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CITY OF WEST CHICAGO
CITY COUNCIL
AGENDA ITEM SUMMARY
ITEM TITLE:  Resolution No. 26-R-0076
A Resolution Appointing an Authorized Agent to the Illinois Municipal
Retirement Fund (IMRF).
AGENDA ITEM NUMBER: _____7.G._____
COMMITTEE AGENDA DATE:
COUNCIL AGENDA DATE:   September 8, 2026
STAFF REVIEW: Tia Messino
APPROVED BY CITY ADMINISTRATOR: Viviana Ramirez
SIGNATURE__________________________
SIGNATURE__________________________
ITEM SUMMARY:
Resolution No. 26-R-0076 is required by Illinois Municipal Retirement Fund (IMRF) to appoint an
individual to act on behalf of the City.
This appointment is necessary to ensure continuity of operations and to transition the authorized agent
from the Interim Finance Director Jacob Henderson to current Finance Director Katrina Hanna.
This resolution will:

Officially designate Katrina Hanna as the City’s Authorized Agent.

Grant authority to sign financial documents, reports, and certifications.

Update all relevant records.

Authorize performance of all duties related to the administration of this retirement system as
requested by the Fund and the governing body of the City.
ACTIONS PROPOSED:
Staff recommends adoption of Resolution No. 26-R-0076.
COMMITTEE RECOMMENDATION:
This item did not go to a committee.

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CITY OF WEST CHICAGO
RESOLUTION 26-R-0076
A RESOLUTION APPOINTING AN AUTHORIZED AGENT
TO THE ILLINOIS MUNICIPAL RETIREMENT FUND

ADOPTED BY THE
CITY COUNCIL
OF THE
CITY OF WEST CHICAGO
September 8, 2026

Published in pamphlet form by the authority of the City Council of the City of West Chicago,
DuPage County, Illinois, this 8th day of September 2026.

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RESOLUTION NO. 26-R-0076

A RESOLUTION APPOINTING AN AUTHORIZED AGENT
TO THE ILLINOIS MUNICIPAL RETIREMENT FUND

WHEREAS, pursuant to 40 ILCS 5/7-101 et seq., the City of West Chicago is required to
participate in the Illinois Municipal Retirement Fund, effective January 1, 1984; and,

WHEREAS, pursuant to 40 ILCS 5/7-135, the City of West Chicago is required to
appoint an authorized agent to the Illinois Municipal Retirement Fund; and

WHEREAS, the City Council of the City of West Chicago desires to appoint an
authorized agent to the Illinois Municipal Retirement Fund in accordance with the statutory
provisions cited herein above.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of West
Chicago, DuPage County, Illinois, as follows:

SECTION 1: That pursuant to 40 ILCS 5/7-135, Katrina Hanna, Finance
Director/Treasurer is hereby appointed as the authorized agent to the Illinois Municipal
Retirement Fund.

SECTION 2: That as the authorized agent, Katrina Hanna shall have the following powers
and duties:

1. To certify to the Fund whether or not a given person is authorized to participate in the
Fund;
2. To certify to the Fund when a participating employee is on leave of absence authorized
by the City;
3. To request the proper office to cause employee contributions to be withheld from
earnings and transmitted to the Fund;
4. To request the proper office to cause City contributions to be withheld from earnings and
transmitted to the Fund;
5. To forward promptly to all participating employees any communications from the Fund
for such employees;
6. To forward promptly to the Fund all applications, claims, reports and other
communications delivered to the authorized agent by the participating
employees;
7. To perform all duties related to the administration of this retirement system as requested
by the Fund and the governing body of the City;
8. To file a petition for nomination of an executive trustee of the Fund; and
9. To cast the ballot for election of executive trustee of the Fund.

SECTION 3: That the Executive Office Manager be and the same is hereby authorized
to forward a certified copy of this Resolution to the Illinois Municipal Retirement Fund, together
with a properly completed "Notice of Appointment of Authorized Agent" on the form provided
by the Illinois Municipal Retirement Fund.

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SECTION 4: That all resolutions in conflict with the provisions of this Resolution are, to
the extent of such conflict, expressly repealed.
SECTION 5: That this Resolution shall be in full force and effect from and after its
adoption and approval as provided by law.
ADOPTED AND APPROVED this 8th day of September, 2026.
Mayor Daniel Bovey
Executive Office Manager Valeria Biggerstaff
AYES:
NAYS:
ABSTAIN:
ABSENT: