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CITY OF WEST CHICAGO

                        INFRASTRUCTURE COMMITTEE
                        AGENDA ITEM SUMMARY
ITEM TITLE:                                     AGENDA ITEM NUMBER: _    7.E. __
Resolution No. 26-R-0064 – Contract Award – The Fields   COMMITTEE AGENDA DATE: August 6, 2026
on Caton Farm, Inc. – 2026 Fall Parkway Tree Planting     COUNCIL AGENDA DATE: August 17, 2026
Program in an Amount Not to Exceed $122,833.00

STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works  SIGNATURE__________________________

APPROVED BY CITY ADMINISTRATOR: Viviana Ramirez          SIGNATURE__________________________
ITEM SUMMARY:
In September 2024, the City of West Chicago Public Works Department applied for a Tree Equity Grant for
Disadvantaged Communities and received $300,000 in grant funds through the Morton Arboretum to implement a
Fall Parkway Tree Program for 2025, 2026 and 2027. The grant funds have a sunset date of June 1, 2028. For this
reimbursement grant program, the City plans to use $100,000 in funding for each program year. The underlying
funding source is the United States Department of Agriculture (USDA) Forest Service Urban and Community
Forestry. The 2025 Fall Tree Planting Program (Program) included 195 parkway trees in various locations within
the corporate limits for $81,660.00.
The 2026 Fall Tree Planting Program (Program) includes 304 parkway trees in various locations within the
corporate limits of the City of West Chicago which are deemed disadvantaged. The scope of work also includes
installation of two TreeDiapers at each planting location for watering purposes. A location map depicting the eligible
area is attached.
A Notice to Bidders was advertised in the Daily Herald on July 16, 2026, as well as on an online bidding platform
QuestCDN. The sealed bids were opened on July 30, 2026. The results are below.
          Bidder Name                    Bid Amount                     Rank
 The Fields on Caton Farm, Inc.,                $122,833.00                         1
 Crest Hill, IL
 Daybreaker Incorporated, Union, IL             $188,412.00                         2
 Estimate                                    $115,000.00                        N/A
The Fields on Caton Farm, Inc. has previously completed tree planting programs for the City with satisfactory
performance, most recently in spring 2025.
There is $115,000.00 available in the Capital Funds (08-34-53-4840) to complete this program in 2026. There are
additional $7,833.00 funds available in the fund (08-34-53-4825) to supplement the overage. Staff will seek
reimbursement at the conclusion of the Program. Staff recommends that a contract be awarded to The Fields on
Caton Farms, Inc.
ACTIONS PROPOSED:
Approve Resolution No. 26-R-0064 authorizing the Mayor to execute a contract with The Fields on Caton Farm,
Inc. of Crest Hill, Illinois, for the 2026 Fall Parkway Tree Planting Program for an amount not to exceed
$122,833.00.
COMMITTEE RECOMMENDATION:

The Infrastructure Committee voted 6-0 for approval.