===== PDF PAGE 209 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: 4, y Resolution No. 26-R-0058 - Contract Award - Thomas Engineering Group, LLC for Construction Oversight COMMITTEE AGENDA DATE: July 2, 2026 Services of Public Improvements to be Constructed by Pritzker Realty Group for the Poorman Parkway COUNCIL AGENDA DATE: July 6, 2026 Subdivision Development Project STAFF REVIEW: John Sterrett, Community Developmenl SIGNATURE ~ Director APPROVED BY CITY ADMINISTRATOR: Viviana Ramirez SIGNATURE---------- ITEM SUMMARY: Pritzker Realty Group (PRG) is constructing a two-lot industrial subdivision that includes the installation of a new three-lane, two-way urban roadway, approximately 1,500 linear feet in length extending from Fabyan Parkway to the eastern project limits, located south of Roosevelt Road. The project includes installation of water main, sanitary sewer, storm sewer, street lighting, sidewalks, pavement markings, signage, and landscaping, as well as all associated appurtenances necessary to support the proposed development. Construction engineering services will be required to monitor the quality and progress of the work, verify compliance with approved plans and specifications, document construction activities, and assist the City in achieving successful project delivery. Thomas Engineering Group, LLC (TEG) currently serves as the City's municipal engineering consultant and is most familiar with City's construction standards, inspection procedures, and development requirements. Utilizing TEG will provide continuity with existing engineering services, allow for efficient coordination with City Staff, and ensure consistent inspection of public improvements. Therefore, it is staff's recommendation that a contract be awarded to Thomas Engineering Group, LLC for construction oversight services related to the Poorman Parkway Subdivision Development Project for an amount not to exceed $123,536.40. The cost of the inspection services will be incurred by Pritzker, which they previously paid with the issuance of their permit for the construction of the subdivision. ACTIONS PROPOSED: Approve Resolution No. 26-R-0058 authorizing the Mayor to execute a contract with Thomas Engineering Group, LLC for construction oversight services of public improvements, to be constructed by Pritzker Realty Group for the Poorman Parkway Subdivision Development Project, for an amount not to exceed $123,536.40. COMMITTEE RECOMMENDATION: Attachments: Draft Resolution; Proposal for Construction Engineering Services for Poorman Parkway Subdivision ===== PDF PAGE 210 ===== [Extraction: embedded PDF text] RESOLUTION NO. 26-R-0058 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT AGREEMENT WITH THOMAS ENGINEERING GROUP, LLC FOR CONSTRUCTION OVERSIGHT SERVICES OF PUBLIC IMPROVEMENTS TO BE CONSTRUCTED BY PRITZKER REALTY GROUP FOR THE POORMAN PARKWAY SUBDIVISION DEVELOPMENT PROJECT BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a Contract Agreement for Construction Oversight Services of Public Improvements to be constructed by Pritzker Realty Group for the Poorman Parkway Subdivision Development Project, between the City of West Chicago and Thomas Engineering Group, LLC, for an amount not to exceed $123,536.40, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this __ day of __________ 2026. AYES: NAYES: ABSTAIN: ABSENT: Mayor Daniel Bovey ATTEST: Executive Office Manager Valeria Biggerstaff ===== PDF PAGE 211 ===== [Extraction: embedded PDF text] June 29, 2026 th ,.~ as. enginee r i ng group John Sterrett s e r v i c e o t t h e h i g h e s t g r o d e0 Director of Community Development 7 62 Shoreline Drive City of West Chicago Suite 200 475 Main Street Aurora, IL 60504 West Chicago, IL 60185 Re: Proposal for Construction Engineering Services for the Poorman Parkway Subdivision Dear Mr. Sterrett: Thomas Engineering Group, LLC (TEG) is pleased to submit the enclosed proposal to the City of West Chicago Community Development Department for Construction Engineering Services associated with the Poorman Parkway Subdivision located at the southeast corner of Fabyan Parkway and Roosevelt Road. TEG has proudly provided General Professional Engineering Services to the City of West Chicago since 2008 and values the strong working relationship we have developed with City staff over the past eighteen years. Through this partnership, our team has gained a thorough understanding of the City's standards, procedures, and expectations for public infrastructure improvements and private development projects. TEG also provided Construction Engineering Services for the Trillium Farm Subdivision, a three-phase, 84-lot residential development constructed on approximately 35 acres at the former Planter's Palette property located at the southeast corner of Garys Mill Road and Purnell Road. This experience provides our team with firsthand knowledge of the challenges and coordination requirements associated with subdivision construction within the City. Over the past eighteen years, TEG has overseen more than 100 capital improvement projects throughout West Chicago. Our staff understands the importance of maintaining quality control, minimizing disruptions, and delivering projects in accordance with approved plans, specifications, and schedules. For this assignment, TEG is proposing an experienced team led by Kevin VanDeWoestyne, P.E., ENV SP, Municipal Department Head, Doug Masters, Municipal Operations Supervisor, and a dedicated construction inspection team. Together, we bring extensive experience managing roadway, utility, and subdivision construction projects throughout the City of West Chicago. Their familiarity with City processes, staff expectations, and local development requirements will provide immediate value to the Project. We appreciate the opportunity to submit this proposal and look forward to continuing our partnership with the City of West Chicago. If you have any questions or require additional information, please call me at (847) 815-9500 or by e- mail at kevinv@thomas-engineering.com. Sincerely, thomas engineering group, lie ~ ✓-~ -- Kevin C. VanDe~ P.E., ENV SP Municipal Department Head ===== PDF PAGE 212 ===== [Extraction: embedded PDF text] City of West Chicago Construction Engineering Services Poorman Parkway Subdivision The City of West Chicago is seeking professional engineering services to provide construction inspection and observation services for the Poorman Parkway Subdivision development. The development includes construction of a new three-lane, two-way urban roadway approximately 1,500 linear feet in length extending from Fabyan Parkway (County Route 21) to the eastern project limits, located south of Roosevelt Road. The Project also includes installation of water main, sanitary sewer, storm sewer, street lighting, sidewalks, pavement markings, signage, and landscaping, as well as all associated appurtenances necessary to support the proposed development. Construction engineering services will be required to monitor the quality and progress of the work, verify compliance with approved plans and specifications, document construction activities, and assist the City in achieving successful project delivery. PROJECT UNDERSTANDING TEG has reviewed the engineering plans for the Poorman Parkway Subdivision development prepared by Webster, McGrath & Ahlberg, Ltd. (WMA). We understand that the Project includes construction of onsite and offsite infrastructure improvements, including water main, sanitary sewer, storm sewer, roadway, sidewalk, and street lighting facilities necessary to support the proposed development. Our team recognizes the ,----------------,,---.---------~,-=., importance of quality ~VI.MIi. . construction practices and thorough inspection services to help protect the City from future operation and maintenance issues. Accordingly, TEG proposes to provide construction observation and inspection services for all critical components of utility and roadway construction to verify that the work is completed in substantial conformance with the approved plans, specifications, permit requirements, and applicable local, county, and state standards. Drawing upon our extensive experience with subdivision construction and municipal infrastructure projects throughout the City, TEG will work closely with the City, developer, contractor, and testing agencies to facilitate timely project delivery while maintaining a high standard of quality throughout construction. The Project includes construction of a typical urban roadway section consisting of PCC sidewalk, combination concrete curb and gutter, and full-depth HMA pavement within the proposed public right- of-way. TEG understands the critical relationship between proper subgrade preparation, stabilization, and compaction and the long-term performance of the roadway, curb and gutter, and sidewalk infrastructure. Our inspection staff will place particular emphasis on earthwork operations, proof rolling, thomos en gineering at the hlghHt grade. ===== PDF PAGE 213 ===== [Extraction: embedded PDF text] City of West Chicago Construction Engineering Services Poorman Parkway Subdivision subgrade remediation, aggregate base installation, and pavement construction to help ensure the longevity ofthese public improvements. -..