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CITY OF WEST CHICAGO

                                  CITY COUNCIL
                       AGENDA ITEM SUMMARY
ITEM TITLE: Resolution No. 26-R-0048
                                            AGENDA ITEM NUMBER: _____7.E.______
A Resolution Appointing an Authorized Agent to the Illinois Municipal
Retirement Fund (IMRF).                               COMMITTEE AGENDA DATE:
                                                 COUNCIL AGENDA DATE:  June 15, 2026


STAFF REVIEW: Tia Messino                               SIGNATURE__________________________


APPROVED BY CITY ADMINISTRATOR: Viviana Ramirez         SIGNATURE__________________________

ITEM SUMMARY:

Resolution No. 26-R-0048 is required by Illinois Municipal Retirement Fund (IMRF) to appoint an
individual to act on behalf of the City.

This appointment is necessary to ensure continuity of operations and to change the authorized agent
from the previous Finance Director Brandi Azbill to the Interim Finance Director Jacob Henderson.

This resolution will:
      Officially designate Jacob Henderson as the City’s Authorized Agent.
     Grant authority to sign financial documents, reports, and certifications.
     Update all relevant records.
     Authorize performance of all duties related to the administration of this retirement system as
      requested by the Fund and the governing body of the City.


ACTIONS PROPOSED:

Staff recommends adoption of Resolution No. 26-R-0048.


COMMITTEE RECOMMENDATION:

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CITY OF WEST CHICAGO

                     RESOLUTION 26-R-0048

         A RESOLUTION APPOINTING AN AUTHORIZED AGENT
           TO THE ILLINOIS MUNICIPAL RETIREMENT FUND

                      ADOPTED BY THE
                          CITY COUNCIL
                           OF THE
                      CITY OF WEST CHICAGO
                          JUNE 15, 2026

Published in pamphlet form by the authority of the City Council of the City of West Chicago,
               DuPage County, Illinois, this 15th day of June 2026.

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RESOLUTION NO. 26-R-0048

          A RESOLUTION APPOINTING AN AUTHORIZED AGENT
            TO THE ILLINOIS MUNICIPAL RETIREMENT FUND

     WHEREAS, pursuant to 40 ILCS 5/7-101 et seq., the City of West Chicago is required to
participate in the Illinois Municipal Retirement Fund, effective January 1, 1984; and,

     WHEREAS, pursuant to 40 ILCS 5/7-135, the City of West Chicago is required to
appoint an authorized agent to the Illinois Municipal Retirement Fund; and

     WHEREAS, the City Council of the City of West Chicago desires to appoint an
authorized agent to the Illinois Municipal Retirement Fund in accordance with the statutory
provisions cited herein above.

     NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of West
Chicago, DuPage County, Illinois, as follows:

     SECTION 1: That pursuant to 40 ILCS 5/7-135, Jacob Henderson is hereby appointed as
the authorized agent to the Illinois Municipal Retirement Fund.

     SECTION 2: That as the authorized agent, Jacob Henderson shall have the following
powers and duties:

    1. To certify to the Fund whether or not a given person is authorized to participate in the
       Fund;
    2. To certify to the Fund when a participating employee is on leave of absence authorized
      by the City;
    3. To request the proper office to cause employee contributions to be withheld from
       earnings and transmitted to the Fund;
    4. To request the proper office to cause City contributions to be withheld from earnings and
        transmitted to the Fund;
    5. To forward promptly to all participating employees any communications from the Fund
        for such employees;
    6. To forward promptly to the Fund all applications, claims, reports and other
       communications delivered to the authorized agent by the participating
       employees;
    7. To perform all duties related to the administration of this retirement system as requested
      by the Fund and the governing body of the City;
    8. To file a petition for nomination of an executive trustee of the Fund; and
    9. To cast the ballot for election of executive trustee of the Fund.

     SECTION 3: That the Executive Office Manager be and the same is hereby authorized
to forward a certified copy of this Resolution to the Illinois Municipal Retirement Fund, together
with a properly completed "Notice of Appointment of Authorized Agent" on the form provided
by the Illinois Municipal Retirement Fund.

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SECTION 4: That all resolutions in conflict with the provision of this Resolution are, to
the extent of such conflict, expressly repealed.

     SECTIONS: That this Resolution shall be in full force and effect from and after its
adoption and approval as provided by law.

ADOPTED AND APPROVED this 15th day of June, 2026.


Mayor Daniel Bovey


Executive Office Manager Valeria Perez


AYES:
NAYS:
ABSTAIN:
ABSENT: