===== PDF PAGE 37 ===== [Extraction: OCR (rendered-page OCR)] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: 7D AGENDA ITEM NUMBER: = Ordinance No. 26-O0-0008 — Authorizing the Disposal of ; Surplus Equipment, Stock Inventory, and/or Personal GUNG AGENDAIDERE Tiere ‘ies Property Owned by the City of West Chicago ' STAFF REVIEW: Mehul T. Patel, P.E., Director of Public Works SIGNATURE APPROVED BY CITY ADMINISTRATOR: Viviana Ramirez SIGNATURE ITEM SUMMARY: City staff has identified surplus equipment, stock inventory, and/or personal property that has no useful life and is no longer useful to the City, has little or no salvage value, and should be properly disposed of (please refer to Ordinance No. 26-O-0008 and Attachment A for additional information). Therefore, staff is requesting that these items be declared surplus so that they may be traded in, disposed of through auction, disposed of through the City’s contractual waste hauler, recycled, or sold to a local scrap dealer for scrap value; in a manner deemed appropriate by the City Administrator, with or without consideration. ACTIONS PROPOSED: Adopt Ordinance No. 26-0-0008 for the disposal or sale of surplus equipment, stock inventory, and/or personal property owned by the City of West Chicago. COMMITTEE RECOMMENDATION: The Infrastructure Committee voted 5-0 for approval. ===== PDF PAGE 38 ===== [Extraction: embedded PDF text] & set On has The also their ITEM limits other Final ITEM Since which below permit permit for STAFFoption, permit, groups resolve surface removal projects POTWs projects. effective operates a providedAuthority stressors been Publically for West regulating 1.0 the implementthe time likely Workgroup in IL0024369. and APPROVED Resolution to will TITLE: 2015, provide permits Oct Wastewater the to Associates, an facilities Independent December priority BY As the 1, waters, East under mg/I. Contract point the REVIEW: No. the special be local received conditionsStudy Owned & working Inc.7, an SUMMARY: Chicago/WinfieldPhosphorus every Because limitations a must January CITY to produce option (WCWWA) After WCWWA of 2026. IEPA, and on Mehul (DRSCW), five 2020, West making Removal WCWWA sources T. the Amountshows, Treatment waterway aquatic the imposed WCWWA obtain 2022. authorized condition WCWWA NPDES Mechanical called Chicago/Winfield being review Treatment that 26-R-0035 them by produce stream Not by a years. (Donohue) stopped temporary - formed Patel, has Regional has of The with WWTP Plant to Project Wastewater in the for the greatest Branches permit in wastewater permits authorized For the systems. DRSCW a problems P.E.,WCWWA Works for been total a of been unsafe study paying by a 2005 Industries member ADMINISTRATOR: reprieve has discharge IEPA. expires fromcan the Clean the for The Change Wastewater restoration Exceed in years, report of CFM., for on Authority Wastewater the added Credit The regulated from treatment the Project the nitrogen efficiently comprehensive and (POTWs) the Viviana West of Water by member Order improvement Phosphorus April created, theachieve or DuPage Resolution drinking, IEPA pollutants in of Director Authority and projects. which data response the Act, plant's if 30, No. "Anaerobic/Anoxic/Oxic A2O of recommended It organization No.0.37 AGENDA CITY Regional to USEPA Funding 2 into IEPA one OF WCWWA DRSCW removal, Treatment Ramirez cost is River the - sets water their states fishing, four Removal $5,109,353.00 has Illinois WWTPs, discussions Publicmg/I toand for submitted, (A20)" and local $11,447.00 ITEM limits the Plant. waters (WCWWA) INFRASTRUCTURE to 2027.consistent and Pilot with fortotal quality concerns WEST and continues for ofNPDES Salt local Works a differentThis 20-R-0076, total agreementupgradepaying DRSCW's effectively.to with the and discharges swimming, its pressured Assessments. Study the about private achieve with WWTP plan Permit go Creek, Regional at As Study the received and Environmental SUMMARY ownProject options