--...... .......... C.lln■, M"MIIA_._11.Na..'LT.N--...,...... C...-,.,NM ..,.. • .,,_c...- Mr'll-t.rtl6 ~ • ,r..,..., ..... _ ,CA,6) ·-- ..__......_....._.,. .... N ........ ..,....... ...1s POORMAN PARKWAY TYPICAL SECTION c5/rPVCIDII-H.....,, ... " The Project also includes offsite infrastructure improvements consisting of extensions of the City's existing water main and sanitary sewer systems along Fabyan Parkway and across Roosevelt Road (IL Route 38) to provide utility service to the development. TEG has extensive experience overseeing water main and sanitary sewer construction within municipal and state highway rights-of-way throughout the City of West Chicago and surrounding communities. Our familiarity with utility construction, traffic control requirements, agency coordination, and restoration requirements along heavily traveled roadways will help facilitate efficient construction and minimize disruptions to the traveling public. Based on our review of the plans and profiles, the Project includes construction of the following major utility improvements: • Approximately 4,950 linear feet of 12-inch ductile iron water main • Approximately 2,050 linear feet of 10-inch PVC SDR-26 sanitary sewer • More than 500 linear feet of reinforced concrete pipe (RCP) storm sewer • Approximately 1,500 linear feet of electrical unit duct for street lighting Our team understands the unique requirements and importance of this Project and looks forward to partnering with the City to provide construction inspection, shop drawing review, contractor coordination, documentation, and overall construction contract administration services. TEG is committed to delivering this Project with the highest level of professionalism, responsiveness, and technical expertise. The personnel identified for this assignment are trusted by the City and have a proven track record of successfully delivering infrastructure projects throughout West Chicago. Our team is dedicated to protecting the City's interests, maintaining quality throughout construction, and providing long-term value to the community through diligent oversight and exceptional service. The following section presents the organizational chart and provides brief descriptions of the personnel assigned to the project, their respective roles on the team, and a summary of relevant past project experience for each proposed team member. thomas eng ineering tile highest grade• ===== PDF PAGE 214 ===== [Extraction: embedded PDF text] City of West Chicago Construction Engineering Services Poorman Parkway Subdivision ORGANIZATIONAL CHART Kevin VanDeWoestyne, P.E., ENV SP Project Principal Doug Masters Project Manager . Thomas Engineering Group ~ ~ Christopher DeYoung, P.E., P.L.S. Construction Inspection & Resident Engineering Staff Survey Services Lead • Jeff Klein, P.E. • Jeff Andrzejewski • Chuck Young ■ Matt Vitner, P.E. • Nathan Agoncillo ■ Stephen VanDeveer • Junaid Khan Mir TEG will provide a single point of contact, Doug Masters, Project Manager, who will be responsive to any City or Developer inquiry within 24 hours. Having led the City's municipal engineering services for more than five years, Mr. Masters possesses a comprehensive understanding of private development review processes and construction oversight within the City of West Chicago. Mr. Masters' primary role will be to serve as the sole point of contact for the City and to direct all inspection activities by assigning the appropriate technical personnel identified in the organizational chart. He will also be responsible for scheduling and communicating each inspection task within 24 business hours of notification. TEG recognizes the importance of responsiveness during fast-moving construction activities and is committed to meeting the 24-hour response requirement, while making every reasonable effort to respond sooner when possible. TEG is committed to being an active and engaged participant in the development process and will strive to ensure that engineering responsiveness is not a cause of project delay. We will coordinate closely with the developer and the developer's design team to help maintain project schedules and avoid unnecessary delays. Mr. Masters will coordinate all construction activities with TEG's Construction Inspection and Resident Engineering staff. themas