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CITY OF WEST CHICAGO

                           INFRASTRUCTURE COMMITTEE
                           AGENDA ITEM SUMMARY
ITEM TITLE:
                                         AGENDA ITEM NUMBER: ______7.F_______Resolution No. 26-R-0052 – Engineering Enterprises, Inc. –
Professional Design Engineering Services for Lead Service Line
                                                 COMMITTEE AGENDA DATE: July 2, 2026Replacement Project – Phase A (Year 2) in an Amount Not to                                                  COUNCIL AGENDA DATE: July 20, 2026Exceed $65,494.00

STAFF REVIEW: Mehul T. Patel, P.E., CFM- Director of Public Works   SIGNATURE__________________________

APPROVED BY CITY ADMINISTRATOR: Viviana Ramirez           SIGNATURE________________________
ITEM SUMMARY:
The Lead Service Line Replacement and Public Notification Act, effective on January 1, 2022, requires the City of
West Chicago to develop, implement, and maintain a comprehensive Water Service Line (WSL) Inventory and a
Lead Service Line Replacement (LSLR) Plan. On April 15, 2024, the City completed its WSL inventory based on
the best available information. The Initial LSLR Plan was submitted to the Illinois Environmental Protection Agency
(IEPA) on May 7, 2024, with annual updates in 2025 and 2026. The Final LSLR Plan is due before April 15, 2027.
Based on the Initial LSLR Plan, the City has approximately 797 lead water service lines within the City limits. The
City’s intent has been to complete the replacements in multiple phases.
Engineering Enterprises, Inc. (EEI) has successfully worked with the City to prepare and submit the Initial LSLR
Plan as well as the design engineering for Phase B (Year 1) of the LSLR Project. Although designated as Phase B,
this phase was advanced ahead of Phase A because IEPA funding became available through the Bypass Public
Water Supply Loan Program. Phase B will replace approximately 225 LSLs. The IEPA loan execution is expected
by June 30, 2026, with construction anticipated to begin in fall 2026 and completion by fall 2027. Phase B was
advanced ahead of Phase A due to IEPA funding availability in the Bypass Public Water Supply Loan Program
(PWSLP) funds.
The current proposal is for Phase A (Year 2) of the project, which would target replacing approximately 375 lead
WSLs. EEI’s scope of work will include preparation of loan application for the Illinois PWSLP, financial coordination
with the City relative to the loan application such as review of current rate structures to ensure sufficient revenue
exists for loan re-payment and assistance with drafting necessary documents, design engineering, project
meetings, data collection, utility coordination, preparation of plans, preparation of contract specifications, bidding
assistance and geotechnical investigation by sub-consultant. The City applied for PWSLP funds for Phase A in
2026 and was not selected. Based on conversations with IEPA staff, there is an opportunity to seek Bypass Funds
as early as July 1, 2026 on a first come first serve basis. Accordingly, the funding application needs to be submitted
as soon as possible to maximize the City’s opportunity to receive funding. The anticipated bidding timeframe is
spring 2027 and construction as early as late spring 2027, pending approval of the PWSLP Bypass funds. This
bidding and construction timeline can be significantly advanced if the City is successful in obtaining the PWSLP
Bypass funds available starting July 1, 2026.
EEI’s proposal for this task is $65,494.00. This Project is specifically unbudgeted in 2026; however, funds are
available in 06-34-47-4806 to advance this project.
ACTIONS PROPOSED:
Approve Resolution No. 26-R-0052 authorizing the Mayor to execute a contract with Engineering Enterprises, Inc.
of Sugar Grove, Illinois, for professional engineering services related to the Lead Service Line Replacement Project
– Phase A (Year 2) in an amount not to exceed $65,494.00.
COMMITTEE RECOMMENDATION:

The Infrastructure Committee voted 6-0 for approval.