===== PDF PAGE 20 ===== CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: '-h c, AGENDA ITEM NUMBER: Resolution No. 26-R-0087 - Contract Award - SE Industries, LLC for the City Hall Rooftop Unit Replacement COMMITTEE AGENDA DATE: October 1, 2026 Project in an Amount Not to Exceed $94,320.00. COUNCIL AGENDA DATE: October 19, 2026 STAFF REVIEW: Mehul T. Patel, P.E., CFM, Director of Public Works SIGNATURE APPROVED BY CITY ADMINISTRATOR: Viviana Ramirez SIGNATURE ITEM SUMMARY: The City Hall Rooftop Unit (RTU) Replacement Project, located at 475 Main Street, as denoted in the enclosed location map, includes the removal of the existing 40-Ton RTU, installation of the proposed 40-Ton RTU, replacement of the coil and refrigerant, and the making of necessary connections and adjustments to ensure proper operation. Furthermore, the work may involve incidental electrical and mechanical components such as modifications or installation of the curb adapter, electrical connections, mechanical connections, gas piping, controls integration, minor ductwork, testing and commissioning of the proposed RTU, roof patching, and other miscellaneous items as required to complete the Project. The Project also includes structural evaluation of the roof to ensure that the existing roof structure will withstand the weight of the new RTU. The Project is anticipated to be completed by April 30, 2027, permitting product lead times and weather. The Project is a like-for-like replacement. A Request for Proposal (RFP) for the Project was advertised on an online bidding platform, QuestCDN, on September 8, 2026. A mandatory pre-proposal site walkthrough was scheduled for September 14, 2026. The proposal submission deadline was September 22, 2026. The following proposals were received: CONTRACTOR PROPOSAL AMOUNT RANK SE Industries, LLC $94,320.00 1 C. Acitelli Heating & Piping Contractors $151,000.00 2 Amber Mechanical Contractors, Inc. $338,500.00 3 Premier Mechanical $104 859.92 N/A* Oak Brook Mechanical Services, Inc. $111,300.00 N/A* BUDGETED AMOUNT $165,000.00 * Proposal deemed irresponsible and/or incomplete upon review. Bidder disqualified. SE Industries, LLC of Chicago, Illinois, submitted the lowest responsible proposal, consisting of a base bid of $84,320.00 and a $10,000.00 contingency allowance, for a total not to exceed amount of $94,320.00, which is $70,680.00 or approximately 42.8% lower than the budgeted amount of $165,000.00. The FY 2026 Budget under the Capital Projects Fund, Account No. 08-34-53-4801 includes a total of $165,000.00 for the construction of the project. Scope review and reference checks for SE Industries, LLC were performed by Staff and deemed satisfactory. Staff recommends awarding the City Hall Rooftop Unit Replacement Project to SE Industries, LLC of Chicago, Illinois, for a total contract amount not to exceed $94,320.00. ACTIONS PROPOSED: Approve Resolution No. 26-R-0087 authorizing the Mayor to execute a Contract with the lowest qualified and responsible bidder, SE Industries, LLC of Chicago, Illinois, for a total contract amount not to exceed $94,320.00. COMMITTEE RECOMMENDATION: ===== PDF PAGE 21 ===== RESOLUTION NO. 26-R-0087 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH SE INDUSTRIES, LLC OF CHICAGO, ILLINOIS, FOR THE CITY HALL ROOFTOP UNIT REPLACEMENT PROJECT FOR AN AMOUNT NOT TO EXCEED $94,320.00 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a Contract with the lowest responsible bidder, SE Industries, LLC of Chicago, Illinois, for a contract amount not to exceed $94,320.00 for the City Hall Rooftop Unit Replacement Project, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 19th day of October 2026. AYES: NAYES: ABSTAIN: ABSENT: Mayor, Daniel Bovey ATTEST: City Clerk, David Carlson ===== PDF PAGE 22 ===== Location Map Rooftop Unit (RTU) Replacement Project West Chicago City Hall 475 Main Street West Chicago, Illinois 60185 DuPage County ===== PDF PAGE 23 ===== . 