will a the environmental United habitat that Total the nationalphosphoruswhich Mayor watersheds to was be Workingimplement which COMMITTEE CHICAGO phosphorus IEPA for to other directly total SIGNATURE SIGNATURE COUNCILCOMMITTEE AGENDA DRSCW is Program to POTW support West result, group, to ITEM contracted States. policy. Fundingless in directly ProtectionWastewater reduce for environmentalremovalcoming and the Maximum executed targeted AGENDA made removal The a staff,thecompleted expired thewith activities. controls AGENDA up imposesurface determine Water money on implementationlimits,downphosphorusthe Daily the NUMBER: Agency totaland limits most comply DATE: new and of of DuPage Treatment water WCWWA's of than DATE: the contract its waters Assessments,whichthe with otherwatershed and limits. May localLoads Chicago/Winfield 1.0 organizations. Industrial,pollution (IEPA); River recent road. May Plant 7.E. final and with 18, resolve December 7, ___ current Thisconsensus strict mg/I pollutionwould _ streamimplementation The is phosphorus Salt IEPAstricter 31, individual With _________ must of activitiesbe _ 2026 byPermit _________ to report the (TMDLs) 2026 _ degrades priority (WWTP) thisoption would municipal, limits that NPDES communities, Creek No. Wastewater 2022, was participating environmental POTW will be renew special DRSCW being NPDESnutrient at Donohue and phosphorus restoration ===== PDF PAGE 39 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO significantly below the 1.0 mg/I. The IEPA has previously suggested more stringent total phosphorus limits including 0.5 mg/I and 0.1 mg/I. On February 20, 2023, the City Council authorized Resolution No. 23-R-0006 authorizing Donohue to perform all required design engineering services related to the A2O Phosphorus Removal Project. On May 20, 2024, the City Council authorized Resolution No. 24-R-0045 to approve a Contract with Independent Mechanical Industries of Elk Grove Village, Illinois, for the A2O Phosphorus Removal Project at the West Chicago/Winfield Wastewater Authority Regional Wastewater Treatment Plant in an amount not to exceed $5,015,000.00. The Project scope of work includes physical modifications to the existing aeration basins, pulled air mixing system, electric actuators, pumps, diffusers and other necessary items. Please note, the current Project scope was reduced significantly to stay within budget. The major cuts included removing Return Activated Sludge (RAS) pumps, chemical polishing system, and modified electrical scope. By implementing the reduced Project scope, WCVWI/A can achieve 0.6 mg/I total phosphorus removal limits, which would be below the 1.0 mg/I. On August 18, 2025, the City Council authorized Resolution No. 25-R-0061 approving Change Order No. 1 in the amount of $105,800 for a revised contract amount not to exceed $5,120,800.00. The Project is nearly complete except for the miscellaneous punch list items. There were four other additional work items since the approval of Change Order No. 1 resulting in a net credit of $11 ,447 to the Project, which comprises of a resulting Change Order No. 2 for a final contract value of not to exceed $5,109,353.00. The items comprising Change Order No. 2 are listed in the table below. No. Additional Work Item Reasoning for additional work Cost 10 Bypass Pumping Credit The anticipated bypass pumping ($21 ,777.00) around the effluent gate was not needed. 11 Handrail Adjustments Revise handrail to eliminate access to $9,900.00 gaps in aeration tank grating. 