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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
Resolution No. 26-R-0086 - Intergovernmental Agreement
- Winfield Township Road District for Snow Removal
Operations
STAFF REVIEW: Mehul T. Patel, P.E., Director of Public Works
APPROVED BY CITY ADMINISTRATOR: Viviana Ramirez
ITEM SUMMARY:
AGENDA ITEM NUMBER: Lf<B.
COMMITTEE AGENDA DATE: October 1, 2026
COUNCIL AGENDA DATE: October 5, 2026
SIGNATURE _________
_
SIGNATURE _________
_
The Winfield Township Road District has the duty and responsibility to reasonably maintain all
unincorporated public roadways within Winfield Township, and the City of West Chicago has the duty and
responsibility to reasonably maintain all public roadways within the corporate limits of the City free of
snow and ice. As certain unincorporated public roadways are surrounded by incorporated properties, and
as certain incorporated public roadways are surrounded by unincorporated properties, to improve
efficiency of snow removal and salting operations, the Winfield Township Road District (District) and City
staff have evaluated certain public roadways and have determined it to be in the best interest of all West
Chicago residents to consolidate and share its snow removal operations. Therefore, to clarify the
purpose, intent, and responsibilities of each agency for snow removal operations, the District and the City
have prepared the attached amended Intergovernmental Agreement.
Under the amended agreement, the City would assume responsibility for snow and ice removal
operations on all City owned roadways east of IL-59 south of IL-38 that are currently serviced by the
District.
ACTIONS PROPOSED:
Approve Resolution No. 26-R-0086 authorizing the Mayor to execute an Intergovernmental Agreement
between the Winfield Township Road District and the City of West Chicago for snow removal operations.
COMMITTEE RECOMMENDATION:

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RESOLUTION NO. 26-R-0086
A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN
INTERGOVERNMENTAL AGREEMENT WITH THE WINFIELD TOWNSHIP
ROAD DISTRICT FOR SNOW REMOVAL OPERATIONS
BE IT RESOLVED by the City Council of the City of West Chicago, in
regular session assembled, that the Mayor is hereby authorized to execute an
Intergovernmental Agreement with the Winfield Township Road District regarding
snow removal operations, in substantially the form attached hereto and incorporated
herein as Exhibit "A".
APPROVED this 5th day of October 2026.
AYES:
NAYES:
ABSTAIN:
ABSENT:
Mayor Daniel Bovey
ATTEST:
City Clerk, David Carlson

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DRAFT
INTERGOVERNMENTAL AGREEMENT BETWEEN THE
CITY OF WEST CHICAGO AND THE WINFIELD TOWNSHIP
ROAD DISTRICT FOR SNOW AND ICE REMOVAL
OPERATIONS FROM PUBLIC ROADWAYS
This Intergovernmental Agreement (hereinafter referred to
as "AGREEMENT") is entered into this ___ day of October,
2026, between the City of West Chicago (hereinafter referred to
as the "CITY"), a municipal corporation with offices at 475
Main Street, West Chicago, Illinois and the Winfield Township
Road District (hereinafter referred to as the "DISTRICT"), a
body corporate and politic, with offices at 30W575 Roosevelt
Road, West Chicago, Illinois.
The CITY and the DISTRICT are
hereinafter sometimes individually referred to as a "party" or
together as the "parties."
RECITALS
WHEREAS, the CITY in order to facilitate the free flow of
traffic and to ensure the safety of the public has the duty and
responsibility to reasonably maintain all public roadways
within the corporate limits of the City of West Chicago free of
snow and ice (hereinafter referred to as "SNOW REMOVAL
OPERATIONS"); and
WHEREAS, the DISTRICT in order to facilitate the free flow
of traffic and to ensure the safety of the public has the duty
and responsibility to reasonably maintain all unincorporated
public roadways within Winfield Township free of snow and ice
(hereinafter also referred to as "SNOW REMOVAL OPERATIONS");
and
WHEREAS, the CITY and the DISTRICT maintain a good working
relationship and desire to consolidate and share their Snow
Removal Operations to improve efficiency; and
WHEREAS, the CITY by vi r tue of its power set forth in the
"Illinois Municipal Code" (65 ILCS 5/1-1-1 et seq.) and the
DISTRICT by virtue of its power set forth in "the Township Code
(60 ILCS 1/85-5 et seq.) and are authorized to enter into this
AGREEMENT; and
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WHEREAS, a cooperative intergovernmental agreement is
appropriate and such an agreement is authorized and encouraged
by Article 7, Section 10 of the Illinois Constitution and
Intergovernmental Cooperation Act (5 ILCS 220/1 et seq.).
NOW, THEREFORE, in consideration of the premises, the
mutual covenants, terms, and conditions herein set forth, and
the understandings of each party to the other, the parties do
hereby mutually covenant, promise and agree as follows:
1.0
INCORPORATION OF RECITALS.
1.1 . All recitals set forth above are incorporated herein
and made part thereof, the same constituting the
factual basis for this AGREEMENT.
1.2. The headings of the paragraphs and subparagraphs of
this AGREEMENT are inserted for convenience of
reference only and shall not be deemed to constitute
part of this AGREEMENT or to affect the construction
hereof.
2.0
SCOPE OF THE "SNOW REMOVAL OPERATIONS"
2.1
The SNOW REMOVAL OPERATIONS includes, but is not
limited to, the salting of public roadways to limit
icing of the pavement and plowing of the public
roadways to reasonably remove snow and ice from the
pavement in order to facilitate the free flow of
traffic and to ensure the safety of the motoring
public, and other necessary and appurtenant work.
3.0
RESPONSIBILITIES -
JOINT
3.1. The CITY and DISTRICT agree to cooperate in and make
every effort to meet the intent of the SNOW REMOVAL
OPERATIONS.
4.0
RESPONSIBILITIES OF THE CITY
4.1. The CITY shall act as the lead agency and agrees to
accept all responsibilities associated with the SNOW
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REMOVAL OPERATIONS of the following roadways located
within unincorporated West Chicago, Illinois:
• Mac Queen Drive, between Hawthorne Lane and the
Illinois Prairie Path-Geneva Spur.
Lee Road, between Pilsen Road and Mac Queen Drive.
• Lee Road, west of Mac Queen Drive.
5.0
RESPONSIBILITIES OF THE DISTRICT
5.1
The DISTRICT shall act as the lead agency and agrees
to accept all responsibilities associated with the
SNOW REMOVAL OPERATIONS of the following roadways
located within the corporate limits of the City of
West Chicago, Illinois:
Blair Street, east of Illinois Route 59.
Kammes Court, north of Blair Street.
Ridgeland Avenue, north of Blair Street.
• Ridgeland Avenue, between Washington Street/Geneva
Road and Grove Avenue.
• Grandlake Boulevard, between Illinois Route 59 and
Williams Road.
• Grove Avenue, east of Illinois Route 59.
6.0
INDEMNIFICATION
6.1.
The CITY shall, to the extent permitted by law,
indemnify, hold harmless and defend the DISTRICT, its
officials, officers, employees, and agents from and
against all liability, claims, suits, demands,
proceedings and action, including costs, fees and
expense of defense, arising from, growing out of, or
related to, any loss, damage, injury, death, or loss
or damage to property resulting from, or connected
with, the CITY'S negligent or willful acts, errors or
omissions in its performance under this AGREEMENT to
the extent permitted by law.
The CITY does not
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hereby waive any defenses or immunity available to it
with respect to third parties.
6.2.
The DISTRICT shall, to the extent permitted by law,
indemnify, hold harmless and defend the CITY, its
officials, officers, employees, and agents from and
against all liability, claims, suits, demands,
proceedings and action, including costs, fees and
expense of defense, arising from, growing out of, or
related to, any loss, damage, injury, death, or loss
or damage to property resulting from, or connected
with, the DISTRICT'S negligent or willful acts,
errors or omissions in its performance under this
AGREEMENT to the extent permitted by law.
The
DISTRICT does not hereby waive any defenses or
immunity available to it with respect to third
parties.
6.3. The CITY and the DISTRICT acknowledge that neither
party has made representations, assurances or
guaranties regarding the other party's or any
successor's or assign's authority and legal capacity
to indemnify the other party as provided for in this
AGREEMENT.
In the event a court of competent
jurisdiction holds that the CITY or DISTRICT, any
successor or assign, is deemed to lack the lawful
authority or ability to indemnify, defend or hold
harmless the other party, or any person or entity
claiming a right through either party, or in the
event of change in the laws of the State of Illinois
governing CITY's, Road Districts, or any successor's
or assign's indemnification authority, such
occurrence(s) shall not affect the validity and
enforceability of the remainder of this AGREEMENT or
the parties rights and obligations provided for
therein.
6.4. Nothing contained herein shall be construed as
prohibiting either party, its officials, directors,
officers, agents and employees, from defending
through the selection and use of their own agents,
attorneys and experts, any claims, suits, demands,
proceedings and actions brought against them.
The
CITY'S participation in its defense shall not remove
DISTRICT'S duty to indemnify, defend, and hold the
CITY harmless, as set forth above.
The DISTRICT'S
participation in its defense shall not remove CITY'S
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duty to indemnify, defend, and hold the DISTRICT
harmless, as set forth above.
6.5. Neither party waives, by these indemnity
requirements, any defenses or protections under the
Local Governmental and Governmental Employees Tort
Immunity Act (745 ILCS 10/1 et seq.) or otherwise
available to it, or to the other party, under the
law.
6.6. Any indemnity as provided in this AGREEMENT shall not
be limited by reason of the enumeration of any
insurance coverage herein provided.
The CITY'S and
DISTRICT'S indemnification under Section 6.0 hereof
shall terminate when the AGREEMENT is deemed null and
void, by mutual agreement.
7.0
INDEMNIFICATION
7.1.
At the time this AGREEMENT is signed and every year
thereafter, the DISTRICT shall provide the CITY an
original Certificate of Insurance that maintains
limits no less than the following:
1.
Commercial General Liability:
$1,000,000
combined single limit per occurrence for bodily
injury, and property damage and $1,000,000 per
occurrence for personal injury.
The general
aggregate shall be twice the required occurrence
limit.
2.
Business Automobile Liability:
$1,000,000
combined single limit per accident for bodily injury
and property damage.
3.
Workers' Compensation and Employers' Liability:
Workers' Compensation coverage with statutory limits
and Employers' Liability limits of $500,000 per
accident.
The Certificate of Insurance shall also list the City
of West Chicago, its officials, agents, employees,
and volunteers as additional insureds.
The coverage
shall contain no special limitations on the scope of
protection afforded to the CITY, its officials,
agents, employees and volunteers.
The DISTRICT'S
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coverage shall be primary and non-contributory as
respects the CITY, its officials, agents, employees
and volunteers.
The Certificate of Insurance shall
also list the City of West Chicago as loss payee with
CITY named as cancellation notice recipient.
7.2
At the time this AGREEMENT is signed and every year
thereafter, the CITY shall provide the DISTRICT an
original Certificate of Insurance that mai ntains
limits no less than the following:
1.
Commercial General Liability:
$1,000,000
combined single limit per occurrence for bodily
injury, and property damage and $1,000,000 per
occurrence for personal injury.
The general
aggregate shall be twice the required occurrence
limit.
2.
Business Automobile Liability:
$1,000,000
combined single limit per accident for bodily injury
and property damage.
3.
Workers' Compensation and Employers' Liability:
Workers' Compensation coverage with statutory limits
and Employers' Liability limits of $500,000 per
accident.
The Certificate of Insurance shall also list the
Winfield Township Road District, its officials,
agents, employees, and volunteers as additional
insureds.
The coverage shall contain no special
limitations on the scope of protection afforded to
the DISTRICT, its officials, agents, employees and
volunteers.
The CITY'S coverage shall be primary and
non-contributory as respects the DISTRICT, its
officials, agents, employees and volunteers.
The
Certificate of Insurance shall also list the Winfield
Township Road District as loss payee with DISTRICT
named as cancellation notice recipient.
8.0
GENERAL
8.1. It is understood and agreed by the parties hereto
that this AGREEMENT is intended to address the SNOW
REMOVAL OPERATIONS agreed to by both parties and no
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other changes to existing highways and appurtenances
maintenance and/or jurisdiction are proposed.
