===== PDF PAGE 112 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _L_\.,_U,~ .___ Resolution No. 26-R-0038 - Change Order No. 1 - Crystal COMMITTEE AGENDA DATE: May 7, 2026Maintenance Plus Corporation - 2026 Janitorial Services COUNCIL AGENDA DATE: May 18, 2026 for Municipal Buildings in an Amount Not to Exceed $850.00 for a revised Not to Exceed contract amount $72,370.00 STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE _ _ _______ _ APPROVED BY CITY ADMINISTRATOR: Viviana Ramirez SIGNATURE _ ________ _ ITEM SUMMARY: On December 18, 2023, the City Council approved Resolution No. 23-R-0095 awarding a contract to Crystal Maintenance Plus, Corp. of Mount Prospect, Illinois for professional custodial services of eight City owned and maintained facilities for an amount not to exceed $71,520.00 for Fiscal Year 2024. The contract includes City Hall, the Police Station, Water Treatment Plant, Metra Station, Museum, as well as the Blakely Street, Church Street, and Grand Lake Boulevard facilities. The contract allows for up to two additional one-year extensions, subject to mutual agreement, satisfactory performance, and City Council approval. It also permits an annual increase based on the Consumer Price Index (CPl)-AII Urban Consumers, Chicago or 2% whichever is less. CPI is based upon the average of the previous twelve months, non-seasonally adjusted. On December 16, 2024, the City Council approved Resolution No. 24-R-0086 awarding the first contract extension for an amount not to exceed $71 ,520.00. On December 15, 2025, the City Council approved Resolution No. 25-R- 0070, awarding the second contract extension for an amount not to exceed $71,520.00. The City Museum at 132 Main St. is anticipated to be under construction from June 2026 until December 2026. As such, the City Museum exhibits have been temporarily relocated to 200 Main St beginning in March 2026 while the museum staff continues to prepare 132 Main St for upcoming construction projects. Crystal Maintenance provided a rate of $265 per month for weekly janitorial services at 200 Main St. The weekly janitorial services at 132 Main St. was $180 per month, resulting in a difference of $85.00 per month over the remaining ten months of the contract duration results in a total cost increase of $850.Staff recommends approval of Change Order No. 1 in the amount of $850.00 to reflect this temporary location adjustment for the remainder of the contract term. Janitorial services are budgeted and paid for from various funds, depending on location for services. For Fiscal Year 2026, the proposed budget includes $53,100 in 01-09-21-4219; $25,000 in 06-34-48-4219; and $4,200 in 43- 34-76-4219 for a total budget of $82,300. ACTIONS PROPOSED: Approve Resolution No. 26-R-0038 authorizing the Mayor to execute a Change Order No. 1 with Crystal Maintenance Plus Corporation of Mount Prospect, Illinois, for 2026 Janitorial Services for Municipal Buildings, in an amount not to exceed $850.00 for a revised not to exceed contract amount $72,370.00. COMMITTEE RECOMMENDATION: ===== PDF PAGE 113 ===== [Extraction: embedded PDF text] RESOLUTION NO. 26-R-0038 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CHANGE ORDER NO. 1 WITH CRYSTAL MAINTENANCE PLUS CORPORATION OF MOUNT PROSPECT, ILLINOIS, FOR 2026 JANITORIAL SERVICES FOR MUNICIPAL BUILDINGS, IN AN AMOUNT NOT TO EXCEED $850.00 FOR A REVISED NOT TO EXCEED CONTRACT AMOUNT $72,370.00 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a Change Order No. 1 with Crystal Maintenance Plus Corporation of Mount Prospect, Illinois, for 2026 Janitorial Services for Municipal Buildings, in an amount not to exceed $850.00 for a revise not to exceed contract amount $72,370.00, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 18th day of May 2026. AYES: NAYES: ABSTAIN: ABSENT: Mayor Daniel Bovey ATTEST: Executive Office Manager, Valeria Biggerstaff ===== PDF PAGE 114 ===== [Extraction: embedded PDF text] vi;, Crysta{ :A1aintenance