engll'l•ertn ro at the hlghHt grode• ===== PDF PAGE 215 ===== [Extraction: OCR (rendered-page OCR)] City of West Chicago Construction Engineering Services Poorman Parkway Subdivision SCOPE OF SERVICES Private development inspections associated with infrastructure improvements for the Poorman Parkway Subdivision development are expected to include the following components: 1. Off-Site Utilities TEG will provide full-time inspection services for the extension of water and sanitary sewer systems to serve the development. A. Water Main e Pressure or other connections to existing water supply. e Pipe and structure placement. e City required hydrostatic testing and chlorination. B. Sanitary Sewer Infrastructure e Connections to existing structures. e Inspection prior to aggregate cover and backfill. e City required mandrel and air testing. e Vacuum testing manholes. 2. Poorman Parkway & On-Site Utilities TEG will provide full-time inspection of roadway construction, sidewalk construction and during pipe and structure placement for all water main, sanitary sewer, and storm sewer installation where appropriate, within City ROW or locations that will become City jurisdiction. A. Roadway, Pavement, & Sidewalk e Subgrade stabilization. e Base course installation. e Combination concrete curb and gutter installation. e HMA paving. e PCC sidewalk placement B. Water Main e Pressure or other connections to existing water supply. ¢ Pipe and structure placement. e City required hydrostatic testing and chlorination. C. Sanitary Sewer Infrastructure e Connections to existing structures. e Inspection prior to aggregate cover and backfill. e City required mandrel and air testing. e Vacuum testing manholes. D. Storm Sewer Infrastructure e Connections to existing structures. e Inspection prior to aggregate cover and backfill. thomas engineeting grOUpD Ilan TRV he Highest grade, ===== PDF PAGE 216 ===== [Extraction: embedded PDF text] City of West Chicago Construction Engineering Services Poorman Parkway Subdivision 3. Overall Monitoring of Construction Activities A. Traffic Control & Protection TEG's staff will monitor daily construction activities including impacts to traffic, proper signage, construction entrances, and dust control. TEG will pay special attention to traffic control and immediately report and seek corrections of any deficiencies with the developer and the contractor. However, TEG does not anticipate completing formal daily or weekly traffic control inspections, unless otherwise directed by the City. B. Erosion and Sediment Control TEG's on-site staff will assess the erosion and sediment control devices and seek corrections of any deficiencies with the developer. However, it is our understanding that all maintenance and inspection responsibilities under the Storm Water Pollution Prevention Plan (SWPPP) will be performed by the developer's representative. This includes inspection of disturbed areas of the construction site that have not been finally stabilized, structural control measures, and locations where vehicles enter or exit the site at least once every seven calendar days and within 24 hours of the end of a storm that is 0.5 inches or greater or equivalent snowfall and shall continue until the site complies with the final stabilization section of the SWPPP. Exclusions from TEG Scope of Services TEG's scope of services is intended to include inspection of roadway elements, pavement, sidewalk, water main, sanitary sewer, and storm sewer construction activities as described above. The following items are specifically excluded from TEG's scope unless otherwise directed by the City: • Fabyan Parkway and Roosevelt Road improvements • Erosion and sediment control reporting and SWPPP compliance documentation • Mass grading and earth excavation operations • Private off-site sewer and water improvements • Construction layout and staking • Inspection of any private work activities at building lots 1352 and 1368 Poorman Parkway • Street Lighting Infrastructure o Electrical Service Connections o Foundations and Street Lighting Assemblies • Landscaping o Topsoil, plantings, sod, seed, rip rap, trees, etc. Material testing services will be provided under a separate contract between the developer and a qualified testing firm for Quality Control (QC) testing of subgrade, aggregate base, concrete curb and gutter, PCC sidewalk, and HMA pavement, as requested by the City. TEG will coordinate with the testing firm as necessary to support construction oversight. thoma1 e ngl neerln gr a the hlghe,t