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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
Resolution No. 26-R-0085 - Change Order No. 1 -
Synagro Central, LLC. - 2026 Water Treatment Plant
Waste Lime Sludge Removal Project
AGENDA ITEM NUMBER: L/-, -a-,
COMMITTEE AGENDA DATE: October 1, 2026
COUNCIL AGENDA DATE: October 5, 2026
STAFF REVIEW: Eddie A. Ramos, Water Treatment Plant Superintendent
SIGNATURE _________
_
APPROVED BY CITY ADMINISTRATOR: Viviana Ramirez
SIGNATURE _________
_
As part of the City's water treatment process, hydrated lime is used to treat and soften raw water. When
the lime bonds with targeted minerals, including radium, calcium, and magnesium, sludge is generated as
a byproduct of the treatment process. The sludge is transferred to three exterior holding lagoons, where it
remains until it is removed by a contractor. Historically, sludge removal has occurred approximately every
two years, with the material transported to a landfill for disposal. The most recent sludge removal project
was completed in late 2023.
On September 21, 2026, the City Council approved Resolution No. 26-R-0072, awarding a contract to
Synagro Central, LLC (Synagro) for the 2026 Water Treatment Plant Waste Lime Sludge Removal
Project in an amount not to exceed $528,000.00.
On September 15, 2026, prior to the City Council's approval of the contract, Synagro, through its legal
counsel, requested amendments to the contract terms to include additional provisions related to force
majeure, changes in law, and the waiver of liquidated damages in the event of a force majeure
occurrence. The proposed language was reviewed by the City's legal counsel, who determined that the
amendments would not affect the contract scope or cost. Therefore, the additional language may be
incorporated into the contract through a change order. All other terms and conditions of the contract
remain unchanged.
ACTIONS PROPOSED:
Approve Resolution No. 26-R-0085 authorizing the Mayor to execute Change Order No. 1 with Synagro
Central, LLC. of Baltimore, Maryland, for the 2026 Water Treatment Plant Waste Lime Sludge Removal
Project, with no increase to the previously approved contract amount of $528,000.
COMMITTEE RECOMMENDATION:

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RESOLUTION NO. 26-R-0085
A RESOLUTION
AUTHORIZING THE MAYOR TO EXECUTE CHANGE ORDER NO. 1
WITH SYN AGRO CENTRAL, LLC. OF BALTIMORE, MARYLAND,
FOR THE 2026 WATER TREATMENT PLANT WASTE LIME SLUDGE
REMOVAL PROJECT
BE IT RESOLVED by the City Council of the City of West Chicago, in
regular session assembled, that the Mayor is hereby authorized to execute Change
Order No. 1 with Synagro Central, LLC. of Baltimore, Maryland, for the 2026 Water
Treatment Plant Waste Lime Sludge Removal Project in substantially the form
attached hereto and incorporated herein as Exhibit "A".
APPROVED this 5th day of October 2026.
AYES:
NAYES:
ABSTAIN:
ABSENT:
Mayor Daniel Bovey
ATTEST:
David Carlson, City Clerk

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AMENDMENT TO THE PROFESSIONAL
SERVICES AGREEMENT FOR CITY OF WEST
CHICAGO IL, AND SYNAGRO CENTRAL, LLC
This Amendment is dated this 5th day of October 2026 between Synagro Central, LLC 43 5 Williams
Court, Suite 100, Baltimore, Maryland 21220 (hereinafter referred to as the "Contractor" or
"Synagro") and City of West Chicago, Illinois (hereinafter referred to as the "City " or "West
Chicago"), a Municipal/ Governmental Incorporation with principal offices at, 1400 W. Hawthorne
Lane, West Chicago, IL., and collectively referred to as the "Parties".
