4.A — Disposal or sale of surplus City property
Staff asks the Committee to recommend Ordinance 26-O-0017 so City Council can declare the listed property no longer necessary or useful and authorize the City Administrator to dispose of it in an appropriate manner. The packet allows trade-in, auction, contracted waste disposal, recycling, or sale to a local scrap dealer, with or without consideration. The ordinance would take effect ten days after passage, approval, and pamphlet publication.
The attachment contains 49 inventory lines representing 50 physical units because one router line has a quantity of two. It includes 22 IT/communications entries, 12 vehicles, and 15 equipment or attachment entries, including mowers, plows, spreaders, a mixer trailer, and a stump grinder. No expected sale proceeds or disposal costs are stated.
- Practical effect: removes obsolete or low-value assets from City inventory and delegates the disposal method to the City Administrator.
- Decision point: recommend whether City Council should declare the listed assets surplus and authorize disposal.
- Packet inconsistency: the agenda, summary, and proposed ordinance identify 26-O-0017, but the heading on Attachment A says “Ordinance No. 26-O-0008.” The City should confirm that this is a carryover typographical error before final action.
4.B — York Avenue Area Watermain and Streets Rehabilitation
The revised project covers York Avenue from the dead end to Oakwood Avenue and portions of Garden Street and Ingalton Avenue between Washington Street and Grand Lake Boulevard. The approximately 5,708-foot/1.08-mile scope includes a new eight-inch ductile-iron watermain, about 90 lead service line replacements, pavement milling and resurfacing, spot curb-and-gutter and sidewalk replacement, ADA curb ramps, parkway restoration, structure repairs and adjustments, pavement markings, and related work.
The first solicitation was rejected by City Council on May 18 because bids were significantly over budget. Staff and DuPage County then reduced the scope rather than pursue additional grant funding, which staff says could have delayed the project by two years. Seven bids were opened July 28. John Neri submitted the lowest bid at $3,597,342.90; the next bid was $3,650,502.59, and the engineer’s estimate was $3,884,161.61. The engineering evaluation says John Neri’s bid was about 7.4% below the estimate and cites more than 50 years in business and satisfactory comparable work.
The seven bids, using corrected totals where the packet identifies them, were:
1. John Neri Construction Company — $3,597,342.90 2. H. Linden & Sons Sewer & Water — $3,650,502.59 3. J. Congdon Sewer Service — $3,789,188.52 corrected 4. C. Szabo Contracting — $3,847,325.00 5. Performance Construction & Engineering — $3,858,000.00 6. Swallow Construction — $3,999,999.99 7. Trine Construction — $4,284,529.91 corrected
- The current bid remains $431,642.90 above the adopted $3,165,700 construction budget; staff proposes budgeting the shortage in FY2027.
- The $600,000 CDBG agreement originally required expenditure by February 26, 2027. Staff says an extension will be needed because the project has a winter shutdown and will finish in 2027.
- The packet says DuPage County must approve both the amended intergovernmental agreement and the apparent low bidder before the City can award the contract. County consideration was expected August 11, before the proposed August 17 City Council action.
- Decision point: recommend the $3,597,342.90 contract, subject to the County approvals and later City Council action.
- Packet qualifications: the summary gives the project length as 5,708 feet / 1.08 miles, while the map gives 5,709 feet / 1.081 miles. The summary also says the grant agreement “was modified,” although County approval of the amendment was still pending; the more precise reading is that the revised scope and amendment had been negotiated or prepared, not finally approved.
- Corrected bid totals: J. Congdon was read as $3,790,838.52 and corrected to $3,789,188.52; Trine was read as $4,284,530.00 and corrected to $4,284,529.91.
4.C — 2026 Fall Parkway Tree Planting Program
The City received a $300,000 Tree Equity Grant for Disadvantaged Communities through the Morton Arboretum, backed by USDA Forest Service Urban and Community Forestry funding. The grant supports the 2025, 2026 and 2027 fall programs and expires June 1, 2028. The City planned to use $100,000 in grant funding per program year; the 2025 program planted 195 trees for $81,660.
The 2026 scope contains 304 parkway trees in areas deemed disadvantaged, plus two watering TreeDiapers at each planting location—608 TreeDiapers total—and three units of supplemental watering. Two bids were opened July 30: The Fields on Caton Farm at $122,833 and Daybreaker Incorporated at $188,412, against a $115,000 estimate. Staff reports satisfactory prior work by The Fields and recommends the low bid.
- $115,000 is available in Capital Funds account 08-34-53-4840.
- Another $7,833 is available in account 08-34-53-4825 to cover the bid overage.
- The City will seek reimbursement after completing the program; the packet does not say the entire $122,833 will be reimbursed, and the stated annual grant plan is $100,000.
- Decision point: recommend the $122,833 contract for later City Council approval.
- Packet naming inconsistencies: the staff-summary bid table appears to spell the second bidder “Davbreaker,” while the detailed bid tab says Daybreaker Incorporated. The narrative alternates between “The Fields on Caton Farm” and “The Fields on Caton Farms”; the resolution and detailed bid tab use the singular Farm.