8.2. Whenever in this AGREEMENT, approval or review of
either the CITY or DISTRICT is provided for, said
approval or review shall not be unreasonably delayed
or withheld.
8.3. In the event of a dispute between the CITY and
DISTRICT representatives regarding the SNOW REMOVAL
OPERATIONS, or changes thereto, or in carrying out
the terms of this AGREEMENT, the Director of Public
Works for the City of West Chicago and the Highway
Commissioner of the Winfield Township Road District
shall meet and resolve the issue.
8.4. No later than fourteen (14) days after the execution
of this AGREEMENT, each party shall designate a
representative to the other party who shall serve as
the full time representative of said party during the
carrying out of the SNOW REMOVAL OPERATIONS.
Each
representative shall have authority, on behalf of
such party, to receive notices and make inspections
relating to the work covered in this AGREEMENT.
Representatives shall be readily available to the
other party.
8.5. This AGREEMENT may be executed in two (2) or more
counterparts, each of which shall be deemed an
original and all of which shall be deemed one in the
same instrument.
9.0
ENTIRE AGREEMENT
9.1. This AGREEMENT represents the entire AGREEMENT
between the parties with respect to the SNOW REMOVAL
OPERATIONS, and supersedes all previous
communications or understandings whether oral or
written.
10.0 NOTICES
10.1. Any notice required hereunder shall be deemed
properly given to the party to be notified at the
time it is personally delivered or mailed by
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certified mail, return receipt requested, postage
prepaid, or sent by confirmed facsimile, to the
party's address.
The address of each party is as
specified below; either party may change its address
for receiving notices by giving notices thereof in
compliance with the terms of this subsection.
City of West Chicago
475 Main Street
West Chicago, IL
60185
ATTN:
Viviana Ramirez, City Administrator
Phone: 630.293.2200
Facsimile: 630.293.3028
Winfield Township Road District
30W575 Roosevelt Road
West Chicago, IL
60185
ATTN:
John S. Dusza, Highway Commissioner
Phone:
630.231.8850
Facsimile:
630. 231. 9508
11.0 AMENDMENT, MODIFICATION OR TERMINATION OF THIS AGREEMENT
11.1. No modification or amendment to this AGREEMENT shall
be effective until approved by the parties in
writing.
12.0 ASSIGNMENT
12.1 This AGREEMENT shall be binding upon and inure to the
benefit of the parties hereto, their successors and
assigns.
13.0 GOVERNING LAW
13.1. This AGREEMENT shall be governed by the laws of the
State of Illinois as to both interpretation and
performance.
13.2. The forum for resolving any disputes concerning the
parties' respective performance, or failure to
perform, under this AGREEMENT, shall be the Judicial
Circuit Court for DuPage County.
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14.0 SEVERABILITY
14.1 In the event, any provision of this AGREEMENT is held
to be unenforceable or invalid for any reason, the
enforceability thereof shall not affect the remainder
of the AGREEMENT. The remainder of this AGREEMENT
shall be construed as if not containing the
particular provision and shall continue in full
force, effect, and enforceability, in accordance with
its terms.
15.0 FORCE MA.JEURE
15.1 Neither party shall be liable for any delay or non-
performance of their obligations caused by any
contingency beyond their control including but not
limited to Acts of God, war, civil unrest, strikes,
walkouts, fires or natural disasters.
16.0 TERM OF THIS AGREEMENT
16.1 The term of this AGREEMENT shall begin on the date
this AGREEMENT is fully executed by the parties and
shall continue in full force and effect for the
period of one (1) year and shall be automatically
renewed each year thereafter unless a one hundred
twenty (120) day written notice of intent to
terminate is served upon the other party.
IN WITNESS whereof, the parties set their hands and seals
as of the date first written above.
CITY OF WEST CHICAGO
Daniel Bovey
Mayor
ATTEST:
IGA- West Chicago & Winfield Township Road District
WINFIELD TOWNSHIP ROAD DISTRICT
John S. Dusza
Highway Commissioner
ATTEST:
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David Carlson
City Clerk
IGA - West Chicago & Winfield Township Road District
Name:
Title:
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