12 Site Restoration Credit Seeding will be performed in-house. ($6,500.00) 13 Securing Grate openings and support Grating openings resulting from $6,930.00 removal of old diffuser purge piping and support of soft grating segment. The Change Order No. 2 revises the original contract time for final completion from 578 calendar days to 742 calendar days, mainly due to material delays which resulted in a delayed start to the Project construction. The final completion is June 15, 2026. All project costs, including this change order, are funded by the West Chicago/Winfield Wastewater Authority (WCVWI/A) and do not impact the City's General Fund. ACTIONS PROPOSED: Approve Resolution No. 26-R-0035 authorizing the Mayor to execute a Change Order No. 2 with Independent Mechanical Industries of Elk Grove Village, Illinois, for the A2O Phosphorus Removal Project at the West Chicago/Winfield Wastewater Authority Regional Wastewater Treatment Plant in a credit of $11,447.00 for a Final Contract Amount Not to Exceed $5,109,353.00, COMMITTEE RECOMMENDATION: The Infrastructure Committee voted 5-0 for approval. ===== PDF PAGE 40 ===== [Extraction: embedded PDF text] staff • • • •••• • • •• • • •• During elected perform STAFF Exceed2026 systemsnetwork City criteriaservices. from residents,The 4 5 toinvitation, a the experience 15 of as ITEM APPROVED Resolution ITEMTITLE: 9.0 7.4 to Two Two Water Six ~147 ~800 ~106 lift FY on BY ~7,300~2,500~2,000deep ~6,500~1,500 REVIEW: (2)(2) includewell No. included West SUMMARY: submitninewater MGD MGD shallow multiple and RFQsa 2026 milesLead Fire miles theasbusiness, CITY and similar of Mehul $128,344.00 firms stations, of WaterValves T. theand joint booster SanitarySanitary Elevated were Silurian Chicago Sewer Sandstone Regional proposed Service sewerbudget water is centralized 26-R-0036 following: meters Hydrants Patel, sanitary pump - departmentsprojects, seeking water rate including staff Lines Wells lime proposal, P.E. mains servicesManholes , Dolomite and sanitaryinstitutions. two submitted workshop ADMINISTRATOR: sewers stations,towers,Raftelis/CMT Stantec/EEI to study. Rate (2)Wastewater Study Theresponsible CFM., evaluated Wells Contract (average in the On softening collection each (including for Viviana the capabilities, combiningqualifications meetings ~8 City for an depth Director CITY Award their in Treatment HawthorneWater of(average stormwater of - AGENDA RFQs. and theFebruary system.Department includes OF Ramirez miles lift recommendations delivering of Amount proposed of Public one Theof The 202619, October Plant ~1,390depth Average safe of raw INFRASTRUCTURE Not (500,000Treatment respective Stantec ITEM Public WEST past stations 2026, feet) above Works to- Water 2025, (WWTP assets ~325 - Plant83.00 84.72 following technicalsubsequently Works Weighted areclients staff gallons) potable expertise and there feet)ground& watermain) under SUMMARY (WTP to - was issued Total theand drinking Sewer COMMITTEE CHICAGO a a approach,evaluated operates SIGNATURE SIGNATURE COUNCILCOMMITTEE AGENDA storage Fremont ITEM results onprovideRate Commissioned andwater tank of a strong in AGENDA references. Request management and the AGENDA workloadMarch2 1 Overall Study. (250,000 more for Six Commissioned NUMBER: desire 1983) DATE: 19, (500,000 in whichmaintains Rank DATE: from May the gallons) capacity Some treatment evaluation: 2026. of the 2005) 18,May personnel gallons) of 7.F 7, the and comprisewater The QualificationsCity _________ _________ 2026 comprehensive _ _ from 2026 _____ invited sewage _ the (RFQ), these to scope Council Cityavailability,evaluationoffirmsbyto twodistributionits ===== PDF PAGE 41 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO Baker Tilly/CBBEL 80.55 3 Baxter & Woodman 79.75 4 Trotter and Associates 78.30 5 Fehr Graham 77.82 6 Stantec/Engineering Enterprises Inc (EEi) combination was determined to be the Most Qualified Firm (MQF) to provide the service for the project. Stantec will be leading the charge on the financial components of the study while EEi will focus on the engineering aspect of the study. The combined scope of work will include Project initiation and management, benchmarking and enterprise fund separation, capital improvement plan and life cycle analysis, revenue requirements, cost of service, evaluating alternative water and sewer rate structures, reports and council presentations. The initial cost proposal submitted by Stantec was for $150,340 which has been reduced to $128,344.00 after successful negotiations. This item was not specifically budgeted for in FY 2026; however, the water and sewer funds can absorb this cost by reducing scope of upcoming projects. ACTIONS PROPOSED: Approve Resolution No. 26-R-0036 authorizing the Mayor to execute an Agreement with Stantec of Washington DC for the 2026 Water and Sewer Rate Study in the amount not to exceed $128,344.00 COMMITTEE RECOMMENDATION: The Infrastructure Committee voted 5-0 for approval. ===== PDF PAGE 42 ===== [Extraction: embedded PDF text] rate 0070,foranOn twelve(CPl)-AII The andthe City ofmuseumsuch,theTheThe amount Approve ACTIONS YearJanitorial ofdurationwas$180a Police Grand $850.00 2026, APPROVED not TITLE: $72,370.00for COMMITTEE On ITEM STAFF $850.00for ITEM maintainedMaintenance performance,contract Maintenance 34-76-4219 to per$265staffCity to MunicipalMaintenanceResolution December December a the BY for months,Urban awardingamount results REVIEW: No. Lake SUMMARY: a 18, Plus services in per Museum not16, and Station, Plus, the allows facilities to CITYInfrastructure Resolution reflecta at Mehul exceed PROPOSED: total are month, Plus revised Cityfor for Museum continues No. T. Buildings 132 thistotal month 2024, Water Corp.2023, proposed up an to Boulevard in second ofthe Not exceedthe Consumers, for 26-R-0038 to budget cost - Main resulting Patel, toan $850.00Corporation non-seasonally Council exhibits CityCommittee ofbudgetbudgeted in Corporation of St. RECOMMENDATION: for amountMount a prepare temporary P.E., 26-R-0038 weekly Treatment is contract a and have City Chicago two facilities. not ADMINISTRATOR: increasevoted - Change or ExceedAmount Mount approval. Council to Council adjusted. $71,520.00. 2026 of $82,300.includespaid CFM., Plant, been Itadditional 2% location5-0 revised Prospect, On Not for differencejanitorial132Main Viviana extension Order to authorizing anticipatedfor not of St also Metraexceed contract CITY Director from to for toProspect, approved the $53,100 for Illinoisapproved No. of Janitorial $850.Staff one-year in AGENDA be an 1 OF services for Ramirez whichever temporarily - permits adjustment $85.00 December Exceed at is Station,$71 Public amountapproval. exceedIllinois,Mayor various for an per under 15, ITEM ,520.00 200 INFRASTRUCTURE forto upcoming amount Resolution less. Resolution Services the WEST for Works Crystal funds, relocated not extensions, annual No. recommendsmonthMain 2025,No. CPI contract2026 to to Museum, professional execute 01-09-21-4219; St. the is asFiscal a over 200 construction subject SUMMARY remainder City Theconstruction well the exceed basedincreaseto Year depending ofapproval amountJanitorial custodial Main COMMITTEE CHICAGO 23-R-0095 COUNCIL AGENDA as from 24-R-0086 $25,000 of SIGNATURE SIGNATURE COMMITTEE Change on the St in the 2024. ITEM weekly Council uponbasedmutual projects. June remaining the services AGENDA ServicesOrder Change on The awarding $72,370.00. $71,520.00. awarding location contract of AGENDA the Blakely a for ten 2026 No. beginning for janitorialCrystal the NUMBER: 1 approved DATE: Order in term. until average agreement, eight first contract DATE: of Street, May with 06-34-48-4219; No.months Citycontract 1 Municipal ofservices March theConsumer to 18,May andservices. in at 7, 7.G. Resolution the contract Churchincludes Crystal For the Maintenance2026December Price 2026 owned satisfactory _________ __________ 132 No. Crystal _ 2026 _____ $4,200 previous City _ Buildings, and inFiscal while2026. Index Street, in contractMain Hall, amount provided 43- theAs 25-R-extension an St. ===== PDF PAGE 43 ===== [Extraction: embedded PDF text] in of the lowest bid listTheITEM STAFF 132West ITEM TheThe scopeutilizes scope After Allwith 1975. AHAL P&J Grove was these selective identified Main rebuilding Berglund secondary responsive Daily former APPROVED TITLE: using There St. $460,844.50MaintenanceResolution alternateProject the constraints.Rehabilitation