WITNESS ETH:
WHEREAS, On September 21st, 2026, the Parties did execute Contract (2026 WATER TREATMENT
PLANT WASTE LIME SLUDGE REMOVAL) for Lagoon Cleanout and Disposal Services
("Contract") for the Cleanout of the City Lagoon and Transportation, Land Application and
Disposal of the City's Biosolids Contained in the Lagoon ("Agreement:)
WHEREAS, the parties have negotiated and collectively wish to modify that agreement to
implement additional provisions, updates and agreed upon revisions into the original agreement;
specifically modifying terms and conditions Sections to include Mutual Force Majeure Protections,
Change In Law Language and a Waiver of Liquidated Damages for Force Majeure events.
WHEREAS, the Effective Date of this Amendment to the Contract shall be September 21, 2026, the
same day as the original agreement.
NOW THEREFORE, in consideration of the foregoing, the parties hereby agree to amend and add to
the General Terms and Conditions of the Contract the following Provisions into the Agreement which
shall now read as follows:
A. Force Majeure: Mutual Relief for Force Majeure/Uncontrollable Circumstances:
Neither Party shall be liable to the other Party for breach or for failure or delay in the
perlormance of its obligations hereunder caused by any act or occurrence beyond its
reasonable control, including, but not limited to: fires; floods; strikes ( except any strikes
involving a Party's personnel); a change in Federal, State, or local law or ordinance;
orders or judgments of any Federal, State or local court, administrative agency or
governmental body; change in permit conditions or requirements; accidents; extreme
weather conditions including, for example, hurricanes, tornadoes, unusually high
amounts of precipitation, unusual extremes of temperature or wind, or unusually
extended periods of adverse weather conditions; acts of war, aggression or terrorism
(foreign or domestic); riot, insurrection; equipment failure (other than due to the
inadequate maintenance thereof); and acts of God. It is specifically understood that,
without limitation, none of the following acts, events or circumstances shall constitute an
act or occurrence beyond a Party's reasonable control: (i) reasonably anticipated
weather conditions normal for the region in which the work is performed or (ii) any
failure to pay any sums in accordance with the terms of this Contract. Whenever the
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provisions of this Section are believed to apply, the Party relying thereon shall give
prompt notice to the other Party of the circumstances, the basis for applicability of this
Section and the time required to cure such breach or delay. Contractor shall promptly
provide notice of the need, if any, for additional compensation or for renegotiation of
terms in order to mitigate the effects of such event or to comply with a change in law or
regulation or interpretation thereof. Contractor shall be entitled to additional time and
compensation if such event delays performance into a season different from that
assumed when this Contract was executed. Contractor and City shall use reasonable
best efforts to agree on appropriate mitigating actions under the circumstances."
B. Change in Law - During the duration of the agreement, should any federal, state, or
local law or ordinance be changed, or should there be an alteration in interpretation
of existing law, which impacts the Scope of Work, Time of Performance, or Cost of
Performance specified in this agreement, the parties do mutually agree to
immediately amend the Scope of Work, Time of Performance, and Cost of
Performance of this contract, commensurate with the change in law. If the parties
are unable to agree upon changes to Scope of Work, Time of Performance, and Cost
of Performance, within 30 days of notification, either party may terminate this
agreement, without penalty, provided 45 days notice to the other.
C. Ligµidated Damages Waiver for Force Majeure -Liquidated Damages shall not be
assessed when the delay in, or impossibility of performance is the result of, or
occasioned by a Force Majeure event or circumstance beyond the control of the
Contractor."
IL
REMAINDER - All remaining sections, agreements, covenants, and performance
responsibilities between the parties shall remain in full force and effect for the duration of
this Agreement, and subsequent dates of continued performance and warranty.
IN WITNESS WHEREOF, the City of West Chicago, Illinois and Synagro Central, LLC., each by a duly
authorized representative, have executed this Amendment to the Original Agreement as of the date set
forth above.
Synagro Central, LLC
City of West Chicago, IL
By. ______ _ ____ _
By:. __________
_
Signature
Signature
Print Name
Date
Print Name
Date
Title
Title
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