1. Company Background SE Industries LLC Chicago IL 60630 Email: lnfo@seindustrtesUc.com Phone: 773-q80-731 O SE Industries LLC is a signatory Pipefitters Local 597 mechanical contractor serving the Chicagoland area. The company has performed subcontracted mechanical work for larger co11tr-c1ctors, including TNR Mechanical and JR Industries, on a variety-~f commercial and· public-sector projects.Owner Steven Keps has more than 21 years of experience in the HV AC and mechanical industry, including over 10 years as a journeyman pipefitter/service tech .. His background includes exten.c;ive work in Chicago Public Schools,nursing homes, various public sectors including the retrofit and replacement of older mechanical equipment and HVAC systems. 2. Recent Experience with Similar Projects SE Industries LLC is currently performing subcontracted work with TNR Mechanical at DuPage Airport and Prairie Landing Golf Club. Current work includes the installation of multiple split HVAC systems utilizing A2L refrigerants, associated ductwork, and VAVunits. Additional recent experience includes the installation of a new domestic boiler system at Thorek Memorial Hospital in Chicago. These projects involve mechanical installation, piping, HVAC equipment replacement, coordination with other trades, and work within occupied commercial and institutional facilities. 3. Familiarity with Public Projects and Available Resources SE Industries LLC has experience performing mechanical.work on public and institutional projects throughout the Chicagoland area, including Chicago Public Schools and other large commercial facilities. The company has the persom1el, tools, equipment, industry r~lationships, and •access ~o qualified union labor necessary to properly complete a project- of this size and scope. 4. Knowledge, Expertise, and Unique Qualifications Steven Keps has 21 years of experience in the HVAC and mechanical industry and l1as served as a lead journeyman technician and journeyman pipefitter prior to establishing SE Industries LLC as a signatory Pipefitters Local 597 contractor. This experience includes HVAC installation and service, refrigeration piping, hydronic systems, boilers, split systems, equipment replacement, mechanical retrofits, and work within occupied commercial and public facilities. ===== PDF PAGE 24 ===== 5. References SE Industries LLC Chicago IL 60630 Email: !nfo@seindustdesnc.com Phone: TT3-580-731 O Angel Molina 773-507-1310 Project: Chiller Installntion Pasteur Elementary School - Chicago Public Schools Vaughn Iturralde 773-842-0896 Senior Facility Manager Chicago Public Schools Declan Kerr 773-818-0799 Maintenance Director Thorek Memorial Hospital Lee Sartin 773-398-6558 Facility Maintenance Director Asbury Court Additional references be-provided upon request. 6. Proposed Personnel Steven Keps - Owner I Journeyman Pipefitter Project supervision, coordination, installation, startup assistance, and overall project management. SE Industries u:.c also has current experience installing equipment utilizing A2L refrigerants and complying with the updated requirements associated with these systems. SE Industries has an additional 4 Journeyman pipefitters on staff. 7. Overall Project Cost The scope of the rooftop unit (RTU) replacement shall generally include the removal of the existing RTU, installation of a Luxaire 40-ton split system unit, replacement of the coil and refrigerant, and the necessary connections and adjustments to ensure proper operation. Furthermore, the work may involve electrical and mechanical. components such as modifications or installation of the curb adapter, electrical connections, mechanical connections, gas piping, controls integration, minor ductwork, testing and commissioning of the proposed RTUs, and other miscellaneous items listed in the RFP to complete the project. As well as addendum 10358884-1 • Base Bid: $ 84,320 Contingency Allowance: $10,000.00 Total Proposal: $ 94,320 ... ===== PDF PAGE 25 ===== SE Industries LLC Chicago IL 60630 Email: (nfo@sejndustriesnc.com Phone: 773-580-7310 All work wiII be performed in accordance with applicable prevailing wage requirements. SE Industries LLC and any subcontractors utilized on the project will comply with all required prevailing wage laws. 8. Proposed Project Sch~dule SE Industries will begin project coordination. equipment procurement, and submittals·promptly following receipt of the Notice to Proceed, to meet the April 30,2027 deadline. A detailed project schedul_e will be coordinated with the City of West Chicago following award and confirmation of equipment lead times. Overall once equipment is in, 2 weeks to complete. ===== PDF PAGE 26 ===== ACORD. CERTIFICATE OF LIABILITY INSURANCE I DATE (MM/DDIYYYY) 9/18/2026 TI-HS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICA"TE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITIJTE A CON-raACT BETWEEN THE ISSUING INSURER(S), AUTiiORIZED REPRESENTATIVE OR PRODUCER, AND TiiE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDmONAL INSURED, the pollcy(les) must have ADDITIONAL INSURED provisions or be endorsed. II SUBROGATION IS WAIVED, subject to the terms and conditions or the policy, cenaln pollcles may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER _;_w.tcT Jeanne Vnhle C.nm-Co Jmrurwice Agenr.y, Jnc f."!~~t .,~,- (1147) 67.1-1212 I,:,~ IJOII 2016 East Euclid Avenue i~~s: jvo.ble@comcoinsurance.com INSURER/SI AFFORDING COVERAGE NAIC# Mount Prospect IL 60056 INSURER A: ACE PROP & CAS INS CO 20699C INSUREO INSURER B: mscox INS co INC 10200 S .E Industries LLC INSURl!RC: LIBERTY MlITUAL INS CO 33600 5246 N Leamington Ave INSURERD: INSURERE: Chicago IL 60630-1622 INSUREAF: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER· THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOWHAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDJCA TED. NOTIMTHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO 11,/HICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLlaES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, •LIMITS SH01NN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LIMITS SHO\NN ARE INCLUSIVE OF AMOUNTS REQUESTED BY THE CERTIACATE HOLDER AND MAY NOT REFLECT POLICY LIMIT AMOUNTS IN EXCESS OF THOSE REQUESTED. •Not Applicable in WY INSR TYPE OF INSURANCE IIDDL I~~!' ,,reMgv~ ,,~\'6%W~ LIMITll L'l'R IUr ~ POLICY NUMSER )( COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 - ==i CLAlMS-MAOE 00 OCCUR g:~~~rle~~~encel <-- $ 1,000,000 MED EXP (AIW one person) $ 5,000 - A D02935028 04/17/2026 04/17/2027 PERSONA!. & ADV INJURY s 1,000,000 - QEN'LAGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE s 2.000,000 ~ POLICY □ ~RS: □ LOC PRODUCTS• COMP/OPAGG $ 2,000,000 OTHER: SAM mil excluded $ AUTOMOBILE LIABILITY f.,l;M~';_~JNUI.E LIMIT s 1,000,000 - N-IYAUTO BODILY INJURY (Pef person, $ - O\NNED - SCHEDULED 04/17/2027 BODILY 1/IIJURY(PVracc!Oonl) $ A AUTOSDNLY AUTOS D02935028 04/17/2026 x HIRED )( NON ·O\MIIEO r:o~~~~AMAGE $ AUTOSONI.Y AUTOS ONLY - $ )( UMBRELLA LIAB M OCCUR EACH OCCURRENCE $ 2,000,000 - UM 5049559 09/04/2026 04/17n027 2,000,0U0 A EIICESSLIAB CLAIMS-MADE AGGREGATE s DEO I I RETENTIONS $ WORKERS COMPEHSATION )( I ~~Tl/TE I IOTH• ER AND EMPLOYERS' LIABILITY YIN 1,000,000 ANYPROPRIETOR/PARTNER/EXECUTIVE □ E.L. EACH ACCIDENT $ C OFFiCERIMEMBl:REXCLUDED? NIA WC 12-15628-26254 09/08/2026 09/08/2027 1,000,000 (Manda1ory In NH} E.l. DISEASE • EA EMPLOYEE $ II yas, deSCIIIKI urwer DESC!tJPTION OF OPERATIONS 11ernw E.L. DISEASE · POLICY LIMIT $ 1,000.000 - Each Claim $1,000,000 B Prorcssloual Li11bility & Contractor's ANE5700947.26 09/08/2026 09/08/2027 Occurrence/Each $1,000,000 Pollution DESCRIPTION OF Ol'ERATIONS I LOCATIONS/ VEHICLES (ACORD 101, Addlllonal Remarks schedule, may be anached II more space la 111quJred) Project# 1035884 Replncing 11ir cooled condenser, coils on air hl!Ildler in mechanical room, lllld miscellaneous piping CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of West Chicago ACCORDANCE WITH THE POLICY PROVISIONS. 475MninSt AUTiiORIZED REPRESENTATIVE I • / C-• • West Chicago IL 60185 11a,,t.,, ~l.i,,,o' I · ACORD 25 (2025112) © 1988-2025 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD ===== PDF PAGE 27 ===== ADDENDUM NO. 1 September 17, 2026 WEST CHICAGO CITY HALL ROOFTOP UNIT REPLACEMENT PROJECT Proposal Due Date: 12:00 PM, September 22, 2026 The attention of all prospective bidders for the WEST CHICAGO CITY HALL ROOFTOP UNIT REPLACEMENT PROJECT Request for Proposal is directed to the preceding correspondence. Please sign in the space provided below and attach this page to the Proposal as acknowledgment of receipt of this addendum. Receipt is acknowledged for ADDENDUM NO. I Contractor: Contact: Signature: Street Address: --~-~....!::.J/4~~_____:.(/..:=__:_~--=...t -=-~-"it/_NJ___:___:__1M--=---=-~ 7-~------------- City & State: a,;IL,41,o ::,;L t,t:J~..?o Telephone: 173 - S-SO- '73/o 1 of 8 ===== PDF PAGE 28 ===== r ExHiB,fGI CITY OF WEST CHICAGO SUBSTANCE ABUSE PREVENTION PROGRAM CERTIFICATION PROJECT NAME: WEST CHICAGO CITY HALL ROOFTOP UNIT REPLACEMENT PROJECT The Substance Abuse Prevention on Public Works Project Act, 82 ILCS/1, et seq. (''Actn), prol,iLils lli~ us~ uf drugs and alcohol, as defined in the Act, by employees of the Contractor and by employees of all approved Subcontractors while performing work on a public works project. The Contractor/Subcontractor herewith certifies that it has a superseding collective bargaining agreement or makes the public filing of its written substance abuse prevention program, attached hereto, for the prevention of substance abuse among its employees who are not covered by a collective bargaining agreement dealing with the subject as mandated by the Act. A. The undersigned representative of the Contractor/Subcontractor certifies that the contracting entity has signed collective bargaining agreements that are in effect for all of its employees, and that deal with the subject matter of the Act. Contractor/Subcontractor Steven J Keps Ow Title of Authorized SE Industries LLC Signature of Authorized Representative 9/21/2026 Date OR B. The undersigned representative of the Contractor/Subcontractor that the contracting enti~ has in place, for all of its employees not covered by a collective bargaining agreement that deals with the subject of the Act, the attached substance abuse prevention program that meets or exceeds the requirements of the Act. Contractor/Subcontractor Name of Authorized Representative (print or type) Title of Authorized Representative (print or type) Signature of Authorized Representative Date ===== PDF PAGE 29 ===== EXHJBIT G CERTIFICATION IN COMPLIANCE WITH 720 ILCS 5/33 E-11 The undersigned Firm certi P~~"-t"Hr-