tuck*Disqualified Estimate a Chicago National for obtaining No. Masonry includes BY Disabilities REVIEW: a SUMMARY: Masonry bid andInc. reclaimed have (COA thin concerns City - responsible conductedHerald Actconcerns entrance Turner CITY failure Construction, TassoneProject not onas Mehul to are bid. chimneypointing,cornice brick. Register to Construction brick. Base Town in options26-01) A Inc. proposal of well (ADA) the Rejection Restoration April include,been 26-R-0039 - Patel, Museum Bid Hall as of 10 were kind in Maintenance, Contractor submit Architects (Project)from butany on expected lower P.E., in Alternate an refurbishrebuilding, Historic Company and not (Chicago, (Aurora, Inc. summary appeared 1 the had due Contract Masonry building in July of majorlevel ADMINISTRATOR: CFM, to Alternate is IL)* IL)* required,2026. prepared Tassone requirements, 1 repairs limited Places. (Alsip, the the Four front QuestCDN 2024, included Award (Chicago, amount existing to limestone to, from IL) of - andnot Viviana Director The previously based bids IL) the age (an the rusting the to results of the alternate sign, CITY constructed of on Architects Rehabilitation coping fire in City Turner improvements were Grove AGENDA to the OF onlinethe sametower primary Ramirez Public Alternate Ct. capprovided exceed ispricing 2 .. 1884 deterioratingmade Base Historical selective Project NIA NIA included for to This Works at Masonry ITEMINFRASTRUCTURE receivedbidding scopeportion executedprepare building.escape, WEST aroundsimilar feedback the entrance ofbrick $620,000.00 $460,844.50 Bid Groveon located thebid lead this to using below. the masonry at athe from building the April paint, platform) services Preservation the 132 removal has SUMMARY new building 28, contract Masonry on for fac;ade, in building. COMMITTEE indocuments aging CHICAGO andperimeter, ground a HPC. been brick NIA NIA Main SIGNATURE SIGNATURE COUNCILCOMMITTEE AGENDA Alternate 2026April All 200 for St ITEM and is 1 of7,The $500,000.00 $620,000.00 $409,119.90 the HVAC veryusedfloor corbelMain is Commission AGENDA work February longas AGENDA Maintenance,which2026. belt fromowned AProject replacement, the NUMBER: DATE: Street2025exterior non-compliance (HPC) Alternate Inc.two time. by 2specified wason CityMain equipment, due with City the May in removal NIA NIA The were St to parapet Alternate May 7.H. building. roof (GMMI) City 18,7, $620,000.00 $555,982.40 2 DATE: the and mandatory included wall Museumwhile 2026 The Museum currentbuilding aand advertisedJanuary deemed 2026 theBase 27, is is onsite for rebuild, budgetary , Bid damages, since on repairs, 2 1 submittednon- Project NIA NIA NIA and Rank pre-bids2026. same the Masonry etc.Americans the ===== PDF PAGE 44 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO During review of the bid tabulation, staff noted discrepancies between unit pricing and total bid amounts for the Base Bid and alternates. Upon clarification with Grove Masonry Maintenance, Inc., it was determined that mobilization, overhead, profit, insurance, and access-related costs were incorporated into the total bid amounts, as these items were not separately itemized in the bid form. Based on this clarification, staff has determined the bid to be responsive and the as-read bid amounts to be valid. This Project will be paid for using the Capital Projects Fund (08-34-53-4801 ), where $500,000 is budgeted for this Project. ACTIONS PROPOSED: Approve Resolution No. 26-R-0039 authorizing the Mayor to award a construction Contract for Base Bid in an amount not to exceed $460,844.50 and reject Alternate 1 and Alternate 2 to Grove Masonry Maintenance, Inc. of Alsip, Illinois for the West Chicago City Masonry Rehabilitation Project at 132 Main Street. COMMITTEE RECOMMENDATION: The Infrastructure Committee voted 5-0 for approval. ===== PDF PAGE 45 ===== [Extraction: embedded PDF text] In theThe The 2026. March SzaboNo. The April FY 3, York the determine ofapplicationalign the