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CITY OF WEST CHICAGO

                           INFRASTRUCTURE COMMITTEE
                           AGENDA ITEM SUMMARY
ITEM TITLE:
                                         AGENDA ITEM NUMBER: -~----Lf:C
Rejection  of  all Bids and  Re-bid  -  York Avenue Area
Watermain and Streets Rehabilitation Project             COMMITTEE AGENDA DATE: May 7, 2026
                                                   COUNCIL AGENDA DATE: May 18, 2026


STAFF REVIEW: Mehul T. Patel, P.E., CFM, Director of Public Works   SIGNATURE _________  _

APPROVED BY CITY ADMINISTRATOR: Viviana Ramirez          SIGNATURE _________ _

ITEM SUMMARY:

In April 2025, the City was awarded Community Development Block Grant (CDBG) funding from DuPage County for
the York Avenue Area Watermain and Streets Rehabilitation  Project (Project)  in the amount not to exceed
$600,000.00. Subsequently, the City entered into an Intergovernmental Agreement (IGA) with DuPage County on
March 3, 2026, for acceptance of grant funds for the Project. The IGA requires the City to complete the Project and
expend the full CDBG funding amount by February 26, 2027.

The Project limits are on York Avenue between the dead end and Oakwood Avenue, Garden Street between
Washington Street and Grand Lake Boulevard, Virgie Place between Oakwood Avenue and lngalton Avenue, and
lngalton Avenue between Washington Street and Grand Lake Boulevard, as denoted in the enclosed location map.
The net length of roadway improvements is approximately 5,740 feet or 1.09 miles. The scope of the Project includes
the installation of a new 8" ductile iron water main and the associated appurtenances, approximately 90 lead water
service line replacements, pavement milling, hot-mix asphalt (HMA) binder and surface course installation, spot
Portland Cement Concrete (PCC) curb and gutter removal and replacement, mid-block PCC sidewalk removal and
replacement, ADA sidewalk curb ramp, parkway restoration, manhole structure repair and adjustments, thermoplastic
pavement markings, and miscellaneous work necessary to complete the Project.

The request for bids was advertised in the Daily Herald and on an online bidding platform QuestCDN on April 7,
2026. Staff opened bids on April 28, 2026, and below are the bid results:

                                          BASE BID                                                        RANK                 CONTRACTOR              SUBMITTAL                                                               (BASE BID)                                       AMOUNT
                   C. Szabo Contracting, Inc.             $4,229,975.00             1
                 Martam Construction, Inc.              $5,364,867.31             2
                   Swallow Construction Co.             $5,563,084.09            3
                ENGINEER'S EST/MA TE              $4,573, 135. 77            NIA

The FY 2026 budget includes $1,706,500.00 under the Capital  Projects Fund Account No. 08-34-53-4807,
$1,409,200.00 under the Water Fund Account No. 06-34-47-4806, and $50,000.00 under the Sewer Fund Account
No. 05-34-43-4806, for a total of $3,165,700.00 for the Construction of the Project. The responsible low bidder, C.
Szabo Contracting, lnc.'s bid amount of $4,229,975.00 was $1,064,275.00 or approximately 34% over the budget
amount of $3,165,700.00. Staff believe that the increases in fuel cost, material costs, industry workload and more
than expected lead service lines within Project limits are the biggest factors for inflated bids.

Furthermore,  Staff discussed the  project with the DuPage County Community Development Commission  to
determine if there are mechanisms in place to request additional grant funds or to reduce the Project scope to better
align the Project with the approved FY 2026 budget. The request for additional grant funding would require re-
application and evaluation which would delay the Project by an additional two years, pending County Board approval.

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CITY OF WEST CHICAGO
The County and staff mutually agreed on the reduction of the scope to keep the Project on schedule. Proposed
changes in Project scope will require an amendment to the IGA, including a necessary time extension to complete
and close out the Project in FY 2027. The scope change and the amendment to the IGA must be approved by the
County Board before the City can rebid the Project, which  is anticipated  in July 2026, with a contract award
recommendation in August 2026, under a separate agenda item.

Staff recommends rejecting all bids and rebidding the Project in Summer 2026 to receive bids that better align with
the FY 2026 budget.

ACTIONS PROPOSED:

Reject all bids.

COMMITTEE RECOMMENDATION:

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.                                                       r,.            -                                                                                      -

                                                 ---, lRP                                   11  III


                              YORK AVENUE AREA                                      WaterReplacementMain
                 WATER MAIN AND STREETS REHABILITATION PROJECT

... ..,...  CITY OF WEST CHICAGO                                                TRACT 8415.04                                                                                                               LOCATION MAP                              flNN!~Jr,.fM,
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