grade• ===== PDF PAGE 217 ===== [Extraction: embedded PDF text] City of West Chicago Construction Engineering Services Poorman Parkway Subdivision ESTIMATED FEE The anticipated scope of services described herein is based on the engineering plans for the Poorman Parkway Subdivision development prepared by Webster, McGrath & Ahlberg, Ltd. (WMA). Based on the Project Schedule, dated June 3, 2026, prepared by Pritzker Realty Group, approximately 99 calendar days of construction are anticipated for all on-site and off-site improvements. Based on TEG's Estimate of Time, provided herein, 84 calendar days of construction are anticipated for all on-site and off-site improvements, excluding street lighting infrastructure and final landscaping. TEG proposes to invoice only for actual hours worked, at the hourly billing rates for personnel assigned to the Project, based on a direct labor multiple (DLM) of 2.6. As a courtesy, no direct vehicle or equipment charges will be billed to the Project. The associated cost estimate is based on providing full Construction Engineering Services from project commencement through substantial completion, with daily on-site presence anticipated from TEG staff throughout the 2026 construction season. Accordingly, the construction observation hours included in this estimate assume substantial completion will be achieved within 2026. While construction activities are expected to be substantially completed in 2026, interruptions or delays during the construction season may result in limited construction-related services extending into 2027. In such cases, TEG will manage the budget efficiently by billing only for services performed during active construction periods and carrying forward any unutilized hours from 2026 to support required services in 2027. TEG will continue to coordinate closely with the City to ensure the Project is delivered in a manner consistent with the intent of the agreement and in support of timely and successful completion. The total anticipated fee for consultant services is $123,536.40 for construction inspection of all off-site and on-site improvements, excluding street lighting infrastructure and final landscaping . • at'"· hlghHt grade. ===== PDF PAGE 218 ===== [Extraction: embedded PDF text] Estimate of Time Required th 1.~ as. Route Poorman Parkwayengineer i ng group s H r v I c e o r t h e r1 i g h e s t g r a c1 en, Section County DuPage Project Poorman Parkway Subdivision Unit Rate Days Not Total (Check One) Per Affecting Days Item Quantity Days English Day Time Required 0 D Metric SHOP DRAWINGS STORM SEWER DAYS 1.0 1.00 WATER MAIN DAYS 1.0 1.00 SANITARY SEWER DAYS 1.0 1.00 SITE LIGHTIING DAYS 1.0 1.00 ROADWAY DAYS 1.0 1.00 OFF-SITE UTILITIES OFF-SITE STORM SEWER DAYS 5.0 5.00 OFF-SITE WATER MAIN DAYS 10.0 10.00 OFF-SITE SANITARY SEWER DAYS 5.0 5.00 POORMAN PARKWAY & ON-SITE UTILITIES ON-SITE STORM SEWER DAYS 10.0 10.00 ON-SITE WATER MAIN DAYS 5.0 5.00 ON-SITE SANITARY SEWER DAYS 5.0 5.00 SITE LIGHTIING DAYS 20.0 10.00 CURB AND GUTTER SUBGRADE DAYS 5.0 5.00 COMBINATION CC&G, TYPE B-6.12 DAYS 5.0 5.00 PCC SIDEWALK DAYS 10.0 10.00 FINE GRADING FOR PAVEMENT DAYS 4.0 4.00 SUBGRADEIMPROVEMENTS DAYS 5.0 5.00 BINDER COURSE DAYS 5.0 5.00 SURFACE COURSE DAYS 4.0 4.00 LANDSCAPING DAYS 10.0 5.00 PAVEMENT MARKINGS DAYS 2.0 2.00 FINAL TESTING WATER MAIN DAYS 2.0 2.00 SANITARY SEWER DAYS 2.0 2.00 Total Actual Working Days Required 84.00 Total Days from page one Total Days 84.00 Made by Kevin VanDeWoestyne, P.E. Date 6/29/2026 Checked by _D_M_M_____ _ 6/29/2026 Printed 6/29/2026 ===== PDF PAGE 219 ===== [Extraction: embedded PDF text] Poorman Parkway Subdivision Cost Estimate of Consultant Services I 4. 'It -~ C, th~t:r ng 1n1::c1 l .-ig groas.u p ~& ~ #_'j-'<-G;, q~..,~ ~~ ~v ~'<,G;, ~~ & @J"~ ~~ 9.Q ~ 00#.~0 #~ ,;:.0 {> NIA NIA 20 60 4 84 •COVERAGE /Full-Time/Part-Tlmel» NIA 100¾ 100% 100% NIA HOURS SALARY DIRECT COST RATE PROJECT PRINCIPAL $ 90.00 6 2 2 2 0 12 $ 1,080.00 PROJECT MANAGER $ 85.00 6 32 16 36 0 90 $ 7,650.00 INSPECTORS* $ 54.50 0 0 160 480 32 672 $ 36,624.00 SURVEYOR $ 90.00 0 0 8 16 24 $ 2,160.00 TOTAL 12 34 186 534 32 798 $ 47,514.00 Assumetions: MULTIPLIER - 2026 Cost Rates 2.6 $ 123,536.40 * Blended Rate Direct Costs $ . - Estimated 84 Calendar Days Total - Inspection Effort B hrs/day TOTAL $ 123,536.40 GPS Unit 0I Months I@ S500/MONTH s Direct Costs Vehicles 0I Days I@ $55/Day s $ PROJECT PRINCIPAL Kevin VanDeWoestyne, P.E. PROJECT MANAGER Doug Masters TECHNICIANS/INSPECTOR Varies CHIEF SURVEYOR Chris DeYoung, P.E., PLS