West Chicago Infrastructure Committee

Prior meeting minutes

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Draft WHERE HISTORY & PROGRESS MEET MINUTES INFRASTRUCTURE COMMITTEE July 2, 2026 7:00 P.M. 1. Call to Order, Roll Call, and Establishment of a Quorum. Chairman Morano called the meeting to order at 7:00 P.M. Roll call found Aldermen Carlos Avina Soto, Dan Beebe, Sandra Dimas, Joe Morano, Jayme Sheahan, and John C. Smith, Jr. present. Alderman Tracey Hernandez was absent. Staff present included Director of Public Works Mehul Patel, and Administrative Assistant Ashley Heidorn, and new Civil Engineer Jorge Blanco. 2. Approval of Minutes A. Infrastructure Committee Minutes of May 7, 2026. Alderman Beebe made a motion, seconded by Alderman Dimas, to approve the Meeting Minutes of May 7, 2026. Motion was unanimously approved by voice vote. Voting Yea: Aldermen Avina Soto, Beebe, Dimas, Morano, Sheahan, and Smith. Voting Nay: O. 3. Public Participation / Presentations. None. 4. Items for Consent. Alderman Morano requested discussion on Items Band J . Alderman Dimas made a motion, seconded by Alderman Avina Soto, to approve: A. Resolution No. 26-R-0037 -Intergovernmental Agreement -Winfield Township Road District -Cost Participation for Purnell Road Resurfacing Project C. Resolution No. 26-R-0051 -Intergovernmental Agreement -County of DuPage -Ray Avenue Drainage Improvement Project D. Resolution No. 26-R-0052 -Engineering Enterprises, Inc. -Professional Design Engineering Services for Lead Service Line Replacement Project -Phase A (Year 2) in an Amount Not to Exceed $65,494.00 E. Resolution No. 26-R-0053 -Contract Award -Fowler Services LLC -Washington Street Building Demolition Project in an Amount Not to Exceed $78,000.00 F . Resolution No. 26-R-0054 -Construction and Maintenance Agreement with the Union Pacific Railroad Company for an At-Grade Crossing and Pedestrian Sidewalk on Western Drive in the Amount Not to Exceed $235,083.00 G . Resolution No. 26-R-0055 -Construction and Maintenance Agreement with the Union Pacific Railroad Company for an At-Grade Crossing and Pedestrian Sidewalk on Downs Drive in the Amount Not to Exceed $237,552.00 H . Resolution No. 26-R-0056 -Contract Award -Bee Liner Lean Services -Base 475 · Main Street T 630 . 293.2200 Wesl Chic ago, Illinois F 630 293.3028 60185 westc h ica go.org Da n iel 13ovcy \1~\'(.)R • Viviana Ramire z (lTY ~O.I IIN IST~ATUR
Draft WHERE HISTORY & PROGRESS MEET MINUTES INFRASTRUCTURE COMMITTEE July 2, 2026 7:00 P.M. 1. Call to Order, Roll Call, and Establishment of a Quorum. Chairman Morano called the meeting to order at 7:00 P.M. Roll call found Aldermen Carlos Avina Soto, Dan Beebe, Sandra Dimas, Joe Morano, Jayme Sheahan, and John C. Smith, Jr. present. Alderman Tracey Hernandez was absent. Staff present included Director of Public Works Mehul Patel, and Administrative Assistant Ashley Heidorn, and new Civil Engineer Jorge Blanco. 2. Approval of Minutes A. Infrastructure Committee Minutes of May 7, 2026. Alderman Beebe made a motion, seconded by Alderman Dimas, to approve the Meeting Minutes of May 7, 2026. Motion was unanimously approved by voice vote. Voting Yea: Aldermen Avina Soto, Beebe, Dimas, Morano, Sheahan, and Smith. Voting Nay: O. 3. Public Participation / Presentations. None. 4. Items for Consent. Alderman Morano requested discussion on Items Band J. Alderman Dimas made a motion, seconded by Alderman Avina Soto, to approve: A. Resolution No. 26-R-0037 - Intergovernmental Agreement - Winfield Township Road District - Cost Participation for Purnell Road Resurfacing Project C. Resolution No. 26-R-0051 - Intergovernmental Agreement - County of DuPage - Ray Avenue Drainage Improvement Project D. Resolution No. 26-R-0052 - Engineering Enterprises, Inc. - Professional Design Engineering Services for Lead Service Line Replacement Project - Phase A (Year 2) in an Amount Not to Exceed $65,494.00 E. Resolution No. 26-R-0053 - Contract Award - Fowler Services LLC - Washington Street Building Demolition Project in an Amount Not to Exceed $78,000.00 F. Resolution No. 26-R-0054 - Construction and Maintenance Agreement with the Union Pacific Railroad Company for an At-Grade Crossing and Pedestrian Sidewalk on Western Drive in the Amount Not to Exceed $235,083.00 G. Resolution No. 26-R-0055 - Construction and Maintenance Agreement with the Union Pacific Railroad Company for an At-Grade Crossing and Pedestrian Sidewalk on Downs Drive in the Amount Not to Exceed $237,552.00 H. Resolution No. 26-R-0056 - Contract Award - Bee Liner Lean Services - Base 475· Main Street T 630.293.2200 Wesl Chicago, Illinois F 630293.3028 60185 westchicago.org Daniel 13ovcy \1~\'(.)R• Viviana Ramirez (lTY ~O.IIINIST~ATUR

