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CITY OF WEST CHICAGO

                        INFRASTRUCTURE COMMITTEE
                        AGENDA ITEM SUMMARY
ITEM TITLE:
                                             AGENDA ITEM NUMBER: ____7.J.______
Resolution No. 26-R-0056 – Contract Award – Bee Liner Lean
Services - Base Bid + Alternate 1 + Alternate 2 and Alternate 3   COMMITTEE AGENDA DATE: July 2, 2026
related to the West Chicago City Museum Building            COUNCIL AGENDA DATE: July 20, 2026
Improvements Project at 132 Main St in an amount not to
exceed $523,000.00

STAFF REVIEW: Mehul Patel, P.E., CFM, Director of Public Works     SIGNATURE__________________________

APPROVED BY CITY ADMINISTRATOR: Viviana Ramirez          SIGNATURE__________________________
ITEM SUMMARY:
The City Museum, located at 132 Main St, is a three-story masonry building constructed in approximately 1884. The
building served as West Chicago’s Town Hall and public safety headquarters before becoming the City Museum in
1975. It is listed on the National Register of Historic Places for its architectural and civic significance.
The primary entrance to the ground floor is from Main St while a secondary entrance to the lower level is from Turner
Ct. There have not been any major improvements made to this building in a very long time. The building is old, and
identified concerns include, but are not limited to, deteriorating masonry façade, non-compliance with current
Americans with Disabilities Act (ADA) requirements, rusting fire escape, lead paint, aging HVAC equipment, roof
damages, deteriorating windows and doors, etc. All these concerns are expected due to the age of the building.
The City executed a professional architectural design and construction management services contract with Kluber,
Inc. in December of 2025. Kluber’s scope of work includes project management, data collection, preparation of
design drawings and specification, bidding assistance, construction oversight, preparation of cost estimates, review
pay estimates, shop drawing review and approval as well as general project administration. The scope of work
includes: roof replacement, interior roof access hatch, evaluate and replace rooftop HVAC condensing units and
associated piping as well as electrical components as part of the Base Bid. The window and door replacements
(excluding the two Main St entrances and Turner Ct entrance) on various floors are included as Alternates 1 and 2
while fire escape repairs are listed as Alternate 3.
The Project (COA 26-05) appeared in front of the Historical Preservation Commission (HPC) on March 24, 2026. The
alternate bid options were prepared due to anticipated budgetary constraints. The Project was advertised for bids in
the Daily Herald as well as on QuestCDN (an online bidding platform) on June 2, 2026. A mandatory onsite pre-bid
was conducted on June 9, 2026. Five bids were received on June 23, 2026. Staalsen Construction Company, Inc.
(SCCI) submitted the lowest responsible bid. A summary of the results is included below.

          Contractor           Base Bid      Alternate 1    Alternate 2     Alternate 3     Total w/Alt.   Rank
 Staalsen Construction            $184,040.00    $37,450.00    $70,620.00    $142,310.00    $434,420.00     1
 Company, Inc. (Chicago, IL) *
 Bee Liner Lean Services          $315,000.00    $42.000.00    $59,000.00    $107,000.00    $523,000.00     2
 (Bridgeview, IL)
 Petra Builder Inc. (Naperville,      $315,200.00    $31,500.00    $59,700.00    $172,500.00    $578,900.00     3
 IL)
 AHAL Construction LLC          $375,000.00    $38,000.00    $61,100.00    $135,500.00    $609,600.00     4
 (Chicago, IL)
 Industrial Construction Services    $441,182.00    $59,466.00    $108,273.00    $163,649.00    $772,570.00     5
 (Des Plaines, IL)
 Estimate                                                     $467,000.00                              N/A

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CITY OF WEST CHICAGO
*Withdrew its bid after the bid opening
On June 24, 2026, SCCI via email communicated to the City that it missed including the HVAC portion of the post in
its base bid and offered a revised base bid price, which is not allowed. Consequently, SCCI submitted a letter to
withdraw its bid from consideration which was granted. Bee Liner Lean Services (BLLS) is the next responsible low
bidder. Kluber conducted a bid scope review of the remaining bidders. While noting previous schedule and
performance concerns on unrelated projects involving Bee Liner Lean Services, Kluber determined the bid to be
responsive and complete. Kluber did not make a contractor recommendation and indicated the award decision
should be based on the City's evaluation of the bids.
In 2026, Capital Projects Fund (08-34-53-4801) includes $400,000 for this Project. There are savings available in the
same fund to cover the difference of $123,000. Staff recommends approval of the contract award.

ACTIONS PROPOSED:
Approve Resolution No. 26-R-0056 authorizing the Mayor to award a construction Contract to Bee Liner Lean
Services of Bridgeview, Illinois for the Base Bid + Alternate 1 + Alternate 2 + Alternate 3 related to the West Chicago
City Museum Building Improvements Project at 132 Main St in an amount not to exceed $523,000.00.

COMMITTEE RECOMMENDATION:

The Infrastructure Committee voted 6-0 for approval.