Finance Committee Summary

Finance Committee discretionary agenda highlights for September 8, 2026

West Chicago Finance Committee Agenda Review — September 8, 2026

This table summarizes each Finance Committee agenda action, the money involved, and whether the action appears non-discretionary under the review rubric.

View the PDF text extraction table

Item	Short description	Money involved	Non-discretionary evaluation
2.A — August 3 Finance Committee minutes	Approve the draft official record of the prior Committee meeting.	No current expenditure identified.	Likely non-discretionary / administrative. Minutes approval maintains the Committee’s official record.
4.A — Comcast Business service renewals and upgrades	Recommend that City Council authorize the City Administrator to execute internet and network-service agreements for several City facilities, including two 36-month internet renewals and a 24-month enterprise/fiber modification.	Approximately $44,600 over the respective terms, excluding taxes, fees, surcharges, maintenance, repair, and other applicable charges. The two internet sites are each $127.90/month, with one-time charges of $79.95 and $39.95. Enterprise changes increase recurring cost by $229.95/month, approximately $2,759/year. Funding is included in applicable operating budgets.	Mixed / administrative-leaning. Renewing essential connectivity is operational continuity, while upgraded bandwidth, a new static-address block, and multi-year vendor terms leave a meaningful scope and cost choice. The Committee only recommends; Council authorizes execution.
4.B — Resolution 26-R-0074, Granicus website and Government Experience Agent	Recommend approval or non-approval of Resolution 26-R-0074, which would authorize the Mayor and City Clerk to execute the Granicus agreement. Staff recommends Package A plus Package B; Package A alone and no agreement are identified alternatives, and Council selects the scope.	Package A initial cost $46,933.43; Package B initial cost $17,500.00; both $64,433.43, within the $85,000 FY2026 budget. Initial implementation is $32,038.65 + $12,000.00; first-year subscriptions are $14,894.78 + $5,500.00. Optional combined renewals, requiring affirmative action and increasing 5% annually, are $42,829.03, $44,970.48, $47,219.01, and $49,579.96 for Years 2–5.	Discretionary. The body must choose a new platform and whether to add the AI assistant, balancing accessibility/digital-service goals against cost and contract terms. The Committee recommendation is not final Council approval.

Detailed analysis of substantive topics

4.A — Comcast internet and network-service agreements

The proposal renews Business Internet Essential at 509 Church Street and 412 Blakely Street for 36 months, each at up to 150 Mbps. It also renews and modifies enterprise services for 24 months, raises Ethernet Dedicated Internet from 100 Mbps to 200 Mbps, and adds a `/28` static IPv4 block. Staff calculates approximately $44,600 across the agreements’ respective terms, but the contracts exclude taxes, fees, surcharges, maintenance, repair, and potentially other charges.

Decision point. Recommend or withhold authorization for the City Administrator to execute the service orders. This is a recommendation to Council; the Finance Committee agenda-item summary lists September 8, 2026 as the related Council agenda date.

4.B — Granicus website solution and optional GXA assistant

The City received 17 RFP responses and interviewed/demonstrated three vendors before selecting Granicus. Package A provides the website, content migration of up to 100 pages, hosting, support, communication tools, and training. Package B adds an AI-powered Government Experience Agent that can answer in a user’s preferred language and supply interaction analytics. The project is intended to improve navigation and accessibility and is tentatively expected to take 9–12 months, ahead of the April 26, 2028 WCAG 2.1 AA deadline described in the packet.

The agreement uses an annual term rather than an automatic multi-year commitment. The City may affirmatively renew either package for up to four additional one-year terms, each with a 5% subscription-price increase. Staff recommends both packages, but the Committee may recommend both for $64,433.43, Package A only for $46,933.43, or no agreement.

Decision point. Recommend approval or non-approval of Resolution 26-R-0074. Staff recommends both packages; City Council selects the scope and makes the final contract decision.

The staff-summary sheets label these proposals `5.A` and `5.B`, while the official agenda places them under `4.A` and `4.B`. This report follows the official agenda hierarchy.

Last generated: September 15, 2026 at 7:04 AM CDT