Public Affairs Committee Summary

Public Affairs Committee discretionary agenda highlights for August 17, 2026

West Chicago Public Affairs Committee Agenda Review — August 17, 2026

This table summarizes each Public Affairs Committee agenda action, the money involved, and whether the action appears non-discretionary under the review rubric.

View the PDF text extraction table

Item	Short description	Money involved	Non-discretionary evaluation
2.A — July 20 minutes	Approve the prior Public Affairs Committee minutes.	No current expenditure identified.	Likely non-discretionary / administrative. Minutes approval maintains the official committee record.
4.A — Resolution 26-R-0065	Recommend a one-year renewal amendment to the 2022 Andy Frain Services agreement for seven District 33 crossing guards, one District 303 guard, and one supervisor for 172 school days, extending service through July 31, 2027.	Not to exceed $82,952; prior cost $79,278, an increase of $3,674 (4.63%). School districts reimburse 50% of their respective costs; projected City share $41,476.	Likely non-discretionary / administrative recommendation. This renews a longstanding school-safety service with established reimbursement agreements. City Council makes the final decision.
4.B — FIT4FALL 5K permit	Recommend approval of Healthy West Chicago's September 19, 2026 5K, subject to insurance, inspection, and Special Events Policy requirements.	No direct City expenditure identified. Registration ranges from $6.84 to $33.53, with published discounts. The application states a $50 late fee, but the packet does not establish whether it was assessed or paid.	Discretionary recommendation. The Committee is deciding whether to recommend authorization of a specific event and its conditions; City Council makes the final decision.
4.C — Wheaton Academy fireworks permit	Recommend approval of an October 8, 2026 homecoming fireworks display, subject to Fire Protection District permitting, insurance, and inspection requirements.	No direct City expenditure identified. The required Fire Protection District fireworks application carries a $125 fee.	Discretionary recommendation. The Committee is deciding whether to recommend authorization of a specific fireworks event and its public-safety conditions; City Council makes the final decision.
5.A — People Made Visible biannual report	Discuss the organization's biannual report and take possible action if the Committee specifies one.	No amount or requested expenditure appears in the packet.	Mixed / indeterminate. The item is nominally informational but expressly permits possible action; no report, request, recommendation, or proposed motion is included.
8.A — Police Department monthly report	Receive the July 2026 informational report. No Committee motion is requested.	No expenditure is requested.	Informational / administrative. The report presents department activity and statistics rather than a proposed Committee action.

Detailed analysis of substantive topics

4.A — Crossing-guard service agreement

The agreement covers seven District 33 guards, one District 303 guard at Norton Creek School, and one supervisor. Guard rates rise from $22.76 to $23.71 per hour with a two-hour daily minimum; the supervisor rate rises from $24.19 to $25.73 per hour with a four-hour minimum. With 172 school days, the total ceiling is $82,952. Existing intergovernmental agreements require each school district to reimburse half of its respective portion, leaving a projected City share of $41,476.

The attached document exercises a one-year renewal through July 31, 2027 of the 2022 agreement. The unsigned amendment states an August 10, 2026 effective date—seven days before the scheduled Committee and Council consideration—and contains blank signature/date blocks. Committee approval would be a recommendation; the listed August 17 City Council action would be final.

4.B — FIT4FALL 5K

Healthy West Chicago proposes a September 19 event beginning at 8:00 a.m. with about 300 attendees. The staff summary says cleanup ends at approximately 11:00 a.m., while the attached proposal says 10:00 a.m. The packet variously describes Reed-Keppler Park, a rolling closure at Yale and National Streets, sidewalks for the 5K and youth mile, and the USATF “Run to Remember” course on the Illinois Prairie Path; it does not reconcile those route descriptions.

Registration charges are $33.53 for adults, $22.85 for resident adults, $17.51 for students, $12.18 for resident students, and $6.84 for the youth one-mile run. Published discounts are $5 for early registration, $10 for West Chicago staff, and $5 for families. The signed application is dated July 9, 72 days before the event, although the form requires 90 days for events using public streets, parking, or City personnel and states a $50 late fee. The fee-paid field is blank.

Police, Public Works, Business & Community Relations, Community Development, the Park District, and Fire Protection District reviewed the application. Approval requires insurance of $1 million per occurrence and at least $2 million aggregate, additional-insured and primary/noncontributory treatment for the City, inspections as necessary on event day, and compliance with the Special Events Policy.

4.C — Wheaton Academy homecoming fireworks

The proposed display is part of the October 8–11 homecoming weekend and is scheduled for October 8 after a soccer event at Wheaton Academy running approximately 4:00–11:00 p.m. with an estimated attendance of 700. City departments and the Fire Protection District reviewed the application. Approval remains contingent on a Fire Protection District fireworks permit carrying a $125 application fee, satisfactory insurance documentation with $1 million per occurrence and at least $2 million aggregate coverage, and any necessary event-day inspections.

8.A — Police Department monthly report

The July 2026 report is informational and requests no Committee motion or expenditure. Its monthly-totals table runs through July, but packet page 40's crime-statistics table is labeled “May” and “May Year-to-Date.” The packet does not clarify whether the underlying data or only those headings are stale.

Last generated: September 15, 2026 at 7:04 AM CDT