===== PDF PAGE 198 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUGTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: 4"tt-.Resolution No. 26-R-0056 - Contract Award - Bee Liner Lean Services - Base Bid + Alternate 1 + Alternate 2 and Alternate 3 COMMITTEE AGENDA DATE: July 2, 2026 related to the West Chicago City Museum Building COUNCIL AGENDA DATE: July 20, 2026 Improvements Project at 132 Main St in an amount not to exceed $523,000.00 STAFF REVIEW: Mehul Patel, P.E., CFM, Director of Public Works SIGNATURE APPROVED BY CITY ADMINISTRATOR: Viviana Ramirez SIGNATURE ITEM SUMMARY: The City Museum, located at 132 Main St, is a three-story masonry building constructed in approximately 1884. The building served as West Chicago's Town Hall and public safety headquarters before becoming the City Museum in 1975. It is listed on the National Register of Historic Places for its architectural and civic significance. The primary entrance to the ground floor is from Main St while a secondary entrance to the lower level is from Turner Ct. There have not been any major improvements made to this building in a very long time. The building is old, and identified concerns include, but are not limited to, deteriorating masonry fac;ade, non-compliance with current Americans with Disabilities Act (ADA) requirements, rusting fire escape, lead paint, aging HVAC equipment, roof damages, deteriorating windows and doors, etc. All these concerns are expected due to the age of the building. The City executed a professional architectural design and construction management services contract with Kluber, Inc. in December of 2025. Kluber's scope of work includes project management, data collection, preparation of design drawings and specification, bidding assistance, construction oversight, preparation of cost estimates, review pay estimates, shop drawing review and approval as well as general project administration. The scope of work includes: roof replacement, interior roof access hatch, evaluate and replace rooftop HVAC condensing units and associated piping as well as electrical components as part of the Base Bid. The window and door replacements (excluding the two Main St entrances and Turner Ct entrance) on various floors are included as Alternates 1 and 2 while fire escape repairs are listed as Alternate 3. The Project (COA 26-05) appeared in front of the Historical Preservation Commission (HPC) on March 24, 2026. The alternate bid options were prepared due to anticipated budgetary constraints. The Project was advertised for bids in the Daily Herald as well as on QuestCDN (an online bidding platform) on June 2, 2026. A mandatory onsite pre-bid was conducted on June 9, 2026. Five bids were received on June 23, 2026. Staalsen Construction Company, Inc. (SCCI) submitted the lowest responsible bid. A summary of the results is included below. Contractor Base Bid Alternate 1 Alternate 2 Alternate 3 Total w/Alt. Rank Staalsen Construction $184,040.00 $37,450.00 $70,620.00 $142,310.00 $434,420.00 1 Company, Inc. (Chicago, IL)* Bee Liner Lean Services $315,000.00 $42.000.00 $59,000.00 $107,000.00 $523,000.00 2 (Bridgeview, IL) Petra Builder Inc. (Naperville, $315,200.00 $31,500.00 $59,700.00 $172,500.00 $578,900.00 3 IL) AHAL Construction LLC $375,000.00 $38,000.00 $61,100.00 $135,500.00 $609,600.00 4 (Chicago, IL) Industrial Construction Services $441,182.00 $59,466.00 $108,273.00 $163,649.00 $772,570.00 5 (Des Plaines, IL) Estimate $467,000.00 NIA ===== PDF PAGE 199 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO *Withdrew its bid after the bid opening On June 24, 2026, SCCI via email communicated to the City that it missed including the HVAC portion of the post in its base bid and offered a revised base bid price, which is not allowed. Consequently, SCCI submitted a letter to withdraw its bid from consideration which was granted. Bee Liner Lean Services (BLLS) is the next responsible low bidder. Kluber conducted a bid scope review of the remaining bidders. While noting previous schedule and performance concerns on unrelated projects involving Bee Liner Lean Services, Kluber determined the bid to be responsive and complete. Kluber did not make a contractor recommendation and indicated the award decision should be based on the City's evaluation of the bids. In 2026, Capital Projects Fund (08-34-53-4801) includes $400,000 for this Project. There are savings available in the same fund to cover the difference of $123,000. Staff recommends approval of the contract award. ACTIONS PROPOSED: Approve Resolution No. 26-R-0056 authorizing the Mayor to award a construction Contract to Bee Liner Lean Services