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CITY OF WEST CHICAGO

                        INFRASTRUCTURE COMMITTEE
                        AGENDA ITEM SUMMARY
ITEM TITLE:
                                             AGENDA ITEM NUMBER: ______7.I.______
Resolution   No.   26-R-0055   –   Construction   and
Maintenance Agreement with the Union Pacific Railroad
Company  for  an  At-Grade  Crossing  and  Pedestrian  COMMITTEE AGENDA DATE: July 2, 2026
                                                  COUNCIL AGENDA DATE: July 20, 2026Sidewalk on Downs Drive in the amount not to exceed
$237,552.00

STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works  SIGNATURE__________________________

APPROVED BY CITY ADMINISTRATOR: Viviana Ramirez          SIGNATURE__________________________
ITEM SUMMARY
The City is in the process of reconstructing Downs Drive between Industrial Drive and Kress Road as part
of its Industrial Area Street Improvements Project – Phase A (Project). The scope of the project includes
reconstruction  of the roadway, drainage improvements, watermain replacement, curb and  gutter,
sidewalk, street lighting as well as other miscellaneous items. Within the project limits, there is an
unsignalized at-grade railroad spur crossing, owned and maintained by the Union Pacific Railroad
Company (UPRR), DOT Number 174978R.
Roadway widening and a pedestrian sidewalk are proposed to provide for a safe pedestrian route within
the Project limits in alignment with the City’s Complete Street Policy. Proposing a widening and a
sidewalk on Downs Drive required a permit from the UPRR for the sidewalk grade crossing at the railroad
spur. On February 2, 2026, a Reimbursement Agreement for Preliminary Engineering Services between
the City and the UPRR was approved administratively to begin the permitting process and design phase.
The design phase is now complete and UPRR has provided a Construction and Maintenance Agreement
(CMA) to the City. As part of the CMA, the UPRR staff will construct the at-grade railroad crossing
improvements while the City’s contractor will be responsible for constructing the roadway widening and
the sidewalk. The UPRR estimates the cost of at-grade crossing improvements to be $237,552.00 which
also includes a one-time fee of $1,000.00 for the preparation and execution of the CMA. The final cost of
the improvements will be determined upon completion, and City will be billed for actual costs only. The
City staff has been contesting these costs with UPRR over the past few weeks due to the existing
conditions of the crossing. Staff believe that UPRR should be financially responsible for some portions of
the cost associated with the crossing improvements; however, staff has been unsuccessful to date
despite elevating these concerns to upper management. Staff believes  it would be a disservice to the
users of the roadway to not improve the railroad crossing as part this major Project.
In FY 2026, Capital Projects Fund (Account No. 08-34-53-4807) included $175,000.00 for crossing
surface improvements. There are savings available in Capital Projects Fund (Account No. 08-34-53-
4826) to fund the difference of $62,552.00.

ACTIONS PROPOSED:
Approve Resolution No. 26-R-0055 authorizing the Mayor to execute the Construction and Maintenance
Agreement with the Union Pacific Railroad Company for an at-grade crossing and pedestrian sidewalk
improvements on Downs Drive, in the amount not to exceed $237,552.00.

COMMITTEE RECOMMENDATION:

The Infrastructure Committee voted 6-0 for approval.