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CITY OF WEST CHICAGO

                        INFRASTRUCTURE COMMITTEE
                        AGENDA ITEM SUMMARY
ITEM TITLE:
                                             AGENDA ITEM NUMBER: ______7.H._____Resolution   No.   26-R-0054   –   Construction   and
Maintenance Agreement with the Union Pacific Railroad
Company  for  an  At-Grade  Crossing  and  Pedestrian  COMMITTEE AGENDA DATE: July 2, 2026
Sidewalk on Western Drive in the amount not to exceed  COUNCIL AGENDA DATE: July 20, 2026
$235,083.00
STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works  SIGNATURE__________________________

APPROVED BY CITY ADMINISTRATOR: Viviana Ramirez          SIGNATURE__________________________
ITEM SUMMARY
The City is in the process of reconstructing of Western Drive between Industrial Drive and Kress Road as
part of its Industrial Area Street Improvements Project – Phase A (Project). The scope of the project
includes reconstruction of the roadway, drainage improvements, watermain replacement, curb and gutter,
sidewalk, street lighting as well as other miscellaneous items. Within the project limits, there is an
unsignalized at-grade railroad spur crossing, owned and maintained by the Union Pacific Railroad
Company (UPRR), DOT Number 174979X.
A pedestrian sidewalk is proposed to provide for a safe pedestrian route within the Project limits in
alignment with the City’s Complete Street Policy. Proposing a sidewalk on Western Drive required a
permit from the UPRR for the sidewalk grade crossing at the railroad spur. On February 2, 2026, a
Reimbursement Agreement for Preliminary Engineering Services between the City and the UPRR was
approved administratively to begin the permitting process and design phase. The design phase is now
complete and UPRR has provided a Construction and Maintenance Agreement (CMA) to the City. As part
of the CMA, UPRR staff  will construct the at-grade railroad crossing improvements while the City’s
contractor will be responsible for constructing the sidewalk. The UPRR estimates the cost of at-grade
crossing improvements to be $234,083.00 which also includes a one-time fee of $1,000.00 for the
preparation and execution of the CMA. The final cost of the improvements will be determined upon
completion, and City will be billed for actual costs only. The City staff has been contesting these costs
with UPRR over the past few weeks due to the existing conditions of the crossing. Staff believe that
UPRR should be financially responsible for some portions of the cost associated with the crossing
improvements; however, staff has been unsuccessful to date despite elevating these concerns to upper
management. Staff believes  it would be a disservice to the users of the roadway to not improve the
railroad crossing as part this major Project.
Based on experience of the lengthy approval process on Harvester Road Project, staff did not expect the
UPRR to provide CMA in 2026. Additionally at the time the FY 2026 Budget was approved, the cost
information was not available. Due to these reasons, the item is unbudgeted in 2026; however, there are
savings available for these improvements that will be paid from Capital Projects Fund (Account No. 08-
34-53-4826) in FY 2026.
ACTIONS PROPOSED:
Approve Resolution No. 26-R-0054 authorizing the Mayor to execute the Construction and Maintenance
Agreement with the Union Pacific Railroad Company for an at-grade crossing and pedestrian sidewalk
improvements on Western Drive, in the amount not to exceed $235,083.00.
COMMITTEE RECOMMENDATION:

The Infrastructure Committee voted 6-0 for approval.