awaiting a permit from FEMA. Staff are also preparing to bid out the two building demolitions at 119 W. Washington as well as the City Museum roof replacement. ===== PDF PAGE 3 ===== [Extraction: embedded PDF text] 9. Adjournment. At 7:27 P.M., Alderman Dimas made a motion to adjourn, seconded by Alderman Aviña Soto. Motion was unanimously approved by voice vote. Respectfully submitted, Ashley Heidorn Public Works Administrative Assistant