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Bid + Alternate 1 + Alternate 2 and Alternate 3 related to the West Chicago City Museum Building Improvements Project at 132 Main St in an Amount Not to Exceed $523,000.00 I. Resolution No. 26-R-0057 -Letter of Understanding Agreement with Illinois Department of Transportation for the Maintenance of proposed Traffic Control Device at State Route IL-38 (Roosevelt Road) and Technology Boulevard Roll call found the vote unanimous for approval. Voting Yea: Aldermen Avina Soto, Beebe, Dimas, Morano, Sheahan, and Smith. Voting Nay: 0. 5. Items for Discussion. 4. 8. Resolution No. 26-R-0050 - Contract Award - Thomas Engineering Group, LLC - Professional Engineering Services related to the Lift Station #4 Site Improvements Project in an Amount Not-to-Exceed $54,648.00. Alderman Morano recused himself from voting on this Item. Alderman Dimas made a motion, seconded by Alderman Beebe, to approve. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Avina Soto, Beebe, Dimas, Sheahan, and Smith. Voting Nay: 0. 4. J. Resolution No. 26-R-0058 - Contract Award - Thomas Engineering Group, LLC for Construction Oversight Services of Public Improvements to be Constructed by Pritzker Realty Group for the Poorman Parkway Subdivision Development Project. Alderman Morano recused himself from voting on this Item. Alderman Dimas made a motion, seconded by Alderman Beebe, to approve. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Avina Soto, Beebe, Dimas, Sheahan, and Smith. Voting Nay: 0. 6. Unfinished Business. None . 7. New Business. Alderman Morano commented that with four unbudgeted items on today's agenda he wondered where the budget stands for the remainder of the year. Mr. Patel advised that the CIP looks good overall; Item D will be coming out of the water funds, and Items F, G, and H will be coming out of capital. The City Museum project is slightly over budget, but money was saved on the engineering side and during the masonry work, which will mostly offset the difference. There is also a substantial amount of savings from Item E that can be used towards Items F and G. Mr. Patel expressed that he is not concerned at this point. 8. Reports from Staff. Mr. Patel introduced Jorge Blanco as the City's new Civil Engineer in the Public Works Department. He is a local resident as well as a Spanish speaker, and staff are excited to welcome him. 9. Adjournment. At 7:10 P.M., Alderman Dimas made a motion to adjourn, seconded by Alderman Avina Soto. Motion was unanimously approved by voice vote. Respectfully submitted, Ashley Heidorn Public Works Administrative Assistant
Bid + Alternate 1 + Alternate 2 and Alternate 3 related to the West Chicago City Museum Building Improvements Project at 132 Main St in an Amount Not to Exceed $523,000.00 I. Resolution No. 26-R-0057 - Letter of Understanding Agreement with Illinois Department of Transportation for the Maintenance of proposed Traffic Control Device at State Route IL-38 (Roosevelt Road) and Technology Boulevard Roll call found the vote unanimous for approval. Voting Yea: Aldermen Avina Soto, Beebe, Dimas, Morano, Sheahan, and Smith. Voting Nay: 0. 5. Items for Discussion. 4. 8. Resolution No. 26-R-0050 - Contract Award - Thomas Engineering Group, LLC - Professional Engineering Services related to the Lift Station #4 Site Improvements Project in an Amount Not-to-Exceed $54,648.00. Alderman Morano recused himself from voting on this Item. Alderman Dimas made a motion, seconded by Alderman Beebe, to approve. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Avina Soto, Beebe, Dimas, Sheahan, and Smith. Voting Nay: 0. 4. J. Resolution No. 26-R-0058 - Contract Award - Thomas Engineering Group, LLC for Construction Oversight Services of Public Improvements to be Constructed by Pritzker Realty Group for the Poorman Parkway Subdivision Development Project. Alderman Morano recused himself from voting on this Item. Alderman Dimas made a motion, seconded by Alderman Beebe, to approve. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Avina Soto, Beebe, Dimas, Sheahan, and Smith. Voting Nay: 0. 6. Unfinished Business. None. 7. New Business. Alderman Morano commented that with four unbudgeted items on today's agenda he wondered where the budget stands for the remainder of the year. Mr. Patel advised that the CIP looks good overall; Item D will be coming out of the water funds, and Items F, G, and H will be coming out of capital. The City Museum project is slightly over budget, but money was saved on the engineering side and during the masonry work, which will mostly offset the difference. There is also a substantial amount of savings from Item E that can be used towards Items F and G. Mr. Patel expressed that he is not concerned at this point. 8. Reports from Staff. Mr. Patel introduced Jorge Blanco as the City's new Civil Engineer in the Public Works Department. He is a local resident as well as a Spanish speaker, and staff are excited to welcome him. 9. Adjournment. At 7:10 P.M., Alderman Dimas made a motion to adjourn, seconded by Alderman Avina Soto. Motion was unanimously approved by voice vote. Respectfully submitted, Ashley Heidorn Public Works Administrative Assistant