Item 4.C — Fall parkway tree planting

CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: LJ,( '.,,.,,, Resolution No. 26-R-0064 - Contract Award - The Fields COMMITTEE AGENDA DATE: August 6, 2026 on Caton Farm, Inc. - 2026 Fall Parkway Tree Planting COUNCIL AGENDA DATE: August 17, 2026 ProQram in an Amount Not to Exceed $122,833.00 STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE APPROVED BY CITY ADMINISTRATOR: Viviana Ramirez SIGNATURE ITEM SUMMARY: In September 2024, the City of West Chicago Public Works Department applied for a Tree Equity Grant for Disadvantaged Communities and received $300,000 in grant funds through the Morton Arboretum to implement a Fall Parkway Tree Program for 2025, 2026 and 2027. The grant funds have a sunset date of June 1, 2028. For this reimbursement grant program, the City plans to use $100,000 in funding for each program year. The underlying funding source is the United States Department of Agriculture (USDA) Forest Service Urban and Community Forestry. The 2025 Fall Tree Planting Program (Program) included 195 parkway trees in various locations within the corporate limits for $81,660.00. The 2026 Fall Tree Planting Program (Program) includes 304 parkway trees in various locations within the corporate limits of the City of West Chicago which are deemed disadvantaged. The scope of work also includes installation of two TreeDiapers at each planting location for watering purposes. A location map depicting the eligible area is attached. A Notice to Bidders was advertised in the Daily Herald on July 16, 2026, as well as on an online bidding platform QuestCDN. The sealed bids were opened on July 30, 2026. The results are below. Bidder Name Bid Amount Rank The Fields on Caton Farm, Inc., $122,833.00 1 Crest Hill, IL Davbreaker Incorporated, Union, IL $188,412.00 2 Estimate $115,000.00 NIA The Fields on Caton Farm, Inc. has previously completed tree planting programs for the City with satisfactory performance, most recently in spring 2025. There is $115,000.00 available in the Capital Funds (08-34-53-4840) to complete this program in 2026. There are additional $7,833.00 funds available in the fund (08-34-53-4825) to supplement the overage. Staff will seek reimbursement at the conclusion of the Program. Staff recommends that a contract be awarded to The Fields on Caton Farms, Inc. ACTIONS PROPOSED: Approve Resolution No. 26-R-0064 authorizing the Mayor to execute a contract with The Fields on Caton Farm, Inc. of Crest Hill, Illinois, for the 2026 Fall Parkway Tree Planting Program for an amount not to exceed $122,833.00. COMMITTEE RECOMMENDATION:

RESOLUTION NO. 26-R-0064 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH THE FIELDS ON CATON FARM, INC. FOR THE 2026 FALL PARKWAY TREE PLANTING PROGRAM IN AN AMOUNT NOT TO EXCEED $122,833.00 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a contract with The Fields on Caton Farm, Inc. of Crest Hill, Illinois, for the 2026 Fall Parkway Tree Planting Program for an amount not to exceed $122,833.00, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 17th day of August 2026. AYES: NAYES: ABSTAIN: ABSENT: Mayor Daniel Bovey ATTEST: Executive Office Manager Valeria Biggerstaff

~ ' ~ .;Ji ••> .• Ii The Fields on Caton Farm, Inc. Daybreaker Incorporated .. City of West Chicago 2412 Hacker Drive 17201 Jefferson Street, Ste 3 Tabulation of Bids Crest Hill, IL 60403 Union, IL 60180 -- 2026 FALL PARKWAY TREE PLANTING PROGRAM Date: July 30, 2026 11:00 AM Opened by: Mehul Patel Recorded bv: Jake Whiteaker ..,A. Unit Unit ITEMS Units Quantitv Price Total Price Total 1 Princeton Elm / ... '-. EACH 25 $320.00 $8,000.00 $508.00 $12,700.00 2 Hackberry / ,.~ " EACH 30 $320.00 $9,600.00 $514.00 $15,420.00 3 Kentucky Coffee Tree (fruitless speci~ ly) -~ / EACH 25 $320.00 $8,000.00 $508.00 $12,700.00 4 Bald Cvoress / - ~ / EACH 19 $320.00 $6,080.00 $535.00 $10,165.00 5 London Planetree r -~ / EACH 30 $320.00 $9,600.00 $493.00 $14,790.00 6 Silver Linden ' V / EACH 30 $320.00 $9,600.00 $511.00 $15,330.00 7 Frontier Elm '- / EACH 25 $320.00 $8,000.00 $474.00 $11,850.00 8 Yellowwood '---' EACH 30 $320.00 $9,600.00 $608.00 $18,240.00 9 Horse Chestnut EACH 20 $320.00 $6,400.00 $521.00 $10,420.00 10 Serviceberrv EACH 20 $320.00 $6,400.00 $593.00 $11,860.00 11 Eastern Redbud EACH 20 $320.00 $6,400.00 $667.00 $13,340.00 12 Tree Lilac EACH 30 $315.00 $9,450.00 $510.00 $15,300.00 14 Tree □iaper TD36R Treemats (2 per tree required) EACH 608 $31.00 $18,848.00 $34.00 $20,672.00 15 Supplemental Waterina EACH 3 $2,285.00 $6,855.00 $1,875.00 $5,625.00 Total As Read $122,833.00 $188,412.00 Total As Corrected $122,833.00 $188,412.00 BID-TAB

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