===== PDF PAGE 5 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _Lf__._._4_l_.__ Change Order No. 2 - Purchase of One 2025 Ford F59 Chassis with a Step Van Body equipped by Sauber Manufacturing from COMMITTEE AGENDA DATE: May 7, 2026Haggerty Ford of West Chicago, Illinois, in an amount not to COUNCIL AGENDA DATE: May 18, 2026exceed $8,500.00 for a revised total contract amount not to exceed $170,018.00 STAFF REVIEW: Mehul T. Patel, P.E., Director of Public Works SIGNATURE_________ _ APPROVED BY CITY ADMINISTRATOR: Viviana Ramirez SIGNATURE _________ _ ITEM SUMMARY: On March 17, 2025, the City Council authorized the purchase of One 2025 Ford F59 Chassis with a Step Van Body equipped by Sauber Manufacturing from Haggerty Ford of West Chicago, Illinois, in an amount not to exceed $158,869.00. Haggerty Ford was to provide a stripped 2025 Ford F59 Chassis with a 14-feet step van body which would then be customized by Sauber Manufacturing for use as a watermain break response truck. Sauber Manufacturing has a long history of successfully customizing step van projects for utility maintenance and water main break response. On February 17, 2026, the City Council authorized Change Order No. 1 in an amount not to exceed $2,649.00 for a revised contract amount not to exceed $161,518.00. The delivery of the vehicle was anticipated in the fall of 2025. Sauber Manufacturing was holding its prices until December 2025. Unfortunately, the delivery of the vehicle has been delayed to mid to late February 2026. Due to the delay in vehicle delivery, the upfit price had increased by $2,649.00 or 3.2%. When the vehicle was received by the City and taken to the upfitter in early March 2026, a discrepancy in the rear door size was noticed by the upfitter. The build out of the vehicle was specified based on a 90-inch rear door opening; however, the door was built to a 60-inch opening. Upon further review of the purchase documents and specifications, staff determined that the incorrect door opening was an oversight by City staff at the time of purchase. The cost to correct this oversight is $8,500.00, resulting in a total purchase price of $170,018.00. This purchase funded by the Capital Equipment Replacement Fund (04-34-39-4804), The FY 2026 budget includes $175,800.00 for the combined replacement of Units 652 and 653. The purchase order was split between Haggerty Ford ($76,061.00) and Sauber Manufacturing ($85,457.00). The revised total contract amount of $170,018.00 remains within the budgeted appropriation. The chassis was received in late February 2026. The upfit will take 30-60 days once the unit is at the upfitter shop. When the new unit is completed, the current Units 652 and 653 will most likely be re-purposed for use in other Divisions. ACTIONS PROPOSED: That the West Chicago City Council authorizes Change Order No. 2 for the purchase of one 2025 Ford F59 Chassis with a Step Van Body equipped by Sauber Manufacturing from Haggerty Ford of West Chicago, Illinois, in an amount not to exceed $8,500.00 for a revised total contract amount not to exceed $170,018.00 COMMITTEE RECOMMENDATION: ===== PDF PAGE 6 ===== [Extraction: embedded PDF text] Please reference Invoice Number on your payment check. Thank you for allowing us to serve you!wt@tt,,tf603 Earthway Blvd. Bristol, IN&tztial46507 Remit To: THE SHYFT GROUP USA, INC. Phone: (574) 848-2000 DBA: UTILIMASTER P.O. Box 856787 Minneapolis, MN 55485-6787 Sold to: City of West Chicago IL Ship To: Sauber to Deliver and Pick up Invoice To: City of West Chicago IL Invoice Payment Number Invoice Date Quote Date Order Number Terms Customer PO# Quote 4/21/2026 Net 30 Salesman Transport Method Delivery Terms Carrier Stockroom Line Item Number/Description Remove 60" rear door and rear structure. Install new 1 rear structure and new rear door - Full Width Total 1 Trucks Price listed is per truck Cost does not include any defects found during the inspection process. Please remit all payments in US Dollars ($) Tax s - Page 1 of 1 INVOICE TOTAL $8,500.00 TERMS ANO COm,I 11uNS UF SALE: NUTICE T U BUYER - • TERMS AND <:,;ONOITIUNS UF SALE ON REVERSE SIDE · FACSIMILE SALE The Shyft Group USA, Inc. (dba Utilimaster) has sold you goods described above subject to the Terms and Condilions of Sale Including Limitations of Warranty slated on the reverse side hereof, which are incorporated herein by reference. Utilimaster's Sale is expressly conditioned upon Buyer's consent lo such Terms and Conditions of Sale Including Limitations of Warranly. Buyer's exception to any such Terms and Conditions of Sale Including Limitations of Warranty Must be in writing, received by Utilimaster within ten (10) days of Buyer's receipt of Utilimaster's Quotation, Order Acknowledgment or this Invoice, whichever occurs first. Otherwise, Buyer shall be considered to have consented to the Terms and Conditions of Sale including Limitations of warranty stated on the reverse side hereof, for this and all future sales. If this Invoice is provided to buyer by facsimile transmission of the front page only, the Terms and Conditions of Sale on the reverse side hereof have previously been provided to the Buyer and shall be binding upon the parties. If Buyer desires an additional copy of the Terms and Conditions of Sale, he may obtain the same by written request to Utilimaster. Accepted By:--=-=-----==--....,........,'"-='"------- Date: ------- Mayor Daniel Bovey