of Bridgeview, Illinois for the Base Bid + Alternate 1 + Alternate 2 + Alternate 3 related to the West Chicago City Museum Building Improvements Project at 132 Main St in an amount not to exceed $523,000.00. COMMITTEE RECOMMENDATION: ===== PDF PAGE 200 ===== [Extraction: embedded PDF text] RESOLUTION NO. 26-R-0056 A RESOLUTION AUTHORIZING THE MAYOR TO AWARD A CONSTRUCTION CONTRACT TO BEE LINER LEAN SERVICES OF BRIDGEVIEW, ILLINOIS FOR THE BASE BID+ ALTERNATE 1 + ALTERNATE 2 + ALTERNATE 3 RELATED TO THE WEST CHICAGO CITY MUSEUM BUILDING IMPROVEMENTS PROJECT AT 132 MAIN ST IN AN AMOUNT NOT TO EXCEED $523,000.00 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to award a construction Contract to Bee Liner Lean Services of Bridgeview, Illinois for the Base Bid+ Alternate I + Alternate 2 + Alternate 3 related to the West Chicago City Museum Building Improvements Project at 132 Main St in an amount not to exceed $523,000.00 for the City Museum Building Improvements Project at 132 Main Street, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 20th day of July 2026. AYES: NAYES: ABSTAIN: ABSENT: Mayor Daniel Bovey ATTEST: Executive Office Manager, Valeria Biggerstaff ===== PDF PAGE 201 ===== [Extraction: embedded PDF text] KluberArchitects+ Engineers www.kluberinc.com June 25.2026 Mehul Patel Director of Public Works City of West Chicago 475 Main Street West Chicago, IL 60185 RE: Bid Results City Museum Renovation Kluber Project No. 25-473-1664 Dear Mr. Patel, On June 23, 2026, bids were publicly opened and read aloud for the above-referenced project. Five contractors chose to submit bids for the project. The low base bid was submitted by Staalsen Construction Company, Inc. from Chicago, IL in the amount of $184,040.00. The second lowest base bid was submitted by Bee Liner Lean Services from Bridgeview, IL in the amount of $315,000.00. The third lowest base was submitted by Petra Builder, Inc. from Naperville IL in the amount of $315,200.00. See attached bid tabulation for details on bid results. We conducted a Contractor Bid Scope Review with these bidders and can report the following: • Staalsen failed to include the HVAC scope and has requested to be allowed to withdraw its bid from consideration. • Bee Liner Lean Services has recently performed two projects, for which Kluber is the ArchitecUEngineer, and both projects had significant schedule and performance issues; neither of our clients is inclined to recommend this contractor. Notwithstanding that, the references Bee Liner provided checked out okay, and we believe their bid to be responsive and complete. However, their roofer might not have the experience required to work successfully with the mason. • We believe Petra's bid to be responsive and complete and although they were closed due to Covid 19 and reopened their business late last year, they previously had a long work history, however we have never worked with them. Therefore, Kluber would like to stay neutral on this matter, and the Board may wish to award the contract based on cost alone. The information contained herein and in the attached bid tabulation is provided to you for reference and use in your decision to award the Contract. Thank you for the opportunity to be of service to the City of West Chicago and we look forward to the successful completion of this project with you. Sincerely, ~:ob--Clayton D. Haldeman, AIA, NCARB, LEED AP Director of Architecture, Project Manager Kluber Architects + Engineers Attachments: Bid Tabulation Cc: Dave Shah, Assistant Director of Public Works Corporate Office Bloomington Office 41 West Benton St1eet 2401 East Washington Street Aurora. Illinois 60506 Suite 200-B2 630.406.1213 Bloomington, Illinois 61704 309 430.6460 ===== PDF PAGE 202 ===== [Extraction: embedded PDF text] BID TABULATION Contract Type: Single Contract, Stipulated Sum Architects + Engineers Kluber Project No.: 25-473-1664 Project : City Museum Renovation Owner: West Chicago N z0 :a:0 § § 11Q "b .., ..,m "b-., ~ ~-., Allcrnatc Altcmote Altornatc Total with Plan Holder Location iii -,; -,; Bag~ Bid No. 1 No. 2 No. 3 Allemate; Comments 1 Staalsen Construction Company, Inc. Chicago, IL y y y $184,040 00 $37,450.00 $70,620.00 $142,310.00 $434,420.00 2 Bee Liner Lean Services Bridgeview, IL y y y $315,000.00 $42,000.00 $59,000.00 $107,000.00 $523,000.00 3 Petra Builder Inc. Naperville, IL y y y $315,200,00 $31,500 00 $59,700.00 $172,500 00 $578,900.00 4 AHAL Construction, LLC. Chicago, IL y y y $375,000.00 $38,000.00 $61,100.00 $135,500,00 $609,600.00 5 lndustria Construction Services Des Plaines, IL y y y $441, 182.00 $59,466.00 $108,273.00 $163,649.00 $772,570.00