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DRAFT MINUTES-
Pending Approval
CITY OF WEST CHICAGO – 475 Main Street
FINANCE COMMITTEE MINUTES
Regular Meeting
September 8, 2026
1. Call to Order, Roll Call and Establishment of a Quorum
Alderman Dimas called the meeting to order at 6:01 p.m. on September 8, 2026. Roll
call found Daniel M. Beebe, Sandy Dimas, Matthew Myers, Jayme Sheahan,
Christopher Swiatek, and Tracey Hernandez present. Absent: Alderman Rebecca
Stout.
A quorum was established.
Staff in attendance: Deputy City Administrator Tia Messino, Business & Community
Relations Director Kelley Chrisse, and Finance Director Katrina Hanna.
2. Approval of Minutes
A. Finance Committee Meeting Minutes of August 3, 2026.
Alderman Swiatek made a motion, seconded by Alderman Myers, to approve the
Finance Committee Meeting minutes of August 3, 2026. Voting Aye: Alderman
Beebe, Dimas, Myers, Sheahan, Hernandez and Swiatek. Voting Nay: 0. Absent:
Alderman Stout. Motion carried.
3. Public Participation / Presentations.
A. Resolution No. 26-R-0074 – A Resolution Authorizing the Mayor to Execute a
Subscription and Services Agreement with Granicus for Website Design,
Development, Hosting, and Support Services in An Amount Not to Exceed
$46,933.43 to $64,433.43, Depending on Selected Project Scope.
Alderman Dimas requested that the presentation for the proposed Resolution No.
26-R-0074 be moved up. Business & Community Relations Director (BCR), Kelley
Chrisse, briefed the Committee on the proposed contract and the difference
between Package A and Package B.
Alderman Swiatek asked if customers would be able to make payments on the new
website. Director Chrisse responded that currently there is another platform being
looked at for payment options.
Alderman Dimas asked if residents will be drawn to use the website. Director
Chrisse said that based on staff and general public surveys the answer would be
yes.
Item # 2.A.

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Alderman Swiatek asked if after a year is the City able to determine how many
people have used the site. Director Chrisse said the City would be able to run
analytics and evaluate if modifications are needed.

Alderman Beebe asked if the Chatbot will direct customers to different areas on
the website or will actually provide answers. Director Chrisse said the Chatbox will
have the ability to do both.

Additional questions were fielded and answered.

4. Items for Consent.
A. Authorize the City Administrator to Execute Comcast Business Service
Agreements and Related Documents for the Renewal and Upgrade of Internet and
Network Services at Various City Facilities.

B. Resolution No. 26-R-0074 – A Resolution Authorizing the Mayor to Execute a
Subscription and Services Agreement with Granicus for Website Design,
Development, Hosting, and Support Services in An Amount Not to Exceed
$46,933.43 to $64,433.43, Depending on Selected Project Scope.

Alderman Swiatek made a motion, seconded by Alderman Beebe, to approve the
Consent Agenda.

Alderman Swiatek made a motion, seconded by Alderman Beebe, to amend the
original motion to just include Item 4. A.

Voting Aye: Alderman Swiatek, Beebe, Sheahan, Hernandez, Dimas, and Myers.
Voting Nay: 0. Absent: Alderman Stout. Amended motion carried.

Discussion was held on selecting Package A or Package B. Alderman Myers
expressed he does not support AI in this use case, noting that chatbots can struggle
in this type of application. Alderman Beebe noted he was torn with the use of AI but is
leaning towards not using AI. Alderman Swiatek stated AI would help with providing
additional customer service.
Staff and a Granicus representative provided additional context on how the AI chatbot
would be designed and how it would provide information. It was also noted that the
resource would be used by staff in addition to customers.

Alderman Swiatek made a motion, seconded by Alderman Sheahan, to approve Item
4.B., Resolution No. 26-R-0074, selecting the $64,433.43 version of the package.

Voting Aye: Alderman Swiatek, Sheahan, Hernandez, Dimas, and Myers. Voting Nay:
Beebe. Absent: Alderman Stout. Motion carried.

5. Items for Discussion. None

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6.  Unfinished Business. None

7.  New Business. None

8.  Reports from Staff.

Deputy City Administrator Tia Messino, noted that online payments had been
discussed and that the City is currently evaluating an update to its ERP system. The
City currently uses CentralSquare, and information regarding BS&A and OpenGov,
the two options currently under review, will be provided to the City Council.
Deputy City Administrator Tia Messino, introduced the new Finance Director, Katrina
Hanna.

9. Executive Session (if needed). None

10.  Adjournment.

At 6:36 p.m., Alderman Beebe made a motion, seconded by Alderman Swiatek, to
adjourn the meeting. All Aldermen voted Aye by voice vote.

Respectfully submitted,

Josie Avilez