Staff line ITEM APPROVED STAFF WatermainRejection ITEM netlngaltonWashingtonTheProject expend if request TITLE: $600,000.00.the 2025, Furthermore, thanamount pavementreplacement,Portlandservice of length expected installation full 2026 $1,409,200.00 BY 2026,and REVIEW: for Avenue and of the Cement of Project all there limits ADA SUMMARY: for Avenue Street opened a lead Contracting, Staff 05-34-43-4806, CITY markings, bids under City CDBG are Mehul with are and budget for C. new Area bids Bids T. and the Streets a between was roadway lnc.'s on wasevaluation $3,165,700.00. the 8" Concretereplacements, on service sidewalk Subsequently, and Grand funding acceptance Patel, discussed bidtotal SwallowMartamSzabo Water thewhich linesStaff includes April curb of (PCC) ductile York of mechanisms the awarded ENGINEER'S 28, Watermain approved advertised City in amount Fund Lake amount pavementiron Washington ramp, P.E., Re-bid ADMINISTRATOR:would curb grant withinbelieve in miscellaneous FY of improvements Avenue by and CFM, Rehabilitation- 2026, is CONTRACTOR project place ConstructionConstruction,Contracting, that EST/MAdelay the work andmilling,water Street fundsentered Viviana to 2026 Account Project and Boulevard, Community parkway York CITY Inc.Inc. the $3,165,700.00 $1,706,500.00 TECo.the with Director Project and Daily forintoStreets between gutter main No. February of for limits the OF the below Virgie an AGENDA request hot-mix Ramirez the 26, and budget. the under $4,229,975.00 necessaryProject Grand are Herald Public are approximately Avenue the removal increases tobv ITEM restoration, Place The the the dead was INFRASTRUCTURE the in 2027.Project. Development and WEST Lakean asphalt DuPage and Works 5,740 additional Area bidon end The Rehabilitation fuel 06-34-47-4806, Block feet an completemanhole between request biggest Construction Capital (HMA)associated and IGA grant or SUMMARY County cost, ofand BASE Intergovernmentaladditionalfor results: the Project Boulevard, Grant AMOUNT COMMITTEE factors 1.09 the $1,064,275.00 CHICAGO astwo funds SUBMITTAL replacement,binder $4,573,135.77$5,563,084.09$5,364,867.31$4,229,975.00 BID online structure Projects for or or Oakwood requires SIGNATURE SIGNATURE COUNCILCOMMITTEE AGENDA material Project. Oakwood to miles. the additional (Project)(CDBG) ITEM biddingyears, Agreement repair and Community Project.$50,000.00Fund denoted AGENDA in appurtenances,The inflatedcosts, City mid-block inAvenue AGENDA grantreduce to Avenue, Theunder and surface (IGA) thefundingpendino theand DATE: the bids. platform PCC scope approximately theAccount 321 (BASE NUMBER: NIA industry RANK funding of with from MayDATE: course Garden Development 34% the No. BID) complete amountCounty 18,May Project approximately responsibleSewer enclosedlngalton adjustments, sidewalk 7, the would over QuestCDN 90 DuPagenotDuPage _________ workload low 2026Board _ _________ Project Street to scope _ Fund on 2026 7.I. the lead locationAvenue, to and installation, removal Project County County require Commission bidder, April map.andbetween andonexceedforapproval.re-betterto morebudgetC.Account08-34-53-4807, 7, thermoplasticandspotwaterincludes ===== PDF PAGE 46 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO The County and staff mutually agreed on the reduction of the scope to keep the Project on schedule. Proposed changes in Project scope will require an amendment to the IGA, including a necessary time extension to complete and close out the Project in FY 2027. The scope change and the amendment to the IGA must be approved by the County Board before the City can rebid the Project, which is anticipated in July 2026, with a contract award recommendation in August 2026, under a separate agenda item. Staff recommends rejecting all bids and rebidding the Project in Summer 2026 to receive bids that better align with the FY 2026 budget. ACTIONS PROPOSED: Reject all bids. COMMITTEE RECOMMENDATION: The Infrastructure Committee voted 5-0 for approval.